Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert-Eden Local Board Office, 114 Dominion Road, Mt Eden and online via Microsoft Teams, on Thursday, 24 August 2023 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Margi Watson

 

Deputy Chairperson

Kendyl Smith

 

Members

José Fowler

 

 

Julia Maskill

 

 

Christina Robertson

 

 

Liv Roe

In attendance online via Microsoft Teams.

 

Rex Smith

 

 

Jack Tan

In attendance online via Microsoft Teams.

 

 


Albert-Eden Local Board

24 August 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson M Watson commenced the meeting with a karakia and welcomed everyone in attendance.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number AE/2023/109

MOVED by Member C Robertson, seconded by Chairperson M Watson:  

That the Albert-Eden Local Board:

a)          confirm the minutes of its ordinary meeting held on Thursday, 27 July 2023, as true and correct.

CARRIED

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no requests for leave of absence.

 

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement - Extension to the award-winning boardwalk on Maungawhau / Mt Eden

 

Resolution number AE/2023/110

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      congratulate the Tūpuna Maunga Authority on the completion of the much-anticipated extension to the award-winning boardwalk on Maungawhau / Mt Eden and encourage the community to enjoy a walk to the tihi soon.

CARRIED

 

 

 

6.2

Acknowledgement - Waiōrea Community Recycling Centre

 

Resolution number AE/2023/111

MOVED by Chairperson M Watson, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      thank all staff, community groups and individuals who have been part of the Waiōrea Community Recycling and Education Project for the last 11 years, as we celebrated the opening of the centre on 11 August 2023 and we move closer to our Zero Waste goals as a city.

CARRIED

 

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Proposed new community lease to Te Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa At 25 Poronui Street, Mt Eden

 

Jo Heaven – Senior Community Lease Advisor, was in attendance to speak to the report

 

Resolution number AE/2023/112

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)          grant, under Section 61(a) Reserves Act 1977, a new community lease to Te Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa for 1,000 square meters (more or less over a council-owned building and grounds) located at 25 Poronui Street, Mt Eden on the land legally described as Lot 1 DP 121336 and Section 1 SO 63307 that is held under the Reserves Act 1977 as classified Local Purpose Reserve (Playcentre) (as per Attachment A – Site Plan - Mt Eden Playcentre), subject to the following terms and conditions:

i)           term – three years, commencing 1 May 2023, with one three-year right of renewal, and final expiry 30 April 2029.

ii)         rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded.

iii)        rent review – the rental to be reviewed at the end of the initial three-year term.

iv)        subsidised Maintenance - $500.00 plus GST per annum.

v)         include an additional obligation in the lease agreement that the lease holder takes actions to reduce the greenhouse gas emissions related to their operations to reduce climate impact and include this in the Community Outcomes Plan.

vi)        Community Outcomes Plan – to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b)         approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)          note that iwi engagement for Auckland Council’s intention to grant a new community lease to Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa located at 25 Poronui Street, Mt Eden has been undertaken.

d)         note that no objections to the notified proposal of the new community lease to the Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa located at 25 Poronui Street, Mt Eden were received.

e)          thank Jo Heaven – Senior Community Lease Advisor, for her attendance and advice.

CARRIED

 

 

12

Proposed new community lease to Mt Albert Ponsonby Association Football Club Incorporated – Anderson Park, 19A Preston Avenue, Mt Albert

 

Jo Heaven – Senior Community Lease Advisor, was in attendance to speak to the report.

 

Resolution number AE/2023/113

MOVED by Member J Maskill, seconded by Chairperson M Watson:  

That the Albert-Eden Local Board:

a)          grant, under Section 54 (1) (b) Reserves Act 1977, a new community lease to Mt Albert Ponsonby Association Football Club Incorporated for 250 square meters (more or less) located at Anderson Park, 19A Preston Avenue, Mt Albert, a tenant-owned building, on the land legally described as Lot 1 DP 28110 and contained in NA705/195 as a classified recreation reserve subject to the Reserves Act 1977 (as per Attachment A – Site Plan), subject to the following terms and conditions:

i)           term – five years, commencing 1 August 2023, with one five-year right of renewal and final expiry 31 July 2033.

