Howick Local Board

OPEN MINUTES

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Thursday, 20 July 2023 at 12.02pm.

Te Hunga kua Tae mai | present

Chairperson	Damian Light
Deputy Chairperson	Bo Burns	Via electronic link
Members	Katrina Bungard
	David Collings
	Bruce Kendall
	John Spiller
	Mike Turinsky	Via electronic link
	Adele White
	Peter Young, JP

Howick Local Board 20 July 2023

1          Nau mai | Welcome

The Chair opened the meeting and welcomed everyone present.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number HW/2023/118

MOVED by Chairperson D Light, seconded by Member B Kendall:

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 22 June 2023, as a true and correct record - subject to the following amendment for Item 9.1 – Public Forum - Jenny Rowsell and Ian Gibson of Coastguard Howick – clarifying in the public forum description that all Members received a book.

Jenny Rowsell and Ian Gibson were in attendance to speak to the Board and present each Members with a copy of their new book celebrating 65 years of activity.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

6.1

Acknowledgement - Vickie Bowers: Centre Director UXBRIDGE

Resolution number HW/2023/119 MOVED by Chairperson D Light, seconded by Member K Bungard: That the Howick Local Board: a) whakaae / acknowledge Vickie Bowers on her retirement from UXBRIDGE. She has served as the Centre Director for UXBRIDGE Arts and Culture since January 2015, helping make it the success it is today. Her legacy includes leading the organisation through its recent shift to a Charitable Trust. The Howick Local Board thanks Vickie for her many years of service to our community and wishes her and her whānau the best. CARRIED

6.2

Acknowledgement - Howick Volunteers

Resolution number HW/2023/120 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a) whakaae / acknowledge the Board’s recent event that recognised and celebrated some of our local volunteers on Tuesday 27 June. We received over 80 nominations from a wide range of organisations showcasing the diversity that our community is fortunate to host. Volunteers are at the heart of many of the successful activities and organisations that make our community such a great place. We take this opportunity to again recognise their tireless efforts and celebrate their incredible work. The Howick Local Board thanks all volunteers for their hard work and dedication, in particular those that we recognised as part of this recent event:Hamish Arthur, Natasha Astill, Billy Davis, Glenda Booth, Billy Davis, Nivedita Sharma Vij, Lily Yao, Rachael Cooper, Xurong Qiu, Jin Yu, Xinglan Chen, Peiyun He, Talia Govender, Tejinder Kaur, Xiaoqun Zhang, Fengqin Sui, Anne Singh, Henna He, Christine Kendrick, Gurpreet Singh Manchanda, Harjit Singh QSM JP, Philip Taylor (PJ), Maurice Collenette, Vivek Vij, Billy Davis, Kin Mei Eleanor Mak, Yi-Hui Sandy Wang, Bowen Dang, Dennis Easton, Aaron Martin, Roslyn Monaghan, Zhi Ying Dou, Jennifer Woodroofe, Mary Kennedy, Joanna Chen, Peggy McLeod, Bruce Wighton, Cat Finai, Zaihe (Daisy) Dai, Ian Davies, Melanie Nicol, Pat Cannon, EungHyun Kim, HyunJoong Yoon, Mun Hwan Yang, Margaret Bell, Jack Sun Junwen Long Jianquan Shen Yuheng Cao, Ian Gibson, Ruth Lemmer, Yuva Raj Adhikary, Warren Rhynd, John Rickerby, Dean Moore, Robert Morfee, Guy Orr, Mary Qin, Ariel Zhang, Kiri Kirkpatrick, Dr Kushagar Maini, Caitlin Dodd, Colin Horgan, Marion Wood, Ngaire-Ann Hobson, Kathryn Hallam, Deepak Kumar Joshi, Jim Duckworth, Pam Taylor, Judy Wilson, Joan Gill, Dr. Rajesh Joshi, Gary Shearer, Marin Burgess, Dr Rev Richard Waugh, Martine Abel-Williamson, Paul Spiller, Carolyn Stiles, Del Johnston, Ed Kulik, Anne McKey, Rosie Rong, Fumin Chao and Baomei Zhuang. CARRIED

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Aaron Martin of East Skate Club
	This item was withdrawn.

