Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 6-8 Munroe Lane, Albany, Auckland 0632 and Via Microsoft Teams on Thursday, 24 August 2023 at 9:32am.
Te Hunga kua Tae mai | present
Chairperson |
Anna Atkinson |
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Deputy Chairperson |
Uzra Casuri Balouch, JP |
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Members |
Callum Blair |
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John Mclean |
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Kyle Parker |
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Sylvia Yang (Via Microsoft Teams) |
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Upper Harbour Local Board 24 August 2023 |
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The Chairperson A Atkinson opened the meeting with a Karakia.
2 Ngā Tamōtanga | Apologies
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3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number UH/2023/90 MOVED by Member C Blair, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 27 July 2023 as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
Albany Stadium Swimming Pool - Request for extension of closing time |
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Koon Ming Wong tabled a prepared speech. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number UH/2023/91 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the deputation from Koon Ming Wong, Lei Cheng, Will Molloy and Andy Liu and thank them for their attendance and presentation. b) tono / request officer advice on extending the opening hours of the pool at the Albany Leisure Centre by 30 minutes to close at 9:30pm Monday – Friday as part of the 2024/2025 work programme development process including costs and other implications such as staffing.
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a 24 August 2023, Upper Harbour Local Board : Item 8.1 - Albany Stadium Swimming Pool - Request for extension of closing time - Prepared speech by Koon Ming Wong. |
8.2 |
Whenuapai Ratepayers and Residents Association Incorporated - Waimarie Beach Reserve |
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A PowerPoint presentation was tabled by the Whenuapai Ratepayers and Residents Association Incorporated. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number UH/2023/92 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) whiwhi / receive the deputation from Haydon Mattson, Chairperson, Mark Nicholas, Deputy Chairperson and Dave Allen, Secretary, of the Whenuapai Ratepayers and Residents Association Incorporated and thank them for their attendance and presentation. b) tuhi ā-taipitopito / note that the local board are currently working with Auckland Transport on options to continue to provide public access to a well-maintained open space and recreational opportunities at Waimarie Road Reserve including options for local board decision making.
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a 24 August 2023, Upper Harbour Local Board: Item 8.2 - Whenuapai Ratepayers and Residents Association Incorporated - Waimarie Beach Reserve - PowerPoint presentation. |
9 Te Matapaki Tūmatanui | Public Forum
There was no public forum.
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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Local board feedback on the draft Future Development Strategy |
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The Principal Advisor Growth and Spatial Strategy, Claire Grey and the Manager Growth and Spatial Strategy, Dawne MacKay were in attendance to support the item. |
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The Chairperson A Atkinson tabled the original Notice of Motion supported unanimously by the Upper Harbour Local Board at the 25 May 2023 Upper Harbour Local Board business meeting, requesting that the Auckland Council prioritise and fund the development of a detailed plan for the area of Whenuapai zoned Future Urban. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number UH/2023/93 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whakarite / provide the following feedback on the draft Future Development Strategy: General i) support the draft Future Development Strategy’s intent to manage growth through integrating land use and infrastructure planning while meeting future environmental, population, housing, and employment needs. The aim is to achieve a resilient, equitable and liveable city, reducing urban sprawl and making the most of infrastructure ii) support the draft Future Development Strategy principles of supporting greenhouse gas and emission reduction, adapting to the impacts of climate change, making efficient and equitable infrastructure investments, protecting and restoring the natural environment and ensuring there is sufficient capacity for growth in the right place and at the right time iii) support the draft Future Development Strategy approach with increasing sustainability of neighbourhoods by supporting intensification in centres and walkable catchments, by encouraging a broader range of services to meet communities’ day-to-day needs locally, and by improving accessibility to/within centres and neighbourhoods via walking, cycling and public transport, however intensification must include green space, parks and other community facilities iv) are of the view that current development in advance of anticipated infrastructure is resulting in car dependent suburbs with little or no public transport Future Urban Land v) support the use infrastructure triggers in advance of development for Future Urban Land vi) request that before Future Urban