Agenda of Devonport-Takapuna Local Board - Tuesday, 12 September 2023

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 August 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: North Shore Budget Service

Te take mō te pūrongo

Purpose of the report

1. Drew Glucina will be in attendance on behalf of North Shore Budget Service to address the local board regarding their work in the community.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the presentation from Drew Glucina on behalf of North Shore Budget Service and thank them for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board

12 September 2023

Proposed new Commercial Lease at 2A Old Lake Road Narrow Neck

File No.: CP2023/09426

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the local board on the proposed new commercial lease between Narrow Neck Café Limited (Tenant) and Auckland Council at 2A Old Lake Road, Narrow Neck.

Whakarāpopototanga matua

Executive summary

2. The land at 2A Old Lake Road, Narrow Neck is owned by Auckland Council as confirmed by Certificate of Title NA442/100 and is classified as a recreation reserve subject to section 54 of the Reserves Act 1977.

3. The description of the Premises as described in the original Lease is “the small building comprising approximately 45 square meters and adjacent surrounding outdoor seating comprising approximately 80 square meters and situated on part of 2R Old Lake Road, Narrow Neck Beach, Auckland (being part of the land comprised in computer freehold register NA442/100, North Auckland Registry)”.

4. Eke Panuku manage the commercial lease on behalf of Auckland Council that expired on 31 March 2023. The lease is currently holding over.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve a new lease of the land and building occupied by Narrow Neck Café Limited at 2A Old Lake Road, Narrow Neck subject to Eke Panuku completing the required statutory process, and the following terms:

i. Term – Six (6) years with commencement date 1 April 2023 and final expiry date 31 March 2029.

ii. Use – Café/Kiosk

Horopaki

Context

5. The lease was assigned to Narrow Neck Café Limited on 22 May 2017 when the business was bought from the previous operator. The lease expired on 31 March 2023.

6. The permitted use of the premises will not change and remains a Café/Kiosk. The premises does not have a liquor license.

7. Operating hours are currently 8am – 2pm weekdays and 8am – 3pm weekends. This will extend to 4pm/5pm in summer.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Narrow Neck Café Limited is located on a recreational reserve.

9. The Café sits within Pt Lot 2 DP 19288 which forms part of the Narrow Neck Beach Reserve. It is subject to the Reserves Act 1977.

10. Under Section 58A(2) of the Reserves Act 1977 – the intention to grant a new lease required public notification and iwi engagement.

11. A public notice was placed in the North Shore Times on 27 July 2023 and on the Auckland Council Have Your Say Website on 27 July 2023 – submissions will be accepted up to and including 28 August 2023.

12. Eke Panuku have contacted Mana Whenua to canvass any views or opinions on the new lease. To date no responses have been received.

13. Eke Panuku will collate the responses and provide the local board a memo with the results of the submissions as soon as possible.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. There is no new impact on the Climate as the business use of the tenant will remain the same.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Eke Panuku support a new lease with Narrow Neck Café Limited as they are a good tenant that meets its lease obligations and take care of the premises. They also assist the community by providing meals as needed. This initiative started during the Covid lockdowns where the tenant started providing free meals to the community as a means to occupy their time and using the financial aids (wage subsidy and resurgence payments) they received to assist with this initiative. They have since continued with this initiative and still provide meals to those in the community that need them (the elderly, church food banks, those struggling financially).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Eke Panuku attended a workshop with the local board on 11 July 2023. The local board showed support and positive feedback for a new lease with the current tenant.

17. Eke Panuku understands that the tenant is a well-liked and respected tenant who does a lot for the community.

Tauākī whakaaweawe Māori

Māori impact statement

18. Mana whenua views will be canvassed through the engagement process being completed by Eke Panuku and be presented to the local board as soon as possible.

Ngā ritenga ā-pūtea

Financial implications

19. Eke Panuku did a rent review increase in 2022 and a market rental valuation will be done in 2024.

20. If a new lease is not granted to Narrow Neck Café Limited this will result in a loss of revenue for the council group.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. If a new lease is not entered into with this tenant then it could have an effect on the community as this tenant does a lot in terms of providing meals for members of the community that need it.

22. The tenancy could also sit vacant for a period of time which could result in vandalism and a vacant building will also result in a loss of revenue for Council.

Ngā koringa ā-muri

Next steps

23. Eke Panuku will report to the local board on the submissions of the public notification and iwi engagement at the business meeting (if any responses are received) – both set to close on 28 August 2023.

24. Eke Panuku will finalise negotiations with Narrow Neck Café Limited and have the new lease fully executed.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Narrow Neck Cafe Site Map	11
b ⇩	Attachment B - Maintenance Responsibilities of the Tenant	13

Ngā kaihaina

Signatories

Author

Sharleen Devereux - Property Manager

Authorisers

Ruth Jost – Head of Property Portfolio

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

12 September 2023

Claystore heritage building - options for building renewal

File No.: CP2023/12995

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the Devonport-Takapuna Local Board on the options for renewal of the Claystore heritage building at 27 Lake Road, Devonport and to progress the project to detailed design and construction phase.

Whakarāpopototanga matua

Executive summary

2. As part of the Devonport–Takapuna Local Board Customer and Community Services work programme 2023/2024, the local board approved a project to carry out the renewal of the Claystore heritage building at 27 Lake Road, Devonport (resolution DT/2023/134).

3. The project will achieve the current service levels in a preserved and safe building. A total budget of $1,404,662 was allocated for the project by the local board from their ABS Capex – Local Renewal budget.

4. The Claystore heritage building is included in the Schedule 14.1 of the Auckland Unitary Plan (operative in part) as a historic heritage place. The building is also noted as an archaeological site by the Heritage New Zealand Pouhere Taonga Act 2014.

5. A condition assessment of the building, completed in November 2019, has identified that the building is in very poor condition and has substantial weathertightness issues.

6. Heritage specialist architects have conducted 3D modelling of the building and developed a draft concept design based on the works required to fully renew the building to meet current occupational requirements and leasing standards.

7. There is a risk that further damage becomes evident that was previously hidden inside ceilings, behind walls and in flooring (mold, rotting timber etc.) when the building is opened for renewal. Staff are proposing a higher contingency budget to mitigate this risk.

8. Several options have been developed by staff for renewal of the building. These were presented to the local board at a workshop on the 4 July 2023 along with the cost estimates for each option. The local board noted the difficult position they are in with the scope of work required on numerous heritage buildings in their area.

9. Staff are proposing that the local board approve ‘option 7 - renewal of the building to meet minimum operational requirements for the ground floor only with consent for full renewal of the building in future’. This will ensure that fire compliance, maintenance and weathertightness issues can be addressed first and further works can be scheduled in future, based on the local board’s priorities.

10. Staff now seek approval from the local board on their preferred option to deliver the renewal of the Claystore heritage building.

11. If the local board approves the proposed project scope and budget, the local board’s work programme will be amended to reflect this decision and the project will move to detailed design and construction phase.

12. Progress updates on the project will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) Whakaae / approve option 7 - renewal of the Claystore building to meet minimum operational requirements for the ground floor only with consent completed for full renewal of the building for future delivery and request staff to progress the project to detailed design and construction.

Horopaki

Context

13. The Claystore heritage building is located at 27 Lake Road, Devonport. It is on flat land and shares the site with Eke Panuku controlled buildings. Waste Solutions community recycling center is located on the northern section of the site and Dacre Park is located towards the west.

Image 1 – location of the Claystore heritage building

14. On 18 July 2023 the Devonport-Takapuna Local Board approved the renewal of the Claystore heritage building at a budget of $1,404,662 as part of their 2023/2024 Customer and Community Services work programme (resolution number DT/2023/134).

15. A detailed assessment has been undertaken of the site, to consider seismic work, land contamination and the condition of the building.

16. Heritage architects have been commissioned and a draft concept design has been produced for renewal of the building.

17. The ground floor of the building is currently leased to the Devonport Community Workshop Trust. The top floor of the building is considered unsafe for occupation due to poor condition and remains vacant.

18. Staff from Parks and Community Facilities met with the local board in July 2023 to discuss options for refurbishing the building. The local board recognized that the building needs attention to maintain its heritage value and that there are difficult decisions to be made in managing the costs and requirements of a number of heritage buildings in the local board area.

