Rodney Local Board

16 August 2023

 

 

  

 

 

Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Kumeū Meeting Room, Kumeū Library, 296 Main Road, Kumeū. on Wednesday, 16 August 2023 at 10am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Michelle Carmichael

 

 

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

 

 

Ivan Wagstaff

 

 

Guy Wishart

 

 

 

 


 

1          Nau mai | Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

Member C Smith left the meeting 10:02am and returned at 10:03am.

 

Member M Carmichael led a karakia.

 

2          Ngā Tamōtanga | Apologies

 

Resolution number RD/2023/109

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)         accept the apology from Member G Upson for absence.

CARRIED

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number RD/2023/110

MOVED by Member C Smith, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 19 July 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 


 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Retrospective resource consent for seawall at Point Wells (Diana Bell)

 

Paul Dale, Craig Davis and Diana Bell were in attendance to discuss the Retrospective resource consent for sea wall at 284 Point Wells Road.

 

Resolution number RD/2023/111

MOVED by Chairperson B Bailey, seconded by Member M Dennis:  

That the Rodney Local Board:

That the Rodney Local Board:

a)         whakaae / agree to extend this deputation speaking time by 10 minutes to complete their presentation.

CARRIED

 

Resolution number RD/2023/112

MOVED by Chairperson B Bailey, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      thank Mr Dale, Mr Davis and Ms Bell for their attendance at the meeting.

CARRIED

 

Attachments

a     Deputation: Retrospective resource consent for Seawall at Point Wells (Diana Bell) - Land Owner Approval for Seawall 252-284 Point Wells Road

b     Deputation: Retrospective resource consent for seawall at Point Wells (Diana Bell) - Whangateau Harbour map

c    Deputation: Retrospective resource consent for seawall at Point Wells (Diana Bell) - Point Wells Foreshore reserve map

 

 

8.2

Deputation: Retrospective resource consent for seawall at Point Wells (Aiden Cameron)

 

Aiden Cameron was in attendance to discuss the Retrospective resource consent for sea wall at 252 Point Wells Road.

 

Resolution number RD/2023/113

MOVED by Member I Wagstaff, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)      thank Mr Cameron for his attendance at the meeting.

CARRIED

 

Attachments

a     Deputation: Retrospective resource consent for seawall at Point Wells (Aiden Cameron) - Memorandum of counsel for the trustees of the Karamaroa family trust

 

 

8.3

Deputation: Dairy Flat Industrialisation

 

Alan Hull was in attendance to discuss Dairy Flat’s Industrialisation

 

Resolution number RD/2023/114

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      thank Mr Hull for his attendance at the meeting.

CARRIED

 

Attachments

a     Deputation: Industrialisation of Dairy Flat - Locations photos

 


 

 

8.4

Deputation: Northern Action Group

 

William Foster, Brian Mason and Glen Ashton were in attendance to discuss their proposal for the Rodney subdivision boundary changes.

 

Resolution number RD/2023/115

MOVED by Member I Wagstaff, seconded by Member C Smith:  

That the Rodney Local Board:

a)      thank representatives from the Northern Action Group for their attendance at the meeting.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum: Pete Sinton

 

Pete Sinton addressed the meeting to discuss members of the public intentions to be given permission to build accesory and additional buildings in rural areas

 

Resolution number RD/2023/116

MOVED by Member C Smith, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         thank Mr Sinton for his attendance at the meeting.

CARRIED

 

Meeting adjourned at 11:20am and reconvened at 11:30am.

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 


11

Retrospective landowner approval for seawall structure and boat ramp within Point Wells Esplanade Reserve, outside 252 Point Wells Road

 

Glenn Riddell – Senior Land Use Advisor, Darren Cunningham – Land Use Manager, Allan Christensen - Manager Land Advisory Services, Christoph Soltau – Principal Coastal Specialist and Matthew McNeil – Senior Coastal Specialist were in attendance for this item.

 

Resolution number RD/2023/117

MOVED by Chairperson B Bailey, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         whakatārewa / defer the decision while seeking further advice from staff of the options available for the 252 Point Wells Road landowner approval application under the provisions of the Reserve Act 1977.

