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Ōtara-Papatoetoe Local Board
OPEN MINUTES
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Minutes of a meeting of the
Ōtara-Papatoetoe Local Board held in the Woodside Room, Level 1, Manukau
Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 25 July 2023 at
5.00pm.
Te Hunga kua
Tae mai | present
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Chairperson
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Apulu Reece Autagavaia
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Deputy
Chairperson
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Dr Ofa Dewes,
MNZM
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Members
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Dr Ashraf
Choudhary, QSO, JP
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Topou Folau
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Vi Hausia
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Li’amanaia Lorenzo Kaisara
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Albert Lim
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Te Hunga Kāore i Tae Mai | ABSENT
Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Louise Mason
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General
Manager, Local Boards Services
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Ōtara-Papatoetoe
Local Board
25 July 2023
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1 Nau mai | Welcome
Chairperson I Apulu Reece Autagavaia opened the meeting with
Karakia and welcomed everyone in attendance.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
There were no
acknowledgements.
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13
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Board Members' Report
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Member Vi Hausia
board members report was be tabled.
A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Resolution
number OP/2023/101
MOVED by Chairperson AR Autagavaia, seconded by Member TF
Folau:
That
the Ōtara-Papatoetoe Local
Board:
a) whiwhi
/ receive the written and verbal reports from local board members.
CARRIED
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Attachments
a 25 July 2023: Ōtara-Papatoetoe Local
Board - Item 13 - Board Members' Report - member Vi Hausia's report
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7 Ngā Petihana | Petitions
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7.1
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Petition - Greyhound Racing Track, Freedom for the
Animals NZ
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Resolution
number OP/2023/103
MOVED by Chairperson AR Autagavaia, seconded by Member TF
Folau:
That
the Ōtara-Papatoetoe Local
Board:
a)
whiwhi / receive
the petition from Dr. Michael Morris and Deno Stock on behalf of Freedom for the Animals NZ requesting that the lease on the greyhound
racing track be discontinued
b)
tono / request the petition be forwarded to Eke Panuku for
consideration in developing its advice to the local board.
CARRIED
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8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Deputation - Ruth White of Business East
Tāmaki and Larissa Michelsen of Fisher & Paykel Appliances
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Resolution
number OP/2023/104
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) whakamihi / thank Ruth White and Larissa Michelsen for their deputation and attendance
regarding the
East Tamaki Commuter Cycling Routes,
and refer the matter to Auckland Transport for further advice.
CARRIED
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9 Te Matapaki Tūmatanui | Public Forum
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9.2
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Public Forum - Russell Preston - Counties
Manukau Sport
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This item did not proceed as the
presenters were not in attendance
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10 Ngā Pakihi Autaia | Extraordinary
Business
There was no extraordinary
business.
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11
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Declaration of board member following a by-election
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Louise Mason
– General Manager, Local Board Services was in attendance to witness
the new member’s declaration.
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A copy of the declaration has been attached to the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number OP/2023/106
MOVED by Chairperson AR Autagavaia, seconded
by Member V Hausia:
That the Ōtara-Papatoetoe Local Board:
a) tuhi
ā-taipitopito / note Li’amanaia Lorenzo Kaisara’s
declaration pursuant to Schedule 7, clause 14, of the Local Government Act
2002.
CARRIED
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Attachments
a 25 July 2023 - Ōtara-Papatoetoe Local
Board - Item 11 - Li’amanaia Lorenzo Kaisara’s signed Declaration
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Notes:
· Louise Mason – General Manager Local Board
Services, addressed the meeting at 6.20pm.
· Member Li’amanaia
Lorenzo Kaisara addressed the
meeting at 6.25 pm and sang a Waiata with his family.
· Cr Fuli followed by Chair Apulu Reece Autagavaia
addressed the meeting at 6.28 pm.
Note: Items 11 – Governing Body member Update, 12 –
Board Members’ Report and 13 – Chairperson’s Announcements
were taken before Item 7 - Petitions.