Heritage attributes of the Claystore heritage building

19. The Claystore heritage building was built in 1883 and has heritage significance as a remnant of the former Auckland Gas and Fire Brick Company works, which produced gas for residential and commercial use in Devonport for nearly 80 years.

20. The building demonstrates early construction techniques dating to the 1920s and 1930s where reinforced concrete was used through constructing a rigid frame with the use of buttressed columns.

21. The ongoing use of the building as a community workshop space enhances its historic value and maintains the community's association with the industrial history of the site.

22. The Claystore heritage building is included in Schedule 14.1 of the Auckland Unitary Plan (operative in part) as a historic heritage place. The primary features associated with the listing are the Claystore building and the retaining wall. The interior of the building is excluded and additional rules for archaeological sites apply to the listing. The extent of historic heritage place associated with the listing extends over the entire property and expands into Dacre Park to the west.

23. The building is also noted as an archaeological site by the Heritage New Zealand Pouhere Taonga Act 2014.

Condition assessment

24. The building is noted to be in poor condition based on the asset condition report undertaken in November 2019. The building has poor weathertightness issues with a corroded steel roof, decaying timber cladding and defects in window joinery.

25. The building was graded as high risk for weathertightness, medium risk for health and safety and asbestos (located in the toilet cladding and switchboard), and low risk for fire and flood plain.

26. The building is currently rated at 34 per cent NBS (New Building Standard). If substantial alterations or a change to the use of the building are made, then there is a requirement for the building to meet 67 per cent on the NBS rating.

27. Because the site was the previous gasworks site, it has contaminated land overlays due to hazardous industrial activities in past. Any works that disturb the ground will need to be consented and managed by specialists.

28. Heritage specialist architects have 3D modelled the building. They have developed a draft concept design (attachment A) based on the repair and maintenance work identified in the condition assessment, to get the building to an acceptable standard including renovation of the first floor to enable it to be leased out.

29. The full scope of work as identified in the asset condition assessment includes:

a) refurbishment of the bathroom on the ground floor to a unisex accessible bathroom	b) new fire safety components
c) new timber bifold barn entrance doors	d) new accessible lift from parking area to first floor
e) seismic strengthening of wet wall on ground floor	f) new timber stairs and balcony to first floor
g) new timber roof beams and bracings	h) new accessible bathroom on first floor
i) new corrugated metal roof and flashing	j) upgraded electrical work on first floor
k) new bargeboards and horizontal cladding	l) new distribution board
m) new aluminum window joinery	n) new spouting and downpipes across whole building
o) new fixed glass panels and awning windows	p) removal of internal walls and replastering on first floor
q) full exterior repaint	r) repair of the ceiling damage.
s) new flooring on first floor

30. Summary of building condition:

Image 2: Heavily corroded roof cladding and gutters. Temporary clip fabric causing storm water to not discharge properly through downpipes. Insufficient lapping of roof cladding which causes water to penetrate into the building.

Image 3: Decaying timber cladding on the north, east and west elevations.

A close-up of a concrete structure

Description automatically generated

Image 4: Timber beams supporting the upper floor windows are heavily decayed.

Image 5: Improper fire exit signage

A person standing in a hallway

Description automatically generated

Image 6: First floor set out is of poor condition. No accessible routes and improper flooring and services.

Assessment of significance

31. The significance of the Claystore heritage building lies in its heritage status and falls within Outcome 1 of the Devonport Takapuna Local Board Plan 2020 – Environment and Heritage: Our natural environment, heritage features and cultural taonga are celebrated, protected and enhanced.

32. Heritage assets require significant investment to keep them operational and preserved. There is a significant risk to the preservation of Devonport’s heritage if this building renewal is not addressed within the next 5-10 years.

Tātaritanga me ngā tohutohu

Analysis and advice

33. Several options were presented to the local board at their 4 July 2023 workshop. An assessment of each option including estimated costs, was tabled, and discussed with the local board at the workshop.

Options assessment

34. A summary of each option including advantages and disadvantages are outlined in the table below.

Option	Advantages	Disadvantages
1. Full renewal of the building with external lift provision	Enable the first floor of the building to be fully accessible which can be leased out to any user group Easy to maintain asset whilst preserving the heritage of the building	Most expensive option
2. Full renewal of the building with internal lift provision	A slightly cheaper option than option 1 Opportunity to lease the first floor out Eliminate additional costs due to ground works on contaminated land by removing the requirement for ground penetration for external lift	Not entirely accessible as the entrance from Abbotsford Way does not allow for wheelchair compliant parking
3. Full renewal of the building without lift provision	Noticeable cost reductions	First floor is only accessible via stairs
4. Full renewal of the building without seismic works and lift provision	Delivering only works that do not require a building consent. This means no bathroom upgrades and reduces the requirement for seismic strengthening works within the next 30 years.	Seismic work will not be completed resulting in ongoing seismic risk All first-floor users will need to go downstairs to use the lean-to bathrooms located beside the building
5. Renewal of exterior and ground floor of the building excluding first floor renovation	Enables the building to continue functioning as it is Significant cost reductions	No additional leasing opportunities Does not address seismic risk
6. Renewal of the building to meet minimum operational requirements for the ground floor only	Maintains weathertightness and fire compliance only	No leasing opportunities Does not address seismic risk Consent lasts for 5 years and can be extended.
7. Renewal of the building to meet minimum operational requirements for the ground floor only with consent for full renewal of the building in future. (Recommended option)	Maintains weathertightness and fire compliance only. Future proofs the site for additional works without paying inflated costs for professional services in the future. Gives time for the services assessment of 27 Lake Road to be completed by the Parks and Places Specialist.	No leasing opportunities. Does not address seismic risk. Requires further financial investment in the future.

Table 1 – Options analysis for renewal of the Claystore heritage building

Cost estimates for each option

35. Below are the cost estimates for each option based on the draft concept design and asset condition assessment report. It is critical to understand that these costs are estimates only and staff will be able to better define the costs as the work moves into detailed design stage.

Item	1. Full renewal of the building with external lift provision	2. Full renewal of the building with Internal lift provision	3. Full renewal of the building without lift provision	4. Full renewal of the building without seismic works and lift provision	5. Renewal of exterior and ground floor of the building excluding first floor renovation	6. Renewal of the building to meet minimum operational requirements for the ground floor only	7. Renewal of the building to meet minimum operational requirements for the ground floor only with consent for full renewal of the building in future
Spend to date	229,000	229,000	229,000	229,000	229,000	229,000	229,000
Project Management	100,000	100,000	70,000	70,000	55,000	30,000	70,000
Architect	150,000	130,000	120,000	110,000	75,000	70,000	110,000
Consent	15,000	15,000	10,000	10,000	10,000	10,000	15,000
Preliminary & General (construction)	50,000	50,000	45,000	45,000	35,000	25,000	25,000
Asbestos removal	15,000	15,000	15,000	15,000	15,000	15,000	15,000
Superstructure (exterior)	135,200	135,200	135,200	135,200	135,200	135,200	135,200
Roof	87,050	87,050	87,050	87,050	87,050	87,050	87,050
Seismic	37,750	37,750	37,750
Ground level (internal)	35,000	35,000	35,000	35,000	35,000	20,000	20,000
First level (internal)	120,000	120,000	120,000	120,000
Lift internal	120,000
Lift external		60,000
Contingency	120,000	108,000	94,000	90,000	50,000	50,000	50,000
	1,214,000	1,122,000	998,000	946,250	726,250	671,250	756,250

Table 2 – Cost estimates based on extent of work proposed under each option

Recommended option

36. It is recommended that the local board proceed with option 7 which incorporates a consent for the full scope of works. This will mean that the immediate issues can be resolved within the allocated budget envelope, and further works can be planned in future based on the local board’s priorities.

37. The current lease holders, Devonport Community Workshop Trust are in support of the refurbishment options and are keen to see the first floor refurbished to enable the opportunity for them to increase their lease footprint.

38. Operational maintenance staff are in support of the renewal of the building as it will maintain what is currently a degrading asset.

39. Preparing all the designs and planning for consent now will help alleviate the cost implications in future by eliminating inflation considerations for this element of the project.

40. Whilst the building is not identified in any current network plans or provision assessments, it is an identified heritage building which the local board has identified as a priority through their Local Board Plan 2020.

