(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
all Auckland Council demographic advisory panels. Panel members abide by the
Code of Conduct for members of Auckland Council advisory panels.
Purpose
As one of council’s engagement
mechanisms with diverse communities, the demographic advisory panels provide
advice to the governing body and council staff within the remit of the Auckland
Plan on the following areas:
·
Auckland
Council’s regional policies, plans and strategies
·
regional and
strategic matters including those that Council-Controlled Organisations deal
with
·
any matter of
particular interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and social cohesion as set out in the Auckland Plan. The
panels will advise through their agreed strategic agenda and detailed work
programme.
Strategic agenda and work programme
The panel must develop a work programme and
set a strategic agenda for the term. The agendas should be focused and
integrated across the panels for collaborative input into shared agendas,
particularly in relation to the Auckland Plan, the Long-term Plan and regional
policies. The panels should advise on council’s operational and
organisational strategies relevant to diverse communities.
The panels may also consider whether they
wish to choose, shape and support a project they feel passionate about as part
of their work programme.
The governing body and council staff should work with the panels for
the development of their strategic agendas and work programme. The Planning,
Environment and Parks Committee will approve the panel’s work programme
and any subsequent major changes to it.
Submissions
The panel cannot make formal submissions to
Auckland Council on council strategies, policies and plans, for example, the
annual plan. However, the panel may be asked for informal feedback during a
consultative process.
In its advisory role to the council, the
panels may have input to submissions made by the council to external
organisations but do not make independent submissions, except as agreed with
the council.
This does not prevent individual members being party to submissions
outside their role as panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the panel’s term in September 2025.
|
Ethnic
Communities Advisory Panel
22 August 2023
|
|
Meeting
dates for the reminder of the 2022 - 2025 term
File No.: CP2023/11883
Te take mō te
pūrongo
Purpose of the report
1. To
note the Ethnic Communities Advisory Panel meeting dates for the remainder of
the 2022–2025 term.
Whakarāpopototanga matua
Executive summary
2. For
the remainder of the term, the demographic advisory panels are expected to meet
approximately every eight weeks excluding for two months during the summer
break. This equates to 10 meetings during 2024 and 2025.
3. The
panels are also expected to meet on topics of interest to all panels such as
the Long-Term Plan, and in subject-related working groups such as storm
recovery and climate adaptation. These strategic engagements will be added to
the calendar once agreed and confirmed.
4. Below
is the meeting schedule for all demographic advisory panels for 2024 -2025:
Panel Date Time
Disability Advisory Panel Monday,
4 March 2024 12.00pm
Youth Advisory Panel Monday,
4 March 2024 5.00pm
Rainbow Communities Advisory
Panel Tuesday,
5 March 2024 5.00pm
Seniors Advisory Panel Monday,
11 March 202 12.00pm
Pacific Peoples Advisory Panel Monday,
11 March 204 5.00pm
Ethnic Peoples Advisory Panel Tuesday,
12 March 2024 4.30pm
Disability Advisory Panel Monday,
15 April 2024 12.00pm
Youth Advisory Panel Monday,
15 April 2024 5.00pm
Rainbow Communities Advisory
Panel Tuesday,
16 April 2024 5.00pm
Seniors Advisory Panel Monday,
22 April 2024 12.00pm
Pacific Peoples Advisory Panel Monday,
22 April 2024 5.00pm
Ethnic Peoples Advisory Panel Tuesday,
23 April 2024 4.30pm
Disability Advisory Panel Monday,
17 June 2024 12.00pm
Youth Advisory Panel Monday,
17 June 2024 5.00pm
Ethnic Peoples Advisory Panel
Tuesday,
18 June 2024 4.30pm
Seniors Advisory Panel Monday,
24 June 2024 12.00pm
Pacific Peoples Advisory Panel Monday,
24 June 2024 5.00pm
Rainbow Communities Advisory
Panel Tuesday,
25 June 2024 5.00pm
Disability Advisory Panel Monday,
5 August 2024 12.00pm
Youth Advisory Panel Monday,
5 August 2024 5.00pm
Rainbow Communities Advisory
Panel Tuesday,
6 August 2024 5.00pm
Seniors Advisory Panel Monday,
12 August 2024 12.00pm
Pacific Peoples Advisory Panel Monday,
12 August 2024 5.00pm
Ethnic Peoples Advisory Panel Tuesday,
13 August 2024 4.30pm
Disability Advisory Panel Monday,
30 September 2024 12.00pm
Youth Advisory Panel Monday,
30 September 2024 5.00pm
Rainbow Communities Advisory
Panel Tuesday, 1 October
2024 5.00pm
Seniors Advisory Panel Monday,
7 October 2024 12.00pm
Pacific Peoples Advisory Panel Monday,
7 October 2024 5.00pm
Ethnic Peoples Advisory Panel Tuesday,
8 October 2024 4.30pm
Disability Advisory Panel Monday,
25 November 2024 12.00pm
Youth Advisory Panel Monday,
25 November 2024 5.00pm
Ethnic Peoples Advisory Panel
Tuesday,
26 November 2024 4.30pm
Seniors Advisory Panel Monday,
2 December 2024 12.00pm
Pacific Peoples Advisory Panel Monday,
2 December 2024 5.00pm
Rainbow Communities Advisory
Panel Tuesday, 3 December
2024 5.00pm
Disability Advisory Panel Monday,
3 March 2025 12.00pm
Youth Advisory Panel Monday,
