Auckland
Council's Quarterly Performance Report: Howick Local Board for Quarter Four
2022/23
File No.: CP2023/11368
Te take mō te pūrongo
Purpose of the report
1. To
provide the Howick Local Board with an quarterly performance report for quarter
four, 1 April to 30 June 2023 and the overall performance for the financial
year against the approved 2022/2023 local board work programmes.
Whakarāpopototanga matua
Executive summary
2. This
report provides an integrated view of performance for the Howick Local Board
and includes financial performance and delivery against work programmes for the
2022/2023 financial year The work programme is produced annually and aligns
with Howick Local Board Plan outcomes.
3. 120
activities within the agreed work programmes were delivered including
multi-year projects that have progressed as expected. 16 activities were
undelivered, cancelled, put on hold or deferred and 27 multi-year
projects/activities have not progressed as expected during 2022/2023.
4. Key
activity achievements from the 2022/2023 work programme include:
· Pest
Free Howick (574)
· Howick
Youth Facility and Programmes (198)
· HW:
Ecological and Environmental Programme FY23 (23)
5. Key
activities not delivered / not progressed as expected include:
· Local
Advertising Howick (218) - The budget for this line was not
utilised for advertising and was redirected to another activity in the work
programme as per resolution: HW/2023/81.
6. Qualifying
budgets of unfinished activities will be carried forward into 2023/2024 work
programmes.
7. The
financial performance report is attached but is excluded from
the public. This is due to restrictions on releasing annual financial reports
and results until the Auckland Council Group results are released to the NZX
(high level summary only) – on or about 29 August 2023.
Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) receive
the performance report for quarter four ending 30 June 2022.
b) note the financial performance report in Attachment B of the report
will remain confidential until after the Auckland Council Group results for 2022/2023 are released to the New Zealand’s Exchange (NZX) which are expected to be
made public on or about 29 September 2023.
Horopaki
Context
8. The
Howick Local Board has an approved 2022/2023 work programme for the following:
· Customer
and Community Services
· Infrastructure
and Environmental Services.
· External
Partnerships;
· Plans
and Places;
· Tātaki
Auckland Unlimited.
9. The graph
below shows how the work programme activities meet Local Board Plan outcomes.
Activities that are not part of the approved work programme but contribute
towards the local board outcomes, such as advocacy by the local board, are not
captured in this graph.
Graph 1: Work programme activities by outcome
Storm events
10. On
Auckland anniversary weekend, an unprecedented storm event caused flash floods
and other impacts on lives, homes, possessions and businesses. This led to the
declaration of a local State of Emergency on 27 January. On 12-14
February, another major storm event, Cyclone Gabrielle, followed. A National
state of emergency was invoked as thousands of people were displaced, with
widespread damages across large parts of the North Island.
11. A
National State of Emergency was declared on 14 February, with the region
transitioning to recovery mode from Friday, 3 March.
12. Impacts
to individual activities are reported in the work programme update (attachment
A).
Tātaritanga me ngā tohutohu
Analysis and advice
Local Board Work Programme Snapshot
13. The
graph below identifies work programme activity by RAG status (red, amber, green
and grey) which measures the performance of the activity. It shows the
percentage of work programme activities that are on track (green), in progress
but with issues that are being managed (amber), activities that have
significant issues (red) and activities that have been
cancelled/deferred/merged (grey).
Graph 2: Work programme performance by RAG status
14. The graph below
shows the stage of the activities in each departments’ work programmes.
The number of activity lines differ by department as approved in the local
board work programmes.
Graph 3: Work programme performance by activity status
and department
Key activity updates from quarter four
15. Construction
Waste Enforcement and Leadership (577) - In this quarter, 245 site
visits/engagements have been undertaken. 44 instances of illegal dumping have
been reported. Work commenced to deploy cameras and improve communications with
residents to combat illegal dumping using end-of-financial-year local board
funding
16. Volunteer
Recognition Event (230) - The Howick Volunteer recognition event was held on 27
June 2023 at Uxbridge Arts Centre. The voluntary efforts of 88 people from the
community were recognised.
17. Howick
– develop dog exercise area (28170) - Project was completed March 2023.