41. The recommended option will ensure renewal of the building will meet minimum operational requirements for the ground floor users that will address health and safety concerns under the Safety at Work Act 2015.

42. By completing the maintenance work and getting the consent for full renewal works now will ensure that the building is kept up to a reasonable condition whilst allowing work to occur on the wider outcomes assessment for all buildings on 27 Lake Road which is being undertaken by the Parks and Places Specialists.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

44. Increase in carbon emissions are anticipated from construction, including contractor emissions. This includes embodied emissions from construction materials and vehicle fuel. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project.

45. The mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally where possible) and the use of products with environmental declarations for embodied carbon reductions.

46. Preserving the structural integrity of the building will ensure that it is seismically and structurally sound and safe in the event of cyclones, earthquakes and significant storm events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Council staff from within the Customer and Community Services Directorate (Parks and Community Facilities Operational Management and Maintenance), have been consulted and are supportive of the project, as it will improve the building condition and help with ongoing maintenance.

48. Auckland Council’s Heritage department are in support of this project and any preservation works to the building.

49. Collaboration with staff will be ongoing throughout the life of the project to ensure integration of the building into the operational maintenance and asset management systems for this park.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. Staff have discussed the proposed refurbishment project with the local board at a workshop on 7 March 2023 detailing the extent of work required. A subsequent workshop on 4 July 2023 was had to discuss the options for breaking down the cost implications. The local board indicated support for the project in principle and requested a report to confirm scope.

51. The project aligns with the Devonport-Takapuna Local Board Plan 2020 outcomes and objectives:

Outcomes	Objectives
Outcome 1: Environment and Heritage:	Our natural environment, heritage features and cultural taonga are celebrated, protected and enhanced.
Outcome 6: Māori values ngā tikanga a te Māori.	Our unique Māori history, values and stories are told, celebrated, and embedded into our area.

Table 3 – 2020 Devonport-Takapuna Local Board Plan outcomes and objectives

Tauākī whakaaweawe Māori

Māori impact statement

52. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

53. The development discussed in this report will provide indirect outcomes to the Māori Responsiveness Programme as it supports the wellbeing of all the members of the community, including mana whenua by enabling the site to be more safely used for community programmes and leases.

54. The site is defined by Heritage New Zealand Pouhere Taonga Act 2014 as an archaeological site being a place associated with pre-1900 human activity. Engagement with mana whenua will be undertaken for any ground works required as part of the renewal of the building.

55. The project aligns with the 2020 Devonport-Takapuna Local Board Plan outcome six: Māori values Ngā tikanga a te Māori. There will be opportunities for mana whenua to be involved in this project through the development of detailed design phase.

Ngā ritenga ā-pūtea

Financial implications

56. A total budget of $1,404,662 has been approved as a RAP project by the local board as part of the 2023/2024 Devonport-Takapuna Local Board work programme which is made up of $230,662 spend to date. This leaves $1,174,000 to complete the project.

Budget Source

Previous Spend

FY23/24

FY24/25

FY25/26

Total

Asset Based Services (ABS): Capex – Renewals

$229,000

$52,000

$400,000

$722,000

$1,404,662

Table 4 – Approved budget for the project

57. The cost estimates for each option, as noted in table 2, are based on the concept only and as detailed design gets underway with the local board’s preferred approach, costs will become clearer.

58. The recommended option sits well within the current approved project budget delivery of professional services and design for option 1 can begin in FY2023/2024 with physical works starting within FY2024/2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is the chance that the building condition is worse than first anticipated. This is a common risk when working with old buildings and is often not clear until the building is opened. The heritage, architectural and project team are prepared for these events and are quick to provide design options to work through these and updates will be provided to the local board as part of their monthly reports. A larger contingency is given to projects of this nature to manage this risk.

60. It is a priority for the council to protect and retain our heritage assets. The heritage department of the council has been a part of this project since concept phase and is playing an active role in the preservation aspect of this project. The project also complies with the requirements stipulated by Heritage NZ as determined through the consenting process.

61. As PCBU 1 (Person Conducting a Business or Undertaking - under the Safety at Work Act 2015) of a leased building where the council is allowing people to enter, it is the council’s prerogative to ensure that the building is up to safety standards. As the building is degrading and further water damage is occurring due to the poor condition of roof and cladding, the council has a requirement to do the minimum maintenance on the building or choose to close it.

Ngā koringa ā-muri

Next steps

62. If the local board approve the proposed project scope and budget the local board’s work programme will be amended to reflect this decision.

63. Planning and design work will commence on the approved option and will continue throughout financial year 2023/2024. Construction will be planned for financial year 2024/2025.

64. Any updates on the progress of the project will be provided to the local board as part of their quarterly reports

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A: Proposed concept design for the Claystore heritage building	25
b ⇩	Attachment B: Claystore Conservation Plan	41

Ngā kaihaina

Signatories

Author

Steph Westmore – Senior Project Manager

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

12 September 2023

Devonport-Takapuna Local Board Annual Report 2022/2023

File No.: CP2023/12656

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2022/2023 Annual Report for the Devonport-Takapuna Local Board, prior to it being adopted by the Governing Body on 28 September 2023.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2022/2023 is being prepared and needs to be adopted by the Governing Body by 28 September 2023. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopt the draft 2022/2023 Devonport-Takapuna Local Board Annual Report as set out in Attachment A to the agenda report.

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 28 September 2023.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2022/2023.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2022/2023 Annual Report for the local board are:

· Audit NZ review during August and September 2023

· report to the Governing Body for adoption on 28 September 2023

· release to stock exchanges and publication online on 29 September 2023

· physical copies provided to local board offices, council service centres and libraries by the end of October 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Devonport-Takapuna Local Board Annual Report (2022/2023)	119

Ngā kaihaina

Signatories

Authors

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Mark Purdie – Manager Local Board Financial Advisory

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

12 September 2023

Submissions and feedback on the draft Devonport-Takapuna Local Board Plan 2023

File No.: CP2023/12170

Te take mō te pūrongo

Purpose of the report

1. To provide an overview of feedback and submissions received from public consultation on the draft Devonport-Takapuna Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a Local Board Plan by 31 October of the year following election and uses the Special Consultative Procedure (SCP) to engage with its communities.

3. In June 2023, the local board approved a draft Devonport-Takapuna Local Board Plan 2023 for public consultation. The consultation period ran from 13 July to 14 August 2023.

4. A total of 350 pieces of stakeholder and community feedback was received for Devonport-Takapuna Local Board, including 300 submissions through the online survey tool, 21 hard copy submissions, 12 email submissions, and 18 pieces of feedback through Have Your Say events.

5. At the time of writing this report no mana whenua feedback was received

6. Feedback from a mataawaka perspective was received through an informal hui held at Matua Danny Watsons Dojo in Bayswater.

7. Staff have prepared a Summary of Feedback report (Attachment A) summarising the results of the consultation. This will be made available for the public to view on the AK Have your say website.

8. All feedback submissions will also be available on the Auckland Council website at akhaveyoursay.nz/local-board-plans-2023-feedback.

9. Feedback on the plan was mixed. There was overall support for the climate and environmental initiatives with some suggestions for potential new initiatives and advocacy points, and requests for new facilities and other improvements. There was mixed support for investigation into a targeted rate to help fund a new library and community hub facility in Waiwharariki square, with most submitters preferring a refurbishment of the current library.

10. The Devonport-Takapuna Local Board have the opportunity to make amendments to the draft plan in response to submissions and feedback prior to adopting the final local board plan in October 2023.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the submissions and feedback on the draft Devonport-Takapuna Local Board Plan 2023 (the Summary of Feedback report to be tabled at the meeting).

b) consider feedback when finalising the Devonport-Takapuna Local Board Plan 2023

Horopaki

Context

11. The Local Government (Auckland Council) Act 2009 requires that each local board must:

· adopt its local board plan by 31 October of the year following an election.

· use the special consultative procedure (SCP) to engage with their communities.

12. On 20 June 2023, Devonport-Takapuna Local Board approved the draft Devonport-Takapuna Local Board Plan 2023 for public consultation.

13. Early engagement with the community helped inform the draft local board plan as did feedback from the Annual Budget 2023/2024 consultation.

