Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, 35 Coles Crescent, Papakura and via video conference on Wednesday, 26 July 2023 at 4.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson

Members

Felicity Auva'a

 

George Hawkins

 

Kelvin Hieatt

 

Andrew Webster

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Councillor

Angela Dalton

Councillor

Daniel Newman

 


Papakura Local Board

26 July 2023

 

 

 

1          Nau mai | Welcome

 

Member George Hawkins led the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number PPK/2023/94

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)         accept the apology from Councillor Angela Dalton for absence.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PPK/2023/95

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 28 June 2023, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement of the passing of Jan van Wijk

 

Resolution number PPK/2023/96

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

 

a)            extend sincere sympathies to the van Wijk family on the passing of local community leader Jan van Wijk. Jan was the long-serving Chair of the Conifer Grove Residents Association, and achieved a great deal for the Papakura community. He will be sadly missed.

CARRIED

Secretariat note: a one-minute silence was taken at this point to remember Jan van Wijk and those who passed away due to the shooting event that occurred in Auckland on Thursday 20 July 2023.

 

 

6.2

Acknowledgement of the Papakura City Football Club

 

Resolution number PPK/2023/97

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

 

a)            acknowledge the Papakura City Football Club ‘Fantails’ for winning the Northern United Junior Girls Tournament on Sunday 16th July 2023.

 

CARRIED

 

6.3

Acknowledgement of the New Zealand Football Ferns

 

Resolution number PPK/2023/98

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

 

a)            acknowledge the New Zealand Football Ferns win in the opening match against Norway during the FIFA Women’s World Cup.

 

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - CLM Community Sport

 

A document was tabled at the meeting and a PowerPoint presentation was used in support of the item. A copy of both has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PPK/2023/99

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      whakamihi / thank Bernie Tovio, General Manager of CLM Community Sport and Craig Carter, CEO of CLM Community Sport for their attendance and presentation.

CARRIED

 

Attachments

a     Tabled Document - supporting financial document provided by CLM Community Sport

b     PowerPoint delivered to the Papakura Local Board during CLM Community Sport Deputation

 


 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Helena Fairhurst – Speed on Settlement Road

 

Helena Fairhurst was in attendance and spoke to the local board regarding speed on Settlement Road. A number of photos were tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PPK/2023/100

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

 

a)            whakamihi / thank Helena Fairhurst for her presentation and attendance.

 

b)            refer the presentation to Auckland Transport for investigation and report back.

CARRIED

 

Attachments

a     Tabled Document - Photos provided by Helena Fairhurst regarding Settlement Road traffic concerns

 

9.2

Russell Preston and Greg Buckley - Counties Manukau Sport

 

Russell Preston and Greg Buckley from Counties Manukau Sport were in attendance to inform the board of Russell’s retirement, and introduce Greg as the new CEO.

 

Resolution number PPK/2023/101

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

 

a)           whakamihi / thank Russell Preston and Greg Buckley from Counties Manukau Sport for their presentation and attendance.

b)          acknowledge Russell Preston, who is retiring after 18 years as CEO of Counties Manukau Sport and thank him for his significant contribution to Papakura and Counties Manukau.

c)           welcome Greg Buckley to his role as the new CEO of Counties Manukau Sport. 

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 


 

 

11

Governing Body Members' Update

 

Councillor Dalton’s written Governing Body Members’ update for the Papakura Local Board was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PPK/2023/102

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      whiwhi / receive the written update from Councillor Angela Dalton.

CARRIED

 

Attachments

a     Tabled Document - Papakura Local Board Monthly Update From Councillor Dalton

 

 

12

Chairperson's update

 

Resolution number PPK/2023/103

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      receive the verbal report of the Papakura Local Board Chairperson.

CARRIED

 

 

13

Approval of the 2023/2024 Papakura Local Board Infrastructure and Environmental Services Work Programme

 

Resolution number PPK/2023/104

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      whakaae / approve its 2023/2024 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2023/2024 budget for approval

Manukau Harbour Forum

$8,000

Papakura stream restoration

$14,000

Papakura waste minimisation programme

$20,000

Pest Free South Auckland – Papakura

$50,000

Te Koiwi pond enhancement programme

$11,200

Wai Care programme

$32,000

Total

$135,200

 

d)            tuhi ā-taipitopito / note the allocation of $70,000 asset-based services capital expenditure budget towards the Bottle Top Bay Esplanade programme in the 2023/2024 financial year.