ii)         rent – $650.00 plus Goods and Services Tax (GST) per annum.

iii)        rent review – the rental to be reviewed at the end of the initial five-year term.

iv)        commercial signage visible from outside the clubhouse at Anderson Park is not allowed except when a club game is on.

v)         club toilets are to be available for public use when the club is operating.

vi)        allow for the potential future development with Auckland Council of the downstairs toilets to become available for park users outside of club operating hours.

vii)      include an additional obligation in the lease agreement that the lease holder takes actions to reduce the greenhouse gas emissions related to their operations to reduce climate impact and include this in the Community Outcomes Plan.

viii)     Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b)         approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)          note that a part of Anderson Park sits in a flood plain.

d)         thank Jo Heaven – Senior Community Lease Advisor, for her attendance and advice.

CARRIED

 

 

 

13

Auckland Council’s Quarterly Performance Report: Albert-Eden Local Board for quarter four 2022/2023

 

Canela Ferrara – Local Board Advisor, and Mark Purdie - Manager Local Board Financial Advisors, in attendance, in-person and online via Microsoft Teams respectively, to speak to the report.

 

Resolution number AE/2023/114

MOVED by Deputy Chairperson K Smith, seconded by Member R Smith:  

That the Albert-Eden Local Board:

a)      receive the performance report for quarter four ending 30 June 2023.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2022/2023 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2023.

c)      thank staff and community groups for their hard work in delivering the local board’s work programmes during quarter four 2022/2023.

d)      thank Canela Ferrara – Local Board Advisor, and Mark Purdie - Manager Local Board Financial Advisors, for their attendance and advice.

CARRIED

 

Note:     Item 16: Local board feedback on current proposals for achieving funding equity through the Long-term Plan was taken prior to Item 14: Auckland Transport - Auckland Rail Programme Business Case (ARPBC).

 

 

16

Local board feedback on current proposals for achieving funding equity through the Long-term Plan

 

Mark Purdie - Manager Local Board Financial Advisors, was in attendance online via Microsoft Teams, to speak to the report.

 

Resolution number AE/2023/115

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)          highlight the significant underfunding that the Albert-Eden Local Board and others have endured for the last 13 years due to legacy funding models therefore impacting on the ability to respond to community need.

Scope of the proposal

b)         tautoko / support Locally-driven Initiatives (LDI) funding being included in the scope for this analysis, in the light of increased local board decision-making and 80:15:5 being adopted as the equitable model.

c)          tautoko / support limiting the scope of the local board funding equity project to local community services and Locally-driven Initiatives (LDI) funding.

d)         tautoko / support excluding the following items from the scope:

i)           growth funding and consequential operational expenditure

ii)         funding for discrete projects

iii)        other specific-purpose funds such as slips remediation and coastal renewals

iv)        specific third party funds, for example New Zealand Transport Agency (NZTA) State Highway (SH)20 settlement funds for local boards

v)         targeted rate funding

vi)        other local activities such as local environmental management, local planning and development, and local governance

vii)      most unallocated budgets, with the possible exception of some minor capital expenditure (CAPEX) for response renewals and new non-growth investment noting the latter is approximately $15 million in 2025-2027.

e)          tautoko / support considering capital expenditure (CAPEX) and operational expenditure (OPEX) funding separately for achieving equity.

f)           seek clarity if the existing minimum service levels will be reviewed or any additional levels developed.

g)         seek advice on how heritage-listed assets could best be managed and whether they should be excluded from the model.

Timeframe

h)         tautoko / support seeking to achieve full funding equity for local boards in a much shorter timeframe (three years) than the 10-15-year period approved in-principle in 2021, noting that this may mean a reduction in funding for some local boards.

i)           tautoko / support taking a staged implementation approach of using year one of the Long-term Plan (i.e. 2024/2025) to prepare, and implementing the changes in year two and year three.