14. The key features of the draft Devonport-Takapuna Local Board Plan 2023 were:

· Māori Outcomes - The Devonport-Takapuna Local Board is committed to developing meaningful relationships with mana whenua and mataawaka and we welcome opportunities to work in partnership with Māori communities.

· Climate Action - We recognise that climate change is a complex issue that will require collaborative effort from all of us. As a local board we are committed to doing our part to respond to this challenge and will continue working with our communities to achieve our climate goals.

· Our People – We value inclusivity, diversity, and resilience.

· Our Environment – Our natural and built spaces are cared for and we put water quality and the environment front and centre.

· Our Community – Our community has access to quality services.

· Our Places – Our transport network is safe, efficient and offers choice for how people can get around.

· Our Economy – Our economy is thriving, our town centres are vibrant, and there is opportunity for all.

15. In addition to understanding the needs and aspirations of the community, feedback was sought on:

· Takapuna Library – Does the community support investigating a targeted rate to help fund a new library and community hub facility in Waiwharariki Anzac Square Takapuna.

· Community Investment – Does the community support having shared use and multi-purpose buildings that serve many groups rather than single use buildings to avoid the need to maintain underutilised, expensive buildings.

How we consulted

16. The consultation was held between 13 July and 14 August 2023. A communications campaign encouraged people to “Help Shape the Future’ of the Devonport-Takapuna Local Board area and to “Tell us what’s important”. This was promoted through libraries and council facilities, Devonport-Takapuna Local Board Facebook Page, Our Auckland Articles, Local newspapers, generic and ethnic radio across 29 stations, and roadside signage at key locations across the Devonport-Takapuna Local Board area.

17. A range of engagement activities were undertaken to encourage the public to have their say, with a focus on digital and online platforms:

· Public submissions: There were hard copy and online forms collected via email, post, and through libraries, service centres, local board offices, People’s Panel members and the online engagement platform akhaveyoursay/localboardplans.

· Have Your Say: Six face-to-face engagement events (spoken interaction) were held across the Devonport-Takapuna Local Board area, including a formal Have your Say hearing style event in the Local Board Office, a mataawaka hui held at Matua Danny Watsons Dojo in Bayswater and four library drop in sessions at the Devonport and Takapuna Libraries.

18. The following community partners supported the consultation:

· Younite Youth Board made social media content across multiple platforms including Facebook, TikTok, and Instagram. They advertised posters in school notices and physically in Westlake Girls High School, Westlake Boys High School, Rosmini College, Carmel College, and Takapuna Grammar School.

· Nibras Altayyar Kaipatiki Community Facilities Trust Ethnic Advisor used her connections to engage wider ethnic communities and encourage them to feedback into the plan. She attended a Middle Eastern Community Event, Chinese Cultural Gathering, Indonesian Gathering and Japanese Kauri Educational Trust gathering and received many completed physical feedback forms in Chinese. Nibras personally met with several ethnic leaders including Zayed From the North Shore Islamic Trust, Ahmed from the North Shore Islamic Association, and Daya from the Sri Lankan Newspaper Trust to promote the plan.

· Terehia Walker of Restoring Takarunga Hauraki worked alongside the local board Engagement Advisor to organise the hui for local Māori leaders to connect with the local board with the purpose of building relationships and talking through Māori priorities in terms of projects over the next three years.

19. In response, the local board received the following feedback:

· 289 submissions through the online survey tool

· 21 hard copy submissions

· 12 email submissions

· 18 pieces of feedback via Have Your Say events.

Tātaritanga me ngā tohutohu

Analysis and advice

Demographics of submitters

20. Of the 350 submission that were received, 314 provided their gender, 305 provided their age, and 294 provided their ethnicity. This information only relates to those submitters who provided demographic information.

21. Graphs 1-3 below indicate what demographic categories submitters identified with in comparison to census data.

Graph 1 – Gender Demographic

Graph 2 – Age Demographic

Graph 3 – Ethnicity Demographic

Summary of consultation feedback

22. The results and analysis of the public consultation should be considered by the local board when developing the final local board plan.

23. Staff have prepared a Summary of Feedback report (Attachment A) summarising the results of the consultation. This will be made available for the public to view on the AK Have your say website. The key messages of the report are described in Tables 1-6 below.

Table 1

Question One:

Does our plan reflect your needs and aspirations for the community over the next three years?

Tell us why.

Individual Feedback:

· Those who indicated yes, said that the plan was well rounded and balanced and that it met their needs.

· Many of those who indicated no, did so based on the SCP question 5 regarding investigation into a targeted rate to develop a library and community hub in Waiwharariki square, rather than not supporting the plan as a whole.

· Some submitters indicated that the plan was too aspirational and high level.

Organisation Feedback

· Needs of diverse communities and a growing population have been considered.

· There is balance between the five priorities with a good mix of short and longer-term objectives.

· One group who indicated no, did so based on the SCP question 5 regarding investigation into a targeted rate to develop a library and community hub in Waiwharariki square.

Table 2

Question Two:

Is there anything else you think should be included in our draft plan?

Tell us why.

Individual Feedback:

· Transport was a theme that featured strongly, in particular the inclusion of advocacy for the delivery of the Francis to Esmonde Road link and the Lake Road project.

· Some submitters felt that there needed to be more focus on youth and older people.

· Some submitters indicated that they would like to see more detailed plans and cost breakdowns.

Organisation Feedback:

· Stronger emphasis on the value of play, active recreation, and physical activity.

· A commitment to ensuring each of the Board's communities/town centres has the civic infrastructure essential for community activities and as a base during an emergency.

· Increased advocacy to Auckland Transport.

· Specific reference and deliverable for Lake Pupuke.

Table 3

Question Three:

Does our plan reflect the right opportunities and challenges that the community are faced with?

Tell us why.

Individual Feedback:

· The majority of those who indicated no, said they did so based on their disagreement with the SCP question 5 regarding investigation into a targeted rate to develop a library and community hub in Waiwharariki square.

· Some submitters used this space to reference the need for inclusion of advocacy for the Francis to Esmonde Road link and the Lake Road project.

Organisation Feedback:

· Principal issues facing the community are the cost of living (many residents on fixed income), safety and crime.

· The plan largely reflects the right opportunities and challenges. However, we'd like to see a more explicit connection between the objectives and initiatives in the 'our people' and 'our community' priorities.

· Our organisations’ members reflect that the challenges outlined in the local board plan align with the challenges faced by the community we represent.

· Castor Bay is 'opportunity-rich' in Māori history, WWII heritage and park / coastal features and should be featured more in the plan.

Table 4

Question Four:

We may need to review how our services are provided and possibly change some. This would be done to ensure our facilities are used efficiently and avoid maintaining underutilised and expensive buildings. For example, we would look to provide shared and multi-purpose buildings that serve many groups rather than single use buildings.

Do you support us taking this approach?

Tell us why.

Individual Feedback:

· A strong theme came through in the comments from both those who answered yes and no saying that this approach should be applied only where required and subject to investigation and consultation.

· Of those who answered yes, many of the comments said they thought this approach was efficient and sensible.

· The majority of those who indicated no used this space to disagree with the SCP question 5 regarding investigation into a targeted rate to develop a library and community hub in Waiwharariki square.

Organisation Feedback:

· Do not eliminate community spaces that are an important part of making the community is in the Takapuna/Devonport ward.

· We strongly recommend the local board consult widely and genuinely on any specific proposals and provide ample transition time for those affected.

· Shared use and multipurpose buildings that serve many groups is a good idea. However, we fear that any renewal projects run the risk of the Board allowing themselves to be short-changed in terms of size and quality.

· Yes, as good business practice, assets need to be reviewed periodically if they are still fit for purpose and achieving the goals of the organisation and what other options might be possible.

Table 5

Question Five:

Do you support us investigating* the use of a targeted rate to help fund a new library and community hub facility in Waiwharariki Anzac Square Takapuna.

*Should there be support from the community, further consultation via the 10-year Budget or a future Annual Budget would be undertaken before proceeding with this. It would include more specific information about the investment, the level of the rate and would be subject to a decision from the Governing Body.

Individual Feedback:

· The majority of submitters do not support the investigation of a targeted rate and have indicated that the current library and community service provision in Takapuna is adequate.

· There was a theme that showed many people believe this should be self-funded or funded through general rates as a core council service.