CARRIED

 

 

 

 


 

 

12

Retrospective landowner approval for a seawall structure within Point Wells Esplanade Reserve adjacent to 284 Point Wells Road

 

Glenn Riddell – Senior Land Use Advisor, Darren Cunningham – Land Use Manager, Allan Christensen - Manager Land Advisory Services, Christoph Soltau – Principal Coastal Specialist and Matthew McNeil – Senior Coastal Specialist were in attendance for this item.

 

Resolution number RD/2023/118

MOVED by Chairperson B Bailey, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         whakatārewa / defer the decision while seeking further advice from staff of the options available for the 284 Point Wells Road landowner approval application under the provisions of the Reserve Act 1977.

CARRIED

 

Meeting adjourned at 12:26pm and reconvened at 12:34pm

 

13

New commercial lease at 3 Shelly Beach Road, Shelly Beach

 

Resolution number RD/2023/119

MOVED by Member M Dennis, seconded by Member C Smith:  

That the Rodney Local Board:

a)        whakaae / approve a new commercial lease for a term of five years with two further rights of renewal of five years for the purpose of operating a licensed café at 3 Shelly Beach Road, Shelly Beach

 

b)        tono / request staff to report back on the status of the carpark and the campground area at Shelly Beach.

CARRIED

 

 


14

Local board feedback on the draft Future Development Strategy

 

Claire Gray – Principal Advisor Growth and Spatial Strategy and Dawne Mackay - Manager Growth and Spatial Strategy were in attendance for this item.

 

Resolution number RD/2023/120

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)        whakarite / provide the following feedback on the draft Future Development Strategy:

General

i)             tautoko / support the draft Future Development Strategy planning approach of focusing future growth within Auckland’s existing urban area (with the exclusion of Milldale and Warkworth for the reasons detailed in note x) therefore achieving a more quality, compact city and avoiding further urban sprawl and congestion

ii)            tautoko / support the draft Future Development Strategy approach with increasing sustainability of neighbourhoods by supporting intensification in centres and walkable catchments within the urban boundary, by encouraging a broader range of services to meet communities’ day-to-day needs locally, and by improving accessibility to/within centres and neighbourhoods via walking, cycling and public transport, however intensification must include green space, parks and other community facilities

Development in areas of natural hazards

iii)          tautoko / support the rezoning of future urban land in the Rodney Local Board area that is subject to significant natural hazard risks to an appropriate rural zone to ensure that growth in hazardous locations is avoided

iv)          express concern that rural land recently urbanised in floodplain areas of Riverhead have flooded four times in the first six months of 2023 and there has been no accountability from planning or consents for having allowed urban development to occur in this location

v)            express concern that rural land in Kumeu has been urbanised within  known flood-prone areas - risks were identified in the Rodney District Council’s Kaipara-Kumeū Catchment Management Plan 2009 - resulting in the loss of permeable surfaces and filling of flood plain areas, subsequently diverting flood waters into housing areas within this catchment that historically did not flood

vi)          whakaae / agree with the draft Future Development Strategy that for future urban areas, growth in hazardous locations should be avoided, even if hazards can be mitigated by engineering solutions, as these interventions can become overwhelmed during extreme events as has been seen in 2023

vii)         whakaae / agree that Auckland needs to ensure future greenfield development is climate resilient and residents are not put in harm’s way as a result of poor planning decisions

viii)        express concern that the Countryside Living zone in the draft Future Development Strategy:

A)       should include avoiding subdivision in areas that are subject to natural hazards as several new houses within the Countryside Living zone subdivision in Rodney were flooded in the recent flood events

B)       subdivision is often ad hoc with no integrated catchment planning for these areas as a whole, resulting in flood waters being diverted into neighbouring properties.

ix)          ohia / support a Government Policy Statement to stop development in areas of natural hazards

