Minutes of Rodney Local Board - Wednesday, 19 July 2023

Rodney Local Board

19 July 2023

1 Nau mai | Welcome

The chairperson opened the meeting and welcomed those in attendance. Member M Carmichael led a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number RD/2023/91

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:

That the Rodney Local Board:

a) accept the apology from Member M Dennis for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number RD/2023/92

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 June 2023, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation: The Sandspit Ratepayers and Residents Association

Peter Deane and Stephen Changing-Pearce were in attendance to discuss the Caretaker’s Cottage at Sandspit.

Resolution number RD/2023/93

MOVED by Member I Wagstaff, seconded by Member T Holdgate:

That the Rodney Local Board:

a) whakamihi / thank Mr Deane and Mr Changing-Pearce for their attendance at the meeting.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

9.1

Public Forum: Michael Harris

Michael Harris was in attendance to discuss the Ngaroto Lakes being moved to Regional Parks.

Resolution number RD/2023/94

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:

That the Rodney Local Board:

a) whakamihi / thank Mr Harris for his attendance at the meeting.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

Pursuant to Standing Order 2.4.6, the meeting agreed to hear a request from Member G Upson to discuss the Leigh School crossing/school zone signage project at Item 20 – Consideration of Extraordinary Items.

Approval of the 2023/2024 Rodney Local Board Customer and Community Services Work programme

Angie Bennett - Work Programme Lead was in attendance for this item.

Resolution number RD/2023/95

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:

That the Rodney Local Board:

a) whakaae / approve the 2023/2024 Customer and Community Services Work Programme and its associated budget (Attachment A to the agenda report).

b) whakaae / approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report)

c) whakaae / approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services Work Programme (Attachment A to the agenda report)

d) whakarite / seeks confirmation from the Planning, Environment and Parks Committee on projects funded from the Slips Prevention will be funded from the Local Parks and Sports Field Development budgets (Attachment C to the agenda report)

e) tuhi ā-taipitopito / note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee

CARRIED

Approval of the 2023/2024 Rodney Local Board Infrastructure and Environmental Services Work Programme

Brandii Stephano – Relationship Advisor was in attendance for this item.

Resolution number RD/2023/96

MOVED by Member C Smith, seconded by Deputy Chairperson L Johnston:

That the Rodney Local Board:

a) whakaae / approve its 2023/2024 Infrastructure and Environmental Services Work Programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name	2023/2024 budget for approval
Helensville construction and demolition waste minimisation programme	$20,000
Pest Free Coatesville (already approved)	$14,000
Restore Rodney East Facilitator (already approved)	$60,000
Rodney West Coordinators (already approved)	$70,000
Shorebirds Trust Coordinator (already approved)	$14,000
Total	$178,000

b) tuhi ā-taipitopito / note that $158,000 has already been approved as part of the adoption of the Local Board Agreement at the 21 June 2023 business meeting (RD/2023/83) for the following programmes:

· Restore Rodney East Facilitator - $60,000

· Pest Free Coatesville - $14,000

· Rodney West Coordinators - $70,000

· Shorebirds Trust Coordinator - $14,000

c) tuhi ā-taipitopito / note the allocation of $1,987,000 regionally funded asset-based services capital expenditure budget towards the coastal renewal programmes in the 2023/2024 financial year with the following projects:

· Helensville River - Investigate seawall renewal - $100,000

· Point Wells Reserve Foreshore - renew seawall - $187,000

· Rainbows End Reserve - repair jetty and piles - $156,000

· Scotts Landing Wharf - renew seawall - $894,000

· Scotts Landing Wharf and Shelly Beach Wharf - remediate wharves - $120,000

· Whangateau Harbour Omaha Estuary - investigate and renew coastal assets - $50,000.