18. Barry Curtis
Park - skate park renewal (1864) – Project was completed in January 2023
Changes to the local board work
programme in quarter four
Activities
with changes
19. The following work programmes activities have changes which been
formally approved by the board.
Table 1: Work programmes change formally approved by the
board
|
ID/Ref
|
Work Programme
Name
|
Activity Name
|
Summary of
Change
|
Resolution
number
|
|
218
|
Customer and
Community Services
|
Local
Advertising Howick
|
Underspend of
$3,000 was reallocated
|
HW/2023/81
|
|
210
|
Customer and
Community Services
|
Event
Partnership Fund Howick
|
Underspend of
$5,000 was reallocated
|
HW/2023/81
|
|
212
|
Customer and Community
Services
|
Stockade Hill
Xmas Lights
|
Underspend of
$7,000 was reallocated
|
HW/2023/81
|
|
214
|
Customer and
Community Services
|
Local Civic
Events
|
Underspend of
$11,000 was reallocated
|
HW/2023/81
|
|
211
|
Customer and
Community Services
|
Movies in the Parks
Howick
|
Underspend of
$7,092 was reallocated
|
HW/2023/81
|
|
216
|
Customer and
Community Services
|
Community
Grants Howick
|
Underspend of
$33,000 was reallocated
|
HW/2023/81
|
|
574
|
Infrastructure
and Environmental Services
|
Pest Free
Howick
|
An additional
$21,392 was reallocated to this line
|
HW/2023/81
|
|
575
|
Infrastructure
and Environmental Services
|
Howick
School’s Waste Minimisation Programme
|
An additional
$22,000 was reallocated to this line
|
HW/2023/81
|
|
577
|
Infrastructure
and Environmental Services
|
Construction
Waste Leadership and Enforcement
|
An additional
$20,000 was reallocated to this line
|
HW/2023/81
|
|
198
|
Customer and
Community Services
|
Howick Youth
Facility and Programmes
|
An additional
$129,590.31 was reallocated to this line
|
HW/2023/81
|
|
|
Customer and
Community Services
|
Minor Asset
Refurbishments
|
$3000 was
reallocated to this line.
|
HW/2023/81
|
Key activity achievements from the 2022/2023 work programme
20. The
key achievements in the delivery of the local board work programmes for
2022/2023 include:
· Pest
Free Howick (574) - The Pest Free Howick Moth Plant Competition had 90 teams
participating from 30 schools this year. Over 130,000 pods and seedlings were
removed from the environment. The weed swap event had more than 150 visitors,
with groups receiving native trees to plant in their backyard in exchange for
moth plants. Over 150 native trees were distributed to 10 Howick Ward schools
for the Native Trees for Native Birds schools’ project. Conservation
assistants continue to maintain important restoration planting sites at
Ōtara Creek, Mission Heights School, and Te Naupata/ Musick Point, also
delivering traps to locals for backyard trapping, and servicing pest control
lines at various sites, along with the roll out of a cadetship programme at
several primary and intermediate schools.
· Howick
Youth Facility and Programmes (198) – Following a successful pilot
programme, the local board reallocated additional funding towards a Howick
Youth Space. Staff are now working with Te Tuhi to secure a youth space in
Botany.
· HW:
Ecological and Environmental Programme FY23 (23) - In FY23 volunteers
contributed 6,100 hours and planted 16,240 trees.
· The
Howick Environmental Education Project delivered 11 events or activity sessions
at Mangemangeroa Reserve and Silvana Reserve. Four hundred and forty-nine
students from Mission Heights Junior College, Somerville Intermediate, Howick
College and Cockle Bay Primary School were engaged.
· Otara
Waterways & Lakes Trust held 11 events including plantings, clean ups,
bird counts and weed removal. They planted 10,000 trees and plants with
additional funding from the Ministry of Primary Industries.
· A
partnership with PB Tech is developing well with the company providing 900
plants and volunteers to restore Murvale Reserve.
· Pest
plant and animal control has continued at key sites.
Overview of work programme performance
Customer and
Community Services work programme
21. In
the Customer and Community Services work programme, there are 104 activities
that were completed by the end of the year or will be by end of June 2023
(green), 17 activities that are in progress but are delayed (amber), 1 activity
that was significantly delayed, on hold or not delivered (red).
