Agenda of Auckland Domain Committee - Monday, 4 September 2023

Auckland Domain Committee

04 September 2023

Auckland Domain Playground

File No.: CP2023/12153

Te take mō te pūrongo

Purpose of the report

1. To provide an update on the fundraising proposal for the Pukekawa Auckland Domain playground development project and seek approval to enter into a Memorandum of Understanding (MOU).

Whakarāpopototanga matua

Executive summary

2. A concept plan for a playground in the Pukekawa Auckland Domain was approved by the Domain Committee in May 2018.

3. The project is currently unfunded, and it is unlikely that funding will become available.

4. A community representative has proposed public fundraising for the construction of the playground.

5. The Pukekawa Auckland Domain Committee requested staff to explore partnership opportunities, including donations, for delivering the playground (resolution ADCCC/2023/7).

6. Staff have drafted a Memorandum of Understanding (MOU) to progress the fundraising for the project.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve staff to continue working with the community and Auckland Foundation to progress the fundraising component and development of the Auckland Domain playground project.

b) tautapa / delegate authority to the General Manager Parks and Community Facilities to sign the Memorandum of Understanding (MOU) and other related documentation as required.

Horopaki

Context

7. ive. The concept of the playground is based on nature play, with play areas among mature trees and existing planting (Attachment A – Concept Plan).

8. The cost of the project is estimated to be between $1.6 million and $1.75 million, and is currently unfunded.

9. A community representative, Jeremy Smith, has proposed public fundraising for the project. The fundraising would involve raising the full cost of the project from public donations, including business donations, large individual donations, and smaller donations from anyone that wishes to contribute.

10. The Pukekawa Auckland Domain Committee approved the following resolutions at the 29 May 2023 meeting:

Resolution number ADCCC/2023/7

That the Auckland Domain Committee:

a) whiwhi / receive the public input from Jeremy Smith in relation to the Auckland Domain Playground project and whakamihi / thank Jeremy Smith for attending the meeting.

b) tono / request staff to explore partnership opportunities, including donations, for delivering the playground and report back at the next Auckland Domain Committee meeting.

Tātaritanga me ngā tohutohu

Analysis and advice

11. It is proposed that a sub-fund would be set up with the Auckland Foundation. The Foundation will provide services for the acceptance of charitable donations, and distributions to the council for the project, including compliance, regulation, governance, and administration pursuant to the Foundation trust deeds and the Foundation’s policies, procedures, and terms.

12. The Foundation will also provide marketing and public relations support for the fund.

13. The council will lead, undertake, and manage the project, and retains ownership and responsibility for all stages, including project planning, timing, and budget management, detailed design, resource consent, and contracting for goods and services from suppliers.

14. The council will be responsible for the ongoing operations and maintenance of the playground.

15. The project will be completed in stages, the timeframe for completion of the project is estimated at 24 months.

16. The council will undertake detailed costing, planning and mana whenua engagement prior to the public launch of the campaign.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

18. The delivery of the proposed playground will consider the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

· lifecycle impacts of construction materials (embodied emissions)

· maximum upcycling and recycling of old material

· resilience of design, taking into account the recent impacts of severe weather events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The delivery of this project will be aligned with standard council procedures and procurement practices.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Members of the Waitematā Local Board sit on the Pukekawa Auckland Domain Committee.

21. Extensive public consultation and feedback was received on the concept plan prior to approval in 2018.

22. The playground will provide a valuable community asset to the people of the local board area. It will help contribute to building a strong, healthy, and vibrant community by providing a space where Aucklanders can participate and play.

Tauākī whakaaweawe Māori

Māori impact statement

23. The Auckland Domain is a significant site for many iwi groups in the region.

24. Mana whenua engagement was carried out during the concept plan stage.

25. Further consultation will be undertaken with mana whenua prior to the public launch and as part of the consenting process.