· Those who do support the investigation mentioned that they would not like to see any new facility be smaller than what is currently in Takapuna.

· The strongest theme from all submitters was that a refurbishment of the current library would be preferable to a new relocated facility.

Organisation Feedback:

· The feedback from the group we represent is that they are satisfied with existing facilities and cannot afford any additional cost.

· We would expect costs such as this to be funded from general rates.

· We support having a high-quality library and community centre to increase visitation to Takapuna and increase our community’s wellbeing.

· Yes, it is great idea and very important to have this hub to make this area more vibrant and accessible.

· Investment in a building like this now will only benefit the community in the long run.

Table 6

Question Six:

Do you have any other feedback on the Local Board Plan, including how we could better meet our climate action goals or Māori outcome aspirations?

Individual Feedback:

· Many submitters used this opportunity to disagree with the SCP question 5 regarding investigation into a targeted rate to develop a library and community hub in Waiwharariki square.

· Climate and environment were strong themes with submitters indicating that investment in quality stormwater upgrades, climate resilience, tree planting and clean waterways was of most importance to them.

Organisation Feedback:

· Dedicated Devonport-Takapuna area Māori engagement advisors would be helpful.

· Climate Action goals - initiatives to build community networks and contribute to local resilience should be based on a professional emergency response and not rely on volunteer community groups.

· Auckland Council has a target of being carbon neutral by 2030. The Devonport-Takapuna Local Board should consider setting its own targets for our area.

24. Submissions were received from the following organisations:

· Open and Connect NZ

· The PumpHouse Theatre

· Takapuna/Devonport Community Vigilance Committee

· Takapuna Residents Association

· Castor Bay Ratepayers' and Residents' Association

· Devonport Community House

· Milford Residents Association

· Aktive

· Pupuke Birdsong Project

· Big Street Bikers

· Takapuna North Community Trust

· The Devonport Yacht Club.

· North Shore Rugby Football Club

· Takapuna Beach Business Association

· Harbour Sport

· Grey Power North Shore

· The Tree Council

· Forest & Bird

· Disabled Persons Assembly NZ

· Civic Trust Auckland

· Bike Auckland

· Community Groups Feeding the Homeless

· Community Cat Coalition Inc.

Publishing the results of public consultation

25. To conclude the consultation phase of the local board plan development, staff recommend that the local board receive the submissions and feedback for consideration.

26. All feedback is available on the Auckland Council website at akhaveyoursay.nz/local-board-plans-2023-feedback.

27. The Summary of Feedback (to be tabled) report will also be available on the AK Have your say website following approval of this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Receiving the submissions and feedback has a neutral climate impact. The submissions are available online to reduce the printing of hard copies.

29. The draft Devonport-Takapuna Local Board Plan 2023 contained a specific Climate Action section, focusing on the scope of challenges posted by climate change.

30. Feedback indicated overall support for climate change initiatives, with some submitters giving praise for highlighting the issue. There were some suggestions that climate change initiatives need to focus not just on communities, but also businesses and growers, to lower emissions, and educate about future climate change risk and potential impacts on the local economy.

31. The climate impact of any initiatives the Devonport-Takapuna Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Workshops were held with the board and the board had the opportunity to attend briefings on a range of topics including community investment, Māori outcomes, local economy and climate action. Written advice was also provided to the board on a number of topics including strategic context and environmental services.

33. Subject matter experts from across the council, Auckland Transport and Tātaki Auckland Unlimited were also given the opportunity to peer review the draft local board plan and provide advice.

34. Staff will work closely with the local board in the development of the final plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The Devonport-Takapuna Local Board have the opportunity to make amendments to the draft plan in response to submissions and feedback prior to adopting the final local board plan in October 2023.

36. Feedback received from community in the 2023/2024 Annual Budget consultation was used to shape the draft plan.

Tauākī whakaaweawe Māori

Māori impact statement

37. The draft Devonport-Takapuna Local Board Plan 2023 was developed with consideration given to existing feedback from mana whenua and mataawaka. This included seeking their views and values throughout the development of the Local Board Plan 2023.

38. Two online information sessions for mana whenua were held on the 8and 13 June 2023. These sessions provided an opportunity for mana whenua to hear about Local Board Plans, how the perspective of Māori could be reflected through their input, the feedback process and timelines.

39. Mana whenua organisations were asked which (of the 21) draft local board plans they wanted to review, and those requested were shared, along with tailored feedback forms.

40. The Devonport-Takapuna draft Local Board Plan was shared with Rūnanga o Ngāti Whātua, Ngāi Tai ki Tāmaki, Ngāti Paoa Trust Board, Ngati Whanaunga, Ngati Tamatera, Ngāti Paoa, Te Kawerau ā Maki, Ngati Manuhiri, Ngati Whatua Kaipara.

41. The board were invited to attend a hui with mataawaka at Matua Danny Watsons Dojo in Bayswater on 20 July 2023 to discuss the aspirations of the local Māori community. Some of the feedback themes that came out of the hui were:

· overarching priorities are to see and hear te reo Māori, health and well-being of our Māori people.

· wanting to see Māori representation on the local board, and for the local board to have an enduring relationship through regular hui.

· more support for rangatahi māori.

42. Fifteen submissions were received from those identifying as Māori, comprising five per cent of submissions overall.

Ngā ritenga ā-pūtea

Financial implications

43. There are no direct financial implications associated with receiving the submissions and feedback.

44. The budget to implement initiatives and projects is confirmed through the annual plan budgeting process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. The local board will consider all submissions and feedback before making changes to the draft Devonport-Takapuna Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

46. The submissions and feedback will be available on the Auckland Council AK Have Your Say website.

47. The Devonport-Takapuna Local Board will adopt the Devonport-Takapuna Local Board Plan 2023 on 31 October 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna draft Local Board Plan 2023 - Summary of Feedback report	147

Ngā kaihaina

Signatories

Author	Rhiannon Foulstone-Guinness – Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

12 September 2023

Government Policy Statement on Land Transport 2024

File No.: CP2023/13047

Te take mō te pūrongo

Purpose of the report

1. To seek feedback on the proposed direction of the draft Government Policy Statement on Land Transport 2024 (GPS).

Whakarāpopototanga matua

Executive summary

2. The Ministry of Transport has released the draft Government Policy Statement on Land Transport 2024 for public consultation.

3. The draft Government Policy Statement on Land Transport 2024 sets out the priorities for a 10-year period to 2034 and is updated every three years. It outlines what the government wants to achieve in land transport, and how it expects to see funding allocated between types of activities across the land transport system.

4. The draft Government Policy Statement on Land Transport 2024 identifies six strategic priorities that the government wants its investment programme to achieve:

a. Maintaining and Operating the System: focuses on efficiently maintaining the condition of the existing transport system to meet the current and future needs of users

b. Increasing Resilience: aims to enhance the transport system's ability to withstand natural and human-made hazards

c. Reducing Emissions: aims for a transition to a lower carbon transport system to address climate change

d. Safety: aims to significantly improve safety across all modes of transportation

e. Sustainable Urban and Regional Development: aims to provide accessible and reliable transport options to support social, cultural, and economic opportunities. Also emphasizes developing low-emission transport and reducing congestion

f. Integrated Freight System: focuses on designing and operating efficient, resilient, and low-carbon transport corridors and hubs to support economic activities.

5. The draft Government Policy Statement on Land Transport 2024 proposes an increase in National Land Transport Fund revenue from $15.5 billion in 2021/2022-2023/2024 to $20.8 billion in 2024/2025-2026/2027, an increase of $5.3 billion (34 per cent).

6. Submissions are due on Friday 15 September 2023, which is after Parliament rises for the 2023 General Elections. Submissions will therefore be received by the incoming government, and it is likely that changes will be made to the Government Policy Statement on Land Transport 2024 as a result.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whakarite / provide feedback on the proposed direction of the draft Government Policy Statement on Land Transport 2024.

Horopaki

Context

7. The draft Government Policy Statement on Land Transport 2024 (draft GPS 2024) outlines what the government wants to achieve in land transport, and how it expects to see funding allocated between types of activities (for example, roading, public transport and road safety) across the land transport system. The draft GPS 2024 sets out the priorities for a 10-year period to 2034 and is updated every three years. Auckland Council made a submission on the GPS 2021 in May 2020.