Table 3: Customer and
Community Services activities with significant impact
|
Activity name
|
RAG status
|
Activity
status
|
Explanation
and mitigation
|
|
Local Advertising
Howick
|
Red
|
In progress
|
The
budget was not utilised for advertising and was redirected to another
activity in the work programme as per resolution: HW/2023/81
|
|
Howick LDI
– install interpretive signage
|
Amber
|
In progress
|
Options to be
presented to board once mana whenua consultation is completed.
|
|
Highland
Park Library – Solar Panel Installation
|
Amber
|
In progress
|
Roof works
delayed due to asbestos encapsulation.
|
|
Flat Bush
– develop library and multi-use community centre
|
Amber
|
On hold
|
Budgetary
constraints – Risk Adjusted Programme
|
|
Howick
Recreation Centre - comprehensive renewal
|
Amber
|
In progress
|
Quantity
surveyor raised over pricing of cylinder and electrical works. Contract
procurement for gym hot water cylinder underway.
|
|
Howick
– develop shared pathway – HWCNP – Aviemore Road to Botany
Road
|
Amber
|
In progress
|
Works were
expected to be completed by end of June 2023, however has been delays due to
weather and site constraints.
|
|
Howick
Domain – renew facilites
|
Amber
|
In progress
|
Site visits
being undertaken to assess options for complete upgrade.
|
|
Howick
– renew park lighting
|
Amber
|
In progress
|
|
|
Takutai
Avenue Esplanade Reserve – slip prevention/mitigation
|
Amber
|
On hold
|
Scoping to
start in August 2023 to identify areas effected with slips in reserve. Risk
Adjusted Programme
|
|
Howick
– supply portaloos – Friends of Mangemangeroa Activities
|
Amber
|
In progress
|
Purchase order
to be raised to supply portaloo for further 12 months.
|
|
Lloyd
Elsmore Park – review masterplan active recreation components
|
Amber
|
In progress
|
Project was
delayed due to the time frames required for the Lloyd Elsmore Park playspace
service assessment. Concept design work is underway.
|
|
Te Whare Ora
– renew facility
|
Amber
|
In progress
|
|
|
Howick
– develop concept plans for wheel play
|
Amber
|
In progress
|
Assessments
underway. Once scoping is completed, an update will be provided to the board
in August 2023.
|
|
Mangemangeroa
Development Plan – develop implementation plan
|
Amber
|
In progress
|
Additional
funding requested for mana whenua engagement and stakeholder consultation.
|
|
Pakuranga
Community Hall – comprehensive renewal
|
Amber
|
On hold
|
To come to
board to further clarify direction.
|
|
Howick
– install three sets of sportsfield lights
|
Amber
|
In progress
|
Design works
are now complete. Resource consent application lodged in April 2023 and
awaiting approval.
|
|
Howick
– renew signage – Te Kete Rukuruku – Māori naming of parks and places
|
Amber
|
On hold
|
Consultation
currently underway with board to determine which sites will be part of
Tranche 1.
|
|
HW: Te Kete
Rukuruku (Māori naming of parks and places) Tranche One
|
Amber
|
In progress
|
Awaiting site
selection. Once confirmed will proceed with works.
|
Infrastructure and Environmental
Services work programme
22. In
the Infrastructure and Environmental Services work programme, all (eight)
activities were completed by the end of the year or will be by end of June 2022
(green).
External
Partnerships work programme
23. In
the External Partnerships work programme, all (one) activities were completed
by the end of the year or will be by end of June 2022 (green).
Plans and Places work programme
24. In
the Plans and Places work programme, there was 1 activity that was completed by
the end of the year or will be by end of June 2023 (green), 1 activities that
are in progress but are delayed (amber).
Table 7: Plans and Places
activities with significant impact
|
Activity name
|
RAG status
|
Activity
status
|
Explanation
and mitigation
|
|
Coordination
of Howick Village Centre Plan Implementation
|
Amber
|
On hold
|
On hold
– following preliminary design and budget presentations received from
AT as to the cost of the project.
|
Tātaki Auckland Unlimited work
programme
25. In
the Tātaki Auckland Unlimited work programme, all (two) activities were
completed by the end of the year or will be by end of June 2022 (green).