26. The design of the natural play space is based on the heritage and ecology of the Auckland Domain landscape and has been inspired by the site’s rich natural and cultural history. Elements of the site’s heritage referenced in the design of the play space include the Pukekawa volcano, historic pa site, the Waiapuru stream and swamp.

Ngā ritenga ā-pūtea

Financial implications

27. The project is currently unfunded and will not commence until significant funds are raised through the community fund for each stage of the project.

28. Ongoing operational and maintenance costs for the completed playground will come from existing Parks and Community Facilities budget and included in the full facility maintenance contracts.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that the required funds to complete the project will not be raised. Construction will not be commenced until the full funds to complete the project are available.

30. Unforeseen additional costs may arise. The council will ensure an appropriate contingency budget is included.

Ngā koringa ā-muri

Next steps

31. Staff will finalise the MOU between the community representative, Auckland Foundation and the council with guidance from the legal team.

32. Staff will work with the community representative and the Auckland Foundation to establish the fund.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Domain Playground Concept Design

Ngā kaihaina

Signatories

Author

Sharon Rimmer - Senior Partnerships Specialist

Authorisers

Martin van Jaarsveld - Head of Specialist Operations

Taryn Crewe - General Manager Parks and Community Facilities

Auckland Domain Committee

04 September 2023

Event Permit Process - Response to Resolution ADCCC/2023/2 at Auckland Domain Committee meeting held Monday 13 March 2023.

File No.: CP2023/11909

Te take mō te pūrongo

Purpose of the report

1. To provide a response to the members request as per Resolution ADCCC/2023/2 at the Auckland Domain Committee meeting held on Monday 13 March 2023.

Whakarāpopototanga matua

Executive summary

2. Resolution ADCCC/2023/2 requested that:

· staff clarify the permit process for events, including Council’s role, and the Council’s ability to cancel events where there is a high risk of damage to the Auckland Domain assets.

· staff provide advice, including legal advice, about how Council can ensure that disputes about remedial costs are avoided, and Council is able to enforce these more easily.

· staff report back on event and revenue opportunities for the Pukekawa / Auckland Domain.

3. To provide visibility for the Domain Committee we recommend that a ‘Notification of an Event’ is provided to committee when there are specific triggers, when a full Landowner Approval from the committee is not required. This additional step will be reviewed after six months to ensure it is effective.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae/approve the Event Facilitation team adding in the ‘Notification of Event’ step into their process for future applications for the Domain.

b) arotake/review this additional step in the process in six months’ time to ensure that it is working for both staff and the committee.

Horopaki

Context

6. The Auckland Domain Operational Guidelines were adopted in 2012 and are council’s policy on how events are managed in the Domain. Since this time Event Facilitation have managed the event permit applications for events in the Auckland Domain.

7. On 26 February 2022 the Public Trading, Events and Filming Bylaw was introduced (replacing the Trading and Events in Public Places Bylaw 2015) to continue providing a region wide bylaw to manage activities in public places fairly and consistently across Auckland.

8. The bylaw outlines the requirement that all events in public spaces or roads require a permit, as well as prescribing for fees in relation to this permit.

9. Event Facilitation is entrusted with processing event permit applications for activities that take place on public open space or council owned space.

10. The event facilitation process (Attachment A) outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event for all.

11. Although the Auckland Domain Committee gives landowner approval in principle, the process does not stop there. Further stakeholders’ consultation and approvals are required including the Auckland Hospital, local businesses, Domain lessees, the Auckland Museum and mana whenua to meet their requirements.

12. Operationally an event will need permitting if it includes a combination of:

a) An impact on the location, road corridor, surrounding areas, conservation/heritage areas

b) Involves

I. Commerical activities

II. A large number of people (more than 100)

III. Other regulatory components – alcohol, noise, pyrotechnics, waste, building consents, etc

c) Has infrastructure such as

IV. Large marquees

V. Bouncy castles

d) Requires

VI. Power access onsite

VII. Vehicle access to site

VIII. Priority use of the space

e) Or other factors such as

IX. Potential health and safety risk to the public in the open space

X. Is on a sports park

XI. Has food stalls or vendors

13. Essentially, anything that is considered outside the normal use of a park would require an event permit.

14. Large-scale events and public performances can only take place between 1 October – 30 April in accordance with the District Plan and Auckland Unitary Plan.

