Minutes of Aotea / Great Barrier Local Board

Aotea / Great Barrier Local Board

22 August 2023

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Deputy Chairperson P O’Shea led the hui in a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number GBI/2023/65

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) accept the apology from Member L Caine for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Member N Sanderson declared an interest in respect to the proposal for land donation for a central public community cemetery and World War veterans memorial at item 8.2 Deputation - Ben Sanderson - Proposal for Land Donation at Claris Great Barrier Island for a Central Public Community Cemetery and World War Veterans Memorial.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number GBI/2023/66

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 June 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Obituary - Mahina Toki

The Aotea / Great Barrier Local Board acknowledged the passing of Mahina Toki with a minute’s silence.

Resolution number GBI/2023/67

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) acknowledge the passing of Mahina Toki and extend its sincere condolences to the whanau.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

Note: The Chairperson with the consent of the meeting accorded precedence to Item 8.2: Deputation - Ben Sanderson - Proposal for Land Donation at Claris Great Barrier Island for a Central Public Community Cemetery and World War Veterans Memorial.

8 Ngā Tono Whakaaturanga | Deputations

8.2	Deputation - Ben Sanderson - Proposal for Land Donation at Claris Great Barrier Island for a Central Public Community Cemetery and World War Veterans Memorial
	Member N Sanderson declared an interest in this item. He vacated his seat at the table and took no part in the discussion.
	A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/68 MOVED by Chairperson I Fordham, seconded by Member C Ollivier: That the Aotea / Great Barrier Local Board: a) whakamihi / thank Ben Sanderson, Beverley M Blackwell and Leslie Victor Campbell Blackwell on behalf of the BWR Sanderson and Workington Trust for their attendance and presentation regarding the proposal for land donation for a community cemetery and World War veterans memorial. b) request appropriate staff to investigate the proposal for land donation for a community cemetery and World War veterans memorial. CARRIED
	Attachments a 22 August 2023 Aotea / Great Barrier Local Board, Item 8.2 Deputation, tabled item 8.2 – Photo presentation by Ben Sanderson

Member N Sanderson left the meeting at 1.10pm.

Member N Sanderson returned to the meeting at 1.29pm.

8.1

Deputation - Geff Hills - Mulberry Grove skate ramp shelter

Resolution number GBI/2023/69

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) whakamihi / thank Geff Hills for his attendance and presentation regarding the removal of the Mulberry Grove skate ramp shelter.

b) notify Geff Hills through a formal letter of the next steps in regard to the complaint procedures for the removal of the Mulberry Grove skate ramp shelter / canopy noting that the board members stated they will not be pursuing the removal of the Mulberry Grove skate ramp shelter.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum – Hilde Hoven, Destination Great Barrier Island - walking access project and Dot Dalziell, Herenga ā Nuku – walking access project support/expertise
	A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/70 MOVED by Chairperson I Fordham, seconded by Member N Sanderson: That the Aotea / Great Barrier Local Board: a) whakamihi / thank Hilde Hoven and Dot Dalziell for their attendance and public forum presentation. CARRIED
	Attachments a 22 August 2023 Aotea / Great Barrier Local Board, Item 9.1 Public Forum, tabled item 9.1 – Herenga ā Nuku Aotearoa, Scoping the usability of unformed legal roads on Aotea Great Barrier Island for better connectivity and recreation

9.2

Public Forum - Anae Swan & Teresa Manion Wood – Claris central cemetery

Resolution number GBI/2023/71

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) whakamihi / thank Anae Swan and Teresa Manion Wood for their attendance and public forum presentation.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Environmental agency and community group reports

Jo O’Reilly of Anamata Resource Recovery Community Enterprise was in attendance to speak to item a) i).

Resolution number GBI/2023/72

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a) note / tuhi ā-taipitopito the following reports:

i) Single use cups update

ii) Aotea / Great Barrier Natural Environment Islands monthly update – July 2023 report.

b) thank Jo O’Reilly for her attendance and update on the single use cups project.

CARRIED

End-of-year accountability reports of Aotea / Great Barrier Island community groups

Resolution number GBI/2023/73

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) receive / whiwhi the end-of-year accountability reports from the following entities:

i) Ngāti Rehua-Ngātiwai ki Aotea Trust – Visitor Information Centre (Attachment A to the agenda report)

ii) Aotea Family Support Group (Attachment B to the agenda report)

iii) Aotea Family Support Group - Community Worker project (Attachment C to the agenda report)

iv) Destination Great Barrier Island (Attachment D to the agenda report)

v) Aotea Education Trust (including community Te Reo courses, Attachment E to the agenda report)

vi) AoteaOra Community Trust noting that the report is not published due to some sensitive items.

vii) Building a Flourishing Community Aotea (Attachment F to the agenda report)

CARRIED

Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2022/2023

Resolution number GBI/2023/74

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) receive the performance report for quarter four ending 30 June 2022.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2022/2023 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2023.

