Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 6-8 Munroe Lane, Albany, Auckland 0632 and Via Microsoft Teams on Thursday, 14 September 2023 at 9:33am.

Te Hunga kua Tae mai | present

Chairperson	Anna Atkinson
Deputy Chairperson	Uzra Casuri Balouch, JP
Members	Callum Blair
	John Mclean
	Kyle Parker
	Sylvia Yang

He Hunga atu anō i Tae mai | IN ATTENDANCE

Councillor

John Watson (Via Microsoft Teams until 11.06am)

Upper Harbour Local Board 14 September 2023

1          Nau mai | Welcome

The Chairperson A Atkinson opened the meeting with a Karakia.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number UH/2023/104

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 24 August 2023, as a true and correct record.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

There were no acknowledgements.

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

Extension of Speaking Time

Resolution number UH/2023/105

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:

That the Upper Harbour Local Board:

a) whakaae / agree to extend John Browns speaking time by ten minutes to complete his presentation.

CARRIED

8.1	Forest and Bird North Shore Branch - Local Board Plan Submission
	Deputy Chairperson U Casuri Balouch left the meeting at 9:46am.
	Deputy Chairperson U Casuri Balouch returned to the meeting at 9:49am.
	Resolution number UH/2023/106 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a)      whiwhi / receive the deputation from John Brown, Working Group Member, on behalf of Forest and Bird North Shore and thank him for his attendance and presentation. CARRIED

9          Te Matapaki Tūmatanui  | Public Forum

There was no public forum.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Upper Harbour Local Board Annual Report 2022/2023
	The Lead Financial Advisor, Hao Chen, was in attendance via Microsoft Teams to support the item.
	Resolution number UH/2023/107 MOVED by Member S Yang, seconded by Member J Mclean: That the Upper Harbour Local Board: a)      whai / adopt the draft 2022/2023 Upper Harbour Local Board Annual Report as set out in Attachment A to the agenda report. b)      tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 28 September 2023. CARRIED

12	Submissions and feedback on the draft Upper Harbour Local Board Plan 2023
	The Local Board Advisor, Robert Marshall, was in attendance to support the item.
	The Local Board Advisor, Robert Marshall, tabled a report - the Upper Harbour Local Board Plan 2023 Feedback Analysis Summary. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2023/108 MOVED by Member K Parker, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive submissions and feedback on the draft Upper Harbour Local Board Plan 2023 as outlined in the summary of feedback report tabled at the meeting b) kohuki / consider feedback when finalising the Upper Harbour Local Board Plan 2023 c) tuhi ā-taipitopito / note the final pieces of feedback is 549 to the draft Upper Harbour Local Board Plan 2023 as outlined in the tabled analysis report d) whakamihi / thank local board staff for supporting a new community led engagement methodology. This approach led to 14 consultation events where the local board engaged with the community and received valuable feedback. e) Whakamihi / thank community partners for leading the engagement with their geographic communities and communities of interest. CARRIED
	Attachments a     14 September 2023, Upper Harbour Local Board: Item 12 - Submissions and feedback on the draft Upper Harbour Local Board Plan 2023 - Upper Harbour Local Board Plan 2023 Feedback Analysis Summary.

13

Variations to the Upper Harbour Local Board 2023/2024 work programme - September 2023

The Senior Local Board Advisor, Heather Skinner, was in attendance to support the item.

The meeting was adjourned at 10.35am

The meeting reconvened at 10.41am

The meeting adjourned at 11.06am

The meeting reconvened at 11.17am

Ngā tūtohunga

Recommendation/s

Resolution number UH/2023/109

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member J Mclean:

That the Upper Harbour Local Board:

a) whakaae / approve the allocation of the remaining $50,000 Locally Driven Initiatives operational budget for 2023/2024 financial year to the following activities in the Upper Harbour Local Board 2023/2024 Customer and Community Services and Governance work programme:

Activity ID          Activity Name                                                            Additional funding

403                   Māori responsiveness Upper Harbour                       $ 10,000

1013                 UH Activation of parks, places and open

                          spaces                                                                           $ 5,000

400                   Youth: youth leadership and capacity

                          building Upper Harbour                                                $ 5,000

410                   Community grants Upper Harbour                               $ 26,000

New      Changing legal status at Waimarie Road                   $ 4,000

                         Initial assessment

                                                                   Total Allocation                 $ 50,000

b) whakamihi / acknowledge the community requests and submissions received by the local board to change the legal status of the unformed Waimarie Road from legal road to reserve under the Reserves Act 1977 as residents are seeking the transfer of the management for the area to Auckland Council and wish this land to be protected in perpetuity, allowing for safe public access, increased maintenance, recreational and conservation opportunities.

c) whakamihi / acknowledge the letters of support received from the Whenuapai Ratepayers and Residents Association, the Herald Island Residents and Ratepayers Association, Living Whenuapai, the Albany Ward Councillors and the local Member of Parliament endorsing changing the legal status of the unformed Waimarie Road to a reserve under the Reserves Act 1977.

d) tono / request Auckland Transport to start an initial assessment for road stopping of the unformed Waimarie Road, Whenuapai excluding the area which comprises the gravel accessway to the two adjoining properties on the unformed Waimarie Road.

e) whakaae / approve the allocation of $ 4,000 to this new project for the following activities:

i) make a road stopping application to Auckland Transport $ 1000

ii) assessment of the application which includes but is not limited to engagement with Auckland Transport and Auckland Council departments, Walking Access Commission, Land Information New Zealand, utility checks and preparation of the Land Status Report $ 3000

A division was called for, voting on which was as follows:

For Member C Blair Deputy Chairperson U Casuri Balouch Member J Mclean Member S Yang

Against Chairperson A Atkinson Member K Parker

Abstained

The motion was declared carried by 4 votes to 2.

CARRIED

14

Local board feedback on Māori seats for Auckland Council

Resolution number UH/2023/110

MOVED by Member K Parker, seconded by Chairperson A Atkinson:

That the Upper Harbour Local Board:

a) whakarite / provide the following feedback to the Governing Body on whether Māori seats should be established for Auckland Council for the 2025 local elections:

i) acknowledge the views so far on Māori seats from the Independent Māori Statutory Board and early engagement with Māori supports the Royal Commission model

ii) request the Governing Body make a decision based on the views of Māori provided through the consultation process

iii) request that regardless of the number of future Governing body members that representation is protected for Māori.

A division was called for, voting on which was as follows:

For Chairperson A Atkinson Member C Blair Member K Parker

Against

Abstained Deputy Chairperson U Casuri Balouch Member J Mclean Member S Yang

The motion was declared carried by 3 votes to 0.

CARRIED

15        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.35 am                                            The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................