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Governing Body
27 July 2023
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Te Mihi | Acknowledgement
His Worship the
Mayor asked the meeting to observe a moment’s silence to recognise the
families and loved ones affected by last Thursday’s shooting in the
Auckland CBD.
He also
acknowledged our Police and first responders, who run towards the danger, to
keep the rest of us safe.
Today was also six months since the January
floods and he acknowledged the work that’s gone on since.
In happier news, Councillor Baker was congratulated
on his recent engagement.
Cr Mike Lee acknowledged the recent passing
of Judge Arnold Turner.
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Cr K Leoni subsequently declared an interest in Item 11 - Submission on the Ngāti Paoa Claims Settlement Bill.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Cr D Newman
entered the meeting a 10.10am.
4 Ngā Kōrero a te Marea | Public Input
There was no
public input.
Cr J Bartley entered to the meeting at
10.12am.
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
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5.1
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Local Board Input: Waitākere
Ranges Local Board - Storm Recovery Matters
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Greg
Presland, Chair and Liz Manley from Waitākere Ranges Local Board
addressed the Governing Body regarding storm recovery matters, in particular:
i) need to provide certainty to affected
landowners by concluding negotiations with the Government as soon as possible
ii) extension of rates relief
iii) provision of dedicated support person
for Titirangi residents similar to that provided for Piha and Karekare
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Resolution
number GB/2023/126
MOVED by Mayor
W Brown, seconded by Cr S Henderson:
That the Governing Body:
a)
whiwhi / receive
the local board input from Chair Greg Presland and member Liz Manley of the
Waitakere Ranges Local Board regarding storm recovery matter and whakamihi /
thank them for their attendance.
CARRIED
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6 Ngā Pakihi Autaia | Extraordinary Business
There was no
extraordinary business.
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7
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Acting Chief Executive and Group Chief
Financial Officer Update
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Resolution
number GB/2023/127
MOVED by Cr C Fletcher, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) whiwhi
/ receive the information provided in this report, the monthly financial
dashboard circulated prior to the meeting and the verbal updates by the
Acting Chief Executive and Group Chief Financial Officer.
CARRIED
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Note: From
this point forward, agenda items were taken in the following order:
Item
10 Update of Fees Framework and Expenses Policy for Appointed Members
11 Submission on the Ngāti Paoa Claims Settlement Bill
12 Report on committee structure changes
13 Amendments to the Terms of Reference for committees
14 Local Government Members (2023/2024) Determination 2023
15 Report back on working group formation
17 Summary of Governing
Body and Committee information memoranda and briefings
(including the Forward Work Programme) - 27 July 2023
9 Rates relief for properties uninhabitable as a result of storm
events
8 Storm recovery and resilience consultation
16 Recovery Coordination Office Update on Cost Share Negotiations with
Treasury
18 Consideration
of Extraordinary Items
C1 CONFIDENTIAL:
Recovery Coordination Office Update on Cost Share Negotiations with Treasury
C2 CONFIDENTIAL: Acting Chief Executive and Group Chief Financial
Officer Update
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10
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Update of Fees Framework and Expenses Policy
for Appointed Members
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Resolution
number GB/2023/128
MOVED by Cr A Dalton, seconded by Cr J Bartley:
That
the Governing Body:
a) whakaae
/ approve an increase to the independent hearings commissioner fees to take
effect from 1 January 2024 from $187 an hour for a chair to $235 an hour, and
from $165 an hour for a panel member to $208 an hour to be met within
existing operational budgets
b) whai /
adopt the updated Fees Framework and Expenses Policy for Appointed Members
noting the minor amendments to job titles and department names in Attachment
A of the agenda report.
CARRIED
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11
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Submission on the Ngāti Paoa Claims
Settlement Bill
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Cr K Leoni
declared an interest in this item as she was a member of the Ngāti Paoa Trust
Board and took no part in the discussion or voting on the matter.
Cr K Leoni left the meeting at 12.00pm.
Cr A Filipaina left the meeting at
12.05pm.
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Resolution
number GB/2023/129
MOVED by Cr L Fuli, seconded by Cr J Bartley:
That
the Governing Body:
a) whakaae
/ approve the Auckland Council submission in Attachment A of the agenda
report, to the Māori Affairs Committee in support of the Ngāti Paoa
Claims Settlement Bill.
CARRIED
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The meeting adjourned at 12.12pm and
reconvened at 12.49pm.
Cr Leoni returned to the meeting at
12.49pm.
Cr C Darby, Cr J Fairey, Cr S Henderson and
Cr R Hills were not present when the meeting reconvened.
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12
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Report on committee structure changes
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Cr S Henderson returned to the meeting
at 12.51pm.
Cr J Fairey returned to the meeting at
12.51pm.
