Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 20 July 2023 at 3.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Scott Milne, JP

 

Deputy Chairperson

Sarah Powrie

 

Members

Troy Churton

 

 

Angus McPhee

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Member

Penny Tucker

 

 


Ōrākei Local Board

20 July 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson S Milne welcomed those present and opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number OR/2023/60

MOVED by Chairperson S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)         accept the apology from member P Tucker for absence.

CARRIED

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number OR/2023/61

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 22 June 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

Extension of Public Forum Time

Resolution number OR/2023/62

MOVED by Deputy Chairperson S Powrie, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)         agree to an extension of time of Public Forum – Caitlin Pemberton to be completed.

CARRIED

 

 

Public Forum - Caitlin Pemberton - Te Kete Rukuruku Programme

 

Caitlin Pemberton was in attendance to present to the board on the Te Kate Rukuruku Programme.

 

Resolution number OR/2023/63

MOVED by Member A McPhee, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      receive the presentation and thank Caitlin Pemberton for her attendance.

 

CARRIED

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

New commercial license for telecommunications equipment at Tagalad Reserve North, 11a Marau Crescent, Mission Bay

 

Resolution number OR/2023/64

MOVED by Member D Wong, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)      approve a new telecommunications license to Connexa Limited at Tagalad Reserve North, 11A Marau Crescent, Mission Bay to Connexa Limited, subject to Eke Panuku completing the required statutory process, and the following terms:

i)       Commencement date – 18 August 2022

ii)      Term – ten years, with one ten year right of renewal

iii)     Final expiry date – 17 August 2042 (if all rights of renewal exercised).

b)      note that the new license terms reflect the new community lease between Auckland Council and Mission Bay Tennis Club Incorporated approved by the Ōrākei Local Board in August 2022 (Resolution OR/2022/67).

CARRIED

 

 

12

Waiheke Local Board resolutions - Caulerpa brachypus

 

MOVED by Chairperson S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)         kohuki / consider the Notice of Motion and resolutions from the Waiheke Local Board dated 26 July 2023 regarding Caulerpa.

b)         support the intent of Waiheke’s Local Board’s Notice of Motion (resolution number WHK/2023/1), which is to prompt action from central government to address the environmental effects of Caulerpa brachypus

c)         express extreme concern regarding the current status of Caulerpa brachypus and its threat to the biodiversity and health of our ocean and supports the decision of the Hauraki Gulf Forum on this matter (resolution number HGF/2023/8).

d)         back the calls from the Ngāti Paoa Iwi Trust and other iwi and hapū, the Hauraki Gulf Forum, and community organisations, for a step change in New Zealand’s approach from containment to containment and eradication, with whole-system engagement, and trials of hydraulic removal methods

e)         urge the provision of Crown funding to mana whenua and community organisations for proactive underwater surveillance of Caulerpa brachypus

f)          support an urgent and thorough assessment of the likely economic, social, cultural and ecological impacts of the spread of Caulerpa brachypus

g)         call for reconsideration of the current prohibition on impacted communities engaging in the active removal of Caulerpa brachypus

h)         request publicly available mapping of known Caulerpa brachypus sites which is accurate and updated in a timely fashion

i)          support Waiheke Local Board’s intent to write to the Minister of Biosecurity, Biosecurity NZ and other relevant Ministers on the above

j)          note that the non-native seaweed Caulerpa brachypus is not a hull biofouling organism. It spreads through being caught in anchors, chains and other such equipment and accordingly Caulerpa brachypus is managed through exclusion areas that prohibit mooring or anchoring where Caulerpa brachypus has been found, and through education campaigns encouraging boat owners to inspect anchor chains prior to departure and remove any entangled seaweed before putting the anchor down at a new location

k)         endorse council adjusting its programme activity to ensure it is providing current leadership in activities that prevent, reduce, or eliminate adverse effects from Caulerpa brachypus as a harmful organism which is now present in Aotearoa New Zealand, through its approved mechanisms of:

l)          promoting alignment of pest management in a region

m)       facilitating the development and alignment of regional pest management plans and regional pathway management plans

n)         promoting public support for pest management

o)         facilitating communication and co-operation among those involved in pest management.