CARRIED

 

 

14

Approval of the 2023/2024 Papakura Local Board Governance Work Programme

 

Resolution number PPK/2023/105

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      whakaae / approve its 2023/2024 Governance work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2023/2024 budget for approval

Achieving Māori Outcomes:  Tuia Programme

$3,000.00

Achieving Māori Outcomes:  Ara Kōtui

$6,000.00

Total

$9,000.00

 

CARRIED

 

 

15

Approval of the 2023/2024 Papakura Local Board Customer and Community Services work programme

 

An amendment to table 7 of the agenda report was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PPK/2023/106

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)        approve the 2023/2024 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report subject to the following changes:

ID

Activity name

Change required

Community Lease work programme

Add new activity line

Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa (1R Great South Road)

Community Lease staff to pursue conversations with relevant stakeholders interested in buying the property (if the playcentre choses to sell).  Also providing asset assessment and relevant financial information for council to consider possible purchase.

Add new activity line

Papakura Marae lease extension at Te Koiwi Reserve (29 Hunua Road)

Activity description: To progress the Papakura Marae lease extension at Te Koiwi Reserve.

Parks and Community Facilities Work Programme

Add new activity line

377R Great South Road (Butterworth House)

Activity description:

Investigation and design into the facility to inform an future upgrade works and advice around “in-service” opportunities. Any decision making will need to be in partnership Te Ākitai Waiohua.

NB:  Regional Services and Strategy will be required to provide advice around the “in-service” opportunities.

FY2023/2024 - $50,000 – To conduct an investigation and design and present options to the local board for potential implementation.

 

b)        request that the Community Lease Advisor contact Papakura Support and Counselling Services and Papakura Citizens Advice Bureau located at 57R Wood Street, with a view to these groups being placed on an expressions of interest list for a larger premises.

 

c)         approve in principle the 2024/2025 and 2025/2026 Customer and Community Services – Parks and Community Facilities only work programme (Attachment A to the agenda report).

 

d)        approve the Risk Adjusted Programme projects identified in the 2023/2024 Customer and Community Services work programme (Attachment A to the agenda report).

 

e)         support the Planning, Environment and Parks Committee funding the following projects from the Slips Prevention and/or Local Parks and Sports Field Development budgets (Attachment C to the agenda report) which will includes the following projects:

 

ID

Activity name

2023 / 2024

2024 / 2025

2025 / 2026

2026 / 2027+

Total

30165

71 Twin Parks Rise – develop new neighbourhood park

$0

$0

$567,343

$900,000

$1,470,000

15378

Hingaia Park – develop new suburb park

$100,000

$0

$0

$0

$2,986,092

30818

Kai-pāwhara / Kirikiri Reserve – develop new neighbourhood park

$50,000

$800,000

$0

$0

$1,176,000

 

f)          note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets is subject to approval by the Planning, Environment and Parks Committee.

CARRIED

 

Attachments

a     Papakura Local Board 2023-2024 Customer and Community Services work programme table 7 amendment

 

 

16

Approval of the 2023/2024 Papakura Local Board External Partnerships-Business Associations work programme

 

Resolution number PPK/2023/107

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      approve the External Partnerships-Business Associations work programme 2023/2024 as set out below and in Attachment A of the agenda report:

ID

Activity name

2023/2024 budget for approval

1409

Takanini business support - establishing a new BID programme (ID1409)

 

$20,000.00

 

CARRIED

 

 

17

Approval of the 2023/2024 Papakura Local Board Plans and Places work programme

 

Resolution number PPK/2023/108

MOVED by Chairperson B Catchpole, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      Whakaae/ approve the Plans and Places work programme 2023/2024 as set out below and in Attachment A of the agenda report:

ID

Activity name

2023/2024 budget for approval

3456

Papakura heritage map

$25,000.00

 

