Komiti mō te Whakarite Mahere, te Taiao, me ngā Papa Rēhia / Planning, Environment and Parks Committee
OPEN MINUTES
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Minutes of a meeting of the Planning, Environment and Parks Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 7 September 2023 at 10.03am.
Te Hunga kua Tae mai | present
Chairperson |
Cr Richard Hills |
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Deputy Chairperson |
Cr Angela Dalton |
From 10.30am, Item 5.2 |
Members |
IMSB Member Edward Ashby |
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Cr Andrew Baker |
From 10.20am, Item 5.2 |
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Cr Josephine Bartley |
From 10.09am, Item 5.1 |
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Cr Chris Darby |
From 10.04am, Item 1 |
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Cr Julie Fairey |
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Cr Alf Filipaina, MNZM |
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Cr Lotu Fuli |
From 10.50am Item 8 |
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Cr Shane Henderson |
Until 4.37pm, Item 17 |
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Cr Mike Lee |
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Cr Kerrin Leoni |
In person and via electronic link |
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Cr Daniel Newman, JP |
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Cr Greg Sayers |
Via electronic
link, |
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Deputy Mayor Desley Simpson, JP |
From 10.50am
Item 8, |
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Cr Sharon Stewart, QSM |
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Cr Ken Turner |
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Cr Wayne Walker |
Via electronic link and in person |
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Cr John Watson |
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Cr Maurice Williamson |
From 10.06am, Item 4 |
Te Hunga Kāore i Tae Mai | ABSENT
Members |
Cr Christine Fletcher |
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IMSB Member Hon Tau Henare |
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Mayor Wayne Brown |
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Planning, Environment and Parks Committee 07 September 2023 |
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1 Ngā Tamōtanga | Apologies
Resolution number PEPCC/2023/112 MOVED by IMSB Member E Ashby, seconded by Cr A Filipaina: That the Planning, Environment and Parks Committee: a) whakaae / accept the apologies from members: Absence Cr C Fletcher Lateness Cr A Baker – on council business Early departure Cr K Leoni |
Note: Subsequently, IMSB Member T Henare did not attend. |
Cr C Darby entered the meeting at 10.04am.
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number PEPCC/2023/113 MOVED by Cr J Fairey, seconded by Cr K Leoni: That the Planning, Environment and Parks Committee: a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 3 August 2023 as a true and correct record. |
4 Ngā Petihana | Petitions
There were no petitions.
Cr M Williamson entered the meeting at 10.06am.
5 Ngā Kōrero a te Marea | Public Input
5.1 |
Public Input: Conservation Volunteers New Zealand - Connecting People and Parks Programme and the Migrant Conservation Programme |
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Cr J Bartley entered the meeting at 10.09am. |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number PEPCC/2023/114 MOVED by Cr J Bartley, seconded by Cr J Fairey: That the Planning, Environment and Parks Committee: a) whiwhi / receive the public input from Kiri Huddleston, Senior Project Manager – Conservation Volunteers New Zealand will address the committee regarding its Connecting People and Parks Programme and the Migrant Conservation Programme and whakamihi / thank her for her attendance. |
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a 7 September 2023, Planning, Environment and Parks Committee - Item 5.1 - Public Input: Conservation Volunteers New Zealand - Connecting People and Parks Programme and the Migrant Conservation Programme |
5.2 |
Public Input: Friends of Hunua and Southern Regional Parks - Update on the Kokako Management Project |
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Cr A Baker entered the meeting at
10.20am. |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number PEPCC/2023/115 MOVED by Cr M Lee, seconded by Cr A Baker: That the Planning, Environment and Parks Committee: a) whiwhi / receive the public input from Miranda Bennett (Auckland Council staff) and Mary Whitehouse regarding the Kokako Management Project and the recent publication of the history of the project and whakamihi / thank them for their attendance. |
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a 7 September 2023, Planning, Environment and Parks Committee - Item 5.2, Public Input: Friends of Hunua and Southern Regional Parks - Update on the Kokako Management Project - presentation |
6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no local board input.
7 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
Te Mihi | Acknowledgments
The committee acknowledged the services of Dawne Mackay, Manager Growth and Spatial Strategy and Vanessa Blakelock, Executive Officer - Chief Planning Officer who were both leaving the council. The committee wished them well for their future endeavours.