9          Te Matapaki Tūmatanui  | Public Forum

There was no public forum.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Governing Body Members' Update
	Resolution number HW/2023/121 MOVED by Chairperson D Light, seconded by Member K Bungard: That the Howick Local Board: a)      whiwhi / receive the written report from Cr Sharon Stewart QSM and Cr Maurice Williamson. CARRIED
	Attachments a     20 July 2023, Howick Local Board: Item 11 - Governing Body Members' Update - Councillors' Written Report

12

Chairperson's Report

Resolution number HW/2023/122 MOVED by Chairperson D Light, seconded by Member B Kendall: That the Howick Local Board: a)      whiwhi / receive the Chairperson’s verbal update and written report. b)      pursuant to the Chairperson’s report: i) tautoko / support and endorse the resolution from the Waiheke Local Board WHK/2023/76 on the topic of Caulerpa noting that marine biosecurity is of concern to the Howick Local Board especially regarding the wellbeing of the Hauraki Gulf and Tāmaki Estuary. ii) note extreme concern regarding the current status of Caulerpa and its threat to the biodiversity and health of our ocean and supports the decision of the Hauraki Gulf Forum on this matter (resolution number HGF/2023/8). iii) back the calls from the Ngāti Paoa Iwi Trust and other iwi and hapū, the Hauraki Gulf Forum, and community organisations, for a step change in New Zealand’s approach from containment to containment and eradication, with whole system engagement, and trials of hydraulic removal methods. iv) urge the provision of Crown funding to mana whenua and community organisations for proactive underwater surveillance. v) support an urgent and thorough assessment of the likely economic, social, cultural and ecological impacts of the spread of Caulerpa. vi) call for reconsideration of the current prohibition on impacted communities engaging in the active removal of Caulerpa. vii) request publicly available mapping of known Caulerpa sites which is accurate and updated in a timely fashion. viii) write to the Minister of Biosecurity, Biosecurity NZ and other relevant Ministers on the above. CARRIED

Note: The Chair accorded precedence to Item 29 - Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public and Item C1 - Confidential information to support local board decision making on the local provision of ECE at this time.

29        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number HW/2023/123

MOVED by Chairperson D Light, seconded by Member A White:

That the Howick Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      whakaae / agree that Dave Stewart - General Manager Active Communities be permitted to remain for Confidential Item C1 - Confidential information to support local board decision making on the local provision of ECE after the public has been excluded, because of their knowledge on this subject matter, which will help the Howick Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Confidential information to support local board decision making on the local provision of ECE

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains site-specific commercial information, which if released would impact the ability to reasonably negotiate (which is a possible outcome of the report) Restatement / Review Date: The decisions can be released in the open minutes, but the report and its attachments remain confidential	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

A division was called for, voting on which was as follows:

For Member K Bungard Member B Kendall Chairperson D Light Member J Spiller Member A White Member P Young

Against Deputy Chairperson B Burns Member D Collings Member M Turinsky

Abstained

The motion was declared carried by 6 votes to 3.

CARRIED

12.22pm          The public was excluded.

1.54pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1

Confidential information to support local board decision making on the local provision of ECE

Resolution number HW/2023/124

MOVED by Chairperson D Light, seconded by Member B Kendall:

That the Howick Local Board:

a) whiwhi / receive the updated financial information.

b) tuhi ā-taipitopito / note that council staff remain available to respond to any local board queries.

c) tuhi ā-taipitopito / note that the decision to withdraw from the provision of early childhood services has already been made by the Governing Body (GB/2023100).

d) tuhi ā-taipitopito / note that the Local Boards have had a very limited period of time (6 weeks) to consider the options and that the updated financial information has only been available for one week.  

e) whakaū / confirm the Board’s previous feedback on the Annual Budget proposal (HW/2023/65) that the Long-Term Plan would be a more appropriate opportunity to review the strategic fit of childcare provision.