Alternative options

j)           tautoko / support Option 4 for achieving equity by using a mix of new funding and reallocating funding from local boards that are currently funded over the equitable funding level to local boards that are funded below the equitable funding level, with a greater proportion being reallocated funding and lesser proportion being new funding.

k)          tautoko / support holding new capital expenditure (CAPEX) funding in the later seven years of Long-term Plan (LTP) 2024-2034 in a pool which is to be allocated to local boards according to agreed criteria, which is yet to be developed, conditional on all local boards achieving equity within the first 3 years of LTP 2024-2034.

Multi-board services

l)           tuhi ā-taipitopito / note that the proposal for multi-board services needs further investigation to better understand the implications for local boards and the governance structure and that further advice will be brought to the Joint Governance Working Party and local boards in due course.

m)        do not support shared governance decision-making for multi-board services being shared across two or more local boards given the issues that would create with funding and service levels.

n)         thank Mark Purdie - Manager Local Board Financial Advisors, and the Local Board Services team for their attendance and advice.

CARRIED

 

 

14

Auckland Transport - Auckland Rail Programme Business Case (ARPBC)

 

Ben Smith – Business Case Knowledge Manager, Kiwirail, was in attendance online via Microsoft Teams to speak to the report.

 

Resolution number AE/2023/116

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)          support the development of the Auckland Rail Programme Business Case 30-year investment plan.

b)         support the overall vision and direction of the Auckland Rail Programme Business Case.

c)          support the need for of a well-maintained, resilient and attractive heavy rail network that supports passenger and freight movements and delivers economic benefits to both the regional and national economy.

d)         support other utilities and infrastructure being included in the development of any new rail corridors.

e)          note the impact of level crossing removals on the community and request thorough consultation and an alternative option or grade separation is provided where possible, to provide connection and movement.

f)           request that the programme business case includes consideration of maximising walking and cycling access and connections to other public transport as part of the long-term strategy for rail.

g)         request that feedback is sought from the local board on projects contained within programme, as the rail programme is very high level and conceptual.

h)         advocate for the use of green walls and other design elements in new rail corridors to avoid graffiti.

i)           request confirmation on how this programme will impact on Alan Wood Reserve, which is within the rail corridor.

j)           request that local businesses are adequately consulted with and compensated for an impact on their businesses due to construction disruption.

k)          thank Ben Smith – Business Case Knowledge Manager, Kiwirail, for his advice and attendance online via Microsoft Teams.

CARRIED

 

 

15

Local board feedback on the draft Future Development Strategy

 

Resolution number AE/2023/117

MOVED by Member C Robertson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)          recognise the challenges of accommodating Auckland’s future growth in the context of climate change, environmental degradation, and a constrained financial environment.

b)         support the approach of honouring Te Tiriti of Waitangi and enabling Te Tiriti outcomes.

c)          note the importance of built and natural heritage to Albert-Eden's history and landscape and the value placed by the community on special character in previous consultations; however, the local board acknowledges that there is a range of views amongst the local board members.

d)         note the need to strike a balance that both enables housing and business capacity within the urban area and protects existing heritage and character.

e)          note that of Albert-Eden submissions to the consultation on the Future Development Strategy, 63 per cent supported the approach to focus most of Auckland's growth in existing urban areas, 73 per cent supported the approach to focus development near local centres, 79 per cent supported the approach to avoid further growth in areas exposed to significant risk of environmental hazards, 79 per cent supported the approach to prioritising nature-based infrastructure that responds to the impacts of climate change.

f)           note the need for future development to take into account both climate mitigation and climate adaptation.

g)         note the need for infrastructure provision to match population growth, and the need to maintain and improve access to economic, social and educational opportunities.

h)         note the need to protect agricultural and horticultural land, to avoid risks to our future food security.

i)           note the need to enable enough housing and business capacity to meet future needs.

j)           recognise that upgrading brownfields infrastructure is generally more cost-effective than building new greenfields infrastructure.

k)          request regular reviews of the development and financial contributions policy to ensure that they cover the cost of the increased infrastructure and green space needed in urban areas alongside new development in these areas.

l)           support the principle of quality compact growth within the existing urban area.