Land is live zoned not only are infrastructure triggers met but a comprehensive masterplan (which includes stormwater management) is developed. The masterplan should include an environmental plan similar to a ‘blue green spatial network plan’. This is a way of planning based around waterways, planting and parks that are managed together to connect people and nature across the city vii) support future business zoned land however express concern that the high level of impermeable surfaces will result in further degraded waterways and flooding and request that these issues are reviewed in accordance with any future planning including water sensitive design. viii) express concern that some land currently zoned Future Urban and awaiting development is full of pest plant and pest animals ix) request that land is only developed when there is enough funding to provide for sufficient community services (including open space, playgrounds, sports fields and community facilities) for the new residents x) express concern that infrastructure triggers include both roading and public transport upgrades. We are concerned that we may end up with some triggers being met and not others, e.g. roading is completed but not the public transport. We request explicit statements around re-zoning of Future Urban Land that requires quality and frequent public transport alongside active transport to be provided as the housing gets developed. Future Urban Area of Whenuapai xi) note that Whenuapai is the largest area zoned Future Urban close to the centre of Auckland. It is approximately 1500 hectares and is home to the Royal New Zealand Airforce Base Auckland, which is of national significance. Ecology wise, although Whenuapai is a vital link in the North-West WildLink, it currently has degraded biodiversity, with only 8% tree cover and degraded waterways xii) support delaying development as per the draft Future Development Strategy with the implementation of infrastructure triggers. However we also note that much of Whenuapai has been brought by private developers. Whenuapai is developing in an ad hoc manner that is not in the long-term interests of the community or ratepayers of Auckland, nor is it line with the Future Development Strategy xiii) restate resolution number UH/2023/57 clause a) following the Notice of Motion presented at the 25 May 2023 Upper Harbour Local Board business meeting requesting that Auckland Council urgently prioritise and fund the development of a detailed plan for the area of Whenuapai zoned Future Urban as follows: That the Upper Harbour Local Board: a) request that as a matter of urgency Auckland Council prioritise and fund the development of a detailed plan change for the parts of Whenuapai zoned currently Future Urban. This new plan change should build on the existing structure plan, investigations during plan change 5, and all the significant National Policy Statements and Acts that have come into effect since 2016. These include National Policy Statement on Urban Development, National Policy Statement on Biodiversity, National Freshwater Policy Statement, National Adaptation Plan, National Emission Reduction Plan, and the Parliamentary Commissioner for the Environment Report - ‘Are we building harder, hotter cities. It should be a holistic document taking into account the above and including the following considerations: i) residential development: Very high density of dwellings, more so than what was anticipated in the Structure Plan. These high-density dwellings will need to be surrounded by public biodiverse green spaces to ensure the needs of new residents and the environment are met. ii) desire for a low carbon community that is engaged and connected iii) a protected, regenerated and healthy natural environment iv) a holistic blue-green spatial network plan v) connected safe neighbourhoods that are easy to get around and prioritise the use of public and active transport vi) a range of employment options for local residents vii) waterways, planting and parks. Ensuring there is a high-quality network of these that are managed together through a combination of infrastructure, ecological restoration and urban design. These should be accessible and safe with active community spaces and places viii) connectivity. How will people connect both with nature, with jobs, with schools ix) resilience to natural hazards and climate change mitigation. There should be a list of mandated features such as all developments collecting and using their own rainwater, rain gardens, swales, impermeable car parking areas, % of the area for deep soil trees etc x) the proximity and needs of the Whenuapai Air Base and reverse sensitivity impacts xiv) table the original Notice of Motion supported unanimously by the local board at the 25 May 2023 Upper Harbour Local Board business meeting requesting that Auckland Council urgently prioritise and fund the development of a detailed plan for the area of Whenuapai zoned Future Urban. Albany xv) request that Albany is prioritized for investment. Albany is recognized as an important node with a significant strategic role for the north of Auckland. Central Albany already has many strengths such as good transport connections, Massey University, North Harbour Stadium and two commercial hubs. There are opportunities such as undeveloped land and other plans that may impact the development of Albany in the long term (e.g. the second harbour crossing). We are concerned what without advance planning these opportunities won’t be capitalized on. b) tono / request the opportunity to speak to the Planning and Environment Committee on these matters.