Discussion

Summary of strategic priorities

8. The draft GPS 2024 identifies six strategic priorities that the government wants its investment programme to achieve (Attachment A to the agenda report):

· maintaining and operating the system – the condition of the existing transport system is efficiently maintained at a level that meets the current and future needs of users

· increasing resilience – the transport system is better able to cope with natural and anthropogenic hazards

· reducing emissions – transitioning to a lower carbon transport system

· safety – transport is made substantially safer for all

· sustainable urban and regional development – people can readily and reliably access social, cultural, and economic opportunities through a variety of transport options. Sustainable urban and regional development is focused on developing resilient and productive towns and cities that have a range of low-emission transport options and low congestion

· integrated freight system – well-designed and operated transport corridors and hubs that provide efficient, reliable, resilient, multi-modal, and low carbon connections to support productive economic activity.

Discussion of strategic priorities

9. The government’s priorities for GPS 2021 are safety; better travel options; improving freight connections; and climate change. An overview of the draft GPS and related documents can be found here.

10. The draft GPS 2024 removes the specific priority around travel options with this largely, although less explicitly, being incorporated into the urban development strategic priority.

11. Sustainable urban and regional development is a new strategic priority in the draft GPS 2024. Previously, economic and development objectives were less explicit and were spread across the freight and travel options priorities.

12. Maintaining and operating the system is also a new priority. In contrast to GPS 2021 which emphasizes transformation (as opposed to “business as usual”), the draft GPS 2024 seeks to boost funding for maintenance to address what it sees as significant under-investment.

13. The climate change priority in GPS 2021 has been separated into two components, reflecting the need to both mitigate (reducing emissions) and adapt to climate change and other events (increasing resilience).

14. The priorities guide investment decisions by Waka Kotahi NZ Transport Agency (Waka Kotahi) and the crown.

Summary of GPS funding

15. The draft GPS 2024 proposes an increase in National Land Transport Fund (NLTF) revenue from $15.5 billion in 2021/2022-2023/2024 to $20.8 billion in 2024/2025- 2026/2027, an increase of $5.3 billion (34 per cent).

16. This requires a funding package of $7.7 billion, because revenue over 2021/2022-2023/2024 was augmented by a $2 billion crown loan.

17. The proposed $7-8 billion funding package is made up of:

· increase in fuel taxes over three years ($1.4 billion)

· crown grants of $2.9 billion, including $500 million from the Climate Emergency Recovery Fund (CERF), which would be added to the walking and cycling activity class

· hypothecating traffic infringement fee revenue to the NLTF to increase the safety activity class

· A $3.1 billion crown loan.

18. Key changes in activity class allocations include:

· the public transport services activity class increases by 50 per cent

· the local road maintenance and renewals activity class increases by 35 per cent

· the safety activity class decreases by 37 per cent. Note that this is due to the reallocation of funding for safety related infrastructure improvements to the State Highway and Local Road Maintenance activity classes. The government expects this will enable safety improvements to be delivered as part of a wider improvement programme.

Strategic Investment Programme

19. The draft GPS 2024 also sets out a series of projects that the government considers strategically important for the development of New Zealand’s transport system in the coming decades. Projects identified in the Auckland region are:

· Warkworth to Whangārei – State Highway 1

· Auckland Northwest Rapid Transit

· Auckland rail third and fourth Mains Expansion

· Avondale to Onehunga rail link

· Level Crossing Upgrade and Removal Programme.

20. The Waka Kotahi board approves projects funded from the NLTF, but by highlighting these projects, the government expects that their strategic importance will be given consideration during the development of the National Land Transport Plan.

Auckland Council submission process

21. The Ministry of Transport has provided four weeks for consultation on the draft GPS 2024, with submissions closing on Friday 15 September 2023.

22. Auckland Council staff will draft the submission, with input from Auckland Transport (AT). Because submissions close before the next Transport & Infrastructure Committee meeting on 21 September 2023, staff will propose that members of the Governing Body and representatives of the AT Board and Independent Māori Statutory Board (IMSB), be given delegation to approve the submission.

23. A report summarising the draft GPS 2024 and proposing approval delegations to a sub-committee was presented to the Governing Body at its next meeting on 24 August 2023.

Government consideration of feedback

24. The delay in publication of the draft GPS 2024 means that the consultation period overlaps with Parliament rising on 31 August 2023, in the lead-up to the 14 October 2023 General Election. This means that feedback will be received by the next government.

25. The Green, National and Act parties have all identified different transport priorities to those outlined in the draft GPS 2024. Changes, potentially of a substantial nature, could be made by the incoming government. It is not clear whether an additional round of consultation will be held should substantive changes be made. Accordingly, staff advise proceeding on the assumption that this may be the only formal opportunity for council to provide feedback to the government on GPS priorities, issues and opportunities.

Ngā koringa ā-muri

Next steps

26. The timeframe for next steps in the submission process are set out in the table below:

Dates	Events
24 August	Governing Body met and resolved to a) delegate approval of Auckland Council’s submission on the draft Government Policy Statement 2024 to a group comprising: · Mayor · Deputy Mayor · Chair of the Planning, Environment and Parks Committee · Chair of the Transport and Infrastructure Committee · Councillor Baker · Councillor Darby · an Independent Māori Statutory Board member b) confirmed the Governing Body’s expectation that there is one submission from Auckland Council which is prepared jointly by Auckland Council and Auckland Transport staff and should be endorsed by Auckland Transport’s Regional Transport Committee prior to approval by the delegate group in clause a) above.
1 September	· anticipated first draft to all elected members and IMSB members for feedback, and local board members for information and feedback
6 September	· councillors and IMSB members feedback due
14 September	· delegated group feedback on second draft due · local board views to append to Governing Body submission due
15 September	· finalise submission · delegated group approval · lodge submission.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Government Policy on Land Transport 2024	179
b ⇩	Memo GPS on Land Transport 2024	255

Ngā kaihaina

Signatories

Author

Jacob van der Poel - Advisor Operations and Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

12 September 2023

Local board feedback on Māori seats for Auckland Council

File No.: CP2023/12621

Te take mō te pūrongo

Purpose of the report

1. For local boards to provide feedback to the Governing Body on whether Māori seats should be established for Auckland Council for the 2025 local elections.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is undertaking public consultation on whether to establish Māori seats for the 2025 local elections.

3. Local board views and preferences are being sought concurrently as there is a statutory deadline of 23 November 2023 under the Local Electoral Act 2001.

4. Consultation is open from 21 August to 24 September 2023. Feedback provided through consultation will be reported to the Governing Body at their October 2023 meeting where a decision will be sought.

5. The materials developed to support consultation on this matter are attached to this report and include a full consultation document, summary document and feedback form (Attachments A, B and C). They are also available at akhaveyoursay.nz/maoriseats

6. The current legislation allows for one to two elected Māori ward seats on the Governing Body only. There are currently no provisions for Māori seats on local boards and no ability to make appointments to the Governing Body.

7. This report provides local boards with the consultation materials and seeks feedback to inform a Governing Body decision on Māori seats in October 2023.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whakarite / provide feedback to the Governing Body on whether Māori seats should be established for Auckland Council for the 2025 local elections.

Horopaki

Context

8. On 27 April 2023, the Governing Body agreed to seek the views and preferences of Māori and the wider public on Māori seats for Auckland Council.

9. Feedback received through this consultation will inform decision-making on whether to establish Māori seats for the 2025 local elections. This decision needs to be made in October 2023 to both align with the Governing Body meeting schedule and meet the Local Electoral Act 2001 deadline.

10. The material to support this consultation received approval from the Governing Body on 22 June 2023 and is attached to this report (Attachments A, B and C).

11. In September 2022, Auckland Council submitted feedback on the Local Government Electoral Legislation Bill. Within this Omnibus Bill there are proposed changes to the provisions for Māori representation in local government including requiring councils to engage with Māori and other communities of interest prior to making a decision on Māori representation.

12. A further provision requiring any council that has not had Māori representation for the previous two triennial elections to reconsider its position is proposed to come into effect after the 2025 elections. The Omnibus Bill also includes other provisions relevant to Auckland Council including the ability for Auckland Council to change the number of councillors, and provisions for local board re-organisation.