m)        note the need to minimise dependence on transport by designing for the ’15 minute walkable city’ where essential services are within a 15 minute (or smaller) walkable radius of residential dwellings, and the consequent need to plan for multi-purpose developments.

n)         support the multi-nodal approach to focusing growth on centres and sub-centres across the region.

o)         note the benefits to the economy in local centres of having a larger population base in the surrounding neighbourhood.

p)         support the principle of quality design and support exploring potential mechanisms to encourage following the Auckland Design Manual.

q)         support aligning infrastructure investment with growth, in particular ensuring access to frequent, reliable public transport.

r)           note that population growth within the existing urban area will increase the need for access to enough green space, and support including population growth as a factor in the revised Open Space Provision Policy.

s)          note the increased importance of the urban tree canopy in the context of climate change and request the plan include mechanisms to encourage protecting existing trees and planting new ones when land is developed.

t)           support the approach to restoring and connecting ecosystems.

u)         support the approach to avoiding further growth in areas exposed to significant risk of environmental hazards.

v)          note the need for water-sensitive design and a ‘sponge city’ approach to mitigate the effects of increasingly frequent extreme weather events exacerbated by climate change.

CARRIED

 

 

Note:     Item 16: Local board feedback on current proposals for achieving funding equity through the Long-term Plan was taken prior to Item 14: Auckland Transport - Auckland Rail Programme Business Case (ARPBC).

 

 

17

Auckland Civil Defence Emergency Management Group Plan

 

Resolution number AE/2023/118

MOVED by Member J Maskill, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)          support the general direction of the draft replacement Civil Defence and Emergency Management Group Plan, especially the following objectives:

i)           to reduce risk by reviewing the planning instruments and processes to better reflect current and expected future hazards

ii)         to produce a better needs assessment tool for emergency events

iii)        to build better community readiness, specifically, to stand up community hubs.

b)         note that the January 2023 floods and Cyclone Gabrielle demonstrated that there is a need in the local board area to much better support community readiness, noting specifically that:

i)           it was unclear what needs were being experienced by our most vulnerable residents

ii)         there were willing volunteers in Albert-Eden who did not know where or how to volunteer; and 

iii)        there were exceptional community groups that had relevant experience and knew what to do (for example, Student Army); however, it became apparent that capable community groups had not been generally identified and prepared to respond.

c)          note that, in principle, it would be interested in providing financial support via its grants programme to appropriate community groups to support them to develop readiness in this area, and that the local board is in a good position, through staff, to identify which of the groups it works with, and others, would be best suited to invite to apply; however, given the financial pressures under which the local board is currently operating, and that its grants programmes are already over-subscribed, the local board does not believe this is practical unless it is provided with additional funding for this specific purpose.

d)         note that the messaging about what is happening and what to do during an emergency needs to be improved and tested with the range of audiences who need to be able to access it, and that in the local board area that includes provision in appropriate languages.

e)          request that staff provide advice regarding whether the template for a Community Resilience Plan He mahere aumangea ā-hapori has been used by any groups in the local board area, and whether it is sufficiently accessible to them in terms of language complexity, English language, length, format and distribution.

CARRIED

 

 

18

Local board feedback on the proposed direction of the draft Waste Management and Minimisation Plan 2024

 

Resolution number AE/2023/119

MOVED by Member C Robertson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)          acknowledge the need to review the 2018 Waste Management and Minimisation Plan.

b)         support the following opportunities to guide the Waste Management and Minimisation Plan for 2024:

i)           continuing on our current pathway to zero waste by 2040 including standardisation of kerbside services, reflecting the Revised Resource Recovery Network Strategy 2021, and an ongoing focus on litter, illegal dumping and marine waste.

ii)         extending the role of the resource recovery network in reusing, repairing and recycling a broader range of items.

iii)        effectively communicating changes to kerbside services resulting from nationwide alignment of kerbside services.

iv)        effectively communicating alternative recycling options for excluded items (such as local resource recovery centres or soft plastics drop-off at supermarkets).