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a 24 August 2023, Upper Harbour Local Board: Item 11 - Local board feedback on the draft Future Development Strategy - Chairperson A Atkinson- original Notice of Motion to the 25 May 2023 Upper Harbour Local Board business meeting. |
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Local board feedback on current proposals for achieving funding equity through the Long-Term Plan |
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The Lead Financial Advisor, Hao Chen was in attendance to support the item. |
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Resolution number UH/2023/94 MOVED by Member K Parker, seconded by Member S Yang: That the Upper Harbour Local Board: a) is of the view that the current way of allocating capital funding via Asset Based Services (ABS) largely towards renewals of existing assets exacerbates issues of inequity. Areas that through virtue of history have existing assets get funding for like for like renewals while other areas that either don’t have assets or have lower quality assets either receive no or limited funding for renewals. Scope of the proposal b) tautoko / support locally driven initiatives (LDI) funding being included in the scope for this analysis, in the light of increased local board decision-making and 80:15:5 (population: deprivation: land area) being adopted as the equitable model. c) tautoko / support limiting the scope of the local board funding equity project to local community services and locally driven initiatives LDI funding. d) tautoko / support excluding the following items from the scope: i) growth funding ii) funding for discrete projects iii) other specific-purpose funds such as slips remediation and coastal renewals iv) targeted rate funding v) other local activities such as local environmental management, local planning and development, and local governance vi) most unallocated budgets, with the possible exception of some minor capex for response renewals and new-growth investment. e) tuhi ā-taipitopito / note that growth funding should be excluded from this analysis and used to fund growth areas. Spreading growth funding across other local boards will further exacerbate inequalities that growth areas face. f) tautoko / support considering capital expenditure (CAPEX) and operational expenditure (OPEX) funding separately for achieving equity. Timeframe g) tautoko / support seeking to achieve funding equity for local boards in a much shorter timeframe (three years) than the 10–15-year period approved in-principle in 2021, noting that this may mean a reduction in funding for some local boards. h) tautoko / support taking a staged implementation approach of using year one of the Long-Term Plan (i.e., 2024-2025) to prepare, and implementing the changes from year two. Alternative options i) tautoko / support achieving equity by using a mix of new funding and reallocating funding from local boards that are currently funded over the equitable funding level to local boards that are funded below the equitable funding level. j) tuhi ā-taipitopito / note that new funding could increase rates or debt or require sale of assets. Both the local boards and the public need to know where the new funding will be coming from. k) tuhi ā-taipitopito / note that the Local Boards have not been told where any new funding to achieve equity across local boards would come from. There are many demands on Auckland Council finances at present (e.g. Making Space for Water, the need for better public transport, need for economic development). We consider that there will be multiple demands on any new funding. l) tono / request that the Long-Term Plan 2024 - 2034 consultation document contains information not only on where any new funding would come from but options for consideration of prioritization of new and existing funding. m) tono / request that information in the Long-Term Plan 2024 - 2034 consultation document is clear for the public to understand that overall funding for community assets is decreasing across all of Auckland and that local boards will not be able to maintain the assets we have unless there is a change of funding policy. n) tautoko / support holding new funding in the later seven years of Long-Term Plan 2024-2034 in a pool which is to be allocated to local boards according to agreed criteria, which is yet to be developed, if getting most local boards to within five per cent of funding equity in three years is pursued subject to the allocation methodology being approved by the Governing Body in consultation with local boards and based on a rigorous needs based analysis at a suburb level. Multi-board services o) tuhi ā-taipitopito / note that the proposal for multi-board services needs further investigation to better understand the implications for local boards and the governance structure and that further advice will be brought to the Joint Governance Working Party and local boards in due course. p) whaikupu / recommend the option that local boards with multi board services receive a 50 per cent allocation from the community services funding pool, with decision making remaining with the local board. We consider many parks and sports fields are used sub regionally and could be considered multi board services. General q) tono / request Auckland Council review the distribution of current assets and community facilities by type and provides information on gaps by suburb as a starting point for funding discussions and to ensure access to open space and community facilities is equal across the region. r) tuhi ā-taipitopito / note that much of the inequality in Upper Harbour is due to differences in funding as growth occurs. Some areas have been built to a high standard with open space, playgrounds and community facilities. Other suburbs lack these facilities right from the start. Recommend that Auckland Council ensures that as areas get developed there is appropriate planning with funding attached for these areas. s)
whaikupu /
recommend that prior to implementation of equity funding there is a need to
ensure that the renewal funding gap is proportionate across all Local Boards
in the Long-Term Plan 2024 – 2034 taking into account equity to within
five percent. t) kohuki / consider that response renewals for example storm response renewals e.g. slip or track remediation should be centralised and allocated by Governing Body to local boards affected by storms and needing response renewals. We don’t know which local boards will be impacted by upcoming future weather events and we need the flexibility to be responsive. u) tuhi ā-taipitopito / note that it is the ‘size of the pie’ which is the main contributor to the renewals funding gap. Consideration should be undertaken through the Long-Term Plan 2024 - 2034 to allocate more funding into renewals by Auckland Council.