CARRIED

Council-controlled organisation update on work programme items (Apr-Jun 2023) and expected milestones (Jul-Sep 2023)

Resolution number GBI/2023/75

MOVED by Deputy Chairperson P O'Shea, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the council-controlled organisation update on the work programme (Apr-Jun 2023) and anticipated milestones and engagement approaches for Quarter One (Jul-Sep 2023).

CARRIED

Auckland Civil Defence Emergency Management Group Plan

Resolution number GBI/2023/76

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) provide the following feedback on the draft CDEM Group Plan (Attachment A to the agenda report):

i) it is extremely important that emergency management is locally led and centrally supported. To reflect this local and community need to be referenced a lot sooner in the document with a specific acknowledgement for the utilization of local boards and their community stakeholders knowledge and expertise.

ii) request consideration of more focus in the plan on building and maintaining community network relationships as well as interagency relationships.

iii) suggest the listing of wildfire alongside volcanic, storms, drought and tsunami as a climate change consideration (page 17 of the draft CDEM Group Plan) given the high risk to large parks and forestry across the region.

iv) note the crucial importance of emergency management and thank officers for all their hard mahi over the past number of months.

CARRIED

Local board feedback on the proposed direction of the draft Waste Management and Minimisation Plan 2024

Resolution number GBI/2023/77

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

1) whakarite / provide the following feedback on the proposed direction of the draft Waste Management and Minimisation Plan for 2024-2030:

i) support the overall direction of the waste plan in particular:

1) stopping marine dumping and the eradication of plastic pollution in the marine environment.

2) reduction in packaging waste for both local and imported goods and the reduction of packing tape on freight goods.

3) providing clear communication on waste information to all our residents and visitors.

4) advocacy around product stewardship to create systematic change, including the promotion of strategies to encourage sustainable retailer and consumer behaviour. Also support for wider extended producer responsibility framework to replace the product stewardship provisions in the current legislation.

5) elimination of single use items including plastic cups.

6) strong support for community-led initiatives for the reduction, reuse, recycle and upcycle of waste, including central government to continue to look for ways to support the right-to-repair movement through legislation and regulations.

7) continue advocating to central Government to implement a container return scheme to incentivise social change. Overseas evidence suggests that once implemented, container return schemes can reduce beverage container litter by 60 per cent or more.

8) support the Resource Recovery Network Strategy 2021 to bring the total number of community recycling centres and resource recovery parks to 23 by 2031.

9) focus for commercial waste streams, with a key focus on construction and demolition waste, organic materials, plastics, cardboard/paper and textiles.

ii) note that Aotea / Great Barrier island’s landfill has closed and the septic waste disposal site resource consent is expiring in 2027. We urge haste in the investigation and establishment of an on-island wastewater treatment plant.

iii) note future population growth and changing consumer trends will increase pressures on waste streams, highlighting the importance of this work and the urgency of change required. Targets set decades into the future have the potential to seem out of reach and enable producers to stick to the current status quo.

iv) note that the local board are working closely with the Waste Team and community on updating the 2024 Tīkapa Moana Hauraki Gulf Islands Waste Plan.

v) thank Helen McCabe and the waste team for all the hard mahi they do for the island.

CARRIED

Local board feedback on current proposals for achieving funding equity through the Long-term Plan

Note: changes to the original recommendation with inclusion of new clause j), k) i),k) ii) and k) iii).

Resolution number GBI/2023/78

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) indicate its tautoko / support (or otherwise), with reasons and alternatives if appropriate, on the following components of the proposal to address local board funding inequity.

Scope of the proposal

b) tautoko / support locally driven initiatives (LDI) funding being included in the scope for this analysis, in the light of increased local board decision-making and 80:15:5 being adopted as the equitable model.

c) tautoko / support limiting the scope of the local board funding equity project to local community services and LDI funding.

d) tautoko / support excluding the following items from the scope:

i) growth funding

ii) funding for discrete projects

iii) other specific-purpose funds such as slips remediation and coastal renewals

iv) targeted rate funding

v) other local activities such as local environmental management, local planning and development, and local governance

vi) most unallocated budgets, with the possible exception of some minor capex for response renewals and new non-growth investment.

e) tautoko / support considering capital expenditure (CAPEX) and operational expenditure (OPEX) funding separately for achieving equity.