13. In preparation of this submission, staff sought feedback from local boards. Thirteen of the nineteen local boards that provided feedback on the omnibus bill requested that Māori representation at the local board level was investigated.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Māori seats are designated seats on a council for Māori representatives. Seats can be filled by election or by appointment, although in Auckland there is no ability to make appointments to the Governing Body. A change to legislation would be needed to do this.

15. Auckland Council has to date faced two challenges in introducing Māori seats: a binding poll provision and a set number of councillors for Auckland Council. The binding poll provision was repealed in 2021 and proposed legislative changes to the Local Government (Auckland Council) Act 2009, currently before the House, will remove the set number of councillors.

16. The removal of the set number will allow Auckland Council to determine the total number of councillors on the Governing Body between five and 29, in line with other councils in Aotearoa New Zealand.

17. Since 2017, the Governing Body has previously agreed ‘in-principle’ support for establishing one or more Māori wards (using the ‘Parliamentary model’) once the set number of councillors had been removed. This position remains the Governing Body’s preference on record to date. The Independent Māori Statutory Board has supported the ‘Royal Commission’ model for Māori representation on Auckland Council since 2021.

18. The ‘Parliamentary model’ (Māori wards) only includes elected seats. This model reflects how the Parliamentary Māori electorates are established. The ‘Royal Commission’ model that has received some support includes both elected and mana whenua appointed seats. This model would require changes to legislation as noted above.

19. Staff undertook preliminary engagement with mana whenua and mataawaka in 2022 on Māori seats for Auckland Council. Feedback from participants in this process was that neither the ‘Parliamentary’ nor the ‘Royal Commission’ model were suitable for Tāmaki Makaurau, however the ‘Royal Commission’ model received slightly stronger support for its inclusion of an appointed mana whenua seat.

20. The only model of Māori representation that is available under existing legislation is the ‘Parliamentary model’. This model includes a formula for determining the number of elected members representing Māori based on the number of voters on the Māori electoral roll and the total number of ward councillors. For Tāmaki Makaurau, this model would result in one or two elected Māori representatives depending on the total number of councillors. Any other model would require legislative change.

21. While the feedback from mana whenua and mataawaka contained a unanimous recognition that the status quo is no longer an option, it also emphasised that timing constraints to investigate and pursue legislative change should not deter investigating a bespoke approach for Tāmaki Makaurau.

Consultation on Māori seats for Auckland Council

22. The decision on Māori seats for Auckland Council is a significant one. It is about how Māori are represented in Auckland and how Aucklanders are represented by their Governing Body. As such, consultation with Aucklanders on this matter will consist of:

· regionwide consultation

· five-week consultation window (21 August-24 September 2023)

· two streams of engagement: a Māori engagement stream and a wider public engagement stream.

23. A range of engagement methodologies will be used including ‘in person’ and virtual with both hard copy and digital materials available. Engagement methods will include:

· marketing (Radio ads, social media, media releases)

· AK Have Your Say webpage

· webinars

· interest group events

· raising awareness of the consultation amongst diverse groups through community partner networking

· hard copy consultation materials at libraries, local board offices and Māori service provider sites

· dedicated mana whenua and mataawaka engagement

24. A key part of the consultation process is seeking input from local boards and presenting these views to the Governing Body for consideration in October 2023. This report seeks feedback to contribute towards decision-making.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. While a decision about Māori seats does not in itself impact on climate, the introduction of Māori ward representatives as Auckland Council decision-makers may improve consideration of te ao Māori views on climate change and council-led responses.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This matter affects the composition of the Governing Body and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report seeks the views and preferences of local boards on Māori seats for Auckland Council’s Governing Body. This feedback will be provided to the Governing Body for consideration when a decision is sought on the matter in October 2023.

28. While the decision to be made in October 2023 is whether to establish Māori seats on Auckland Councils’ Governing Body, local boards have previously provided feedback on establishing Māori seats at the local board level.

29. Māori representation at the local board level has thus far not been included as part of the Local Electoral Act and further legislative change would need to be proposed in order to introduce Māori seats on local boards. In the process of seeking local board views on the Local Government Electoral Legislation Bill, 13 of the 19 local boards that provided feedback requested that Māori representation at the local board level was investigated, however this was considered out of scope by the recipients of that feedback.

30. Not all local boards who wish to introduce Māori representation would be eligible for Māori seats under the ‘Parliamentary model’ formula. If legislation were amended to allow for Māori representation on local boards, the formula would only allow for nine out of 21 local boards (43 per cent) to have Māori subdivisions based on current member numbers.

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Council has legal obligations to seek and consider Māori views on matters that Māori will be particularly affected by or interested in. The Local Government Act 2002 requires local governments to maintain and improve opportunities for Māori to contribute to decision-making processes and to consider the views and preferences of the persons likely to be affected by or have an interest in a matter. There are also common law obligations to consider Treaty principles, including partnership, rangatiratanga, active protection and informed decision-making.

32. The Local Government (Auckland Council) Act 2009 requires the council to consider the Independent Māori Statutory Board’s advice on matters. The Independent Māori Statutory Board’s Schedule of Issues of Significance to Māori in Tāmaki Makaurau recognises that increasing Māori representation is a priority action for enhancing Māori leadership and participation in local government decision making. The schedule advocates for council to ensure that Māori are enabled to contribute actively and meaningfully to the long-term future of Auckland through representation on council.

33. Kia Ora Tāmaki Makaurau – the Auckland Council Group’s Māori Outcomes Performance Measurement Framework - includes ten priority outcomes areas to direct council group investment and resource towards delivering Māori Outcomes in Tāmaki Makaurau.

34. The framework includes Kia Ora Te Hononga (effective Māori participation) and is underpinned by the ‘Mana’ outcome objective to ensure that “mana whenua and Māori are active partners, decisionmakers and participants alongside the Auckland Council Group”.

35. The Auckland Plan 2050 includes the outcome area of ‘Māori Identity and Wellbeing’. Council is committed to recognising and providing for te Tiriti o Waitangi outcomes, enabling Māori to exercise rangatiratanga in decisions that matter to and affect them.

Ngā ritenga ā-pūtea

Financial implications

36. As this report is seeking the views and preferences of local boards for Governing Body consideration, there are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There are two key known risks associated with consultation on Māori seats for Auckland Council:

· there may be an increased risk of legal challenge due to the high level of public interest in the decision

· the set number of councillors is not removed for Auckland Council.

38. The risk of legal challenge can be mitigated through the commitment of appropriate budget and resourcing to deliver a robust consultation process.

39. As previously reported, the Local Government Electoral Legislation Bill is currently in front of the House and has progressed to the Committee of Whole House stage. Among other legislative changes, the Bill proposes a removal of the set number of councillors for Auckland Council. This change, when it is enacted, will allow council to determine any number of councillors between five and 29, in line with all other councils in New Zealand.

40. Previously, Governing Body has agreed ‘in-principle’ support for establishing Māori seats subject to the removal of the set number of councillors.

Risk

Mitigation

Legal challenge

Failing to undertake a robust consultation process may increase the risk of legal challenge. This risk involves both reputational and financial consequences and may require the consultation to be repeated, resulting in additional costs to the council

Ensure that the consultation process is robust and effective. This requires budget and resource commitment at a time when council is working within a constrained environment. However, staff strongly advise that this robust process is required.

Legislative change not enacted

The Local Government Electoral Legislation Bill may not be enacted before parliament rises, meaning that Auckland Council is uncertain whether or not it will be able to determine the total number of councillors on the Governing Body.

This could impact the decision of the Governing Body to proceed with Māori wards as it will mean that a general ward would need to be disestablished in order to add a Māori ward.

Council cannot fully mitigate this risk.

However, we have provided coverage of this possibility in the consultation material to ensure that Māori and the wider public are appropriately informed when providing feedback.

Staff will monitor the progress of the Bill closely in order to provide accurate advice on options.

Ngā koringa ā-muri

Next steps

41. Staff will report feedback from Māori, the wider public and local boards along with analysis to the Governing Body in October 2023 and seek a decision on establishing Māori seats for Auckland Council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māori Seats Consultation Document	265
b ⇩	Māori Seats Consultation Summary Document	281
c ⇩	Māori Seats Consultation Feedback Form	287

Ngā kaihaina

Signatories

Author

Libby Orr - Advisor Governance Services

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - General Manager Local Board Services

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

12 September 2023

Local board feedback on Emergency Management Bill

File No.: CP2023/12911

Te take mō te pūrongo

Purpose of the report

1. To request local board input into the development of the Auckland Civil Defence Emergency Management Committee’s submission on the Emergency Management Bill.