CARRIED

 

 

18

Council-controlled organisation update on work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)

 

Resolution number PPK/2023/109

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)            whiwhi / receive the council-controlled organisation update on the work programme (Apr-Jun 2023) and anticipated milestones and engagement approaches for Quarter One (Jul-Sep 2023), noting the following feedback:

Auckland Transport

 

i)       provide the following feedback to Auckland Transport on the first and last rail journey project:

 

1)         The location of the gates to access the Papakura train station platforms needs reassessment as the current location creates confusion, congestion and impedes the flow of passengers embarking and disembarking. This will be exacerbated by the Te Huia train stopping at Papakura train station for the foreseeable future.

 

2)         People want secure bike racks within the train station hop card zone. This is viewed as a more secure environment as potential thieves would have to use a hop card to access the area.

 

3)         The ramp at the rear of the Cash converters and Liquorland businesses on Railway Street needs to loop back to the train station. The current orientation is not safe after dark.

 

ii)      advocate to Auckland Transport for projects relating to Papakura in the Auckland rail programme business case requiring funding through the Regional Land Transport Plan process.

 

iii)     advocate to Auckland Transport for the progression of the upgrade of Hingaia Road and the Hingaia Road / Oakland Road intersection as part of the Regional Land Transport Plan process.

 

iv)     request an update from Kiwirail on the continual rail service outages.

 

Watercare

 

v)      thank Watercare for their excellent communication and engagement on projects and issues in the Papakura Local Board area.

Eke Panuku

 

vi)     thank Eke Panuku for their communication and engagement on projects in the Papakura Local Board area.

Tātaki Auckland Unlimited

 

vii)   request that engagement on the Southern Auckland Economic Masterplan change from consult to collaborate noting the high level of impact and opportunity this will provide to local communities.

 

viii)  note with disappointment the Tataki Auckland Unlimited proposed decision to exit from supporting local economic development programmes through local board work programmes and the lack of discussion with local boards on alternative opportunities.

CARRIED

 

 

19

Auckland Transport Update for the Papakura Local Board - July 2023

 

This report was withdrawn

 

 

20

Local Board Transport Capital Fund

 

Resolution number PPK/2023/110

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      allocate the Local Board Transport Capital Fund 2022-2025 in part as follows:

i)    Settlement/Marne Roads Intersection and Stormwater - $921,319 (further funding)

ii)   Smiths Avenue Crossing - $250,000 (further funding)

iii)  Clevedon/Robb Pedestrian Safety - $100,000 (further funding)

iv)  Roundabout improvements - Porchester/Manuroa - $315,000 (further funding)

b)        allocate the remaining $27,580 to wayfinding signage.

CARRIED

 

 

21

36 Coles Crescent and 26-32 O'Shannessey Street, Papakura - future use considerations

 

Resolution number PPK/2023/111

MOVED by Member F Auva'a, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      endorse the retention of 36 Coles Crescent, Papakura in Auckland Council’s ownership.

b)      note that the disposal of 26-32 O’Shannessey Street has been put on hold until the property market conditions improve.

CARRIED

 


 

 

22

Papakura Local Board Grants and Youth Grants Programme 2023/2024

 

Resolution number PPK/2023/112

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      adopt the Papakura Local Board Grants Programme 2023/2024 provided as Attachment A to the agenda report noting the following dates:

Type of grant

Round

Open

Close

Decision

Project Start

Local Grant

One

7 August 2023

15 September 2023

25 October 2023

1 November 2023

Small Grant

One

2 October 2023

3 November 2023

13 December 2023

1 January 2024

Local Grant

Two

19 February 2024

5 April 2024

22 May 2024

1 June 2024

Small Grant

Two

1 April 2024

3 May 2024

26 June 2024

1 July 2024

Multi-board

One

13 June 2023

5 August 2023

25 October 2023

1 November 2023

Multi-board

Two

16 January 2024

17 March 2024

22   May 2024

1      June 2024

 

b)         adopt the Papakura Youth Grants Programme 2023/2024 provided as Attachment B to the agenda report noting the following dates and request the criteria be amended as follows:

·         under the heading “this grant must be used for”, in the last bullet point, include the word “not” before the word “covered” to read:  “The board will consider funding course related costs only where fees are not covered by the government”.