Cr R Hills returned to the meeting at
12.51pm.
Cr C Darby
returned to the meeting at 12.51pm.
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MOVED by Mayor W Brown, seconded by Cr A Dalton:
That
the Governing Body:
a) note
the decisions of the Mayor on the establishment of committees, and
appointment of chairpersons, deputy chairpersons and other roles, as outlined
in the agenda report; and
b) appoint
Councillor Chris Darby as director of Auckland Transport to replace
Councillor Mike Lee.
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Cr
Lee left the meeting at 1.26pm.
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MOVED by Deputy Mayor D Simpson, seconded by Cr A Baker,
an amendment by way of replacement:
That
the Governing Body:
b)
whakaae / agree to defer
any change to the appointments of governing body directors to the Auckland
Transport Board until the governing body has had an opportunity to consider
the appointment in more detail with a decision to be made at the August 2023
Governing Body meeting.
A division was called for, voting on which was as
follows:
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For
Cr A Baker
Cr L Fuli
Deputy Mayor D Simpson
Cr S Stewart
Cr K Turner
Cr W Walker
Cr J Watson
Cr M Williamson
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Against
Cr J Bartley
Mayor W Brown
Cr A Dalton
Cr C Darby
Cr J Fairey
Cr S Henderson
Cr R Hills
Cr K Leoni
Cr D Newman
Cr G Sayers
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Abstained
Cr C Fletcher
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The motion was declared lost by 8 votes to 10.
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Cr Lee returned to the
meeting at 1.31pm.
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The
substantive motion was put in parts.
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Clause b)
was put first.
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Resolution
number GB/2023/130
MOVED by Mayor W Brown, seconded by Cr A Dalton:
That
the Governing Body:
b)
appoint Councillor Chris Darby
as director of Auckland Transport to replace Councillor Mike Lee.
A division was called for, voting on which was as
follows:
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For
Cr J Bartley
Mayor W Brown
Cr A Dalton
Cr C Darby
Cr J Fairey
Cr L Fuli
Cr S Henderson
Cr R Hills
Cr K Leoni
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Against
Cr C Fletcher
Cr M Lee
Cr D Newman
Cr G Sayers
Cr S Stewart
Cr K Turner
Cr W Walker
Cr J Watson
Cr M Williamson
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Abstained
Cr A Baker
Deputy Mayor D Simpson
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The motion was declared EQUAL.
The chair exercised their casting vote for so the motion
was Carried.
CARRIED
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Resolution
number GB/2023/131
MOVED by Mayor W Brown, seconded by Cr A
Dalton:
That
the Governing Body:
a) note
the decisions of the Mayor on the establishment of committees, and
appointment of chairpersons, deputy chairpersons and other roles, as outlined
in the agenda report.
CARRIED
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Note: Under
Standing Order 1.8.6, the following councillors requested their dissenting
votes be recorded:
· Cr C Fletcher
· Cr S Stewart
· Cr W Walker
· Cr W Watson
·
Cr M Williamson
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13
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Amendments to the Terms of Reference for
committees
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Cr M Williamson left the meeting at
1.53pm.
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Resolution
number GB/2023/132
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) whai
/ adopt the amendments
contained in the proposed Terms of Reference in Attachment A of the agenda
report and delegate those powers and responsibilities as listed.
b) whakamana / authorise the Director of Governance & CCO
Partnerships and Chief of Strategy to amend the Terms of Reference by
reflecting additional decisions of the Mayor and Governing Body that relate
to membership, advisory panels and other minor amendments required to ensure
completeness.