8 |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Deputy Mayor D Simpson entered the
meeting at 10.50am. |
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Resolution number PEPCC/2023/116 MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whiwhi / receive the Auckland Plan 2050 - Annual Monitoring Report 2023. |
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Note: Under Standing Order 1.8.6, Cr W Walker requested that his dissenting vote be recorded. |
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a 7 September 2023, Planning, Environment and Parks Committee, Item 8 - Auckland Plan 2050 Annual Monitoring Report 2023, presentation |
9 |
Annual update on delivery of Te Taruke-a-Tawhiri: Auckland's Climate Plan (2023) |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Cr M Williamson returned to the
meeting at 11.37am. |
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Resolution number PEPCC/2023/117 MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whiwhi / receive the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan Progress Report, September 2023 included as Attachment A of the agenda report. |
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a 7 September 2023, Planning, Environment and Parks Committee - Item 9 - Annual update on delivery of Te Taruke-a-Tawhiri: Auckland's Climate Plan (2023) - PowerPoint presentation |
The meeting adjourned at 1.30pm and reconvened at 2.04pm.
Councillors J Bartley, C Darby, M Lee, and W Walker were not present.
10 |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Cr J
Bartley returned to the meeting at 2.06pm. |
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Resolution number PEPCC/2023/118 MOVED by Cr K Turner, seconded by Cr A Baker: That the Planning, Environment and Parks Committee: b) tuhi ā-taipitopito / note key findings of the Auckland Water Strategy (2022/2050) Annual Progress Report, July 2023: i) the Strategy is being delivered by council group. Half of the Strategy’s 58 Actions are underway, and ninety percent of Actions scoped to begin in Year 1 are on track for delivery within given timeframes in the Implementation Plan. At the time of reporting, four Actions are considered complete, and the three Actions scoped for delivery in Year 1 (2022/2023) remain underway. ii) the Water Services Reform and limited resourcing pose the greatest risk to delivery of the Strategy within timeframes envisioned in the Implementation Plan. iii) staff have undertaken a prioritisation exercise to facilitate decision-making around the allocation of resources to implement the Strategy going forward. |
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a 7 September 2023, Planning, Environment and Parks Committee - Item 10, Annual update on delivery of the Auckland Water Strategy - PowerPoint presentation |
11 |
National Policy Statement for Freshwater Management - update and pre-notification engagement approach |
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Resolution number PEPCC/2023/119 MOVED by Cr A Baker, seconded by Cr J Fairey: That the Planning, Environment and Parks Committee: a) whakaae / approve the following engagement approach for the plan change to the Auckland Unitary Plan required under the National Policy Statement for Freshwater Management 2020: i) Ongoing engagement with Mana Whenua. ii) Stage one community engagement in July / July 2022. iii) Stage two community engagement in November 2023. iv) Workshops and communications with policy and local stakeholders from July 2023 to mid-2024. v) Workshops and meetings with the Planning, Environment and Parks Committee, local boards, and the NPS-FM Political Working Group in 2024 to consider feedback from Mana Whenua, stakeholders and the community on the implementation of the NPS-FM. vi) Public notification of a proposed plan change by 31 December 2024. b) whakaū / confirm the timing for the planned community engagement of 6 November 2023 – 4 December 2023. c) tautapa / delegate to the NPS-FM Political Working Group the approval of the community engagement discussion document for public release in November 2023. |
12 |
Auckland Unitary Plan - consideration of a private plan change request under Clause 25, Schedule 1, Resource Management Act 1991- Warkworth South |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Cr C Darby left the meeting at 2.50pm. |
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Note: changes were made to the original recommendation, adding new clause d) as a chair’s recommendation, with the agreement of the meeting. |
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Resolution number PEPCC/2023/120 MOVED by Cr G Sayers, seconded by Cr A Baker: That the Planning, Environment and Parks Committee: a) whakaae / agree not to reject the private plan change request by KA Waimanawa Limited Partnership and Stepping Towards Far Limited (included as Attachments A to C of the agenda report) under clause 25(4) of Schedule 1 of the Resource Management Act 1991, on the basis that: i) the grounds to reject a private plan change request under clause 25(4) of Schedule 1 are limited and: A) the request is not frivolous. The applicant has provided supporting technical information and the private plan change has a resource management purpose. B) the request is not vexatious and the applicant is not acting in bad faith by lodging the private plan change request. C) the substance of the request has not been considered and given effect to, or rejected, by the Council or the Environment Court. within the last two years. D) having regard to relevant case law, at a coarse level of assessment, the requested plan change is not contrary to sound resource management practice. E) a coarse-grain assessment does not indicate that the private plan change would make the Auckland Unitary Plan contrary to Part 5 of the Resource Management Act 1991. F) the provisions of the Auckland Unitary Plan subject to the private plan change request have been operative for at least two years. b) whakaae / accept the private plan change request by the KA Waimanawa Limited Partnership and Stepping Towards Far Limited, included as Attachment A to C, pursuant to clause 25(2)(b) Schedule 1 Resource Management Act 1991, and having particular regard to the applicants section 32 evaluation report for the following reasons: i) the applicant’s section 32 evaluation report considers different options and concludes that the proposed rezoning of land along with the application of two precincts is the most appropriate way to achieve the purpose of the Resource Management Act 1991. ii) accepting the private plan change request enables the matters raised by the private plan change request and the matters raised in the coarse level assessment to be considered in detail, during a public participatory planning process. iii) it is inappropriate to adopt the private plan change. The private plan change proposal is not a matter under consideration in council’s policy work programme. The private plan change does not address a gap in the Auckland Unitary Plan (Operative in Part) 2016, introduce a new policy direction, nor does the private plan change have broad application by seeking to change provisions that apply across the region. The proposed changes are specific to the site and their appropriateness requires a full and detailed assessment through the notification and submission process. The applicant did not request that the council adopt the private plan change request.
