Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

OPEN MINUTES

Minutes of a meeting of the Performance and Appointments Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 15 August 2023 at 10.02am.

Te Hunga kua Tae mai | present

Chairperson	Cr Daniel Newman, JP
Deputy Chairperson	Cr Mike Lee
Members	Mayor Wayne Brown	Until 12.56pm, Item C6
	Cr Christine Fletcher, QSO
	Cr Lotu Fuli	Via electronic link
	Cr Richard Hills
	Cr Greg Sayers	From 10.08am, Item 8
	Cr John Watson	From 10.08am, Item 8
	Cr Maurice Williamson
Ex-officio	IMSB Chair David Taipari

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

Cr A Dalton
Cr C Darby	From 10.50am, Item C1, Until 12.48am, Item C5

He Hunga atu anō i Tae mai | IN ATTENDANCE

Vicki Salmon

Chair – Tātaki Auckland Unlimited, for Item C1 – CONFIDENTIAL: Reappointments to the board of Tātaki Auckland Unlimited

Performance and Appointments Committee 15 August 2023

1          Ngā Tamōtanga | Apologies

There were no apologies.

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Cr C Darby subsequently declared an interest in Item C6 – CONFIDENTIAL: Short-list of candidates for Auckland Transport Chair.

Mayor W Brown subsequently declared an interest in Item C6 – CONFIDENTIAL: Short-list of candidates for Auckland Transport Chair.

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PACCC/2023/50

MOVED by Chairperson D Newman, seconded by Cr R Hills:

That the Performance and Appointments Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 18 July 2023, including the confidential section, as a true and correct record.

CARRIED

4          Ngā Petihana | Petitions

There were no petitions.

5          Ngā Kōrero a te Marea | Public Input

There was no public input.

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7          Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Process to make appointments to the boards of Council-controlled organisations and other entities
	Cr G Sayers entered the meeting at 10.08am. Cr J Watson entered the meeting at 10.08am.
	Resolution number PACCC/2023/51 MOVED by Chairperson D Newman, seconded by Cr M Williamson: That the Performance and Appointments Committee: a)      tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding the: i)       Eke Panuku Development Auckland ii)      Tātaki Auckland Unlimited iii)     Auckland Transport iv)     Arts Regional Trust v)      Auckland Regional Amenities Funding Board vi)     Auckland War Memorial Museum b)      tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates and board members that they contain. CARRIED

9

Amendment to the membership of the enduring pool for selection panels 2022-2025

Resolution number PACCC/2023/52 MOVED by Chairperson D Newman, seconded by Cr C Fletcher: That the Performance and Appointments Committee: i)       whakaae / approve the appointment of Cr Mike Lee and Cr Maurice Williamson to the enduring pool for selection panels ii)      whakaae / approve the removal of Cr Chris Darby and Cr Wayne Walker from the enduring pool for selection panels iii)     tuhi ā-taipitopito / note that Cr Darby will remain a member of the selection panel for Ports of Auckland Limited until that panel completes its work. CARRIED

10	Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the forward work programme) - 15 August 2023
	Resolution number PACCC/2023/53 MOVED by Chairperson D Newman, seconded by Mayor W Brown: That the Performance and Appointments Committee: a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report b)      whiwhi / receive the Summary of Performance and Appointments Committee information memoranda and briefings. CARRIED

11        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2023/54

MOVED by Cr C Fletcher, seconded by Cr M Williamson:

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      whakaae / agree that Vicki Salmon, Chair – Tātaki Auckland Unlimited be permitted to remain for Confidential Item C1 - CONFIDENTIAL: Reappointments to the board of Tātaki Auckland Unlimited after the public has been excluded, because of their knowledge of the item, which will help the Performance and Appointments Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Reappointments to the board of Tātaki Auckland Unlimited

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains personal information regarding directors of Tātaki Auckland Unlimited	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       CONFIDENTIAL: Appointments to the Arts Regional Trust

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains personal information regarding existing board members and candidates for the Arts Regional Trust Board	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3       CONFIDENTAL: Reappointments of directors to Eke Panuku Development Auckland

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains personal information regarding directors of Eke Panuku Development Auckland	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C4       CONFIDENTIAL: Appointments to the Auckland Regional Amenities Funding Board

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains personal information regarding candidates for the Auckland Regional Amenities Funding Board.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C5       CONFIDENTIAL: Short-list of candidates for the Auckland War Memorial Museum board

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains personal information regarding candidates for the Auckland War Memorial Museum board	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C6       CONFIDENTIAL: Short-list of candidates for Auckland Transport Chair

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains personal information about candidates for the Auckland Transport chair	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.16am          The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

1.22pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1

CONFIDENTIAL: Reappointments to the board of Tātaki Auckland Unlimited

Resolution number PACCC/2023/55 MOVED by Chairperson D Newman, seconded by Cr C Fletcher: That the Performance and Appointments Committee: e)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report f)       tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

C2

CONFIDENTIAL: Appointments to the Arts Regional Trust

Resolution number PACCC/2023/56 MOVED by Cr C Fletcher, seconded by Cr M Williamson: That the Performance and Appointments Committee: d)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report e)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

C3	CONFIDENTAL: Reappointments of directors to Eke Panuku Development Auckland
	Resolution number PACCC/2023/57 MOVED by Chairperson D Newman, seconded by Cr R Hills: b)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report c)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

C4

CONFIDENTIAL: Appointments to the Auckland Regional Amenities Funding Board

Resolution number PACCC/2023/58 MOVED by Cr R Hills, seconded by IMSB Chair D Taipari: That the Performance and Appointments Committee: b)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report c)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

C5

CONFIDENTIAL: Short-list of candidates for the Auckland War Memorial Museum board

Resolution number PACCC/2023/60 MOVED by Cr C Fletcher, seconded by Chairperson D Newman: That the Performance and Appointments Committee: b)      whakaae / agree that the report will always remain confidential due to the private information relating to individuals contained in the report c)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

C6

CONFIDENTIAL: Short-list of candidates for Auckland Transport Chair

Resolution number PACCC/2023/61 MOVED by Cr G Sayers, seconded by Chairperson D Newman: That the Performance and Appointments Committee: b)      whakaae / agree that the report will always remain confidential due to the private information relating to individuals contained in the report c)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

1.22pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................