Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the local board office, 560 Mt Albert Road, Three Kings on Thursday, 20 July 2023 at 10.04am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Ella Kumar, JP

 

Deputy Chairperson

Fiona Lai

 

Members

Roseanne Hay

 

 

Mark Pervan

 

 

Bobby Shen

 

 

Jon Turner

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Councillors

Julie Fairey

 

 

 

Christine Fletcher

 

 

 

 


 

1          Nau mai | Welcome

 

            Member Roseanne Hay delivered the welcome message.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PKTPP/2023/90

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)          confirm the minutes of its ordinary meeting, held on Thursday, 22 June 2023, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement – FIFA Women’s World Cup

 

Resolution number PKTPP/2023/91

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)    acknowledge that the FIFA Women’s World Cup is underway with games hosted around New Zealand.  We are extremely lucky to have the Football Ferns, NZ’s team training at the local Keith Hay Park.  We wish them all the best at the opening match tonight at Eden Park, and hope all the visiting teams enjoy their time in New Zealand.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Dylan Ferns - Puketāpapa Youth Foundation

 

Resolution number PKTPP/2023/92

MOVED by Deputy Chairperson F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Dylan Ferns, Puketāpapa Youth Foundation for his presentation.

CARRIED

 

 

8.2

Deputation - Lucy White and Imogen Bedford (Equal Justice Project Advocacy Team)

 

A research document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PKTPP/2023/93

MOVED by Deputy Chairperson F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Lucy White and Imogen Bedford (Equal Justice Project Advocacy Team volunteers) for their deputation and presentation.

b)      whakamihi / thank Equal Justice Project Advocacy Team volunteers for compiling a list of off-license bottle store premises in the Puketāpapa Local Board area.

CARRIED

 

Attachments

a     20230720 Puketāpapa Local Board, Item 8.2: Deputation - Lucy White and Imogen Bedford (Equal Justice Project Advocacy Team) - Report of Off-Licence Bottle Store Analysis 2023

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

           

9.1

Ivo Trbuhovich and Graham Jones - Faulkner Bay, Waikōwhai

 

Ivo Trbuhovich and Graham Jones delivered a presentation regarding pollution in the Manukau Harbour due to people placing plastics in the harbour when they place offerings at this bay and other behaviour at this bay which is not tikanga.  The presentation noted that there is no maintenance on the boat ramp and a lack of progress on other items around the Mt Roskill/Lynfield area.

 

Resolution number PKTPP/2023/94

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Ivo Trbuhovich and Graham Jones for their presentation.

CARRIED

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

Note:   The chairperson adjourned the meeting at 11.13am and reconvened the meeting at 11.20am.

 

 

Precedence of Business

Resolution number PKTPP/2023/95

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)            whakaae / agree that Item 13: Approval of the 2023/2024 Puketapapa Local Board Customer and Community Services Work Programme, be accorded precedence at this time and be taken ahead of Item 11: Puketapapa Local Board Grants 2023.

CARRIED

 

 

13

Approval of the 2023/2024 Puketāpapa Local Board Customer and Community Services work programme

 

Linda Smith, Principal Integration Specialist, Regional Services and Strategy, Megan Dowsett, Integration Specialist, Regional Services and Strategy, Thomas Dixon, Principal Parks Advisor, Jody Morley, Area Operations Manager, Rodney Klaassen, Work Programme Lead, and David Rose, Lead Financial Advisor, Financial Strategy and Planning, were in attendance to speak to this report.

 

Resolution number PKTPP/2023/96

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)      whakaae / approve the 2023/2024 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report), with the following amendments:

i)           ID 3710 Operational Grant to Pah Homestead – reduce this budget to $323,445

ii)         ID 384 Community grants Puketāpapa - increase this budget to $162,592

iii)        ID 4025 PK Sport & Active Recreation Facilities Plan - increase this budget to $50,000

iv)        ID 28326 Waikōwhai Coast - pine trees removal FY2024 – increase this budget to $44,000.

b)      tuhi ā-taipitopito /note that the above amendments to the 2023/2024 Customer and Community Services work programme will be reflected in the Quarterly Report; and

i)       ID 376, Strategic Relationship Grants, has an incorrect amount recorded of $4,000 for the capacity-building programme to support grant recipients. The correct amount is to read $40,000 for this line.

c)      whakaae / approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

d)      whakaae / approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

e)      whakarite / provide the following feedback for consideration by the Planning, Environment and Parks Committee on projects funded from the Slips Prevention, Local Parks and Sports Field Development budgets (Attachment C to the agenda report).

i)           strongly support the inclusion of track remediation following the damage by the January storms.

ii)         strongly support the building of a public toilet in Turner's reserve, which is increasingly being well-used following the completion of Kāinga Ora works in the Roskill South development.

iii)        request the Governing Body support the funding of these items.

f)           tuhi ā-taipitopito / note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

g)         thank Linda Smith, Principal Integration Specialist, Regional Services and Strategy, Megan Dowsett, Integration Specialist, Regional Services and Strategy, Thomas Dixon, Principal Parks Advisor, Jody Morley, Area Operations Manager, Rodney Klaassen, Work Programme Lead, and David Rose, Lead Financial Advisor, Financial Strategy and Planning, for their attendance and hard work.