f) confirm the continuation of the direct provision of the ECE services at Howick Leisure Centre until 30 June 2024, at which date the service delivery will be exited by the council.

g) request staff to undertake the appropriate process to identify one or more third-party providers to deliver the ECE services at Howick Leisure Centre, utilising a model which aligns with the Kauri Kids values and minimizes the level of investment required by the local board, noting:

i)        the final decision on the provider(s) will be made by the local board

ii) that if a provider is not in place by 30 June 2024, the service(s) will cease. 

h) note the verbal advice from staff that any ECE redundancy payment payable in FY24 will not need to come from local board budgets.

i) allocate up to $158,000 of LDI Opex in the 2023/2024 financial year work programme

j) request the resolution be circulated with the following local boards that are affected by the decision:

i) Devonport-Takapuna Local Board

ii) Hibiscus and Bays Local Board

iii) Kaipatiki Local Board

iv) Manurewa Local Board

v) Ōtara-Papatoetoe Local Board

k) agree that the decisions be released in the open minutes, but the report and its attachments remain confidential.

A division was called for, voting on which was as follows:

For Member K Bungard Deputy Chairperson B Burns Member D Collings Member B Kendall Chairperson D Light Member J Spiller Member M Turinsky Member A White Member P Young

Against

Abstained

The motion was declared carried by 9 votes to 0.

CARRIED

Note:  Under Standing Order 1.9.7, Member K Bungard requested that their dissenting vote against clause e) and clauses f) – j) be recorded.

Resolution number HW/2023/125

MOVED by Member D Collings, seconded by Member A White:

Member D Collings moved an amendment to the original motion, as follows:

That the Howick Local Board:

f) confirm the continuation of the direct provision of the ECE services at Howick Leisure Centre until 30 June 2024, at which date the service delivery will be exited by the council.

g) request staff to undertake the appropriate process to identify one or more third-party providers to deliver the ECE services at Howick Leisure Centre, utilising a model which aligns with the Kauri Kids values and minimizes the level of investment required by the local board, noting:

i)          the final decision on the provider(s) will be made by the local board

ii) that if a provider is not in place by 30 June 2024, the service(s) will cease. 

h) note the verbal advice from staff that any ECE redundancy payment payable in FY24 will not need to come from local board budgets.

i) allocate up to $158,000 of LDI Opex in the 2023/2024 financial year work programme

j) request the resolution be circulated with the following local boards that are affected by the decision:

i) Devonport-Takapuna Local Board

ii) Hibiscus and Bays Local Board

iii) Kaipatiki Local Board

iv) Manurewa Local Board

v) Ōtara-Papatoetoe Local Board

A division was called for, voting on which was as follows:

For Deputy Chairperson B Burns Member D Collings Member B Kendall Chairperson D Light Member J Spiller Member M Turinsky Member A White Member P Young

Against Member K Bungard

Abstained

The motion was declared carried by 8 votes to 1.

CARRIED

Dave Stewart - General Manager Active Communities was in attendance virtually to speak to this item.

Members J Spiller and P Young left the room at 1.54pm

Members J Spiller and P Young returned to the room at 1.56pm

Note: The Chair accorded precedence to Item 15 - Approval of the 2023/2024 Howick Local Board Customer and Community Services work programme at this time.

15

Approval of the 2023/2024 Howick Local Board Customer and Community Services work programme

Resolution number HW/2023/126

MOVED by Chairperson D Light, seconded by Member K Bungard:

That the Howick Local Board:

a) approve the following work programme lines from the 2023/2024 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report), as summarised below.

i) from the Customer and Community Services Operational Expenditure Work Programme 2023/2024.