Cancellation and Reinstatement

15. A minimum of 10 days rest will apply to events that can take place in the same areas of the Domain where turf management or recovery is required.

16. Any mitigation or repairs required are the responsibility of the event organiser / permit holder.

17. In the case of inclement weather, Parks and Community Facilities staff may request cancellation, postponement, or delay pack out of any event to reduce the potential impact on the Domain.

18. As per the standard conditions agreed to as part of an event permit application:

a) Council is entitled to cancel an event permit under certain circumstances. This may be due to unsuitable ground conditions or other events outside of our control. Auckland Council will in these circumstances work with the Event Organisers to minimise the impact of the cancellation.

b) The event organiser is responsible for any fees or service and supply charges associated with the event as advised by Auckland Council.

c) The event organiser is liable for any damage to council assets (lawns, soil, trees, road surface, street furniture, etc.) caused by the operations or activities of the permitted event.

d) This includes but is not limited to, clean-up of any remaining event waste or remedial and repair works. Prior to any work being completed, costs will be discussed and confirmed with the event organiser, Auckland Council, and its contractors.

Event Revenue

19. There is currently one revenue stream for events within the Auckland Domain.

20. The Public Trading, Events and Filming Bylaw (2022) bylaw stipulates a fee schedule for administration of processing an event permit application.

21. The fees acquired are collected by Event Facilitation and in part offset staffing costs. The current fee tables are as follows:

Impact category	As of 1 July 2023 Permit fees (incl.GST)
Impact category	Commercial and private events	Events fully funded by Council including CCOs	Community events
High (over 5,000 people)	$1,610	$0	$355
Medium (501 – 4,999 people)	$690	$0	$193
Low (under 500 people)	$345	$0	$95

22. There are other potential commercial opportunities associated with the Domain such as commercial rental or franchise opportunities, but this would be subject to the longer-term views and vision of the Domain Committee. Such discussion could be the subject of a future workshop with the committee.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Currently an event requires landowner approval in principle from the Auckland Domain Committee when it is:

a) Ticketed and/or

b) Takes place over multiple days (more than 48 hours) including pack in and pack out and/or

c) Requires an authorised road closure

24. Currently a local board receives the notification when event applications trigger any of the following factors;

a) Complete or substantial closure of the public space

b) More than 500 people

c) Road closure

d) Liquor

e) Ticketed event

f) Amplified sound

g) Commercial sponsorship

h) New high profile or potential contentious activity

25. To provide visibility for the Domain Committee we recommend that a ‘Notification of an Event’ is provided to committee as per above triggers when a full Landowner Approval from the committee is not required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The recommendations in this report have no direct impact on climate but permitted activity includes the following mitigations:

a) all events at the Domain are to provide zero waste management plans to ensure minimal effects on climate change.

b) all event organisers are asked to strongly encourage all participants attending the events to take public transport or ride share to reduce congestion around the Domain.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The Event Facilitation team will consult with and seek feedback from stakeholders across the Council group for each permit application, as required through our facilitation process.

28. This process aims to ensure the operational plans for any events present the minimum amount of risk possible to the land, stakeholders within the Auckland Domain and the local community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Events can cause disruption to residents surrounding the Domain. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation required with affected stakeholders, and this will be abided by within council’s event facilitation process.

30. The Waitemata Local Board receive our ‘Notification to Local Board’ seeking their feedback. Any concerns or feedback is listened to and mitigated if necessary.

31. Auckland Transport will be consulted to ensure the proposed road closures are adequate to support the event activities and minimise displacement of public and nearby residents, business, and services, especially Auckland Hospital.