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15
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Approval for a new private road at 159 and
161 Gray Avenue, Papatoetoe, Auckland
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Resolution
number OP/2023/108
MOVED by Chairperson AR Autagavaia, seconded by Member TF
Folau:
That
the Ōtara-Papatoetoe Local
Board:
a)
whakaae / approve the name Hanga Place for the
new private road created by way of subdivision at 159 and 161 Gray Avenue,
Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act
1974 (Road naming reference RDN90107693, resource consent references BUN60333914 and SUB60333917).
CARRIED
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16
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2025 Auckland Council elections - electoral
system
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Resolution
number OP/2023/109
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a)
whakarite / recommend to the
Governing Body that the First Past the Post electoral system is continued for
the 2025 elections and not changed to Single Transferable Voting
b)
tuhi ā-taipitopito / note the
voter turnout in Ōtara-Papatoetoe Local Board area was the lowest in the
recent elections and introducing a change to a more complex voting system
such as the Single Transferable Voting will be a barrier for voters with the
risk of reducing voter participation
c)
tuhi ā-taipitopito / note if STV
voting system is selected anytime in the future that it should be accompanied
by a strong public education campaign with a key focus on diverse communities
with low voter participation
d)
tautokongia / support
work to urgently progress online voting for future local elections.
CARRIED
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17
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Council-controlled organisation update on
work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)
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Resolution
number OP/2023/110
MOVED by Chairperson AR Autagavaia, seconded by Deputy
Chairperson O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a)
whiwhi / receive the
council-controlled organisation update on the work programme (Apr-June 2023)
and anticipated milestones and engagement approaches for Quarter One (Jul-Sep
2023)
b)
whiwhi/ receive the update from
Auckland Transport (Attachment A), tabled at the meeting and note that it was
received late which affects the ability of the elected members and the public
to read the information prior to the meeting.
CARRIED
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Attachments
a 25 July 2023 - Ōtara-Papatoetoe Local
Board - Item 17 - Update from Auckland Transport
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18
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Local board resolution responses and
information report - Pursuit of Excellence
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Resolution
number OP/2023/111
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) tuhi ā-taipitopito / note the Pursuit of Excellence panel
decision made on 13 June 2023 below:
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Application ID
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Applicant
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Requesting funding for
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Amount requested
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Amount Allocated
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2223OPEA46
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Ms Candy Tusini-Rex
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New
Zealand Principals Conference
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$2,000.00
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$0.00
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2223OPEA47
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Ms Candy Tusini – Rex
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Aspiring
Leaders Conference
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$2,000.00
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$1,416.00
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2223OPEA48
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Mr Tyler Tafili
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New Zealand Junior Rugby Festival Queenstown 2023
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$2,000.00
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$1,416.00
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2223OPEA49
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Mr Tyrone Tafili
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New Zealand Junior Rugby Festival Queenstown 2023
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$2,000.00
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$1,416.00
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2223OPEA50
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Mr Ethan Rasch-Lemafa
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New Zealand Junior Rugby Festival Queenstown 2023
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$2,000.00
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$1,416.00
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2223OPEA51
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Mr Dominic Mealamu
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New Zealand Junior Rugby Festival Queenstown 2023
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$2,000.00
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$1,416.00
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2223OPEA52
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Mr Seci Vulimaidavuilevu
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New Zealand Junior Rugby Festival Queenstown 2023
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$2,000.00
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$1,416.00
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2223OPEA53
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Mr Justus Sao-Mafiti
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New Zealand Junior Rugby Festival Queenstown 2023
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$2,000.00
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$1,416.00
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2223OPEA59
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Mr Atonio Lelaulu
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New Zealand Junior Rugby Festival Queenstown 2023
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$2,000.00
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$1,416.00
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2223OPEA60
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Miss Elizabeth Salesa
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Aspiring
Leaders Conference
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$2,000.00
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$1,416.00
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2223OPEA61
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Mr Sarbjot Singh
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Aspiring
Leaders Conference
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$2,000.00
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$0.00
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2223OPEA62
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Mr Elijah Tiatia
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Aspiring
Leaders Conference
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$2,000.00
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$0.00
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2223OPEA63
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Miss Tyla Paoo
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Aspiring
Leaders Conference
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$2,000.00
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$1,416.00
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2223OPEA64
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Mr TJ Tupu Joseph Ane
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Aspiring
Leaders Conference
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$2,000.00
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$0.00
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2223OPEA65
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Miss Makayla Vatuvei
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Aspiring
Leaders Conference
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$2,000.00
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$1,416.00
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2223OPEA68
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Mr Benjamin Godsmark
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA70
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Miss Nevaiahlia Leuamuli
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NASA Space
Camp
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$2,000.00
