Agenda of Ngāti Whātua Ōrākei Reserves Board

I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 11 September 2023

5.00pm

Board Room, Ground Floor,
Auckland Town Hall,
301 Queen Street
Auckland

Ngāti Whātua Ōrākei Reserves Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Marama Royal
Deputy Chairperson	Deputy Mayor Desley Simpson, JP
Members	Cr Angela Dalton
	Member Alec Hawke
	Member Wyllis Maihi
	Member Scott Milne, JP

(Quorum 3 members)

Karen Ishikawa

Kaitohutohu Mana Whakahaere / Governance Advisor

6 September 2023

Contact Telephone: +64 21 346 670

Email: karen.ishikawa@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

NAME	POSITION	TYPE OF BUSINESS	ORGANISATION	DATE JOINED
HAWKE, Alec	Member	PUBLIC	SPARK ARENA COMMUNITY FUND COMMITTEE	2007
	Member	PUBLIC	AUCKLAND MASTERS RUGBY LEAGUE INC.	2009
	Member	PUBLIC	AKARANA MARINE SPORTS CHARITABLE TRUST	2021
MAIHI, Wyllis	Member	PRIVATE	MAORI & PACIFIC TRADE FORUM	2017
	Member	PUBLIC	NWO RESERVES BOARD	2018
ROYAL, Marama Jacquiline	Chair	PRIVATE	NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED	2011
	Trustee	IWI/HAPU	RANGINUI No. 12 TRUST	2003
	Member	PUBLIC	AUCKLAND POLICE TAUMATA	2008
	Member	PUBLIC	COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT	2015
	Member	PUBLIC	JUSTICE OF THE PEACE ASSOCIATION	2002
	Chair	PUBLIC	NWO RESERVES BOARD	2018
	Chair	PUBLIC	SKY CITY COMMUNITY TRUST BOARD	2020
	Member	PUBLIC	AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL	2022
	Mana Whenua Representative	PUBLIC	WAITEMATA HARBOUR CROSSING PROJECT ALLIANCE BOARD	2023
	Mana Whenua Representative	PUBLIC	WAITEMATA HARBOUR CROSSING PROJECT STEERING GROUP	2023

All Councillor and Local Board Members declarations of interest are available on the Auckland Council website https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

1 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 14 August 2023, as a true and correct record.

4 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ngāti Whātua Ōrākei Reserves Board

11 September 2023

Operations Report

File No.: CP2023/12984

Te take mō te pūrongo

Purpose of the report

1. To update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational work carried out on the whenua by Ngāti Whātua Ōrākei Whai Maiā.

Whakarāpopototanga matua

Executive summary

2. Progress across various domains of Whenua Maintenance and Ecology is both robust and encouraging.

3. The Māra Kai organic gardening initiative is blossoming, benefiting from collaborative learnings with Papatūānuku Kōkiri Marae to uphold cultural and ecological principles.

4. As seasonal changes yield firmer ground, turf maintenance is back on track, and ecological restoration efforts have resumed, aided by valuable community engagement, with 313 volunteers and 85 visitors contributing to our mission.

5. Additionally, an open day event is slated for 15 September in line with the Auckland Climate Change Festival, showcasing our continued leadership in ecological and cultural sustainability.

6. Health and safety protocols are also being strengthened to ensure a secure and production environment for all.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the operational updates as detailed in this report.

Operational Update

Whenua Maintenance & Ecology

7. Horticulture/ Vegetation: There has been ongoing progress on Māra Kai. A main challenge that the Team are facing with māra kai faces is understanding the ramifications “organic” planting in more detail. This method seeks to produce food whilst maintaining a balance of mauri in all components, particularly in garden soil compost matter. Typically, you would feed in bought fertilizer and compost with other liquid additives. As a māra hua parakore and a spray-free policy across the reserves, we are still researching and working how to keep this fine balance whilst producing kai for our community. The team were invited out to Papatuanuku kōkiri marae to learn about their successes and challenges. The team is eager to carry on this relationship and foster more with like-minded gardening communities.

8. Turf Report: As the seasons are changing, and we are getting better weather and the ground is becoming firmer again, the team is confident that the turf schedule is back on track. Constant monitoring will be undertaken on areas that have been accumulating water more than usual from the wet season.

9. Ecological Restoration – Weed, Plant and Pest Control: Due to injury and long-term sickness we have had to make some changes in the rostering of teams and scheduling of works. I am delighted to report that the team has been deployed and it is good to see our ecological operations back on track. Works have started at lower Kitemoana St and working up on both bush blocks targeting pest weed species and focusing on high-traffic areas.

10. Noting that Kitemoana St stairs cordoning is constantly being removed and also noting someone is using chemical spray further recommendations further in the report.