Infrastructure challenges

x)         do not support the increased density of the existing urban areas of Milldale and Warkworth through the medium density residential standards as this will not achieve a quality compact city due to the lack of public transport, connected safe cycling and walking networks, therefore leading to more traffic congestion and higher emissions

xi)          express concern that the Crown Infrastructure model of funding for Milldale is leading to faster than anticipated housing growth with a lack of planning for community facilities and services within the development and this is further exasperated by the draft Future Development Strategy pushing out the timing of the Rapid Transport Network for Milldale and Silverdale interchange upgrades until a decade after the 4500 dwellings have been built  

xii)         express concern that continuing to rezone the future urban areas where  flooding has occurred or delaying the urban development of future urban areas until infrastructure triggers are met, may not stop “out-of-sequence development” being consented to via private plan changes or future Central Government special housing areas

xiii)        ohia / support strengthening the statutory decision-making framework (over and above the draft Future Development Strategy) that applies to plan changes in future urban areas

xiv)        whakaae / agree that there are significant challenges in funding infrastructure investment to support growth and there is a critical need to better align development readiness with the ability to fund infrastructure

xv)         express concern, despite what is articulated in point xi), that if the dates for the development of the future urban land are pushed out to 2050 the following may occur:

A)        greenfield development could be consented to via private plan changes earlier than 2050 resulting in further urban sprawl without the integrated transport and other infrastructure therefore failing to achieve the goals of compact city and further contributing to congestion, emissions and lack of opportunities to access employment, education, and community facilities

B)           Central Government may seek to rezone future urban land as Special Housing Areas without providing integrated transport networks including rapid transport networks which has occurred in Special Housing Areas at Milldale and Huapai

C)           ongoing concerns that landowners in future urban areas may apply for resource consent for industrial activities prior to the area being ready for urban development, resulting in unplanned, haphazard industrial zones occurring without any planning, transport infrastructure or landscape design, such as illustrated by activities on Dairy Flat Highway near the Silverdale interchange, Wilks Road, and Postman’s Road

 

D)           that properties within the future urban areas will continue to be land banked by absentee landowners and that these derelict properties will continue to become overgrown with gorse and kikuyu grass and this will create risks of wildfires in extremely hot summers

 

xvi)        tono / request that the unitary plan rules for industrial businesses in the mixed rural and future urban areas are reviewed to ensure we limit the establishment of unplanned and haphazard industrial activities within the rural zone

 

xvii)      express concern that pushing out the timing of ‘development readiness’ of future urban areas of Kumeū will delay the traffic infrastructure that is currently needed to address congestion such as the State Highway 16 upgrades, Kumeū bypass and rapid transport network from City to Westgate

xviii)     acknowledge the draft Future Development Strategy creates uncertainty for both landowners and developers in the future urban areas of Rodney and request that further clarification is given around areas that will be subject to further investigation in the final version of the Future Development Strategy.

CARRIED

 

 

15

Local Board Views on eight Notices of Requirement from Auckland Transport for the Future Road Network in Warkworth

 

Alison Pye - Senior Policy Planner, Vanessa Wilkinson – Consultant Planner and Peter Vari - Team Leader – Planning were in attendance for this item.

 

Member C Smith and Member T Holdgate declared an interest in Item 15 - Local Board Views on eight Notices of Requirement from Auckland Transport for the Future Road Network in Warkworth and took no part in voting on this.

 

Resolution number RD/2023/121

MOVED by Member M Carmichael, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         whakarite / support the eight Notices of Requirement for the Warkworth Road Network subject to the following feedback:

 

i)          NOR’s should be held back until the Future Development Strategy and review is completed

 

ii)         consultation and liaison with One Mahurangi Transport and Infrastructure Forum is highly recommended

 

iii)       Warkworth has many flood plain areas which need to be considered

 

iv)       suggest all routes need to be assessed in this context

 

NOR 1: Northern Public Transport Hub & Western Link – North (2028-2033)

 

v)         suggest an earlier construction of this to alleviate parking issues within Warkworth

 

NOR 6: Western Link – South (2028-2033)

 

vi)       express concern regarding the route of this due to it encroaching into the location of a future medical facility and industrial zone. 