CARRIED

Local Board Transport Capital Fund

Sila Auvaa – Programme Manager , Raman Singh – Senior Transportation Engineer and Arvind Sima – Principal Project Manager were in attendance for this item

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:

That the Rodney Local Board:

a) whakaae / approve the allocation of the Local Board Transport Capital Fund 2022-2025 as follows:

i) an additional $458,000 to complete the Matua Road/Tapu Road Intersection Upgrade previously resolved upon in the last Local Board Capital Transport Fund round and for which additional scope was added after public consultation

ii) $400,000 for the construction of a new raised zebra crossing on Rautawhiri Road, Helensville, outside the Rautawhiri Reserve

iii) $210,000 for speed calming measures on Matakana Valley Road at the western entrance to the village, such as gateway treatment and driver feedback signs

iv) $56,000 for the installation of wheel stops on Puhoi Road between the library and pedestrian bridge to prevent parking over the footpath

v) $89,000 for the installation of wheel stops from 56-84 Matakana Valley Road to prevent parking over the footpath

vi) $600,000 to convert the existing zebra crossing between 2-30 Woodcocks Road outside Mahurangi College to a signalised raised pedestrian crossing. Considering the changes in traffic this item is subject to further investigation to determine if there’s still the requirement for this change.

vii) $150,000 for a pedestrian facility such as a pedestrian refuge at 139 Mahurangi East Road, Snells Beach between the intersection with Governor Grey Road and Muncaster Avenue

viii) $150,000 for a centre island on Hudson Road at the intersection with Falls Road, Warkworth, to prevent unsupportive driver behaviour

ix) $250,000 for the installation of a new crash barrier adjacent to the river in the vicinity of 484 Makarau Road including a retaining structure to support the guardrail and provide sufficient road width

x) $150,000 for the installation of broken yellow lines and other minor improvements such as side islands at 19-27 Rimu Street, outside Helensville Primary School

xi) $144,670 for speed calming interventions between Hill Street, Falls Road and Mansell Drive Warkworth such as gateway treatments and driver feedback signs.

MOVED by Member G Upson, seconded by Member T Holdgate: an amendment to the original recommendation for the removal of clause a) i):

a) whakaae / approve the allocation of the Local Board Transport Capital Fund 2022-2025 as follows:

A division was called for, voting on which was as follows:

For

Member M Carmichael

Member T Holdgate

Member C Smith

Member G Upson

Against

Chairperson B Bailey

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Abstained

The motion was declared EQUAL.

The chairperson exercised their casting vote against so the motion was Lost.

MOVED by Member M Carmichael, seconded by Member G Upson: an amendment to the original recommendation by way of replacement to a) i):

a) whakaae / approve the allocation of the Local Board Transport Capital Fund 2022-2025 as follows:

i) request a further discussion with Auckland Transport regarding the need for a raised pedestrian crossing at the Matua Road/Tapu Road Intersection Upgrade

A division was called for, voting on which was as follows:

For

Member M Carmichael

Member T Holdgate

Member C Smith

Member G Upson

Against

Chairperson B Bailey

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Abstained

The motion was declared EQUAL.

The chairperson exercised their casting vote against so the motion was Lost.

The substantive motion was put.

Resolution number RD/2023/97

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:

That the Rodney Local Board:

a) whakaae / approve the allocation of the Local Board Transport Capital Fund 2022-2025 as follows:

ii) $400,000 for the construction of a new raised zebra crossing on Rautawhiri Road, Helensville, outside the Rautawhiri Reserve

iii) $210,000 for speed calming measures on Matakana Valley Road at the western entrance to the village, such as gateway treatment and driver feedback signs

iv) $56,000 for the installation of wheel stops on Puhoi Road between the library and pedestrian bridge to prevent parking over the footpath

v) $89,000 for the installation of wheel stops from 56-84 Matakana Valley Road to prevent parking over the footpath

vii) $150,000 for a pedestrian facility such as a pedestrian refuge at 139 Mahurangi East Road, Snells Beach between the intersection with Governor Grey Road and Muncaster Avenue

viii) $150,000 for a centre island on Hudson Road at the intersection with Falls Road, Warkworth, to prevent unsupportive driver behaviour

x) $150,000 for the installation of broken yellow lines and other minor improvements such as side islands at 19-27 Rimu Street, outside Helensville Primary School

xi) $144,670 for speed calming interventions between Hill Street, Falls Road and Mansell Drive Warkworth such as gateway treatments and driver feedback signs.