v)         advocating for phasing out non-recyclable packaging materials.

vi)        refreshing our focus areas for commercial waste streams, with a key focus on construction and demolition waste, organic, plastics, cardboard/paper and textile waste.

vii)      strengthening our focus on climate change mitigation, adaptation and resilience.

viii)     planning for waste generated by future emergency events such as flooding.

ix)        extending our food scraps collection services to additional urban areas and continuing to work with multi-unit developments to maximise access to the service.

x)         supporting community composting initiatives to complement the food scraps service.

xi)        reflecting ways to strengthen our partnership approach with mana whenua, and recognise the benefits of te ao Māori.

xii)      re-focusing advocacy to central government to ensure delivery of the 2023 waste strategy goals and targets, and that cross-ministry policy supports a circular economy.

xiii)     continuing to address waste generated from council and Council-controlled Organisations’ operational activities, particularly from activities generating high volumes of waste.

xiv)     refreshing actions to work closely with others, recognising that the local board cannot get to zero waste by acting alone.

c)          request council advocate to central government to introduce the Container Return Scheme.

d)         acknowledge and thank Canela Ferrara – Local Board Advisor, for her advice and support in drafting the local board’s feedback.

CARRIED

 

 

19

Local board feedback on the Tāmaki Makaurau Recovery Plan and Making Space for Water

 

Resolution number AE/2023/120

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)          support the Tāmaki Makaurau Recovery Plan and the Making Space for Water programme, as set out in the public consultation documents.

b)         support the proposed principles and structure of the Tāmaki Makaurau Recovery Plan.

c)          encourage working alongside central government to secure funding for the region and this programme and noting that this cannot be delivered by Auckland Council alone without central government partnership and funding. 

d)         support the identified areas within the blue-green network.

e)          request investigation into other areas in the Albert-Eden Local Board area that were also flooded.

f)           request stream restoration and day lighting for Te Auaunga and Waitītiko.

g)         note the importance of the Community and Social Recovery Strand as well as the engineer solutions, to be able to deliver this programme in the most efficient way for the community.

h)         request further engagement with the local board to share local knowledge about specific locations in Mt Eden, Epsom and Sandringham.

i)           support the need for council to review its planning rules, consenting practices and zoning where flooding has been experienced to minimise further impacts due to climate change/extreme weather events.

j)           note the importance of monitoring and enforcement to ensure the proper management of overland flow paths.

CARRIED

 

 

20

Local board feedback on Māori seats for Auckland Council

 

Resolution number AE/2023/121

MOVED by Member J Fowler, seconded by Member J Tan:  

That the Albert-Eden Local Board:

a)          acknowledge the responsibility to ensure that Māori have greater representation in local government decision-making.

b)         note the recommendations of the Royal Commission and the ease of implementation of the Parliamentary Model.

c)          support a decision being made by the Governing Body on the best method of achieving these goals.

CARRIED

 

 

21

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Resolution number AE/2023/122

MOVED by Member C Robertson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillor Julie Fairey’s June and July 2023 Ward Councillor Report.

CARRIED

 

 

22

Chairperson's Report

 

Resolution number AE/2023/123

MOVED by Deputy Chairperson K Smith, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      receive Chairperson M Watson’s August 2023 report.

CARRIED

 

 

23

Board Members' Reports

 

Resolution number AE/2023/124

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:  

That the Albert-Eden Local Board:

a)      receive Members J Fowler, C Robertson, J Maskill, R Smith and Deputy Chairperson K Smith’s verbal Board Reports for August 2023.

CARRIED

 

 

24

Albert-Eden Local Board Workshop Records

 

Resolution number AE/2023/125

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 3 August 2023 and 10 August 2023, and noting that Member L Roe was an apology for the workshop on 3 August 2023 and exited the 10 August 2023 workshop early at 12.15pm.

CARRIED

 

 

25

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number AE/2023/126

MOVED by Deputy Chairperson K Smith, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      receive the Hōtaka Kaupapa/Governance Forward work programme calendar for August 2023.

CARRIED

 

 

 

26        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.50am.                                            The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................