Type of grant

Open

Close

Decision

Youth Grants

7 August 2023

15 September 2023

25 October 2023

 

CARRIED

 


 

 

23

Proposed classification of land at 1R Artillery Drive, Papakura and renewal of community lease to Counties Manukau Free Kindergarten Association Incorporated

 

Resolution number PPK/2023/113

MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson J Robinson:  

That the Papakura Local Board:

a)      classify, under Section 16(2A) of the Reserves Act 1977, the land described as Lot 1 Deposited Plan 345666, comprising 1,323 square meters (more or less), CFR 187075, as a Local Purpose (community buildings) Reserve.

b)      grant, under Section 61 (2) (a) of the Reserves Act 1977, the renewal of the community lease to Counties Manukau Free Kindergarten Association Incorporated (on behalf of Papakura North Kindergarten) for an area comprising 1,323 square metres (more or less) located at 1R Artillery Drive Papakura on land legally described as Lot 1 Deposited Plan 345666 (Attachment A), subject to the following terms and conditions:

i)      renewal term – 15 years from 1 April 2022 and reaching final expiry on 31 March 2037

ii)     annual rent – $10.00 plus GST if demanded.

c)      approve all other terms and conditions in accordance with the existing lease and the Reserves Act 1977.

d)      note that iwi engagement for classification of the land was carried out in October 2022 and no submissions or objections were received.

e)      note that public notification for classification of the land was carried out in April 2023 and no submissions or objections were received.

CARRIED

 

 

24

2025 Auckland Council elections - electoral system

 

Resolution number PPK/2023/114

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      whakarite /provide the following feedback to the Governing Body on whether the electoral system should be changed from First Past the Post to Single Transferable Voting for the 2025 elections.

                      i.        The board supports the retention of the First Past the Post electoral system for the 2025 elections as the board believe this is the easiest method to use.

CARRIED

 


 

 

 

25

Waiheke Local Board resolutions - Caulerpa brachypus

 

Resolution number PPK/2023/115

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)         support in part the Notice of Motion and resolutions from the Waiheke Local Board dated 26 July 2023 regarding Caulerpa Brachypus as follows.

i)       note extreme concern regarding the current status of Caulerpa and its threat to the biodiversity and health of our ocean and supports the decision of the Hauraki Gulf Forum on this matter (resolution number HGF/2023/8).

ii)      back the calls from the Ngāti Paoa Iwi Trust and other iwi and hapū, the Hauraki Gulf Forum, and community organisations, for a step change in New Zealand’s approach from containment to containment and eradication, with whole system engagement, and trials of hydraulic removal methods.

iii)     urge the provision of Crown funding to mana whenua and community organisations for proactive underwater surveillance.

iv)     support an urgent and thorough assessment of the likely economic, social, cultural and ecological impacts of the spread of Caulerpa.

v)      call for reconsideration of the current prohibition on impacted communities engaging in the active removal of Caulerpa.

vi)     request publicly available mapping of known Caulerpa sites which is accurate and updated in a timely fashion.

vii)    write to the Minister of Biosecurity, Biosecurity NZ and other relevant Ministers on the above.

 

b)        express concern about the risk of spreading Caulerpa by having impacted communities engaging in the active removal.

c)         support an accreditation process to ensure people are appropriately trained from the impacted communities so they can be engaged in the active removal of Caulerpa to ensure there is no risk of spread.

CARRIED

 

 

26

Papakura Local Board Governance Forward Work Calendar - July 2023

 

Resolution number PPK/2023/116

MOVED by Chairperson B Catchpole, seconded by Member A Webster:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Governance Forward Work Calendar – July 2023.

CARRIED

 


 

 

 

27

Papakura Local Board Workshop Records

 

Resolution number PPK/2023/117

MOVED by Chairperson B Catchpole, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:

i)       14 June 2023 

ii)      21 June 2023 

iii)     28 June 2023 

iv)     5 July 2023 

CARRIED

 

 

 

28        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.03 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................