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$0.00
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2223OPEA71
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Miss Nevaeh Mary Tawhi – Marsters
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NASA Space
Camp
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$2,000.00
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$0.00
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2223OPEA72
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Miss Terangi Parima
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NASA Space
Camp
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$2,000.00
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$0.00
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2223OPEA73
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Mr Kobe Ru
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA74
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Miss Ihapera Martin Waru
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA75
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Rasheed Bodija
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NASA Space
Camp
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$2,000.00
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$0.00
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2223OPEA76
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Miss Danielle Tupuanai Viliamu
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA77
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Ms Waila Khel
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA78
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Mr Cruz Bratton
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA79
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Mr Kimiora Natua
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA80
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Mr Ethaniel Leaupepe
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NASA Space
Camp
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$2,000.00
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$0.00
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2223OPEA81
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Mr Daman Taviliniu
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA82
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Miss Agnes Taefu
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA84
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Miss Harmony Siaea
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NZ
Principals Conference
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$2,000.00
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$0.00
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2223OPEA85
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Miss Valerie Veiao
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NZ
Principals Conference
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$2,000.00
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$0.00
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2223OPEA88
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Miss Kopi Gretel Laalaai-Suasua
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA89
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Mr Lorenzo Akanoa
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NASA Space
Camp
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$2,000.00
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$1,416.00
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2223OPEA91
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Miss Tyla Paoo
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New
Zealand Principals Conference
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$2,000.00
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$0.00
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2223OPEA93
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Miss Porsha Bridgeman Davis
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Ōtara awards 2023
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$1,700.00
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$0.00
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Total
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$69,700.00
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$31,152.00
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CARRIED
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21
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Approval of the 2023/2024
Ōtara-Papatoetoe Local Board Governance Work Programme
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An updated Attachment A was
provided. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Resolution
number OP/2023/114
MOVED by Chairperson AR Autagavaia, seconded by Deputy
Chairperson O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) whakaae / approve its 2023/2024 Governance work programme and
associated budgets, as summarised in the table below:
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Activity name
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2023/2024 budget for
approval
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Achieving Māori
Outcomes: Tuia Programme
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$3,000.00
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Achieving Māori
Outcomes: Ara Kōtui
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$6,000.00
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Enhancing
inclusion in local decision-making
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$50,000.00
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Community engagement
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$10,000.00
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Diversity fora
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$12,000.00
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Total
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$81,000.00
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b) tuhi
ā-taipitopito / note that further information was provided at the local
board business meeting on the three work programme items that are not
included in Attachment A (Enhancing inclusion in local decision-making,
Community engagement and Diversity fora)
c) tuhi
ā-taipitopito / note that an updated Attachment A has been provided and
was tabled at the meeting.
CARRIED
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Attachments
a Ōtara-Papatoetoe Local Board - Item 21-
Approval of the 2023 - 2024 Governance Work Programme
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22
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Approval of the 2023/2024 Ōtara-Papatoetoe
Local Board Infrastructure and Environmental Services Work Programme
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Resolution
number OP/2023/115
MOVED by Chairperson AR Autagavaia, seconded by Member V
Hausia:
That
the Ōtara-Papatoetoe Local
Board:
a) whakaae / approve its 2023/2024 Infrastructure and Environmental Services
work programme and associated budgets, as summarised in the table below (Attachment
A to the agenda report):
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Activity name
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2023/2024 budget for
approval
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EcoNeighbourhoods
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$35,000
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Huringa
whanonga mōkai ngeru: Cat owner behaviour change
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$7,500
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KaiWaka
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$10,000
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Manukau
Harbour Forum
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$8,000
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Ope:
building sustainable community
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$66,000
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Ōtara
Waterways and Lake Trust - Ōtara-Papatoetoe projects
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$120,000
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Pest Free
South Auckland
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$71,000
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Tāmaki
Estuary Environmental Forum
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$8,000
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Total
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$325,500
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CARRIED
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23
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Approval of the 2023/2024 Ōtara-Papatoetoe
Local Board Customer and Community Services work programme
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The local board budget allocation Attachment A – did
not align with the totals in ‘Table 7: Page no.165 which is incorrect.
