Ngāti Whātua Ōrākei Reserves Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Board Room, Ground Floor, Auckland Town Hall, 301 Queen Street , Auckland on Monday, 11 September 2023 at 5.06pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Angela Dalton

Via electronic link

 

Member Alec Hawke

 

 

Member Wyllis Maihi

 

 

Member Scott Milne, JP

 

 

  

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

 

Lisa Davis

Chief Executive, Ngāti Whātua Ōrākei Trust

 

Teri Davis

Manu Tukutuku, Ngāti Whātua Ōrākei Trust

 

Tom Irvine

Chief Executive Officer, Ngāti Whātua Ōrākei Whai Maia

 

Karen Ishikawa

Governance Advisor, Auckland Council

 

Kīngi Makoare

Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia

 

Tracey-Lee Repia

Kaiwhakahaere Hotaka Matua, Auckland Council

 

Andrew Taylor

Director – Andrew Taylor Consulting Ltd.

 

Nicholas Turoa

Kaiwhakahaere Te Waka Tai-ranga-whenua


Ngāti Whātua Ōrākei Reserves Board

11 September 2023

 

 

 

Member Wyllis Maihi opened the hui with a karakia.

 

Meeting opened 5.06pm and adjourned at 5.06pm. The meeting was re-opened at 5.07pm.

 

 

 

1          Ngā Tamōtanga | Apologies

 

There were no apologies.

Note:   The apology from Munen Prakash – Lead Financial Officer, Auckland Council was noted.

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declaration of interest.

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number NGA/2023/18

MOVED by Member S Milne, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 August 2023, as a true and correct record.

CARRIED

 

 

4          Ngā Pakihi Autaia | Extraordinary Business

 

4.1

Extraordinary Business - Long Term Plan – 2024-2034

Extraordinary Business - Whare Waka Facility

Extraordinary Business – Kitemoana Street

 

Resolution number NGA/2023/19

MOVED by Chairperson M Royal, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         consider an extraordinary item “Long Term Plan – 2024-2034” at Item 7 – Consideration of Extraordinary Items of this agenda, noting:

i)          the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, commercial activities, and

ii)         the reason why this matter cannot be delayed until a subsequent meeting is the need to match the timeline of the 10-Year Budget (Long-term Plan) discussion process.

b)      consider an extraordinary item “Whare waka facility” at Item 7 – Consideration of Extraordinary Items of this agenda, noting:

i)          the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, commercial activities, and

ii)         the reason why this matter cannot be delayed until a subsequent meeting is a budget decision needs to be made.

c)      consider an extraordinary item “Kitemoana Street” at Item 7 – Consideration of Extraordinary Items of this agenda, noting:

i)          the reason/s the matter was not on the agenda was to enable Ngāti Whātua Ōrākei Reserves Board to carry out, without prejudice or disadvantage, commercial activities, and

ii)         the reason why this matter cannot be delayed until a subsequent meeting is a budget decision needs to be made.

CARRIED

 

 

5

Operations Report

 

Resolution number NGA/2023/20

MOVED by Deputy Chairperson D Simpson, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational updates as detailed in this report.

CARRIED

 

 

6

Projects Report

 

Note:   Staff advised the Combined Reserve Management Plan report contained errors and a replacement report was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number NGA/2023/21

MOVED by Member S Milne, seconded by Member W Maihi:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project update reports

i)          Combined Reserve Management Plan

ii)         Urupā

iii)       Pourewa Pathways & Signage Phase 3

iv)       Pourewa Nursery Expansion

v)         Renewals and Upgrades Pourewa and Whenua Rangatira

CARRIED

 

Attachments

a     11 September 2023 Ngāti Whātua Ōrākei Reserves Board - Item 6 Projects Report: Combined Reserve Management Plan

 

 

7          Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

7.1

Long Term Plan – 2024-2034

 

Resolution number NGA/2023/22

MOVED by Member A Hawke, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         Discuss the theme, principles, key activities and initial financial projections associated with the long-term financial forecast.

b)         Provide feedback in order to update the forecast and supporting narrative in time for the November deadline.

CARRIED

 

 

7.2

Whare Waka Facility

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2023/23

MOVED by Member S Milne, seconded by Member W Maihi:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         approve the Whare waka facility: Site scoping, feasibility & analysis Phase 1: FY2023/24 Project Plan and the budget of 200k.

CARRIED

 

Attachments

a     11 September 2023 Ngāti Whātua Ōrākei Reserves Board - Item 7.2 Whare Waka Project Plan, Report.

 

 

7.3

Kitemoana Street

 

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2023/24

MOVED by Member A Hawke, seconded by Deputy Chairperson D Simpson:

That the Ngāti Whātua Ōrākei Reserves Board:

a)         approve the Kitemoana Street: Path and Steps Repair and Replacement project plan and the budget of 100k.

CARRIED

 

Attachments

a     11 September 2023 Ngāti Whātua Ōrākei Reserves Board - Item 7.3 Kitemoana Street: Path and Steps Repair and Replacement, Project Plan.

 

 

 

Member Wyllis Maihi closed the meeting with a mihi and a karakia.

 

 

 

 

 

 

 

 

 

5.54 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:.......................................................