Timeframe

f) tautoko / support seeking to achieve funding equity for local boards in a much shorter timeframe (three years) than the 10–15-year period approved in-principle in 2021, noting that this may mean a reduction in funding for some local boards.

g) tautoko / support taking a staged implementation approach of using year one of the Long-term Plan (i.e., 2024-2025) to prepare, and implementing the changes from year two.

Alternative options

h) tautoko / support achieving equity by using a mix of new funding and reallocating funding from local boards that are currently funded over the equitable funding level to local boards that are funded below the equitable funding level.

i) tautoko / support holding new funding in the later seven years of LTP 2024-2034 in a pool which is to be allocated to local boards according to agreed criteria, which is yet to be developed, if getting most local boards to within 5% of funding equity in 3 years is pursued.

Aotea focussed

j) note that the Hauraki Gulf Islands are both excluded from the proposed 80:15:5 model with Waiheke being allocated two per cent and Aotea / Great Barrier one per cent of local board funding.

k) request a review of the allocation of one per cent to Aotea / Great Barrier and seek an increase to two per cent due to:

i) recent residential growth on the island (an increase of approximately 20 per cent)

ii) increased freight costs which impact capex projects and increased fuel costs (current Claris pump prices of $3.87 for petrol and $2.85 for diesel as of 22 August 2023)

iii) increased visitor numbers resulting in higher usage of island infrastructure and services.

CARRIED

Local board feedback on the draft Future Development Strategy

Resolution number GBI/2023/79

MOVED by Deputy Chairperson P O'Shea, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a) whakarite / provide the following feedback on the draft Future Development Strategy:

i) support the greater focus on key themes of climate change impacts, managing the cost of infrastructure funding and delivery, promoting natural environmental outcomes, and better managing natural hazard risk.

ii) request greater protections for arable fertile land.

iii) consideration for both greater protections and an increase of green spaces for the benefits of storm water management and social well being

iv) support the focus on rural resilience especially in regard to alternative (off the grid) systems.

v) request more consideration of planning and consenting on flood plains.

vi) request consideration of accessibility for utility and emergency services in urban street design.

vii) request consideration of reducing mainland light pollution in protection of our International Dark Sky sanctuary status.

CARRIED

Local board feedback on the Tāmaki Makaurau Recovery Plan and Making Space for Water

Resolution number GBI/2023/80

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) whakarite / provide the following feedback on the Tāmaki Makaurau Recovery Plan and the Making Space for Water programme, as set out in the public consultation documents (Attachments A, B, and C to the agenda report):

Tāmaki Makaurau Recovery Plan

i) tautoko / support the principles of the Tāmaki Makaurau Recovery Plan.

ii) tautoko / support the two-tiered structure of the Tāmaki Makaurau Recovery Plan with a region-wide section and local place-based sections.

iii) tautoko / support keeping the recovery locally led and delivered with central support.

Making Space for Water

iv) tautoko / support the nine initiatives of Making Space for Water.

v) tautoko / support increased and regular maintenance of roadside water tables, drainage and culverts to prevent flooding.

vi) request clear communication of landowner responsibilities to maintain streams across their land with consideration of it being included in LIM reports.

vii) acknowledge that increased budget is required for this programme and support any advocacy for the programme to be included through the LTP process.

CARRIED

20	2025 Auckland Council elections - electoral system
	The Aotea / Great Barrier Local Board’s feedback on the 2025 Auckland Council elections - electoral system through urgent decision was tabled at the meeting. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/81 MOVED by Chairperson I Fordham, seconded by Member C Ollivier: That the Aotea / Great Barrier Local Board: a) note a preference to retain the current electoral system of First Past the Post rather than change to Single Transferable Voting for the 2025 elections, as per tabled feedback through urgent decision under delegated authority submitted on 18 August 2023. CARRIED
	Attachments a 22 August 2023 Aotea / Great Barrier Local Board, Item 20 2025 Auckland Council elections - electoral system report, tabled item 20 – Aotea / Great Barrier Local Board feedback to Governing Body on the electoral system

Urgent decision under delegated authority - Aotea Great Barrier Island Destination Management Plan (DMP)

Resolution number GBI/2023/82

MOVED by Member C Ollivier, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a) confirm / whakaū the urgent decision under delegated authority (Attachment A to the agenda report) to:

i) receive the Aotea Great Barrier Island Destination Management Plan

ii) work with Tātaki Auckland Unlimited and key stakeholders to establish a local Destination Management office or officer (DMO) that would work out of existing available space and/or a home base.

iii) thank Karen Thompson-Smith for all her mahi in completing the Aotea Great Barrier Island Destination Management Plan.