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The meeting was adjourned at 11:16am
The meeting was reconvened at 11:27am
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New private road name for multi- dwellings and subdivision at 1 Oteha Valley Road, Northcross |
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Resolution number UH/2023/95 MOVED by Member C Blair, seconded by Member K Parker: That the Upper Harbour Local Board: a) whakaae / approve the name ‘Kanapa Road’ for the new private road created by way of the subdivision undertaken by Ceta Development Limited at 1 Oteha Valley Road, Northcross, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90109392, resource consent references BUN60393847 and SUB60393849)with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90109392, resource consent references BUN60393847 and SUB60393849).
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Local board feedback on the proposed direction of the draft Waste Management and Minimisation Plan 2024 |
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Resolution number UH/2023/96 MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: a) whakarite / provide following feedback on the proposed direction of the draft Waste Management and Minimisation Plan for 2024-2030: i) recommend the plan include specific actions with delivery dates and an assurance each activity will be funded through the Long-Term Plan 2024-2034 ii) recommend that Auckland Council investigate rolling out a construction waste and education program which sends contractors to each building site advising on litter act bylaws as well as recycling options for building materials, which is currently a program funded by the local board in Upper Harbour iii) recommend Auckland Council adopt a policy of local procurement and end of life management to be applied to all capital works projects iv) recommend that cup recycling systems be implemented at any council owned or managed café or at cafés on council land v) recommend re-establishing the ‘be a tidy kiwi’ brand and initiate ‘clean your room’ campaigns that encourage all residents and school children to head out to their street or favourite public space and complete an hour of litter collection monthly vi) recommend that Auckland Council continues to work with central government on implementing a circular economy and a container reuse scheme vii) request the waste minimisation fund prioritises funding innovation and projects that offer long term reduction in waste as opposed to funding one off events viii) request that reviews are scheduled frequently to ensure that the funding collected from a general rate remains an appropriate tool to meet aspirations of zero to waste by 2040 ix) note that illegal dumping is still a persistent problem and urge Auckland Council to continue to consider and trial new solutions, including advocating to central government for appropriate compliance and enforcement abilities under new legislation x) recommend Auckland Council establishes a scheme that incentivises businesses to undertake responsible construction, demolition and deconstruction waste management, using methods such as shorter timeframes for approving consents xi) recommends all building consent applications require waste management and waste minimisation plans and that these are enforced with appropriate infringements to ensure compliance xii) recommends Auckland Council investigate green waste solutions, noting that garden waste makes up 11 per cent of kerbside refuse collections in 2023 (up 1 per cent from 2016) and that a solution in this space should consider a user-pays model or local collection point, as well as options for free large pest plant disposals xiii) support the extension of food scraps collection service to additional urban areas and request that service solutions for multi-unit developments is expedited xiv) recommend accelerating work to establish a system for commercial food waste collection from supermarkets, restaurants, and cafes to stop expired or unwanted product going to landfill xv) recommend establishing or supporting existing food redistribution networks to strengthen food security across the city xvi) recommend the adoption of best practice procurement at Auckland Council to ensure the embodied carbon in council-delivered projects is accounted for and that there is evidence of measures taken to reduce that carbon created xvii) request that support is provided to local boards so that work programme items relating to these matters can be developed in a consistent and impactful manner alongside the Waste Management and Minimisation Plan 2024-2030 Community Recycling Centre Network xviii) recommend that the community recycling centre network is provided certainty during the Long-Term Plan 2024 - 2034 process with dates and possible locations of each area with Albany being a priority to be running within the first three years of the Long-Term Plan 2024 - 2034 xix) request that the community recycling centre network is upgraded to a zero-waste community hub where education, upcycling and community building can take place xx) request that investigation on options to use the community recycling centre network to collect construction and demolition waste as these make up a 45 per cent of waste sent to landfill.