Tauākī whakaaweawe Māori

Māori impact statement

32. Auckland Domain is considered of great importance to many iwi in the region. The Domain is seen as a historic site of conflict and peace. The memorial on Pukekora and the displays and interpretation, managed by the Auckland War Memorial Museum, pay tribute to significant events for Māori and the importance of the site to mana whenua.

33. All event organisers will continue to consult with mana whenua through the event facilitation process where required. Consultation will occur on occasions where a resource consent is required and/or utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications arising from the recommendations in this report. The event facilitation process allows the council to recover costs for any remedial work that maybe required following an event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The event facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event for all.

36. Although the Auckland Domain Committee gives landowner approval, the process does not stop there. Further stakeholder consultation and approvals are required under the Public Trading, Events and Filming Bylaw (2022).

37. Event Facilitation staff will work with stakeholders, including the Auckland Hospital, to meet their requirements, however if one or more stakeholder’s requirements cannot be met then events may not be able to proceed and will not be notified to committee through the process proposed in this report.

Ngā koringa ā-muri

Next steps

38. The Event Facilitation team will continue to process event permit applications following process aided by the Domain guidelines.

39. Event Facilitation will provide a monthly updated event calendar (Attachment B) to the Domain committee, replacing the current quarterly update of the year ahead.

40. Event Facilitation will add the ‘Notification of Event’ step into our process for future applications for the Domain as per the triggers suggested above.

41. Advice will be provided to the Auckland Domain Committee in six months, to review the effectiveness of the notification.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Event Facilitation Process High Level Overview
b ⇨	Email template - Domain Committee Notification of Event

Ngā kaihaina

Signatories

Author

Lisa Kent - Manager Event Facilitation

Authorisers

Justine Haves - General Manager Regional Services & Strategy

Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

04 September 2023

Auckland Domain Committee Event Approvals Report August 2023

File No.: CP2023/10396

Te take mō te pūrongo

Purpose of the report

1. To gain landowner approval in principle for an event permit application – Gardens Festival to take place at Auckland Domain on Friday 1^st and Saturday 2^nd March 2024.

Whakarāpopototanga matua

Executive summary

2. This report seeks approval of an event permit application for the Gardens Music Festival to be held on Friday 1 and Saturday 2March 2024.

3. After a successful first year in 2023, Gardens is seeking to return to Auckland Domain as a single stage, two day music festival.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae/approve in principle the Gardens Music Festival to take place at the Auckland Domain on Friday 1 and Saturday 2 March 2024.

Horopaki

Context

4. The Auckland Domain is a high-demand park for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and nearby hospitality offerings.

5. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

6. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if the event:

· is to be ticketed and/or;

· will take place over multiple days (more than 48 hours), including pack in and pack out and/or;

· requires an authorised road closure

7. Staff have received an event permit application and event proposal (Attachment A) from Endeavour Live Limited (Endeavour Live) for the Gardens Music Festival to take place for two days on Friday 1 and Saturday 2 March 2024.

8. Endeavour Live specialises in the creation and production of uniquely different live entertainment experiences across New Zealand. They bring together over 50 years of live entertainment experience from small-scale boutique concerts through to massive outdoor multi-day camping festivals.

9. The festival is a large scale, ticketed event that aims to bring an electronic one-day music festival concept to the heart of the city. It will include:

i. VIP marquees

ii. General admission space

iii. Food vendors

iv. Licence bar

10. The event will require:

i. Four days for pack in and setup

ii. Two days for event delivery

iii. Three days for pack out and removal

11. It is anticipated that 10,000 patrons will attend per day, with the primary audience to attend to be 25 - 50-year-olds.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Impact assessment