3 March 2025 5.00pm
Rainbow Communities Advisory
Panel Tuesday, 4 March
2025 5.00pm
Seniors Advisory Panel Monday,
10 March 2025 12.00pm
Pacific Peoples Advisory Panel Monday,
10 March 2025 5.00pm
Ethnic Peoples Advisory Panel Tuesday,
11 March 2025 4.30pm
Disability Advisory Panel Monday,
28 April 2025 12.00pm
Youth Advisory Panel Monday,
28 April 2025 5.00pm
Ethnic Peoples Advisory Panel
Tuesday,
29 April 2025 4.30pm
Seniors Advisory Panel Monday,
5 May 2025 12.00pm
Pacific Peoples Advisory Panel Monday,
5 May 2025 5.00pm
Rainbow Communities Advisory
Panel Tuesday, 6 May 2025 5.00pm
Disability Advisory Panel Monday,
23 June 2025 12.00pm
Youth Advisory Panel Monday,
23 June 2025 5.00pm
Ethnic Peoples Advisory Panel
Tuesday,
24 June 2025 4.30pm
Seniors Advisory Panel Monday,
30 June 2025 12.00pm
Pacific Peoples Advisory Panel Monday,
30 June 2025 5.00pm
Rainbow Communities Advisory
Panel Tuesday, 1 July
2025 5.00pm
Disability Advisory Panel Monday,
4 August 2025 12.00pm
Youth Advisory Panel Monday,
4 August 2025 5.00pm
Rainbow Communities Advisory
Panel Tuesday, 5 August
2025 5.00pm
Seniors Advisory Panel Monday,
11 August 2025 12.00pm
Pacific Peoples Advisory Panel Monday,
11 August 2025 5.00pm
Ethnic Peoples Advisory Panel Tuesday,
12 August 2025 4.30pm
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) note the
meeting dates for the remainder of the 2022 – 2025 term.
i) Tuesday,
12 March 2024, 4.30pm
ii) Tuesday,
23 April 2024, 4.30pm
iii) Tuesday,
18 June 2024, 4.30pm
iv) Tuesday,
13 August 2024, 4.30pm
v) Tuesday,
8 October 2024, 4.30pm
vi) Tuesday,
26 November 2024, 4.30pm
vii) Tuesday, 11
March 2025, 4.30pm
viii) Tuesday, 29 April
2025 , 4.30pm
ix) Tuesday,
24 June 2025, 4.30pm
x) Tuesday,
12 August 2025, 4.30pm
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Karen Ishikawa - Kaitohutohu Mana Whakahaere / Governance
Advisor
|
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Authorisers
|
Victoria Wicks-Brown - Principal Advisor Panels
|
|
Ethnic
Communities Advisory Panel
22 August 2023
|
|
Election of Ethnic Communities Advisory
Panel co-chairs for the 2022 - 2025 term
File No.: CP2023/11884
Te take mō te
pūrongo
Purpose of the report
1. To
outline the process for electing co-chairs for the Ethnic Communities Advisory
Panel for the 2022 – 2025 term.
Whakarāpopototanga matua
Executive summary
2. The
Ethnic Communities Advisory Panel members are required to elect co-chairs for
the remainder of the term. Attachment A provides a description of the role of
the co-chairs.
3. The
Mayor appointed an interim chair at the start of the term. Panel interim chairs
were selected to provide leadership and guidance to the new panel. The interim
co-chair is eligible for election if they wish to continue in the role.
4. Panel
members have been asked by email for nominations and a brief summary of their
interest in the role.
5. Nominations
including a brief summary of interest in the role will be circulated to panel
members prior to the meeting.
6. Panel
members can nominate and vote for themselves.
7. Voting
for the panel co-chairs will take place at the formal meeting following the
panel workshop.
8. The co-lead officer will ask for confirmation of any nominations
already received and any further nominations.
9. There
will be a two-minute opportunity for nominees to speak to their nomination at
the meeting and prior to voting.
10. Members
will be asked to write the names of their two preferred co-chairs on two pieces
of paper. There will be one round of voting and the two highest polling candidates
are elected. If the first and second are tied, they are both elected. If the
second and third are tied, their names will both be placed in a box and one
drawn out.
11. Co-chairs
are expected to be in place until the current term of Auckland Council ends.
Voting system
12. There
will be one round of voting and the two highest polling candidates are elected.
If the first and second are tied, they are both elected. If the second and
third are tied, the tie will be resolved by lot – drawing a name from a
box.
13. The
voting is conducted by closed ballot and the scrutineer will be a co-lead
officer.
Voting procedure at the meeting
14. The
meeting will proceed as follows:
15. The interim chair will call the meeting to
order and deal with apologies, initial procedural items, and the first item on
the agenda.
16. The
second item on the agenda will be election of the co-chairs, and the interim
chair will hand over the chairing role to the co-lead officer.
17. The
co-lead officer will outline the process followed for the election of
co-chairs, conduct the election, and announce the results.
18. Once
the co-chairs have been confirmed, the meeting will conclude.
|
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities Advisory Panel:
a) elect
the co-chairs for the 2022 – 2025 term.
|
Ngā tāpirihanga
Attachments
|
No.
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Title
|
Page
|
|
a⇩
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Demographic Advisory Panel Co-Chair
Role
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13
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Ngā kaihaina
Signatories
|
Authors
|
Karen Ishikawa - Kaitohutohu Mana
Whakahaere / Governance Advisor
|
|
Authorisers
|
Victoria Wicks-Brown - Principal
Advisor Panels
|