 

Member T Churton moved an amendment to the original motion by way of addition as follows.

 

MOVED by Member T Churton, seconded by Member D Wong:  

That the Ōrākei Local Board:

p)         note the role hard stands generally in helping recreational boat access meet their biosecurity obligations regionally and the upcoming consultation for The Landing includes specific reference to retaining the hard stand or not in Orakei.

 

A division was called for, voting on which was as follows:

For

Member T Churton

Against

Member A McPhee

Chairperson S Milne

Deputy Chairperson S Powrie

Member M Voyce

Abstained

Member D Wong

 

The motion was declared lost by 1 vote to 4.

 

Resolution number OR/2023/65

MOVED by Chairperson S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)         kohuki / consider the Notice of Motion and resolutions from the Waiheke Local Board dated 26 July 2023 regarding Caulerpa.

b)        support the intent of Waiheke’s Local Board’s Notice of Motion (resolution number WHK/2023/1), which is to prompt action from central government to address the environmental effects of Caulerpa brachypus

c)         express extreme concern regarding the current status of Caulerpa brachypus and its threat to the biodiversity and health of our ocean and supports the decision of the Hauraki Gulf Forum on this matter (resolution number HGF/2023/8).

d)        back the calls from the Ngāti Paoa Iwi Trust and other iwi and hapū, the Hauraki Gulf Forum, and community organisations, for a step change in New Zealand’s approach from containment to containment and eradication, with whole-system engagement, and trials of hydraulic removal methods

e)         urge the provision of Crown funding to mana whenua and community organisations for proactive underwater surveillance of Caulerpa brachypus

f)          support an urgent and thorough assessment of the likely economic, social, cultural and ecological impacts of the spread of Caulerpa brachypus

g)        call for reconsideration of the current prohibition on impacted communities engaging in the active removal of Caulerpa brachypus

h)        request publicly available mapping of known Caulerpa brachypus sites which is accurate and updated in a timely fashion

i)          support Waiheke Local Board’s intent to write to the Minister of Biosecurity, Biosecurity NZ and other relevant Ministers on the above

j)          note that the non-native seaweed Caulerpa brachypus is not a hull biofouling organism. It spreads through being caught in anchors, chains and other such equipment and accordingly Caulerpa brachypus is managed through exclusion areas that prohibit mooring or anchoring where Caulerpa brachypus has been found, and through education campaigns encouraging boat owners to inspect anchor chains prior to departure and remove any entangled seaweed before putting the anchor down at a new location

k)         endorse council adjusting its programme activity to ensure it is providing current leadership in activities that prevent, reduce, or eliminate adverse effects from Caulerpa brachypus as a harmful organism which is now present in Aotearoa New Zealand, through its approved mechanisms of:

l)          promoting alignment of pest management in a region

m)       facilitating the development and alignment of regional pest management plans and regional pathway management plans

n)        promoting public support for pest management

o)        facilitating communication and co-operation among those involved in pest management.

CARRIED

 

 

13

Approval of the 2023/2024 Ōrākei Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number OR/2023/66

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)      whakaae / approve its 2023/2024 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2023/2024 budget for approval

Eastern Bays Songbird Project

$90,000

Newmarket / Middleton stream restoration

$9,000

Ōrākei schools marine programme

$24,000

Sustainable schools moth plant competition

$17,000

Tāmaki Estuary Environmental Forum

$7,000

Waiata Reserve restoration - Hobson catchment

$12,000

Total

$159,000

b)      tuhi ā-taipitopito / note that a carry forward of $4,275 has been requested to enable the 2022/2023 Pourewa Valley catchment assessment programme to be delivered in the 2023/2024 financial year.

c)      endorse the allocation of $477,000 regional asset based services capital expenditure budget towards the Cliff Road, St Heliers coastal protection and the Ōrākei Wharf Remediation programmes in the 2023/2024 financial year.