iv) it is not appropriate to deal with the private plan change as if it was a resource consent application because the extent of land covered, and the development processes involved in urbanisation at the scale proposed is well beyond the scope of a consentable resource consent application in the Future Urban Zone. A resource consent would also require considerably more detail which is not appropriate to require at this stage in the development of the affected land. v) the applicant requested that the council notify the private plan change request. c) tautapa / delegate authority to the Manager Regional, North, West and Islands Planning to undertake the required notification and other statutory processes associated with processing the private plan change request by the KA Waimanawa Limited Partnership and Stepping Towards Far Limited pursuant to Schedule 1 to the Resource Management Act 1991. d) tono / request staff to prepare a council submission on this Private Plan Change, particularly focusing on infrastructure requirements and funding, to be approved by the Chair, Deputy Chair and a member of the Independent Māori Statutory Board. |
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a 7 September 2023, Planning, Environment and Parks Committee, Item 12 - Auckland Unitary Plan - consideration of a private plan change request under Clause 25, Schedule 1, Resource Management Act 1991- Warkworth South |
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Auckland Unitary Plan - Making operative Private Plan Change 84 - Omaha South |
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Resolution number PEPCC/2023/121 MOVED by Cr G Sayers, seconded by Deputy Mayor D Simpson: That the Planning, Environment and Parks Committee: a) whakaae / approve Private Plan Change 84 to the Auckland Unitary Plan (Operative in Part) under clause 17 of Schedule 1 of the Resource Management Act 1991. b) tono / request staff to complete the necessary statutory processes to publicly notify the date on which Private Plan Change 84 becomes operative as soon as possible, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991. |
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Auckland Unitary Plan and Hauraki Gulf Islands District Plan - Making operative Plan Change 71 and Plan Modification 14 - Removal of Car Parking Minimums |
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Resolution number PEPCC/2023/122 MOVED by Deputy Chairperson A Dalton, seconded by Cr L Fuli: That the Planning, Environment and Parks Committee: a) whakaae / approve Plan Change 71 to the Auckland Unitary Plan (Operative in Part) and Plan Modification 14 to the Hauraki Gulf and Islands District Plan under clause 17(1) of Schedule 1 of the Resource Management Act 1991.
b) tono / request staff to complete the necessary statutory processes to publicly notify the date on which Plan Change 71 and Plan Modification 14 become operative as soon as possible, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991. |
15 |
Allocation of the Sport and Recreation Facilities Investment Fund 2023/2024 |
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A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Note: changes were made to the original recommendation, amending clause a) – allocation to the Waitakere Cricket Club Incorporated as a Chair’s recommendation. |
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Cr C Darby returned to the meeting at 3.13pm. |
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MOVED by Chairperson R Hills, seconded by Deputy Mayor D Simpson: That the Planning, Environment and Parks Committee: a) whakaae / approve the Sport and Recreation Facilities Investment Fund allocation for 2023/2024 totalling $12,890,000 as follows:
b) tautapa / delegate authority through the Chief Executive to the General Manager Active Communities to prepare and execute funding agreements for all grant recipients, noting that the Orewa Surf Life Saving Club grant is to be administered according to the protocols developed for the Surf 10:20 Project. c) tautapa / delegate authority through the Chief Executive to the General Manager Active Communities to amend the Sport and Recreation Facilities Investment Fund Guidelines for the FY25 funding round. d) whakaae / approve the amended project scope for the 2020/2021 Sport and Recreation Facilities Investment Fund grant of $350,000 allocated to Howick Bowling Club Incorporated (PAC/2020/56) to deliver one instead of two covered bowling greens. e) panoni / alter the 2022/2023 Sport and Recreation Facilities Investment Fund grant of $4,500,000, previously allocated to Auckland Hockey Association Incorporated (PAC/2022/84), to the Auckland Hockey Facilities Trust (Inc Soc# 2722554).