ID	Activity Description
4	Howick Leisure Centre operations
11	Pakuranga Leisure Centre operations
17	Lloyd Elsmore Park Pool and Leisure Centre operations
25	Marina Fitness operations
187	Operational grants to Howick Historical Village
192	Operational grant to Uxbridge Arts and Culture
193	Operational grant to City of Manukau Pipes and Drums
194	Operational grant to Manukau Concert Band
196	Operational grant to Howick Brass
202	Activation of community-led venue partners Howick
204	Youth: Howick Youth Council
205	Local implantation of Ngā Hapori Momoho (Thriving Communities)
206	Access to community places Howick
208	Citizenship ceremonies Howick
217	Howick Volunteer Coastguard Incorporated
230	Volunteer recognition Howick
953	Howick Arboriculture contracts
954	Howick Full Facilities maintenance contracts
955	Howick Ecological Restoration contracts
1132	Library services - Howick
1137	Additional hours to network standard - Howick
1377	Barry Curtis Skatepark Custodian
1428	Howick Celebrated Citizens
3680	Howick toilet provision assessment
3825	Howick – Play Advocacy
3871	Events Unit Production and Civic staff costs for delivery Howick Local Board
3909	Youth Empowerment Staff delivery costs - Howick
3915	Community development specialist delivery Howick

ii) all lines from the Customer and Community Services Community Leases Work Programme 2023/2024.

iii) all lines from the Customer and Community Services Capital Expenditure Work Programme 2023/2024.

b) approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

c) approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

d) note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

e) note that the remainder of its Customer and Community Services work programme will be approved at the 17 August Howick Local Board business meeting.

CARRIED

Deputy Chairperson B Burns left the virtual room at 2.36pm, and was not in attendance to vote on this item.

Ian Milnes – Senior Local Board Advisor, Linda Smith – Principal Integration Specialist, and Megan Dowsett -  Integration Specialist were in attendance to speak to this item.

13	Approval of the Howick Local Board External Partnerships-Business Associations work programme 2023/2024
	Resolution number HW/2023/127 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a)      approve the External Partnerships-Business Associations work programme 2023/2024. Attachment A. CARRIED
	Deputy Chairperson B Burns was not in attendance to vote on this item.

Deputy Chairperson B Burns returned to the virtual room at 2.45pm.

14

Approval of the 2023/2024 Howick Local Board Infrastructure and Environmental Services Work Programme

Resolution number HW/2023/128

MOVED by Chairperson D Light, seconded by Member A White:

That the Howick Local Board:

a) whakaae /approve the following work programme lines from the 2023/2024 Infrastructure and Environmental Services work programme and their amended budgets.

ID	Activity Description	Amended Budget
578	Howick Stream Improvement Programme	$271,779
574	Pest Free Howick	$170,000
	Total	$441,779

b) tuhi ā-taipitopito / note the allocation of $1,058,000 regionally funded asset-based services capital expenditure budget towards the Bramley Drive Reserve - Renew seawall and club boat ramp - $729,000 and Howick Beach - Renew seawall - $329,000 programme in the 2023/2024 financial year.

c) note that the remainder of its Infrastructure and Environmental Services work programme will be approved at the 17 August Howick Local Board business meeting.

CARRIED

Blair Morrow – Local Board Advisor was in attendance to speak to this item.

Note: Item 15 - Approval of the 2023/2024 Howick Local Board Customer and Community Services work programme was considered prior to Item 13 - Approval of the Howick Local Board External Partnerships-Business Associations work programme 2023/2024

16	Council-controlled organisation update on work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)
	Resolution number HW/2023/129 MOVED by Chairperson D Light, seconded by Member J Spiller: That the Howick Local Board: a)      whiwhi / receive the council-controlled organisation update on the work programme (Apr-Jun 2023) and anticipated milestones and engagement approaches for Quarter One (Jul-Sep 2023). CARRIED

17	Howick Local Board Grants Programme 2023/2024
	Resolution number HW/2023/130 MOVED by Chairperson D Light, seconded by Member J Spiller: That the Howick Local Board: a)      adopt the Howick Grants Programme 2023/2024 included as Attachment A to the agenda report. CARRIED

18

Proposed new commercial lease to Shamrock Cottage Limited at 73R Selwyn Road, Howick