CARRIED
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14
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Local Government Members (2023/2024)
Determination 2023
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Resolution
number GB/2023/133
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) whakaae
/ approve the amended allocation of the Auckland Council governance
remuneration pool as follows:
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Role
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Additional per councillor
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Total per councillor
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Total
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Deputy
Mayor (1)
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55,000
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162,794
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162,794
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Chair,
Committee of the Whole (2)
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31,694
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139,488
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278,976
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Deputy
Chair, Committee of the Whole (3)
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22,500
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130,294
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390,882
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Chair,
Decision-making Committee (4)
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23,125
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130,919
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523,676
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Deputy
Chair, Decision-making Committee (4)
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21,500
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129,294
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517,176
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Chair,
Other Committee (1)
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22,000
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129,794
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129,794
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Deputy
Chair, Audit & Risk Committee (1)
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20,000
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127,794
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127,794
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Chief
Liaison Councillor (Advisory Panels) (1)
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20,000
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127,794
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127,794
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Portfolio
Leader (1)
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10,001
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117,795
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117,795
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Councillor
appointed as director of Auckland Transport (2)
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0
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107,794
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215,588
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Councillor
with no additional responsibilities (0)
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0
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107,794
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0
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Total
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2,592,269
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CARRIED
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15
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Report back on working group formation
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Resolution
number GB/2023/134
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a)
note the establishment of political working groups listed
below, and that all governing body members are able to attend if they wish by
contacting the chair of the relevant group:
i) Stadium
Venues Political Working Group
Chair: Councillor
Shane Henderson
Members: Mayor Wayne Brown (or nominee)
Councillor Newman
Councillor
Walker
Councillor
Darby
CEO of Tātaki Auckland Unlimited or nominee
Nominee of the Minister of Sport
1 x Independent
Māori Statutory Board member
Reports to Governing Body
ii) Revenue Political Working Group
Chair: Councillor
Sayers
Members: Deputy Mayor
Simpson
Councillor Dalton
Councillor Darby
Councillor Fairey
Councillor
Walker
Councillor
Bartley
Councillor Williamson
1 x Independent
Māori Statutory Board member
Reports to Revenue, Expenditure and Value Committee
iii) Investments Political Working Group
Chair: Councillor
Fletcher
Members: Mayor Wayne Brown
Councillor Darby
Councillor Filipaina
Deputy Mayor Simpson
Councillor Walker
Councillor Williamson
1 x Independent
Māori Statutory Board member
Reports to Governing Body
iv) Arts, Social, Sports & Community
Institutions Political Working Group
Chair: Deputy
Mayor Simpson
Members: Mayor Wayne Brown
Councillor Henderson
Councillor
Hills
Councillor
Bartley
Councillor
Leoni
1 x Independent
Māori Statutory Board member
Reports to Governing Body
v) Regional Parks Political Working Group
Chair: Councillor
Lee
Members: Councillor
Filipaina
Councillor
Fletcher
Councillor
Sayers
Councillor
Turner
1 x Independent
Māori Statutory Board member
Reports to Planning, Environment and Parks Committee
vi) Māori
Outcomes Political
Working Group
Chair: Councillor
Leoni
Members: Councillor
Dalton
Councillor
Fuli
Councillor
Hills
1 x Independent
Māori Statutory Board member
Reports to Governing Body
CARRIED
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17
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Summary of Governing Body and Committee information
memoranda and briefings (including the Forward Work Programme) - 27 July 2023
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Resolution
number GB/2023/135
MOVED by Cr W Walker, seconded by Cr A Baker:
That
the Governing Body:
a) whiwhi
/ receive the Summary of Governing Body and other committee information
memoranda and briefings – 27 July 2023.
CARRIED
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Cr L Fuli left the meeting at 2.23pm.
The meeting adjourned at 2.23pm and
reconvened at 2.36pm.
Cr J Bartley was not present.
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9
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Rates relief for properties uninhabitable as a result
of storm events
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A
presentation was in support of the item. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Cr J Bartley returned to the
meeting at 2.40pm.
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MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni:
That
the Governing Body:
a) whakaae /
agree that officers use the Miscellaneous Remissions Policy to remit the
waste management targeted rates (minimum base service, standard recycling,
refuse, and food scraps) for the 2023/2024 and 2024/2025 rating years for all
properties that are uninhabitable as a result of recent severe weather events
in the first half of 2023 (including red-stickered, yellow-stickered and
white-stickered properties) as this is a service-based charge for services
which these ratepayers cannot use.
b) whakaae / agree that officers
use the Miscellaneous
Remissions Policy to remit 50 per cent of rates assessed in 2023/2024 for all
properties that are uninhabitable as a result of recent severe weather events
in the first half of 2023 (including red-stickered, yellow-stickered and
white-stickered properties).
c) whakaae
/ agree that officers use
the Miscellaneous Remissions Policy on a case-by-case basis to remit above 50
per cent of rates assessed for the 2023/2024 for properties that are
uninhabitable as a result of recent severe weather events in the first half
of 2023 (including red-stickered, yellow-stickered and white-stickered
properties) where it is fair and equitable to do so.
d) whakaae
/ agree that officers use the Miscellaneous Remissions Policy to remit rates
assessed in 2024/2025 for properties that remain uninhabitable as a result of
recent severe weather events in the first half of 2023 (including
red-stickered, yellow-stickered and white-stickered properties) at the same
proportion as remitted in 2023/2024.
e) tuhi ā-taipitopito / note that properties
that are uninhabitable as a result of recent severe weather events in the
first half of 2023 (including red-stickered, yellow-stickered and
white-stickered properties) will have their property’s rating valuation
reassessed as part of the next triennial revaluation which will apply to
rates for the 2025/2026 rating year.
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Resolution
number GB/2023/136
MOVED by Cr G Sayers, seconded by Cr K Turner
as an amendment by way of replacement:
b)
whakaae / agree that
officers use the
Miscellaneous Remissions Policy to remit 100 per cent of rates assessed in
2023/2024 for all properties that are uninhabitable as a result of recent
severe weather events in the first
half of 2023 (including
red-stickered, yellow-stickered and white-stickered properties).