Category	Impact Assessment – Minimal or significant
Public restrictions	Minimal impact · The event is ticketed and will be fenced, excluding the general public and park users, for health and safety reasons. · The event does provide a wider positive benefit to the general public and local economy.
Utilises zones / expanse of area occupied	Significant impact · The event will restrict the general public from a portion of Zone 1. · The use of other areas of the park can continue as there is likely to be minimal disturbance to or impact on the regular users of the Domain. · The number of events taking up Zone 1b, being the ‘cricket grounds’, will be restricted in accordance with the Auckland Domain Act, to 7 days maximum for one event.
Duration and timing of event (including pack in and pack out)	Significant impact · Pack in and out of the event is during the peak use periods, based on season and use. · Events can be up to 12 days (7 days in Zone 1) including pack in and pack out. · There will be minimal displacement of sport as the cricket wickets are currently out of action so no sport is currently scheduled in the Domain.
Values of area occupied	Minimal impact · The area being utilised is not close to a significant cultural or heritage site or protected trees.
Pedestrian flows	Minimal impact · Pedestrians outside the event are still able to use all current existing routes within the Domain.
Impact on public vehicle access	Significant impact · A traffic management plan will be in place for seven days and some vehicle access will be restricted due to required road closures, causing a level of disruption.
Infrastructure involved	Significant impact · Event plans ensure that the grounds within the park are not adversely affected by heavy structures, to the satisfaction of the appropriate asset maintenance staff. · A turf protection plan with added protection for cricket wickets will be required by operational staff to ensure the ground will be protected during the event or reinstated afterwards if necessary.
Hanging objects	No impact from the event footprint
Event vehicle movements	Significant impact · Event vehicle access required through grassed areas will need to be away from trees. · Vehicles will be restricted to 1.5 tonne · No vehicle movements will be allowed in areas outlined as No Infrastructure Zones.
Access to power and water	No impact from the event as bringing all water and power sources will be brought onto site as part of the event infrastructure.
Amplified noise	Significant impact · Amplified music is core to this event. · Noise limits must be consistent with permitted activity provisions set out in the Auckland Unitary Plan. · Noise mitigation measures will be in place and regular monitoring of the perimeter will be undertaken by the production manager to ensure the event remains compliant.
Use of water features	No impact from the event footprint

13. Staff recommend that the Auckland Domain Committee approve in principle the Gardens Music Festival by providing landowner approval for the event, scheduled to take place on the Auckland Domain for Friday 1 and Saturday 2 March 2024.

14. The recommendation is based on:

i. The level of professionalism that Endeavour Live operate with including their level of operational documentation, degree of experience and working with our team through the event facilitation process.

ii. The successful delivery of previous events held at Auckland Domain and other public open spaces within the region.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. Minimising the potential climate impact of these events is a key consideration of the event permit process, in particular wate management requirements and promotion of public transport.

16. Endeavour Live is dedicated to reducing the impact of waste on the environment and therefore are encouraging patrons to recycle where possible.

17. Multiple waste stations, with three separate bins at each will be provided on-site allowing waste separation for general waste, compostable items, and recycling.

18. No single-use plastic items will be sold at the event and all drinking cups sold will reusable or compostable. All food vendors are required to sell their food in compostable containers with compostable cutlery. Bar products will be served in aluminium cans that can be recycled.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Stakeholder consultation and approvals have been obtained through the facilitation process from various internal and external parties.

20. This process aims to ensure the operational plans for the event presents the minimum amount of risk possible to the land and the local community.

21. The Event Facilitation team will consult with Auckland Hospital to ensure the proposed road closures are adequate to support and minimise displacement of public and staff.

22. Auckland Transport have been consulted on the potential location switch to ensure the proposed road closures are adequate to support the event activities and minimise displacement of public and nearby residents, business, and services, especially Auckland Hospital.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Events can cause disruption to residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation with affected stakeholders.

24. The impact assessment table does demonstrate a significant impact to the public space due to the length of time from pack in to pack out. However, we have processes in place to ensure all risks have been mitigated, including site visits with stakeholders and the event organiser pre and post event.

