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Area of work and Lead
Department
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Pūnga / Reason for work
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Committee role
(whakatau / decision and/or tika /
direction)
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Expected timeframes
Highlight the month(s) this is expected to come to
committee in 2023
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Jan
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Feb
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Mar
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Apr
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May
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Jun
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Jul
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Aug
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Sep
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Oct
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Nov
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Dec
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Strategic direction
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Letters of Expectation
CCO Governance and External Partnerships
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Council
issues an annual letter of expectations to each of its substantive CCOs to
inform the development of the CCOs’ Statements of Intent.
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Seeking committee approval of the content of draft
2024-2025 letters of expectation.
A report will be provided in December 2023.
Progress
to date:
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Draft and final SOIs
CCO Governance and External Partnerships
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Under legislation CCOs must deliver annually a draft
statement of intent to its shareholders by 1 March 2023.
Under legislation CCOs must deliver annually a final
statement of intent to its shareholders by 30 June 2023.
These dates can be extended one month by resolution of
council under section 4, schedule 8 of the LGA 2002. This is a
recommendation of the LOE report on 15 December 2022 to Governing Body.
Covers:
Watercare, Tātaki Auckland Unlimited, Eke Panuku, Manukau Beautification
Charitable Trust, COMET Auckland, and Contemporary Art Foundation.
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Seeking committee approval of draft 2023/26 Statements
of Intent from its substantive and non-substantive CCOs.
The final statements of intent will come to committee
for approval in August 2023.
Progress
to date:
Workshop
held 19 April 2023
Report to
meeting 11 May 2023 – Link to decision
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Ports of Auckland – Statement of Corporate
Intent
CCO Governance and External Partnerships
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Under
legislation Ports of Auckland Limited must deliver annually a statement of
corporate intent not later than 1 month after the commencement of each
financial year.
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Seeking committee feedback of draft 2023/26 Ports of
Auckland Limited Statement of Corporate intent in May 2023.
Committee to receive the final 2023/26 Ports of
Auckland Limited Statement of Corporate intent in June 2023.
Progress
to date:
Report to
meeting 6 June 2023 –
Link to decision
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Council strategies and policies guiding each CCO
and consideration of potential gaps
CCO Governance and External Partnerships
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Analysis of
the current council strategies and policies guiding each CCO and any gaps in
direction. Committee to recommend any priorities for addressing these gaps to
the relevant committee of the whole to consider and progress.
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Committee to consider draft report in
July 2023.
Progress
to date: Draft presentation
provided to Committee Chair in late June. Recommended that discussion
on potential gaps be considered as part of the 10-year Budget process, with
councillors to identify and guide the group on the issues it wants considered.
Committee report not required.
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Status of Eke Panuku current urban regeneration
programme
Eke Panuku
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Outlining
progress, timing and budgets for urban regeneration programmes, including
each priority location and regional programmes.
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Committee to receive report
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Model for internal local project oversight groups
for Eke Panuku urban regeneration programmes
Eke Panuku
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Reporting on
the model for internal local project oversight groups for projects in
priority locations (as per letter of expectation)
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Committee to receive report in early 2024
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Review of non-substantive Council controlled
organisations
CCO Governance and External Partnerships
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To ensure that the governance model
for Council's non-substantive CCOs is appropriate. CCO/2020/21 approved
the council undertaking a review of the status of non-substantive
council-controlled organisations and the framework for undertaking the
review.
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Committee to make decisions about the future
governance of non-substantive CCOs.
Dates to be confirmed.
Progress
to date:
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Performance monitoring and reporting
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Quarterly, Half-Year and Annual Reports
CCO Governance and External Partnerships
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Under the
LGA and LGACA the council must regularly undertake performance monitoring of
the CCO to evaluate its contribution to meeting its objectives, and the
desired results identified in the SOI.
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Committee to receive quarterly reports, receive, and
adopt half yearly and annual reports.
Progress
to date:
Quarter
One reports received December 2022 link to decision
Quarter
Two reports received March 2023 link to decision
Quarter
Three reports received June 2023 link to decision
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CCO and POAL strategic performance oversight and
site visits
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CCO Board
members are requested to attend committee meetings to discuss strategic
performance twice yearly. This is to ensure CCO board engagement and
relationship building.
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Eke Panuku site visit – October
2023
Watercare site visit – November
2023
Tātaki Auckland Unlimited site
visit – November 2023
Performance oversight focus:
Eke Panuku – August 2023
Tātaki Auckland Unlimited
– September 2023
POAL – October 2023
Progress
to date:
Watercare performance oversight – June 2023
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Lead Councillor Updates
CCO Governance and External Partnerships
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Mayor Wayne Brown has appointed four lead councillors
to attend the board meetings of CCOs allocated to them and report back to
this committee quarterly.
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Committee to receive updates from the CCO Lead
Councilors
Progress
to date:
Written
updates received March 2023 link to decision
Written
updates received June 2023 Link to decision
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Haumaru Housing – End of year results
CCO Governance and External Partnerships
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Haumaru Housing is a joint venture established by
Auckland Council and The Selwyn Foundation.
This will ensure the long-term provision of affordable
housing services for older people in Auckland.
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Haumaru Housing will report to the CCO Direction and
Oversight Committee once a year to discuss performance and end of year
results.
Results will be presented in a workshop in October
2023.
Progress
to date:
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Tamaki Regeneration Company (TRC) - End of year
results
CCO Governance and External Partnerships
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TRC is a Crown entity that is jointly owned by the
government and Auckland Council.
TRC is leading urban regeneration activity in
Tāmaki to achieve four strategic objectives: social transformation,
economic development, placemaking and housing resource.
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TRC will report to the CCO Direction and Oversight
Committee once a year to discuss performance and end of year results.
Results will be presented in a workshop in October
2023.
Progress
to date:
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