CARRIED

 

 

14

Approval of the 2023/2024 Ōrākei Local Board Customer and Community Services work programme

 

Linda Smith – Principal Integration Specialist, Martin Wong – Area Operations Manager, Katrina Morgan - Work Programme Lead, and Megan Dawsett were in attendance to speak to the board.

 

MOVED by Member M Voyce, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)         approve the 2023/2024 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report), with the addition of a project line called ‘The Landing activation, site management and maintenance coordination’ allocating $160,000 for this line.

b)         approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

c)         approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

d)         endorse the consideration of the projects by the Planning, Environment and Parks Committee on projects funded from the Slips Prevention, Local Parks and Sports Field Development budgets (Attachment C to the agenda report).

e)         note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

 

The original motion was withdrawn with the consent of the members.

 

Resolution number OR/2023/67

MOVED by Member M Voyce, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)         approve the 2023/2024 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report), with the addition of a project line called ‘The Landing activation, site management and maintenance coordination’ allocating $160,000 for this line.

b)        approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

c)         approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

d)        endorse the consideration of the projects by the Planning, Environment and Parks Committee on projects funded from the Slips Prevention, Local Parks and Sports Field Development budgets (Attachment C to the agenda report).

e)         note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

f)          approve the CCS work programme subject to clarification of table 7 paragraph 101, and the budget figures being reconciled and balanced.

g)        delegate to the Chair and the Deputy Chair approval of a balanced replacement table 7, paragraph 101.

CARRIED

 

Note: Pursuant to Standing Order 1.9.7, Member T Churton requested that his dissenting vote to be recorded.

 

 

15

Ōrākei Local Board Grants Programme 2023/2024

 

Resolution number OR/2023/68

MOVED by Member A McPhee, seconded by Chairperson S Milne:  

That the Ōrākei Local Board:

a)      adopt the Ōrākei Grants Programme 2023/2024 in Attachment A.

CARRIED

 

 

16

Council-controlled organisation update on work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)

 

Glenn Boyd, Local Area Manager, was in attendance to speak to the report.

 

Resolution number OR/2023/69

MOVED by Member M Voyce, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)      whiwhi / receive the council-controlled organisation update on the work programme (Apr-Jun 2023) and anticipated milestones and engagement approaches for Quarter One (Jul-Sep 2023).

CARRIED

 

Note: the local board concern at the number of projects making slow progress and reconfirm the desire for the completion of the Southern Link of the Glenn Innes to Tamaki drive shared pathway from Meadowbank while the Eastern/Southern Line railway tracks are closed for maintenance.

 

 

17

Chairperson and Board Members' Report

 

Resolution number OR/2023/70

MOVED by Chairperson S Milne, seconded by Member A McPhee:  

That the Ōrākei Local Board:

a)      receive the Ōrākei Local Board Chairperson and Board Members’ Report for June 2023. 

CARRIED

 

 

18

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2023/71

MOVED by Member D Wong, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)   note the records for the workshops held on 1, 8 and 22 June 2023.

CARRIED

 

 

19

Governance Forward Work Calendar

 

Resolution number OR/2023/72

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)      note the draft governance forward work calendar as at July 2023.

CARRIED

 

 

20

Resolutions Pending Action report

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2023/73

MOVED by Member D Wong, seconded by Chairperson S Milne:  

That the Ōrākei Local Board:

a)         note the Ōrākei Local Board Resolutions Pending Action report as at 20 July 2023.

CARRIED

 

Attachments

a     20 July 2023, Orakei Local Board: Item 20 - Resolutions Pending Action report - tabled document

 

 

 

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

Scott moved, seconded by Sarah to to exlude the public

 

 

4.09 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.12 pm           The public was re-admitted.

 

 

 

5.12 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................