11. Ecological Restoration – Pest Animal Control: Ongoing support from eastern songbird in completing trapping rounds across Pourewa and Whenua Rangatira. Working on data collation and presentation.

12. Parakore: Back by popular demand, the Parakore team will be hosting a Pourewa open day on the 15^th September in collaboration with the growing Auckland Climate change festival in which Ngāti Whātua was pivotal in launching two years ago with local Michelle Kenedy-founder and CEO.

Volunteers and Visiting Groups

13. Volunteers: 313 Volunteers recorded

14. Visitors: Have recorded 85 visitors hosted onsite by staff

Biodiversity

15. Bio-diversity monitoring: The team is continually reassessing this objective to determine its relevance to Ngāti Whātua Ōrākei and to clarify its intended purpose.

16. Water monitoring: Water testing routine established in partnership with Healthy Waters reports and findings and reports on tranche 1 tributaries available on request.

Health and Safety

17. Action points for Health and Safety and as a result of the recent investigation

The following action is still to be completed as part of the investigation:

ACTION POINTS

- Training in lockdowns to be given to all staff and reinforced with a lockdown drill to ensure compliance.

- Health & Safety Training for all staff and Leaders at Pourewa

- Random drug testing is to be set up going forward for drivers and employees using equipment

- Management to develop protocols for culling for pūkeko and pest animals such as rabbits.

Maintenance Work Outside of Scope

18. There is no maintenance work outside of scope to report.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kingi Makoare – Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Lisa Davis – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

Ngāti Whātua Ōrākei Reserves Board

11 September 2023

Projects Report

File No.: CP2023/12962

Te take mō te pūrongo

Purpose of the report

1. To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Urupā, Pourewa Access: Pathways & Signage (Phase 3), Pourewa Nursery Expansion, and Renewals and Upgrades Pourewa and Whenua Rangatira.

Whakarāpopototanga matua

Executive summary

2. Progress continues with the Combined Reserve Management Plan's final design. The Board can expect to receive the finalised design at the November meeting. The management team is currently seeking guidance regarding the procedure to secure Ministerial approval in November 2023.

3. Management are seeking to appoint a Project Lead to see the development of the Urupā through each stage of development. Management have identified the area for testing at the Takaparawhau site. The project's working group will persist in identifying crucial milestones, refining project specifications, and initiating stakeholder engagement to pinpoint an appropriate site.

4. Phase 3 of the Pourewa Pathways & Signage project's design work has made significant progress, with pathways and wayfinding marker posts completed, signage design and wording finalised, and mown paths established. However, the construction of steps on a steep slope has been delayed due to wet ground conditions. Engagement with the local community and whānau has been positive, and the project remains on budget. In the next few months, the plan includes installing marker posts, fabricating, and installing signage, and completing the design of mahi toi view markers. Additionally, there’s a potential plan change to re-skin reserve entrance signs to match the Pourewa signage if it fits within the budget.

5. The Nursery expansion: Design work has begun, and a workshop was held in August to evaluate concept options for design solutions, with agreed upon concepts now undergoing detailed design. The proposed design solutions entail levelling the site for a new plant bay using an environmentally sustainable geogrid wall solution, creating a south-facing slope for fern planting. Regarding water storage, its recommended not to purchase additional tanks due to space limitations and limited benefit during summer, but rather to modify the current attenuation configuration and divert swales into storage tanks. For water treatment, the plan included the implementation of new raingardens to treat water from driveways before entering the storage and irrigations system, offering cost-effective and ecologically beneficial filtration. The plan schedule for the next few months involves finalising preferred solutions, completing designs for Resource Consent, conducting geotechnical assessments, lodging Resource Consents and updating cost estimates to include raingardens and the geogrid wall.

6. The Whenua Rangatira shared path has made significant progress, including concreting the shared path at Whenua Rangatira, completing the reinstatement of overgrown areas and gardens at Pourewa, renewing the path to St. Joseph’s school, and successfully removing the backfilling the Mara Kai Pond. All project objectives and deliverables have been achieved, and there are no pending tasks. However, a budget increase was approved for an additional scope item involving the installation of a sub-soil drainage trench along the top side of a pathway, costing 41K due to ecological and safety considerations. The potential shaping of swales to divert surface water is deferred until summer when ground conditions allow for a safe assessment of its necessary and effectiveness following the installation of the drainage trench.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the project update reports

i) Combined Reserve Management Plan

ii) Urupā

iii) Pourewa Pathways & Signage Phase 3

iv) Pourewa Nursery Expansion

v) Renewals and Upgrades Pourewa and Whenua Rangatira

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Combined Reserve Management Plan	13
b ⇩	Urupā	19
c ⇩	Pourewa Pathways & Signage (Phase 3)	23
d ⇩	Pourewa Nursery Expansion	29
e ⇩	Renewals and Upgrades Pourewa and Whenua Rangatira	35