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At 4.00pm, it was: |
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Resolution number PEPCC/2023/123 MOVED by Deputy Chairperson A Dalton, seconded by Cr A Filipaina: That the Planning, Environment and Parks Committee: a) whakaae / agree under Standing Order 1.1.3, that an extension of time be granted, until the business of the agenda is complete. |
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Questions continued. |
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Deputy Mayor D Simpson left the meeting at 4.01pm. |
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Debate on the motion commenced. |
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MOVED by Chairperson R Hills, seconded by Deputy Mayor D Simpson: That the Planning, Environment and Parks Committee: a) whakaae / approve the Sport and Recreation Facilities Investment Fund allocation for 2023/2024 totalling $12,890,000 as follows:
b) tautapa / delegate authority through the Chief Executive to the General Manager Active Communities to prepare and execute funding agreements for all grant recipients, noting that the Orewa Surf Life Saving Club grant is to be administered according to the protocols developed for the Surf 10:20 Project. c) tautapa / delegate authority through the Chief Executive to the General Manager Active Communities to amend the Sport and Recreation Facilities Investment Fund Guidelines for the FY25 funding round. d) whakaae / approve the amended project scope for the 2020/2021 Sport and Recreation Facilities Investment Fund grant of $350,000 allocated to Howick Bowling Club Incorporated (PAC/2020/56) to deliver one instead of two covered bowling greens. e) panoni / alter the 2022/2023 Sport and Recreation Facilities Investment Fund grant of $4,500,000, previously allocated to Auckland Hockey Association Incorporated (PAC/2022/84), to the Auckland Hockey Facilities Trust (Inc Soc# 2722554). |
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Cr M Lee returned to the meeting at 4.09pm. |
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Resolution number PEPCC/2023/124 MOVED by Cr M Williamson, seconded by Cr S Stewart an amendment by way of replacement: That the Planning, Environment and Parks Committee: a) whakaae / approve the Sport and Recreation Facilities Investment Fund allocation for 2023/2024 totalling $12,890,000 as follows:
A division was called for, voting on which was as follows:
The motion was declared carried by 12 votes to 7. |
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Debate on the substantive motion continued. |
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Resolution number PEPCC/2023/125 MOVED by Chairperson R Hills, seconded by Deputy Mayor D Simpson: That the Planning, Environment and Parks Committee: a) whakaae / approve the Sport and Recreation Facilities Investment Fund allocation for 2023/2024 totalling $13,040,000 as follows:
b) tautapa / delegate authority through the Chief Executive to the General Manager Active Communities to prepare and execute funding agreements for all grant recipients, noting that the Orewa Surf Life Saving Club grant is to be administered according to the protocols developed for the Surf 10:20 Project. c) tautapa / delegate authority through the Chief Executive to the General Manager Active Communities to amend the Sport and Recreation Facilities Investment Fund Guidelines for the FY25 funding round. d) whakaae / approve the amended project scope for the 2020/2021 Sport and Recreation Facilities Investment Fund grant of $350,000 allocated to Howick Bowling Club Incorporated (PAC/2020/56) to deliver one instead of two covered bowling greens. e) panoni / alter the 2022/2023 Sport and Recreation Facilities Investment Fund grant of $4,500,000, previously allocated to Auckland Hockey Association Incorporated (PAC/2022/84), to the Auckland Hockey Facilities Trust (Inc Soc# 2722554). |
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Summary of Planning, Environment and Parks Committee information memoranda, workshops and briefings - 7 September 2023 |
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Resolution number PEPCC/2023/126 MOVED by Chairperson R Hills, seconded by IMSB Member E Ashby: That the Planning, Environment and Parks Committee: a) whiwhi / receive the Summary of the Planning, Environment and Parks Committee information memoranda, workshops and briefings – 7 September 2023. |
17 |
Review of the Forward Work Programme - Planning, Environment and Parks Committee |
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Cr S Henderson retired from the
meeting at 4.37pm. |
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Resolution number PEPCC/2023/127 MOVED by Cr W Walker, seconded by Cr L Fuli: That the Planning, Environment and Parks Committee: a) riro / receive and arotake / review the progress on the 2023 forward work programme as appended in Attachment A of the agenda report. b) whakaae / approve the updated forward work programme. |
18 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
19 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public |
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Resolution number PEPCC/2023/128 MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 CONFIDENTIAL: Auckland Unitary Plan - Environment Court appeal - Riverhead Landowner Group
C2 CONFIDENTIAL: Consideration of potential land acquisition
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
4.40pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
6.08pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
CONFIDENTIAL: Auckland Unitary Plan - Environment Court appeal - Riverhead Landowner Group |
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Resolution number PEPCC/2023/123 MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton: d) whakaae / agree the report (including any attachments) and the resolutions above are to remain confidential until the Environment Court proceedings are at an end. |
C2 |
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Resolution number PEPCC/2023/124 MOVED by Cr D Newman, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: g) whakaū / confirm that the resolutions, report, and attachments remain confidential until reasons for confidentiality no longer exist |
6.08pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Planning, Environment and Parks Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................