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Carmichael

Member T Holdgate

Deputy Chairperson L Johnston

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Assessment of Ngāroto Lakes Reserves reallocation as regional park land

Carole Canler - Senior Policy Manager and Harry Vossen - Policy Advisor were in attendance for this item.

The following was moved incorporating the original report clauses f) and g) – now d) and e).

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:

That the Rodney Local Board:

a) tuhi ā-taipitopito / note that staff have assessed the merits of Ngāroto Lakes Reserves becoming regional park land upon the request of Rodney Local Board [RD/2022/63/A]

b) tūtohi / note the staff assessment of reallocating Ngāroto Lakes Reserves as regional park land which found that:

i) Ngāroto Lakes Reserves align with all of the values expressed in the Regional Parks Management Plan 2022, particularly natural and landscape values which are emphasised in Category 1 Natural / cultural and Category 1 Natural / cultural (high use) regional parks, aligning closely with the values and categorisation of Te Ārai Regional Park

ii) reallocation as regional park land would positively impact on Ngāroto Lakes Reserves’ outcomes by putting a stronger focus on protecting their natural and landscape values and by aligning their management with the wider Te Ārai Regional Park

iii) governance is best aligned with the Governing Body as decisions for Ngāroto Lakes Reserves affect their regionally significant values, and governance by a single body would ensure strategic alignment in management of the reserves’ and regional park’s shared values.

c) tuhi ā-taipitopito / note that at their workshop in June 2023, Rodney Local Board expressed doubt about whether they still wish to progress with reallocating the reserves as regional park land and that consequently staff have provided two options for the local board to consider

d) tautoko / support staff recommendation that Ngāroto Lakes Reserves (Slipper Lake Reserve, Spectacle Lake Reserve and Lake Tomarata Reserve) are reallocated as regional park land as part of Te Ārai Regional Park, to be governed by the Governing Body

e) tono / request staff to progress a request to the appropriate decision-making committee to consider a reallocation of the Ngāroto Lakes Reserves as regional park land.

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Deputy Chairperson L Johnston

Against

Member M Carmichael

Member T Holdgate

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Abstained

The motion was declared lost by 2 votes to 6.

The following was moved incorporating the original report clauses d) and e).

Resolution number RD/2023/98

MOVED by Member M Carmichael, seconded by Member C Smith:

That the Rodney Local Board:

a) tuhi ā-taipitopito / note that staff have assessed the merits of Ngāroto Lakes Reserves becoming regional park land upon the request of Rodney Local Board [RD/2022/63/A]

b) tūtohi / note the staff assessment of reallocating Ngāroto Lakes Reserves as regional park land which found that:

d) whakaū / confirm that Ngāroto Lakes Reserves (Slipper Lake Reserve, Spectacle Lake Reserve and Lake Tomarata Reserve) are local reserves under the local board’s decision-making responsibilities (the status quo)

e) tono / request that no delegation to the appropriate decision-making committee be made to consider a reallocation of the reserves as regional park land.

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Carmichael

Member T Holdgate

Deputy Chairperson L Johnston

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

Approval of the Rodney Local Parks Management Plan

Sheryne Lok - Service and Asset Planning Specialist and Kiri Le Heron – Service and Asset Planning Team Leader were in attendance for this item

MOVED by Deputy Chairperson L Johnston, seconded by Chairperson B Bailey:

That the Rodney Local Board:

a) whakaae /accept twelve late submissions on the draft Rodney Local Parks Management Plan

b) whakaae / approve the hearings panel’s recommendations dated 11 May 2023 about draft Rodney Local Parks Management Plan submissions (Attachment A of the agenda report)

c) whakaae / approve changes requested by the local board to Reserves next to Ngāroto Lakes with the following additions: (refer to paragraph 33 and Attachment A of the agenda report)