A
division was called for, voting on which was as follows:
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For
Cr A Baker
Cr J Bartley
Mayor W Brown
Cr A Dalton
Cr C Darby
Cr J Fairey
Cr C Fletcher
Cr S Henderson
Cr R Hills
Cr M Lee
Cr K Leoni
Cr D Newman
Cr G Sayers
Deputy Mayor D Simpson
Cr S Stewart
Cr K Turner
Cr W Walker
Cr J Watson
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Against
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Abstained
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The
motion was declared carried
by 18 votes to 0.
CARRIED
UNANIMOUSLY
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The
substantive motion was put.
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Resolution
number GB/2023/137
MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni:
That
the Governing Body:
a)
whakaae
/ agree that officers use the Miscellaneous Remissions Policy to remit 100 per cent
of rates assessed in 2023/2024 for all properties that are uninhabitable as a
result of recent severe weather events
in the first half of 2023 (including red-stickered, yellow-stickered and white-stickered
properties).
b)
whakaae / agree
that officers use the Miscellaneous Remissions Policy to remit rates assessed
in 2024/2025 for properties that remain uninhabitable as a result of recent
severe weather events in the first half of 2023 (including red-stickered,
yellow-stickered and white-stickered properties) at the same proportion as
remitted in 2023/2024.
c)
tuhi ā-taipitopito /
note that properties that are uninhabitable as a result of recent severe
weather events in the first half of 2023 (including red-stickered,
yellow-stickered and white-stickered properties) will have their
property’s rating valuation reassessed as part of the next triennial
revaluation which will apply to rates for the 2025/2026 rating year.
CARRIED
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Attachments
a 27 July 2023, Governing Body: Item 9 - Rates relief
for properties uninhabitable as a result of storm events, Presentation
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8
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Storm recovery and resilience consultation
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Cr A Dalton left the meeting at
3.28pm.
Cr M Lee left the meeting at 3.48pm.
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Note: changes were made
to the original recommendation, amending clause b), with the agreement of the
meeting.
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Resolution
number GB/2023/138
MOVED by Mayor W Brown, seconded by Deputy Mayor D
Simpson:
That
the Governing Body:
a) whakaae
/ approve materials included in Attachments A, B and C to the agenda report
for Auckland Council’s storm recovery and resilience consultation to
inform the Tāmaki Makaurau Recovery Plan and Making Space for Water
programme
b) tautapa
/ delegate responsibility to the Group Recovery Manager and the Chief
Executive to approve minor amendments to the storm recovery and resilience
consultation materials content prior to distribution
c) whakaae
/ approve public consultation in August 2023 consistent with Table 4 in this
agenda report
d) tuhi
ā-taipitopito / note the inclusion of preliminary costings for the
Making Space for Water programme
e) tuhi
ā-taipitopito / note that the consultation process and report do not
bind Auckland Council to any activity or expenditure.
CARRIED
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At 3.58pm, it was:
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16
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Recovery Coordination Office Update on Cost
Share Negotiations with Treasury
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Resolution
number GB/2023/140
MOVED by Mayor W Brown, seconded by Cr S Henderson:
That
the Governing Body:
a) tuhi ā-taipitopito / note the parameters of Auckland Council’s
participation in the voluntary buyout scheme proposed by the Crown on 1 June
2023 will be discussed in the confidential part of this meeting.
CARRIED
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18 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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19 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number GB/2023/141
MOVED by Deputy Mayor D Simpson, seconded by
Cr W Walker:
That the Governing Body:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Recovery Coordination Office Update on Cost Share Negotiations with Treasury
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could affect negotiations
with Treasury over the Future of Severely Affected Land process
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Acting Chief Executive and Group Chief Financial Officer Update
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report contains information that may not be released to the
public until it is released to the NZX on 29 September 2023.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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Cr G Sayers
left the meeting at 3.59pm.
3.59pm The
public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
5.35pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C2
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CONFIDENTIAL: Acting Chief Executive
and Group Chief Financial Officer Update
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Resolution
number GB/2023/143
MOVED by Cr C Fletcher, seconded by Mayor W Brown:
That the Governing Body:
a) whiwhi
/ receive the Auckland Council Group and Auckland Council financial
performance results for June 2023.
b) whakaae
/ agree that the Auckland Council Group and Auckland Council financial
performance results for June 2023, provided as Attachment A and this agenda
report, will remain confidential until the release of the Auckland Council
Annual Report 202/2023 and Auckland Council Summary Annual Report 2022/2023
on 29 September 2023 to the NZX and the public
c) whakaae
/ agree that the resolutions only be restated in the open minutes.
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5.35pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