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Resolution number UH/2023/97 MOVED by Member C Blair, seconded by Member K Parker: That the Upper Harbour Local Board: a) tautoko / support the draft Tāmaki Makaurau Auckland Civil Defence Emergency Management Group Plan (Attachment A to the agenda report).
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Local board feedback on the Tāmaki Makaurau Recovery Plan and Making Space for Water |
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Resolution number UH/2023/98 MOVED by Member K Parker, seconded by Member S Yang: That the Upper Harbour Local Board: a) whakarite / provide the following feedback on the Tāmaki Makaurau Recovery Plan and the Making Space for Water programme, as set out in the public consultation documents (Attachments A, B, and C to the agenda report): Making space for water i) support the nine initiatives of Making Space for Water ii) note the potential significant cost of the Making Space for Water program iii) request that the Long-Term Plan 2024 – 2034 consultation document makes the following clear: A) funding options - how funding can be provided B) Options for implementation if only partial funding is achieved C) Trade-offs of funding this program compared to other council areas needing more funding (e.g Transport, Renewals etc). Tāmaki Makaurau Recovery Plan b) whakarite / provide the following feedback on the proposed principles and structure of the Tāmaki Makaurau Recovery Plan: i) support the principles of the Tāmaki Makaurau Recovery Plan ii) request more information on how local boards will have input and potential responsibilities for areas iii) encourage a close relationship between Healthy Waters and community organisations that have a stake in local conservation/ecological outcomes e.g. Project Twin Streams iv) support a predictive modelling tool that will give communities early warning to potential risk and real time information during extreme weather events v) support regular maintenance of rain gauges and any other measurement tools that inform modelling and data vi) support community-led flood resilience and empowering communities to be kaitiaki in a sustainable way vii) urge Healthy Waters to deliver consistent and proactive communications to affected communities viii) note that different communities within Upper Harbour had different needs and levels of preparedness. Regardless of the level of preparedness it was the lack of communication that was seen as important ix) support increase in road sweeping, maintenance and cleaning of culverts, and catchpit clearing and recommend the creation of an online tool to inform residents of when this will happen in their streets x) recommends that the relationship between Healthy Waters and Auckland Transport be improved to ensure capital projects in the road corridor can be executed in a way that improves stormwater function xi) support the proposed buy-out of some properties to create flood mitigation measures to benefit many downstream properties xii) support the Governing Body increasing advocacy to central government to confirm funding support to build appropriate flood mitigation infrastructure and property buy-outs.
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Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board for quarter four 2022/2023 |
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The Local Board Advisor, Robert Marshall was in attendance to support the item. |
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The Local Board Advisor, Robert Marshall tabled an amended version of Attachment A to the agenda report. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number UH/2023/99 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the performance report for quarter four ending 30 June 2023. b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2022/2023 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2023. c) whakamihi / thank the staff involved in the delivery of the Upper Harbour 2022/2023 work programme.
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a 24 August 2023, Upper Harbour Local Board: Item 17 - Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter four 2022/2023 - Attachment A - Upper Harbour Local Board Work programme 2022/2023 Q4 report - Amended version. |
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Resolution number UH/2023/100 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for August 2023 – October 2023.
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Resolution number UH/2023/101 MOVED by Member C Blair, seconded by Member K Parker: That the Upper Harbour Local Board: a) whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 13 July 2023 and Thursday 3 August 2023 (refer to attachments A and B).
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Resolution number UH/2023/102 MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson: That the Upper Harbour Local Board: a) whiwhi / receive the Auckland Transport West Hub Bulletin for August 2023.
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Resolution number UH/2023/103 MOVED by Member K Parker, seconded by Deputy Chairperson U Casuri Balouch: That the Upper Harbour Local Board: a) whiwhi / receive the written report from Chairperson A Atkinson and verbal reports from Member J Mclean, Member K Parker, Deputy Chairperson U Casuri Balouch, Member S Yang and Member C Blair.
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22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12:10 pm The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................