i) request that the first bullet point in Other Information be amended to read, “The draft Rodney Local Parks Management Plan investigated and considered a management intention to seek reallocation of the reserves next to Ngāroto Lakes as part of the Te Ārai regional parks for the purposes of integrated management. Following the investigation and community consultation, the local board decided not to not seek approval from the Governing Body to reallocate the parcels to regional parkland as the local board has concerns on how local community use and the Te Ārai Drainage Districts could be affected” as shown in the notified draft Rodney Local Parks Management Plan

ii) request that the first management issue as shown in the notified draft Rodney Local Parks Management Plan is further clarified on the impact of the run-off on the lakes, to read, “All three Ngāroto Lakes are affected by run-off containing nutrients and other contaminants that promote nutrient enrichment and impacts lake health. Introduced pest fish have also had a serious negative effect on water quality.

iii) request the removal of the first and final sentence of the second management issue as shown in the notified draft Rodney Local Parks Management Plan to read, “Dog walking is possible under the dog policy and Dog Management Bylaw 2019. It is anticipated that an increase in local residents along with visitor numbers will potentially require a consistent approach to be taken to dog at Te Ārai”

iv) request the removal of draft management intentions #5, #6 and #7 as shown in the notified draft Rodney Local Parks Management Plan

d) whakaae / approve the final Rodney Local Parks Management Plan 2023 (Attachments B to G of the agenda report)

e) tautapa / delegate to the local board chairperson and deputy chairperson the authority to approve any minor grammatical or information errors to the Rodney Local Parks Management Plan 2023 prior to publication.

Resolution number RD/2023/99

MOVED by Member M Carmichael, seconded by Member I Wagstaff: an amendment to the original recommendation by way of addition to clause c) ii):

c) whakaae / approve changes requested by the local board to Reserves next to Ngāroto Lakes with the following additions: (refer to paragraph 33 and Attachment A of the agenda report)

ii) request that the first management issue as shown in the notified draft Rodney Local Parks Management Plan is further clarified on the impact of the run-off on the lakes, to read, “Subject matter experts advice is that “All three Ngāroto Lakes are affected by run-off containing nutrients and other contaminants that promote nutrient enrichment and impacts lake health. Introduced pest fish have also had a serious negative effect on water quality”. Therefore ongoing work to ensure this risk is mitigated or eliminated is important.

A division was called for, voting on which was as follows:

For

Member M Carmichael

Member T Holdgate

Deputy Chairperson L Johnston

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Against

Chairperson B Bailey

Abstained

The motion was declared carried by 7 votes to 1.

CARRIED

The substantive motion was put.

Resolution number RD/2023/100

MOVED by Deputy Chairperson L Johnston, seconded by Chairperson B Bailey:

That the Rodney Local Board:

a) whakaae /accept twelve late submissions on the draft Rodney Local Parks Management Plan

b) whakaae / approve the hearings panel’s recommendations dated 11 May 2023 about draft Rodney Local Parks Management Plan submissions (Attachment A of the agenda report)

c) whakaae / approve changes requested by the local board to Reserves next to Ngāroto Lakes with the following additions: (refer to paragraph 33 and Attachment A of the agenda report)

ii) request that the first management issue as shown in the notified draft Rodney Local Parks Management Plan is further clarified on the impact of the run-off on the lakes, to read, “Subject matter experts advice is that “All three Ngāroto Lakes are affected by run-off containing nutrients and other contaminants that promote nutrient enrichment and impacts lake health. Introduced pest fish have also had a serious negative effect on water quality”. Therefore ongoing work to ensure this risk is mitigated or eliminated is important.

iv) request the removal of draft management intentions #5, #6 and #7 as shown in the notified draft Rodney Local Parks Management Plan

d) whakaae / approve the final Rodney Local Parks Management Plan 2023 (Attachments B to G of the agenda report)

e) tautapa / delegate to the local board chairperson and deputy chairperson the authority to approve any minor grammatical or information errors to the Rodney Local Parks Management Plan 2023 prior to publication.