 

NOR 7: Sandspit Link (2038-2043)

 

vii)      express concern that the route impacts on existing houses. 

 

NOR 8: Wider Western Link – North (2033-2038)

 

viii)     prefer the route around Wylie Road is investigated

b)      kopou / appoint local board Member M Carmichael to speak to the local board views at a hearing on the Notices of Requirement for the Warkworth Road Network

c)      tautapa / delegate authority to the chairperson of Rodney Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the Notices of Requirements hearing

 

A division was called for, voting on which was as follows:

For

Member M Carmichael

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Against

Chairperson B Bailey

Member M Dennis

Abstained

Member T Holdgate

Member C Smith

 

The motion was declared carried by 4 votes to 2.

CARRIED

 

 

 

 

16

New public and private road names at 26 State Highway 1, Warkworth (Warkworth Ridge Development Stage 1B)

 

Resolution number RD/2023/122

MOVED by Chairperson B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakaae / approve the following names for the two new public roads created by way of subdivision undertaken by Templeton Warkworth Ridge Limited at 26 State Highway 1, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90108901, resource consent references BUN60381824 and SUB60381825).

i)    Ika Lane (Road 4)

ii)   Taiao Rise (Road 5).

b)      whakaae / approve the following names for the four new private roads created by way of subdivision undertaken by Templeton Warkworth Ridge Limited at 26 State Highway 1, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90108901, resource consent references BUN60381824 and SUB60381825).

i)    Maramataka Lane (COAL A2-A)

ii)   Manu Lane (COAL A2-B)

iii)   Ngārara Court (COAL A2-C)

iv) Rongoā Crescent (COAL A2-D).

CARRIED

 

MOVED by Member M Carmichael, seconded by Member C Smith:

Member M Carmichael moved an amendment to the original recommendation by way of replacement to clause a) i):

That the Rodney Local Board:

 

a)      whakaae / approve the following names for the two new public roads created by way of subdivision undertaken by Templeton Warkworth Ridge Limited at 26 State Highway 1, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90108901, resource consent references BUN60381824 and SUB60381825).

i)    Portstone Avenue (Road 4)

 

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Carmichael

Member M Dennis

Member T Holdgate

Member C Smith

Member I Wagstaff

Member G Wishart

Against

Deputy Chairperson L Johnston

Abstained

 

The motion was declared carried by 7 votes to 1.

 

The substantive motion was put.

 

MOVED by Member M Carmichael, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakaae / approve the following names for the two new public roads created by way of subdivision undertaken by Templeton Warkworth Ridge Limited at 26 State Highway 1, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90108901, resource consent references BUN60381824 and SUB60381825)

i)    Portstone Avenue (Road 4)

ii)   Taiao Rise (Road 5)

b)      whakaae / approve the following names for the four new private roads created by way of subdivision undertaken by Templeton Warkworth Ridge Limited at 26 State Highway 1, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90108901, resource consent references BUN60381824 and SUB60381825)

i)    Maramataka Lane (COAL A2-A)

ii)   Manu Lane (COAL A2-B)

iii)  Ngārara Court (COAL A2-C)

iv)  Rongoā Crescent (COAL A2-D).

 

Pursuant to Standing Order 1.9.7 Member L Johnson requested that her dissenting vote against clause a) i) be recorded.

 


 

 

17

Auckland Transport - Auckland Rail Programme Business Case (ARPBC)

 

Matthew Rednall – Integrated Corridors Programme Director, Gwyneth Macleod – Head of Network Strategy and Investment, Ben Smith – Business Case Lead and Siobhan O’Donovan – Stakeholder Relationship Advisor were in attendance for this item.