25. As part of the wider facilitation process, staff will seek feedback from the Waitematā Local Board, sports groups, and other stakeholders on the event, as outlined under Next Steps and as more detailed information becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

26. The Auckland Domain is a significant site for many iwi groups in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

27. Staff have not currently identified any significant impact for Māori in the event permit request for this event.

28. The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

29. The event facilitation process allows the council to recover costs for remedial works that may be required following an event.

30. There are no additional anticipated costs for Council arising from this request.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The event facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event for all.

32. Although the Auckland Domain Committee gives landowner approval, the process does not stop there. Further stakeholder consultation and approvals are required under the Public Trading, Events and Filming Bylaw (2022).

33. Event Facilitation staff will work with stakeholders, including the Auckland Hospital, to meet their requirements, however if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

34. The event application currently has tentative bookings for the Domain, so if there was to be another event or sport booking enquiry there will be clashes due to this application already in process.

Ngā koringa ā-muri

Next steps

35. As part of the Public Trading, Events and Filming Bylaw (2022), all events in public open space are required to hold an event permit, to gain this permit they must have the support of the land owner which is Auckland Domain Committee.

36. Stakeholder consultation will continue at a fast-tracked pace, and approvals will be obtained through the event facilitation process from the relevant internal and external stakeholders.

37. Stakeholders who are required to either provide a form of operational approval for the event or provide feedback may include but are not limited to:

i. Waitemata Local Board

ii. Auckland Council teams

- Community Facilities

- Event Health and Safey Advisor

- Sports Parks

- Environment Health (Noise)

- Heritage

- Resource Consents

- Building Consents

- Waste Management

- Bylaws

- Alcohol Licensing

iii. Auckland Transport teams

- Special Events

- Public Transport

- Parking

iv. Other relevant stakeholders

- Auckland Museum

- Auckland Hospital

- NZ Police

- St John Events

- Civic Aviation Authority

- Local business and residents

38. Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the event to take place as detailed in the Initial Event Proposal (attachment A).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A - Garden Festival Event Proposal 01.03.2024

Ngā kaihaina

Signatories

Author

Lisa Kent - Manager Event Facilitation

Authorisers

Justine Haves - General Manager Regional Services & Strategy

Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

04 September 2023

Pukekawa/Auckland Domain – Work Programme Update

File No.: CP2023/12173

Te take mō te pūrongo

Purpose of the report

1. To provide the Pukekawa/Auckland Domain Committee with an update on the work programme and general activities in the Domain.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 29 May 2023, the Auckland Domain Committee endorsed the three-year capex work programme for the Domain. This programme, together with the community facilities regional capex work programme was approved by the Planning, Environment and Parks Committee on 3 August 2023. The budget allocations for the current financial year projects totals $1.66million. These projects are listed in this report.

3. Some of the projects have been carried over from previous years, such as the extensive renewal of the Wintergardens and the wastewater pipe renewal. With the Wintergardens there are some finishing touches being undertaken to complete the works.

4. Most of the projects relate to renewal of existing assets, with the expectation in most cases that investigation and design will happen in this financial year and the physical works will occur in future years.

5. The report provides an update on each of the projects in the work programme and covers an update on the Titoki Street carpark and the Wintergardens’ displays.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whiwhi/receive the Pukekawa/Auckland Domain – general and financial update report.

b) tuhi ā-taipitopito/note that the budget allocations for the current financial year projects totals $1.66million.

c) tuhi ā-taipitopito/note that the pathway connection between the Parnell Station to Lovers Lane was successfully completed in June, and that this project was delivered within budget.

d) tuhi ā-taipitopito/note that the potholes in the Titoki Street carpark will be remedied as a matter of urgency, while a longer-term solution are being investigated to improve traffic flow in the carpark.

e) tuhi ā-taipitopito/note that the trees and plants that were part of the wintergarden display prior to the renovation have been successfully propagated, and that these will be reintroduced as soon as they are large enough.