Whakarāpopototanga matua

Executive summary

2. The Emergency Management Bill (the Bill) intended to replace the Civil Defence Emergency Management Act 2002 (CDEM Act) is open for submissions until 3 November 2023. The Civil Defence Emergency Management Committee will make a submission to the Bill.

3. Further to the memo to Governing Body, local board members and Independent Māori Statutory Board dated 17 August, this report invites local boards to provide input into the development of the Committee’s submission. A high-level overview of the Bill is provided, and a more detailed summary of the Bill’s more significant changes is attached.

4. Decisions on the Bill, submissions to it and subsequent progress will be made by the government formed after the general election in October 2023.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whakarite / provide input to the development of Auckland Council’s submission on the Emergency Management Bill.

Horopaki

Context

5. The Emergency Management Bill to replace the Civil Defence Emergency Management Act 2002 (CDEM Act) is open for submission until 3 November 2023 and can be accessed via legislation.govt.nz

6. The Bill is a part of the programme of policy work known as the Trifecta Work programme that arose out of the government’s response to the 2017 report of the Technical Advisory Group on Better Reponses to Natural Disasters and other Emergencies.

7. Comment is sought on the Bill as currently presented. Please note that decision-making on the progress of the Bill will be made by the government formed after the general election in October 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

Emergency Management Bill

8. The Emergency Management Bill updates the emergency management system to improve performance, modernise the current legislative and regulatory framework, and acknowledge the importance of community resilience and preparedness. The Bill builds on the CDEM Act and:

· restructures the Bill to a more modern approach

· includes current provisions with minor amendment

· introduces new language and terminology, as a consequence of the shift from ‘Civil Defence Emergency Management’ to ‘Emergency Management’

· introduces more significant change consistent with the Technical Advisory Group’s recommendations and the government’s response.

A more modern Bill

9. The Bill is structured with parts and sub-parts (some accompanied with outlines of their contents) and makes extensive use of headings. Some sections of the CDEM Act are moved to the Schedules of the Emergency Management Bill.

Current provisions minorly amended

10. Much of the current CDEM Act is carried over with minor amendment. The placement of these clauses within the Bill’s structure means provisions carried over may be placed in a different order than they appeared in the CDEM Act.

Language and terminology

11. Changes to language and terminology appear throughout the Bill including:

New terminology	Outgoing terminology
Emergency Management	Civil Defence Emergency Management
Emergency Management Committee	Civil Defence Emergency Management Committee
Emergency Management Committee Plan	Civil Defence Emergency Management Committee Group Plan
Coordinating Executive	Coordinating Executive Group
Area Controller	Group Controller
Area Recovery Manager	Group Recovery Manager
Emergency designation	A state of emergency or a transition period

More significant changes

12. The more significant changes introduced by the Bill are summarised briefly below, and in more detail in Attachment A.

Greater recognition of the role of Māori and enhancing Māori participation

13. The role of iwi and Māori has been increasingly recognised in the practice of emergency management since the Christchurch and Kaikoura earthquakes. The Bill recognises the role of iwi and Māori in emergency management at all levels, through representation, requiring each committee to improve its capability and capacity to engage with iwi and Māori, and making involvement consistent nationally.

Changes to the requirements regarding the Emergency Management Committee Plan (currently the Group Plan)

14. Emergency Management Committees will need to engage with representatives of disproportionately impacted communities (such as seniors and the disabled), iwi and Māori, and other people or groups as appropriate, before it approves a Plan. This is to encourage more proactive engagement with communities as a part of Plan development.

Critical infrastructure

15. New requirements are introduced in addition to changing the terminology from ‘lifeline utilities’ to ‘critical infrastructure’ entities/sector. The requirement to share information is made explicit for the purpose of the Bill. A new requirement to develop and publish the planned level of service during emergencies is introduced.

16. The provisions in the Bill are part of a wider policy development programme to develop a more resilient model led by the Department of Prime Minister and Cabinet, that recognises a broader range:

· of infrastructure (i.e. banks)

· of potential threats (i.e. cyberattack)

· and their dependencies and interdependencies.

The role of Emergency Management Committees compared to the functions and duties of local authority members of Emergency Management Committees

17. The Bill clarifies the different roles of Emergency Management Committees and local authorities. Some new requirements are added, and business continuity is provided for separately. The provisions are expressed in similar terms although the function and duties of local authorities are more oriented towards action.

Changes regarding emergency designation - State of Emergency and Notice of Transition Period

18. The term ‘emergency designation’ is introduced, meaning either a state of emergency or notice of transition. The Bill also requires the appointment of people able to declare a state of emergency or give a notice of transition period from the representatives on the Emergency Management Committee.

Regulations and Director’s rule-making powers

19. The Bill expands the range of matters regulations can be made for, including operational matters, infringement offences and breaches of rules. A new power is granted to the Director of the National Emergency Management Agency (NEMA) to make rules regarding roles and responsibilities in specific situations, technical standards, training, qualifications and other matters.

Infringements

20. The Bill sets up a framework for issuing, serving and payment of infringement notices for offences made under the regulation making powers of the Bill, for the purposes of the Bill.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The definition of emergencies in the CDEM Act and the Bill includes naturally occurring emergencies such as severe weather and drought. It is widely anticipated that these types of emergencies will become more frequent and severe as a consequence of Climate Change.

22. The Bill updates the regulatory framework under the CDEM Act. Under the framework emergency management comprises the four R’s - Reduction, Readiness, Response and Recovery. Emergency management practice seeks to:

· reduce the risk from emergencies

· raise awareness of and preparedness for emergencies

· provide a platform for effective response to and recovery from emergencies.

23. The changes signalled by the Bill will be complemented by the review of the National Emergency Management Plan, the roadmap for the implementation of the National Disaster Resilience Strategy and the wider policy work related to infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The Bill and proposed changes to the framework for emergency management has implications across the Auckland Council group, due to our obligations as:

· managers of critical infrastructure

· providers of key information during emergencies

· potential staff to be redirected to support response and recovery activities.

25. Auckland Emergency Management is working with various parts of Auckland Council and CCO’s including Auckland Plan Strategy and Research, Healthy Waters, Local Board Services, Ngā Matarae, Auckland Transport and Watercare on the development of the submission to the Bill.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report requests input from local boards into the development of the Civil Defence Emergency Management Committee’s submission on the Bill.

Tauākī whakaaweawe Māori

Māori impact statement

27. There is a high level of interest amongst iwi and Māori. NEMA has held several national hui. Similarly, engagement with marae and related discussions indicate an awareness and interest.

28. We have written to iwi and Māori to encourage them to both make their own submission on the Bill and provide comment or feedback that can be reflected in the development of Auckland Council’s submission. If there is interest, a hui on this topic may be held.

Ngā ritenga ā-pūtea

Financial implications

29. The changes signalled in the Bill will require amended or additional processes and practices and introduce additional cost across the emergency management system, it is uncertain when they will arise.

30. It is also unclear how such costs will fall between participating Emergency Management Committees, local authorities, ratepayers, critical infrastructure entities and sectors, their shareholders and consumers. There may also be implications for capacity amongst participants across the emergency management system, critical infrastructure entities and sectors.

31. The full financial and resource implications may not be known until the Bill is enacted, the National Emergency Management Plan reviewed, the roadmap for the implementation of the National Disaster Resilience Strategy completed and critical infrastructure policy confirmed. These programmes will be subject to the decision-making of the government to be formed after the General Election in October 2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The general direction of policy on which the Bill is based has been signalled for some time. The submission process is the most effective means of managing risk of unfavourable change.

Ngā koringa ā-muri

Next steps

33. A workshop of the Civil Defence Emergency Management Committee to consider the recommendations of the draft submission is scheduled for 18 October 2023. Materials will be circulated to Committee members in preparation for the workshop.

CHANGE SIGNATORIES TO:

Author Wayne Brown – Principal Recovery Advisor

Authorisers Paul Amaral – General Manager Auckland Emergency Management

Louise Mason – General Manager, Local Board Services

Your Local Area Manager

Ngā tāpirihanga

Attachments