 

Resolution number RD/2023/123

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      tautoko / supports the Auckland Rail Programme Business Case - 30-Year Investment Plan

b)      tautoko / supports the need for of a well maintained, resilient and attractive heavy rail network that supports passenger and freight movements and delivers economic benefits to both the regional and national economy

c)      express disappointment that the Rodney Local Board area is not well serviced by the Auckland Rail Programme Business Case for the following reasons:

i)     only upgrading the inner city and out to Swanson rail network will create a bottleneck of freight and passengers in the Rodney area. This is a missed opportunity to remove freight from our already under pressure roading networks. Especially as heavy freight on our alternative routes during storm events causes major damage to our roading network. Trucks travelling through the Dome Valley area are also causing highway blockages when they break down or are involved in an accident as this is a single lane route, with little or no room to pass due to central barriers

ii)    missed opportunity to create a transport hub at Warkworth with devanning of any freight heading to North Shore, Hibiscus and North/East Rodney. Creating a Warkworth Transport hub (Freight on rail to Warkworth, with trucks to the mentioned areas), will also alleviate pressure on the Auckland Harbour Bridge as trucks that would have headed north from the Auckland port could be significantly reduced

 

iii)   missed opportunity to reduce congestion already an issue in South West Rodney, and any other future development areas in the Rodney area.

CARRIED

 

Pursuant to Standing Order 1.9.3 Member C Smith requested that his abstention be recorded.

 

The chairperson vacated the chair in favor of the deputy chairperson at 1.36pm.

 

Chairperson B Bailey left the meeting at 1.36pm.

 

Deputy Chairperson L Johnson vacated the chair. Chairperson B Bailey returned to the meeting and resumed the chair at 1.46pm.

 

The meeting was adjourned at 1.46pm and reconvened at 2.15pm.


 

 

 

18

Auckland Civil Defence Emergency Management Group Plan

 

Resolution number RD/2023/124

MOVED by Member M Dennis, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakarite / support the draft Tāmaki Makaurau Auckland Civil Defence and Emergency Management Group Plan (Attachment A).

CARRIED

 

 

19

Local board feedback on the Tāmaki Makaurau Recovery Plan and Making Space for Water

 

Resolution number RD/2023/125

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)         whakarite / provide the following feedback on the Tāmaki Makaurau Recovery Plan and the Making Space for Water programme, as set out in the public consultation documents (Attachments A, B, and C to the Agenda report)

i)       tautoko / support the nine initiatives of Making Space for Water

b)        whakarite / provide feedback on the proposed principles and structure of the Tāmaki Makaurau Recovery Plan.

i)       tautoko / support the principles of the Tāmaki Makaurau Recovery Plan

ii)     tautoko / support the structure of the Tāmaki Makaurau Recovery Plan, envisaged as being two-tiered, with a region-wide section and sections that are place-based

iii)    tono / request that the Central Policy Office and the Parks and Planning        Committee hange policy settings to consenting process that currently allow residential or commercial development to be undertaken in areas that have been identified as flood prone

iv)   tono / request more information on how local boards will have input and potential responsibilities for areas that are developed into blue green networks

v)     tono / request more information as to how infrastructure upgrades e.g. bridges and culverts would be prioritised across the rohe

vi)    urge Healthy Waters to intervene in cases where privately owned water courses need remediation work that is beyond the capabilities of the landowner

vii)  tautoko / support any legislative change that removes stream maintenance responsibilities from private landowners, and grants sole responsibility to one agency

viii)encourage a close relationship between Healthy Waters and community organisations that have a stake in local conservation/ecological outcomes e.g. Project Twin Streams

ix)    tautoko / support a predictive modelling tool that will give communities early warning to potential risk and real time information during extreme weather events

x)     tautoko / support regular maintenance of rain gauges and any other measurement tools that inform modelling and data

xi)    tono / request more information on the criteria that will be used to determine dwellings that would be considered for voluntary retreat/buyouts

xii)  tautoko / support community-led flood resilience and empowering communities to be kaitiaki in a sustainable way

xiii) tono / request that Healthy Waters recognise the unique communities across Rodney  and their varying capacity to proactively manage stream clearance

xiv) kohuki / consider the delivery of the above through some form of Healthy Waters community grants system

xv)  tono / request that local flood resilience education be targeted to primary and secondary school students

 

xvi) urge Healthy Waters to deliver consistent and proactive communications to affected communities

CARRIED

 

 

 

 

20

Local board feedback on the proposed direction of the draft Waste Management and Minimisation Plan 2024

 

Member M Carmichael declared an interest in Item 20 -  Local board feedback on the proposed direction of the draft Waste Management and Minimisation Plan 2024 and took no part voting on this matter.