Horopaki

Context

Update on the Current Year Work Programme

6. The following table shows the current financial year work programme and budget allocation.

Project	Description	Budget Source	2023/2024
Pathway connections	Design and consenting of further three priority pathway connections; · Titoki St carpark to Football Rd · Football Road End to the Crescent · Centennial Path to Grafton Mews	AT - fully funded	$270,200
Wastewater pipe renewal	Renew wastewater pipes in the Auckland Domain FY21/22 to 22/23- investigation and design FY23/24 - physical works	ABS: Capex - Regional Renewal	$392,850
Wintergardens –full facility renewal	Final works on the full facility renewal FY18/19 to FY 21/22 -investigation and design FY20/21 to FY23/24 - physical works.	ABS: Capex - Development, ABS: Capex - Regional Renewal, Seismic Strengthening	$90,820
Sports field drainage	Improve the drainage of the sports field FY22/23 – investigation and design FY23/24 to FY24/25	ABS: Capex - Development	$426,382
Refurbish band rotunda	Refurbish the heritage band rotunda FY23/24 – investigation and physical works	ABS: Capex - Regional Renewal	$80,000
Refurbish nursery administration building/potting shed	Replace the roof of the building and replace emergency exit stairs FY23/24 - investigation and design FY24/25 - physical works	ABS: Capex - Regional Renewal	$20,000
Refurbish nursery glasshouses	Refurbish heritage glasshouses at Domain nursery FY22/23 to FY23/24 - investigation and design FY24/25 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$49,430
Refurbish water features	Refurbish water features (6) FY23/24 to FY25/26 - investigation and physical works	ABS: Capex - Regional Renewal	$180,000
Centennial and Watson Bequest walkways	Renew the Centennial and Watson Bequest walkways at Auckland Domain FY22/23 to FY23/24 -investigation and design FY23/24 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$89,648
Fixtures and furniture renewals	Renew fixtures and furniture such as signage, park seating and rubbish bins FY23/24 to FY24/25 - investigation and physical works	ABS: Capex - Regional Renewal	$30,000
Replace amenity block – Kisok carpark	Replace toilet block at the Kiosk carpark FY23/24 to FY24/25 - investigation and design FY24/25 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$30,000

7. The following table gives a summary of the progress of the work programme projects.

Project	Progress update
Pathway connections	The first of the pathways from Parnell Station to Lovers Lane was completed in June 2023. Design and consenting of the following pathway is underway · Football Road End to the Crescent Approval from the AT Board is required for the following pathways, and will be the focus for this financial year; · Titoki St carpark to Football Rd · Centennial Path to Grafton Mews
Wastewater pipe renewal	We intend to commence the physical works by mid-October, aiming to complete them before the Christmas period.
Wintergardens - renew full facility	Project almost completed: Ventilation windows and security bars - almost completed. Display Cabinets - awaiting final drawing details and a meeting with the benchtop company to agree on timings.
Sports field drainage	Due to the current presence of underwater spots, revisions are being made to last year's proposed programme to accommodate events and new scheduling. The intention is to commence the works within this financial year.
Refurbish band rotunda	Scoping of the project is underway to ensure optimal timing for its execution. The asbestos refurbishment survey and lead paint test will be undertaken later this year. Note that the delivery of this project will require an area around the band rotunda to be fenced off.
Refurbish nursery administration building/potting shed	The project is scheduled to commence in mid-September and is expected to conclude by late October.
Refurbish nursery glasshouses	An inspection was conducted on five glasshouses at the nursery to evaluate their overall state and provide recommendations for necessary repairs. The inspection report indicated that three of the glasshouses are in poor condition, one is in good condition, and another is in reasonable condition. Importantly, all of the glasshouses can undergo renovation without requiring resource consent or building consent, following a like-for-like approach.
Refurbish water features	This covers six water features. Investigation and design is underway. The timing of physical works is anticipated for completion by June 2024; more exact timings to come in in first quarter.
Centennial and Watson Bequest walkways	The Watson Bequest pathway requires substantial alteration, and we are in the process developing a preliminary design. The Centennial pathway is under investigation to get the best value-for-money solution. A small section of the band rotunda pathway still requires renewal and will be included in this project. The schedule of works was sent to two contractors for quotations. This is due to a like-for-like replacement, eliminating the need for resource consent.
Fixtures and furniture renewals	Scoping of the projects are currently underway.