Deferred activities
26. The Lead Financial Advisors are identifying projects from the local
board’s 2022/2023 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward.
These will be added to the work programme to be delivered in 2023/2024.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
27. Receiving
performance monitoring reports will not result in any identifiable changes to
greenhouse gas emissions.
28. The
local board is invested in a number of sustainability projects, which aim to
build awareness around individual carbon emissions, and changing behaviour at a
local level. These include:
· Howick
Schools Waste Minimisation Programme (ID 575)
· Pest
Free Howick (ID 574)
· Industrial
Pollution Prevention Programme (ID 576)
· Howick
Stream Improvement Programme (ID 578)
Ngā whakaaweawe me ngā
tirohanga a te rōpū Kaunihera
Council group impacts and views
29. When
developing the work programmes council group impacts and views are presented to
the local board.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
30. This
report informs the Howick Local Board of the performance for quarter four
ending 30 June 2023 and the performance for the 2022/2023 financial year.
Tauākī whakaaweawe
Māori
Māori impact statement
31. Māori
Engagement: Improving responsiveness to local Māori Howick (Customer and
Community Services work programme ID 199). Staff continue to work with the Te
Tahawai Marae and the Whare Matariki. Increasing opportunities for
inter-cultural collaborations whilst also building capacity within the
organisations.
32. Whakatipu
i te reo Māori - we grow the Māori language Celebrating te ao
Māori and strengthening responsiveness to Māori – Howick
(Customer and Community Services work programme ID 1134). In quarter 4,
Highland Park and Howick Libraries hosted the exhibition "Descended from
Rangitira" celebrating the inherent leadership qualities of South
Auckland's Māori and Pasifika people. Rangatahi from different backgrounds
contributed their stories of strength, mana and success. Twenty-one performers
from Mellons Bay Primary school's Kapa Haka group entertained visitors at
Howick Library to showcase their very professional waiata, Te Reo and haka
skills. A small group of adult Te Reo learners have held their learning
sessions in Howick Library over the past two months. Pakuranga staff attended a
team Day, led by Matua Calvin Devine, where they learned to create kowhaiwhai
patterns and design and carve individual model waka in preparation for Matariki
celebrations.
33. HW:
Te Kete Rukuruku (Māori naming of parks and places) Tranche One (Customer
and Community Services, ID 3497). Two workshops to look at a selection of sites
were completed. Information has been provided for the local board's
consideration. Naming will be completed next financial year.
Ngā ritenga ā-pūtea
Financial implications
34. This
report is provided to enable the Howick Local Board to monitor the
organisation’s progress and performance in delivering the 2022/2023 work
programme. There are no financial implications associated with this report.
Financial Performance
35. Auckland Council (Council) currently
has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt
Markets (Quoted Bonds). As a result, the Council is subject to
continuous disclosure obligations, which it must comply with under the listing
rules of the NZX (Listing Rules), the listing rules of other exchanges
and the Financial Markets Conduct Act 2013 (FMCA).
36. These obligations restrict the release of annual financial reports
and results until the Auckland Council Group results are released to the NZX
– on or about 29 August 2023.
37. Due to these obligations the financial performance attachment to
this report (Attachment B) is excluded from the public and is under
confidential cover.
Ngā raru tūpono me ngā
whakamaurutanga
Risks and mitigations
38. Information
about any significant risks and how they are being managed and/or mitigated is
addressed in the ‘Overview of work programme performance’ section.
Ngā koringa ā-muri
Next steps
39. Work
programmes for 2022/2023 were approved at the board’s business meeting in
June 2022.
40. Deferral
of budgets of unfinished activities will be added into 2022/2023 work
programmes by quarter one reporting.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Howick Local Board - 1 April to 30 June 2023 Work
Programme Update
|
15
|
|
b⇩
|
Howick Local Board - Operating Performance Financial
Summary - Confidential
|
|
Ngā kaihaina
Signatories
|
Authors
|
Blair Morrow - Local Board Advisor
|
|
Authorisers
|
Louise Mason - General Manager Local Board Services
Victoria Villaraza - Local Area Manager
|