 

Note the following was moved as a chairperson’s recommendation.

 

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)       whakarite / provide the following feedback on the proposed direction of the draft Waste Management and Minimisation Plan for 2024-2030.

Pathway to zero waste

i)                tautoko / support the new Government regulation around nationwide standardisation of materials to be recycled and food scrap collections in urban areas

ii)              tono / request that the new nationwide waste regulations be in line with the nationwide waste strategy to ensure consistency of messaging in regard to recycling, no matter where in New Zealand.

iii)             express concern that nationwide standardisation of materials to be recycled will mean that items in Auckland that previously were recycled will now go to landfill

Focus areas for commercial waste streams

iv)             tautoko / support focusing on commercial waste as this is a huge contributor to waste to landfill

v)              tono / request that the food scrap collection service be rolled out to the commercial sector

vi)             tautoko / support the importance of product stewardship as this will perform an important role in reducing waste in this area

Advocating for a circular economy

vii)           tono / request council continues to advocate for a further increase in waste levy on landfill to $140 per tonne so that recycling alternatives can compete in this market

viii)          tono / request the waste minimisation fund prioritises funding innovation and projects that offer long term reduction in waste as opposed to funding one off events

ix)             tono / request council investigate the possibility of de-privatising landfill operations in favour of being delivered by council-controlled organisations with a focus on better environmental outcomes rather than just profitability

x)              tono / request council advocate that Zero to Waste policies need to be recognised in the Resource Management Act 1991 and legislative space

xi)             express disappointment that Central Government has deferred the container return scheme and support council in continuing to advocate for this scheme to be rolled out throughout Auckland and the rest of New Zealand

Working together

xii)           tautoko / support the need to lead by example and continue to reduce waste generated across the council family in line with the C40 agreement to be a zero waste organisation

xiii)          tono / request council further investigate Waste to Energy as an alternative to landfills as the landfill effects on the environment cannot be monitored in real time, postponing their effects to future generations.

xiv)          tono / request council advocate for legislation which prohibits the ability to landfill recyclable materials

 

 

Resolution number RD/2023/126

MOVED by Member I Wagstaff, seconded by Member C Smith as an amendment by way of addition:  

That the Rodney Local Board:

a)         whakarite / provide the following feedback on the proposed direction of the draft Waste Management and Minimisation Plan for 2024-2030.

xv)      recommend that Auckland Council and Auckland Transport adopt the policy of not using private managed fills for have been identified as sites of significant ecological areas

CARRIED

 

Resolution number RD/2023/127

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff as an amendment by way of addition:

That the Rodney Local Board:

a)         whakarite / provide the following feedback on the proposed direction of the draft Waste Management and Minimisation Plan for 2024-2030.

xvi)     recommend the council adopts the policy of not using private landfills for domestic and construction waste that have been identified as sites of significant ecological areas

CARRIED

 

The substantive motion was put.

 

Resolution number RD/2023/128

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)       whakarite / provide the following feedback on the proposed direction of the draft Waste Management and Minimisation Plan for 2024-2030.

Pathway to zero waste

i)          tautoko / support the new Government regulation around nationwide standardisation of materials to be recycled and food scrap collections in urban areas

ii)         tono / request that the new nationwide waste regulations be in line with the nationwide waste strategy to ensure consistency of messaging in regard to recycling, no matter where in New Zealand

iii)        express concern that nationwide standardisation of materials to be recycled will mean that items in Auckland that previously were recycled will now go to landfill.