CARRIED

 

 

11

Puketāpapa Local Board Grants Programme 2023/2024

 

Resolution number PKTPP/2023/97

MOVED by Deputy Chairperson F Lai, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whai / adopt the Puketāpapa Grants Programme 2023/2024 in Attachment A.

CARRIED

 

 

12

Approval of the 2023/2024 Puketāpapa Local Board Infrastructure and Environmental Services Work Programme

 

David Rose, Lead Financial Advisor, Financial Strategy and Planning, was in attendance to speak this report.

 

Resolution number PKTPP/2023/98

MOVED by Member B Shen, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whakaae / approve its 2023/2024 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2023/2024 budget for approval

Awa ecological enhancement

$20,000

Climate action activator

$38,250

Econeighbourhoods (already approved)

$32,000

Low carbon lifestyles

$30,000

Manukau Foreshore herpetofauna survey

$20,000

Manukau Harbour forum

$8,000

Te Auaunga (Oakley Creek) pest plant control puffer project

$10,000

Total

$158,250

 

b)      tuhi-ā-taipitopito / note that $32,000 for econeighbourhoods has already been approved project as part of its adoption of the local board agreement at the 22 June 2023 business meeting (PKTPP/2023/2).

c)      whakamihi / thank Hana Perry and David Rose for their hard work in completing the report.

CARRIED

 

Note:   Member M Pervan abstained from voting and requested that his abstention be noted.

 

 

Note:   Item 13: Approval of the 2023/2024 Puketapapa Local Board Customer and Community Services Work Programme, was accorded precedence and was taken ahead of Item 11: Puketapapa Local Board Grants 2023.

 

 

Precedence of Business

Resolution number PKTPP/2023/99

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)          whakaae / agree that  Item 22: Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public, be accorded precedence at this time and be taken ahead of Item 14: Adoption of proposed concept plan for a new park at McKinnon Street, Mt Roskill.

CARRIED

 

 

22        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the              public

Resolution number PKTPP/2023/100

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Proposed acquisition of a linkage park in Mount Roskill

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains details regarding negotiations not yet finalised.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.34am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

RESTATEMENTS

 

It was resolved while the public was excluded:

 

C1

Proposed acquisition of a linkage park in Mount Roskill

 

Resolution number PKTPP/2023/90

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai: 

That the Puketāpapa Local Board:

d)      whakaū / confirm that the resolution, report, and attachment remain confidential until settlement, and only then is the resolution to be restated.

 

 

Motion

Resolution number PKTPP/2023/91

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)     agree to move the Puketāpapa Local Board meeting of Thursday, 20 July 2023 back into the open section.

CARRIED

 

11.45am.         The public was re-admitted.

 

 

14

Adoption of proposed concept plan for a new park at McKinnon Street, Mt Roskill

 

Jody Morley, Area Operations Manager, Parks & Community Facilities, and Thomas Dixon, Principle Parks Advisor, were in attendance to speak to this report.

 

Resolution number PKTPP/2023/102

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whai / adopt the concept plan (McKinnon Reserve Concept Design - Attachment A) and subsequent development within the new park proposed for McKinnon Street and approve that the assets be taken on by the council upon practical completion and conclusion of any agreed maintenance periods.

b)      tautapa / delegate to the General Manager, Parks and Community Facilities authority to assess and approve engineering detail for the open space development.

c)      thank Jody Morley, Area Operations Manager, Parks & Community Facilities, and Thomas Dixon, Principle Parks Advisor, for their attendance.

CARRIED

 

 

15

Council-controlled organisation update on work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)

 

Mary Hay, Senior Local Board Advisor, Local Board Services, was in attendance to speak to this report.

 

Resolution number PKTPP/2023/103

MOVED by Member J Turner, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)          whiwhi / receive the council-controlled organisation update on the work programme (Apr-Jun 2023) and anticipated milestones and engagement approaches for Quarter One (Jul-Sep 2023).

b)         tuhi ā-taipitopito / note the lack on inclusion from Auckland Transport on leaving out the May Road pedestrian improvements in their reporting.

c)          thank Mary Hay, Senior Local Board Advisor, Local Board Services, for her attendance.

CARRIED

 

 

16

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Local Area Ward Councillors Christine Fletcher and Julie Fairey were unable to attend due to their attendance at the Transport and Infrastructure Committee meeting.

 

Resolution number PKTPP/2023/104

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)          whiwhi / receive the May 2023 Ward Councillor Update from Albert-Eden and Puketāpapa Ward Councillor Julie Fairey.

CARRIED

 

 

17

Chairperson's Report

 

Resolution number PKTPP/2023/105

MOVED by Deputy Chairperson F Lai, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Ella Kumar’s Chairperson’s update.

CARRIED

 

 

18

Board Member Reports

 

Note:  This item was withdrawn.

 

 

19

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2023/106

MOVED by Chairperson E Kumar, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      whiwhi/receive the Puketāpapa Local Board workshop notes for: 08 June 2023, 15 June 2023, 22 June 2023, 29 June 2023 and 06 July 2023.

CARRIED

 

 

20

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2023/107

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar for July 2023.

CARRIED

 

 

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

Note:   Item 22: Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public, was accorded precedence and was taken ahead of Item 14: Adoption of proposed concept plan for a new park at McKinnon Street, Mt Roskill.

 

 

 

 

11.56am.                                            The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................