Titoki Street carpark update

8. The Auckland Museum has raised concern regarding the condition of the Titoki Street carpark with staff, noting the large number of potholes. They have also been receiving complaints about the difficulty of navigating through the carpark with the narrow width and dual way system. Following an onsite meeting with museum staff and contractors the potholes will be remedied soon whilst planning continues addressing the safety of the carpark.

9. In early July there were three incidents where cars tried to exit the carpark via the grassed area leading down onto George Street which has resulted in tree, grass and vehicle damage. These occurred during the middle of the day so were not a result of people trying to exit the carpark once the gates to the carpark have been closed.

A car parked on the grass

Description automatically generated A car in a parking lot

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10. Investigation into creating a one-way system whilst closing off areas which create bottle necks and preventing people parking on grassed areas is being considered.

Wintergardens update

11. Recently public feedback was received regarding the removal of trees in Tropical houses and the new display.

12. In response we pointed out that every effort to avoid removing the mature trees before renewal of the tropical House began but unfortunately it was not feasible to lift and replant all these large specimens.

13. However, all the trees and plants that were part of the display prior to the renovation have been successfully propagated. These will be reintroduced as soon as they are large enough.

14. It is worth noting that the Winter Gardens are dynamic ecosystems and with the slightly different conditions in the new structures some plants will no longer thrive in their original positions.

A group of plants in a garden

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15. The water pond in the Temperate House is now operational after a decade of being inactive (photo below).

A metal grate in a water hole

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16. The spring floral display is on the way (photo below).

A group of flowers in a garden

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Tātaritanga me ngā tohutohu

Analysis and advice

17. This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

19. The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Resilience of design, taking into account the recent impacts of the weather events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. This report reflects the delivery of the approved work programme and is in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. The Parks and Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

23. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

24. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

25. This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no substantive risks identified at this point in time.

27. Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

28. Ongoing operational and work programme delivery.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Martin van Jaarsveld - Head of Specialist Operations
Authoriser	Taryn Crewe - General Manager Parks and Community Facilities

Auckland Domain Committee

04 September 2023

Summary of Auckland Domain Committee information memoranda and briefings (including the Forward Work Programme) – 4 September 2023

File No.: CP2023/12040

Te take mō te pūrongo

Purpose of the report

1. To tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A.

2. To whiwhi / receive a summary and provide a public record of memoranda, workshops and briefing papers that may have been distributed to the committee members.

Whakarāpopototanga matua

Executive summary

3. This is a regular information-only report which aims to provide greater visibility of information circulated to committee members via memoranda/workshops and briefings or other means, where no decisions are required.

4. The following memos or information were circulated to members of the Auckland Domain Committee:

Date	Subject
2/08/2023	Memorandum - Pukekawa Auckland Domain forested track update
2/08/2023	Memorandum - Synthony in The Domain 2024 Date Confirmation

5. The following workshops/briefings have taken place for the Governing Body:

Date	Subject
17/07/23	CONFIDENTIAL Workshop – Events (No attachment)

6. This document can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/

7. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Members should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b) whiwhi / receive the Summary of Auckland Domain Committee information memoranda and briefings – 4 September 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Forward Work Programme - 4 September 2023
b ⇨	Memorandum - Pukekawa Auckland Domain forested track update
c ⇨	Memorandum - Synthony in The Domain 2024 Date Confirmation

Ngā kaihaina

Signatories

Author	Sonja Tomovska - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Sarah Trotman, (ONZM)
Members	Member Alexandra Bonham	Member Genevieve Sage
	Cr Christine Fletcher, QSO	Cr Sharon Stewart, QSM