Focus areas for commercial waste streams

iv)        tautoko / support focusing on commercial waste as this is a huge contributor to waste to landfill

v)         tono / request that the food scrap collection service be rolled out to the commercial sector

vi)        tautoko / support the importance of product stewardship as this will perform an important role in reducing waste in this area

Advocating for a circular economy

vii)       tono / request council continues to advocate for a further increase in waste levy on landfill to $140 per tonne so that recycling alternatives can compete in this market

viii)      tono / request the waste minimisation fund prioritises funding innovation and projects that offer long term reduction in waste as opposed to funding one off events

ix)        tono / request council investigate the possibility of de-privatising landfill operations in favour of being delivered by council-controlled organisations with a focus on better environmental outcomes rather than just profitability

x)         tono / request council advocate that Zero to Waste policies need to be recognised in the Resource Management Act 1991 and legislative space

xi)        express disappointment that Central Government has deferred the container return scheme and support council in continuing to advocate for this scheme to be rolled out throughout Auckland and the rest of New Zealand

Working together

xii)       tautoko / support the need to lead by example and continue to reduce waste generated across the council family in line with the C40 agreement to be a zero waste organisation

xiii)      tono / request council further investigate Waste to Energy as an alternative to landfills as the landfill effects on the environment cannot be monitored in real time, postponing their effects to future generations.

xiv)     tono / request council advocate for legislation which prohibits the ability to landfill recyclable materials

 

xv)      recommend that Auckland Council and Auckland Transport adopt the policy of not using private managed fills for have been identified as sites of significant ecological areas

xvi)     recommend the council adopts the policy of not using private landfills for domestic and construction waste that have been identified as sites of significant ecological areas

CARRIED

 

 

 

*21

Local board feedback on current proposals for achieving funding equity through the Long-term Plan

 

Hao Chen – Lead Financial Advisor was in attendance for this item.

 

Resolution number RD/2023/129

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

Scope of the proposal

a)         tautoko / support locally driven initiatives (LDI) funding being included in the scope for this analysis, in the light of increased local board decision-making and 80:15:5 being the in principle approved equitable model; however wish to highlight,

i)          concern that the Rodney Local Board area, being 46 per cent of Auckland’s land mass and largely rural, faces inequities such as the cost of maintaining its geographically dispersed asset base

ii)        that the land mass ratio in the 80:15:5 local board equity funding model of five per cent should be higher to address this inequity

b)      tautoko / support limiting the scope of the local board funding equity project to local community services and LDI funding as quick equity improvements at the least additional cost to ratepayers is important

c)      tautoko / support excluding the following items from the scope:

i)       growth funding

ii)      funding for discrete projects

iii)     other specific-purpose funds such as slips remediation and coastal renewals

iv)     targeted rate funding

v)      other local activities such as local environmental management, local planning and development, and local governance

vi)     most unallocated budgets, with the possible exception of some minor capex for response renewals and new non-growth investment.

d)      tautoko / support considering capital expenditure (CAPEX) and operational expenditure (OPEX) funding separately for achieving equity

Timeframe

e)      tautoko / support seeking to achieve funding equity for local boards in a much shorter timeframe (three years) than the 10–15-year period approved in-principle in 2021, noting that this may mean a reduction in funding for some local boards

f)       tautoko / support taking a staged implementation approach of using year one of the Long-term Plan (i.e., 2024-2025) to prepare, and implementing the changes from year two

Alternative options

g)      tautoko / support option three of the local board funding options by reallocating funding from local boards that are currently funded over the equitable funding level to local boards that are funded below the equitable funding level (both capital and operational funding) presented by the Joint governance Working Party on the 2 May 2023

h)      tautoko / do not support achieving equity by using new funding as this would be a burden for all Auckland rate payers

i)       tautoko / support holding new funding in the later seven years of Long-term Plan 2024-2034 in a pool which is to be allocated to local boards according to agreed criteria, which is yet to be developed, if getting most local boards to within five per cent of funding equity in three years is pursued

Multi-board services

j)       tuhi ā-taipitopito / note that the proposal for multi-board services needs further investigation to better understand the implications for local boards and the governance structure and that further advice will be brought to the Joint Governance Working Party and local boards in due course.

CARRIED

 


 

 

22

2025 Auckland Council elections - electoral system

 

Resolution number RD/2023/130

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      tautoko / support the electoral system remaining as First Past the Post for the 2025 elections.