The updated table was tabled at the meeting and a copy has
been placed on the official minutes and is available on the Auckland Council website
as a minutes attachment.
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Resolution
number OP/2023/116
MOVED by Chairperson AR Autagavaia, seconded by Member TF
Folau:
That
the Ōtara-Papatoetoe Local
Board:
a) whakaae/
approve the 2023/2024 Customer and Community Services work programme and its
associated budget (Attachment A to the agenda report)
b) tono/
request officers provide a summary of the trends in local community grants
applications (workline #340) twice a year that details the top 10
applications for the period by amount granted, the proportion of grants that
meet local board plan priorities, number of applications by status (approved
and withdrawn) and any other data that would be helpful in informing the
local board of trends in community grants
c) whakaae/
approve in principle the 2024/2025 and 2025/2026 Customer and Community
Services – Parks and Community Facilities only work programme
(Attachment A to the agenda report)
d) does
not agree to the reduction in rubbish bins across the Otara-Papatoetoe area
as that has not been consulted on in detail and due to the anticipated impact
on the look and feel of public places, the likely increase in loose litter,
illegal dumping and pests
e) tono/
request that Parks and Community Facilities closely monitor and report the
impact of any reduction of the bins (including financial, public complaints
and any increased requests for service) if they are implemented
f) tuhi
ā-taipitopito / note that an updated Attachment A has been provided and
was tabled at the meeting.
CARRIED
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Attachments
a 25 July 2023 - Ōtara-Papatoetoe Local
Board - Item 23 - Approval of the 2023/2024 Customer and Community Services
work programme
b 25 July 2023 - Updated Table 7 on page 165
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24 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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25 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number OP/2023/117
MOVED by Chairperson AR Autagavaia, seconded
by Member A Choudhary:
That the Ōtara-Papatoetoe Local Board:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Confidential
information to support local board decision making on the local provision of
ECE
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
|
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains site-specific commercial information, which
if released would impact the ability to reasonably negotiate (which is a
possible outcome of the report)
Restatement / Review Date: The decisions can be released in the open
minutes, but the report and its attachments remain confidential
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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7.14 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.25 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Confidential information to support local
board decision-making on the local provision of ECE
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Resolution number OP/2023/118
MOVED by Chairperson AR Autagavaia, seconded by Member A
Choudhary:
That the
Ōtara-Papatoetoe Local Board:
a) whiwhi
/ receive the updated financial information
b) tuhi
ā-taipitopito / note that council staff remain available to respond to
any local board queries
c) tuhi
ā-taipitopito / note that the decision to not fund ECE services was made
by the Governing Body and that the local board is unable to use its
already reduced budget to fund this service, especially when the decision to
exit delivery was not made by the Ōtara-Papatoetoe Local Board
d) whakaae/
agree not fund the direct delivery of ECE services in the
Ōtara-Papatoetoe Local Board area
e) tono/
request further information from the staff on options for activating
facilities vacated by ECE services
f) whakaae
/ agree to express concern at the tight timeframe
provided for the local board to make a decision on the provision of the ECE
service
g) whakaae
/ agree to express concern at the lack of discussion
with communities on the provision of the ECE service by local boards as per
the Governing Body’s resolution GB/2023/100, due to the confidential
nature of the topic
h) tono
/ request that staff consider the impact of discontinuing this service on
low-income families and implement a transition approach that supports their
needs
i) whakaae / agree that
the decisions be released in the open minutes, but the report and its
attachments remain confidential
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7.28 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