Resolution number HW/2023/131 MOVED by Member A White, seconded by Member J Spiller: That the Howick Local Board: a)      approve a new lease to Shamrock Cottage Limited at 73R Selwyn Road, Howick, subject to Eke Panuku completing the required statutory process, and the following terms: i)       Term – three years, with one three years right of renewal (six years total) ii)      Use – Restaurant and Tearoom b)      approve to allow Shamrock Cottage Limited the opportunity to apply for a Class 3 on-license in accordance with the Sale and Supply of Alcohol Act 2012 and serve alcohol on the premises. CARRIED

19	Howick Local Board Shade/Shelter Provision Assessment
	Resolution number HW/2023/132 MOVED by Chairperson D Light, seconded by Member J Spiller: That the Howick Local Board: a)      adopt the Howick Shade & Shelter Provision Assessment 2023 (Attachment A).   CARRIED

20	Classification of Reserve 21 Ara Tai Road Half Moon Bay
	Resolution number HW/2023/133 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a)      defer consideration on this matter to a future business meeting – pending a workshop. CARRIED

21

Approval for two new public road names at 300 and 304 Flat Bush School Road, Flat Bush

Resolution number HW/2023/134 MOVED by Member J Spiller, seconded by Member A White: That the Howick Local Board: a)      approve the names as follows for the two new public roads created by way of subdivision undertaken by Neil Construction Limited at 300 and 304 Flat Bush School Road, Stage 6B, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60336277 of BUN60336275). i.    Firenze Road (Road 1) ii.   Riserva Road (Road 2) CARRIED

22

Proposed landlord approval to Fencibles United Association Football Club Incorporated to install an illuminated sign at 600R Pakuranga Road, Highland Park

Resolution number HW/2023/135 MOVED by Chairperson D Light, seconded by Member B Kendall: That the Howick Local Board: a)      grant landlord approval to install an illuminated sign on the tenant-owned club rooms at 600R Pakuranga Road, Highland Park (Attachment A), subject to the following terms and conditions: i)    Fencibles United Association Football Club Incorporated is to apply for an exemption under the Auckland Council Signage Bylaw and obtain approval for the sign to be lawfully erected prior to any works. ii)   the illuminated sign is fixed to the side of the building where the existing club sign is located. iii)  the illuminated sign is to be switched off at 9pm daily. iv)  note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and standard landlord approval terms. v)   note that the local board’s approval of the signage is in its non-regulatory capacity. This approval does not bind the council in its capacity as a regulatory authority in any way, and any consent or approval given under this agreement is not an approval or consent in its regulatory capacity. CARRIED

23	2025 Auckland Council elections - electoral system
	Resolution number HW/2023/136 MOVED by Chairperson D Light, seconded by Member J Spiller: That the Howick Local Board: a)      support changing the electoral system from First Past the Post to Single Transferable Voting (STV) for the 2025 elections, noting the necessity of a campaign to inform the public on how the STV system works. CARRIED

24	Howick Local Board Connecting With Communities
	Resolution number HW/2023/137 MOVED by Chairperson D Light, seconded by Member P Young: That the Howick Local Board: a) receive the report on the 22 June 2023 Community Forum. b) note the upcoming workshop in August to discuss the outcomes of the report. CARRIED

25	Howick Local Board Workshop Records
	Resolution number HW/2023/138 MOVED by Chairperson D Light, seconded by Member P Young: That the Howick Local Board: a)      note the workshop record for the workshop held on 29 June. CARRIED

26	Hōtaka Kaupapa | Governance Forward Work Calendar
	Resolution number HW/2023/139 MOVED by Chairperson D Light, seconded by Member K Bungard: That the Howick Local Board: a)      note the Hōtaka Kaupapa included as Attachment A of the agenda report. CARRIED

27	Howick Local Board Transport Capital Fund
	This item was withdrawn.

28        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Note: Item 29 - Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public and Item C1 - Confidential information to support local board decision making on the local provision of ECE were considered after Item 12 – Chairperson’s Report.

3.26 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................