CARRIED

16	Community Provision Investigation for Wainui and Silverdale - Report back
	Katie Kim - Policy Advisor was in attendance for this item.
	Resolution number RD/2023/101 MOVED by Member C Smith, seconded by Member M Carmichael: That the Rodney Local Board: a) do not support the findings of the Community Provision Investigation for Wainui and Silverdale for the following reasons: i) the urban area of Milldale is included in the Rodney sub-catchment which the report has identified as a rural area ii) Milldale is located more than 10 km from the nearest public aquatic facility iii) the Northern Arena pool facility that is identified in the report is private and the costly entry fee is a barrier for residents iii) The report assumes that school indoor courts will be available for public use, but the schools are under no obligation to allow public use of their facilities iv) with increasing school rolls there will be an increase pressure on existing sport facilities within schools which will limit and restrict any public usage v) the projected population figures do not consider the Crown Infrastructure Agreement in place for the Milldale development and growth that has happened since 2018. The developers are on track to deliver 4500 dwellings by 2030 vi) the report incorrectly identifies the Bonair Crescent park as Milldale however this is located in Millwater vii) the secondary school proposed for Milldale is planned for 2028 and there is an opportunity for Auckland Council investigate a partnership with the Ministry of Education to provide sports facilities such as indoor courts and sport fields that are available to both the school and public. CARRIED
	Pursuant to Standing Orders 1.8.3 Member G Upson requested his abstention be recorded.

Council-controlled organisation update on work programme items (April-June 2023) and expected milestones (July-September 2023)

Resolution number RD/2023/102

MOVED by Member C Smith, seconded by Member G Wishart:

That the Rodney Local Board:

a) whiwhi / receive the council-controlled organisation update on the work programme (April-June 2023) and anticipated milestones and engagement approaches for Quarter One (July-September 2023).

CARRIED

Approval for correction of road type for Milldale Road at 22 Lysnar Road, Stage 5 Milldale

Resolution number RD/2023/103

MOVED by Deputy Chairperson L Johnston, seconded by Member G Wishart:

That the Rodney Local Board:

a) partially rescind resolution RD/2023/29 in relation to clause a) i Milldale Road (Road 1) in the subdivision undertaken by Fulton Hogan Limited of 22 Lysnar Road, Stage 5, Milldale, pursuant to section 319(1)(j) of the Local Government Act 1974.

b) whakaae / approve the correct road name, ‘Milldale Drive’ in the subdivision undertaken by Fulton Hogan Limited at 22 Lysnar Road, Stage 5 Milldale in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90106041, resource consent references BUN60395597 and SUB60395598).

CARRIED

Hōtaka Kaupapa – Policy Schedule July 2023

Resolution number RD/2023/104

MOVED by Member C Smith, seconded by Member T Holdgate:

That the Rodney Local Board:

a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for July 2023.

CARRIED

Rodney Ward Councillor update

Resolution number RD/2023/105

MOVED by Member M Carmichael, seconded by Member C Smith:

That the Rodney Local Board:

a) whiwhi / receive Councillor Sayer’s update on activities of the Governing Body

CARRIED

Rodney Local Board workshop records

Resolution number RD/2023/106

MOVED by Member M Carmichael, seconded by Chairperson B Bailey:

That the Rodney Local Board:

a) whiwhi / receive the Rodney Local Board workshop records for July 2023.

CARRIED

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

Pursuant to Standing Order 2.4.6 Member G Upson requested Auckland Transport to provide an update to the local board regarding the Leigh School crossing/school zone signage project (RD/2022/128) following public consultation and prior to any works commencing.

Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number RD/2023/107

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:

That the Rodney Local Board:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Proposed Gifting of Land at Matheson Bay

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.36pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

restatement

It was resolved while the public was excluded:

Proposed Gifting of Land at Matheson Bay

Resolution number RD/2023/108

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:

That the Rodney Local Board:

b) whakaae / agree that there be no restatement of this confidential report, attachments, or resolutions for the acquisition of land in lieu of reserve in the Matheson Bay area until settlement, and only then is the resolution to be restated.

CARRIED

12.49pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Brent Bailey
Deputy Chairperson	Louise Johnston
Members	Michelle Carmichael
	Tim Holdgate
	Colin Smith
	Geoff Upson
	Ivan Wagstaff
	Guy Wishart