CARRIED

Aotea / Great Barrier Local Board chairperson's report

Resolution number GBI/2023/83

MOVED by Deputy Chairperson P O'Shea, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the chairperson’s report for August 2023.

CARRIED

Board Members' Report

Resolution number GBI/2023/84

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the board members’ written and verbal reports.

CARRIED

Hōtaka Kaupapa (Policy Schedule)

Resolution number GBI/2023/85

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a) note / tuhi ā-taipitopito the Hōtaka Kaupapa (Policy Schedule) for the political term 2022-2025 as at August 2023.

b) approve / whakaae to cancel the extraordinary meeting date to the 2022-2025 Local Board meeting schedule to accommodate the Local Board Plan 2023 on Tuesday 12 September 2023 at 1.00pm to be held at the Aotea / Great Barrier Local Board office, 81 Hector Sanderson Road, Claris. (resolved on 18 April 2023, with resolution number GBI/2023/35, item b)) as this is no longer required. The Local Board Plan Special Consultative Procedure submissions and feedback report will be included in the board’s ordinary business meeting to be held on Tuesday, 26 September 2023.

CARRIED

Aotea / Great Barrier Local Board Workshop Record of Proceedings

Resolution number GBI/2023/86

MOVED by Deputy Chairperson P O'Shea, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a) note / tuhi ā-taipitopito the record of proceedings for the local board workshops held on the following dates:

i) Tuesday 18 July 2023

ii) Tuesday 1 August 2023 and

iii) Tuesday 8 August 2023

CARRIED

26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

27 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public

Note: The matters listed under public excluded had been dealt with in the open part of the meeting and therefore Item 27 – Procedural motion to exclude the public, was no longer required.

28	Local board feedback on Māori seats for Auckland Council
	An updated version of the Māori Seats Consultation Document has been tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/87 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea: That the Aotea / Great Barrier Local Board: a) support the establishment of Māori seats for Auckland Council for the 2025 local elections noting that: i. the board identifies partnering with Māori is part of Auckland Council’s responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. ii. demographic representation is important within the current context and Māori Wards are a step forward. iii. consideration needs to be made for local board member representation with proportional subdivision style representation in local board areas with significant threshold Māori residents. iv. the board supports bolder legislative changes and the establishment and resourcing of co-governance arrangements within local government which enable the Treaty principle of partnership and affirm Māori values and tikanga. b) note a preference for the royal commission model to determine Māori seats. CARRIED
	Attachments a 22 August 2023 Aotea / Great Barrier Local Board, Item 28 Local board feedback on Māori seats for Auckland Council report, tabled item 28 – updated version of the Māori Seats consultation document

Deputy Chairperson P O'Shea closed the hui with a karakia whakamutunga.

3.08 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Izzy Fordham
Deputy Chairperson	Patrick O'Shea
Members	Laura Caine
	Chris Ollivier
	Neil Sanderson

Jacqui Fyers	Senior Local Board Advisor
Anna Davis	PA / Office Manager / Engagement Advisor
Janine Geddes	Acting Local Board Area Manager, Aotea / Great Barrier & Waiheke Local Board	via electronic link
Kathy Cumming	Barrier Bulletin
Annabelle White	Specialist Local Communications	via electronic link
Karen Thompson-Smith	Destination Management Planner / Sustainability, Tātaki Auckland Unlimited
Kiriana Koni	Māori Development Executive, Tātaki Auckland Unlimited
Shirley Gray	Support for Claris central cemetery
John Gray	Support for Claris central cemetery
Merle White	Support for Claris central cemetery
Marion Snow	Support for Claris central cemetery
Teresa Sanderson	Support for Claris central cemetery
Robert Lewis	Support for Claris central cemetery
Kate Langford	Support for Claris central cemetery
Lucy Dixon	Destination Great Barrier Island
Helen O’Brien	Support for Deputation - Geoff Hills - Mulberry Grove skate ramp shelter
Ron Spiers	Support for Deputation - Geoff Hills - Mulberry Grove skate ramp shelter
Bev Slater
Ngaire Avery