CARRIED

 

 

23

Approval of the 2023/2024 Rodney Local Board Customer and Community Services work programme - Tranche 2

 

Angie Bennett – Work Programme Lead was in attendance for this item.

 

Resolution number RD/2023/131

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)            whakaae /approve the following operationally funded 2023/2024 Customer and Community Services work programme items:

Activity

Description

Budget

Delivery Department

Animal pest trapping in parks (#20)

 

Additional funding work programme item #20 towards essential pest control tools for the Pest Free Mahurangi East Peninsula Project, delivered by Restore Rodney East. To be utilised in the local parks in Algies Bay, Goodall Reserve, Te Whau Walkway, and Snells Beach.

$15,000

Parks and Community Facilities

Rubbish bin service funding top up (NEW)

Ensuring that 100% of the existing rubbish bins in the Rodney Local Board area are serviced for one year. This is to reinstate the 30% regionwide reduction in rubbish bins as adopted by the Governing Body to optimise savings in parks maintenance, which was consulted on as part of the Annual Budget 2023/2024.

$60,000

Parks and Community Facilities

Youth partnering pilot (NEW)

 

Provide resourcing and support for projects and activities designed and delivered by (or in collaboration with) young people. The projects must benefit wider groups of young people and could include activities such as events, recreational and creative activities, placemaking projects, environmental initiatives.  While there will be an even spread of projects across the Rodney area, there will be a particular focus on higher need areas. Project partners will be the council, young people themselves and any groups and organisations that provide support for them.

$60,000

Connected Communities

Rodney - deliver open space, streetscape and township improvements (#26260)

Additional funding for work programme item #26260 to deliver further open space, streetscape and township improvements in the Rodney area, in collaboration with the community. Puhoi to be prioritised with this tranche of funding.

$193,919

Parks and Community Facilities

 

CARRIED

 

Note: Rodney Open space and Streetspace and Township improvements (ID 26260) the following areas (Snells Beach, Point Wells and Omaha) are on hold due to community feedback.

 

Member I Wagstaff left the meeting at 2.57pm and returned at 2.59pm.


 

 

 

24

Minor amendment to the current memorandum of understanding between Highfield Donkeys Incorporated and the Rodney Local Board

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2023/132

MOVED by Chairperson B Bailey, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      tautapa / delegates authority to the local board chairperson to sign the letter recording the minor amendment to the Memorandum of Understanding regarding the rights and responsibilities of both parties pertinent to the occupation and care of donkeys on Highfield Garden Reserve, Mahurangi East for and on behalf of the council.

CARRIED

 

 

 


25

Rodney Local Board workshop records

 

Resolution number RD/2023/133

MOVED by Member C Smith, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      whiwhi / receive the Rodney Local Board workshop records for August 2023.

CARRIED

 

 

 

26

Hōtaka Kaupapa – Policy Schedule September 2023

 

Resolution number RD/2023/134

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for September 2023.

CARRIED

 


 

 

27

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2022/2023

 

Resolution number RD/2023/135

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whiwhi / receive the performance report for quarter four ending 30 June 2023 and the overall performance for the financial year against the approved 2022/2023 local board work programmes

b)      tuhi ā-taipitopito / note the financial performance report circulated prior to the meeting will remain confidential until after the Auckland Council Group results for 2022/2023 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 September 2023.

CARRIED

 

The meeting would discuss the Financial Performance report in the confidential section of the meeting.

 

 

Public Excluded

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)         exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

27      Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2022/2023

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

. The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

In particular, the report contains information that may not be released to the public until it is released to the NZX on 29 September 2023.

s48(1)(a)

 

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

3.02pm The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

Restatement

 

It was resolved while the public was excluded:

 

27.1

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2022/2023

 

Resolution number RD/2023/136

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

 

b)      tuhi ā-taipitopito / note the financial performance report circulated prior to the meeting will remain confidential until after the Auckland Council Group results for 2022/2023 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 September 2023.

CARRIED

 

 

 

28        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

3.14pm                                                The chairperson thanked members for their                                                                          attendance and attention to business and declared                                                              the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................