Agenda of Ōtara-Papatoetoe Local Board - Tuesday, 19 September 2023

1 Nau mai | Welcome

Mr Chair will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 August 2023 and the extraordinary minutes of its meeting, held on Tuesday, 12 September 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Bernadette Tovio, General Manager and Craig Carter, CEO from CLM Community Sport.

Te take mō te pūrongo

Purpose of the report

1. Bernadette Tovio, General Manager and Craig Carter, CEO from CLM Community Sport will will be providing an update on the CLM’s work in the Otara – Papatoetoe Local Board area.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank Bernadette Tovio, General Manager and Craig Carter, CEO from CLM Community Sport for their attendance.

8.2 Deputation - Antoinette Tiatia from Clover Park Community House

Te take mō te pūrongo

Purpose of the report

1. Antoinette Tiatia from Clover Park Community House would like to present her annual deputation to the local board on their activities and progress.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank Antoinette Tiatia from Clover Park Community House for her deputation and attendance.

8.3 Deputation - Rowena Deadman from GymCity Papatoetoe Gymnastics Club

Te take mō te pūrongo

Purpose of the report

1. Rowena Deadman from GymCity Papatoetoe Gymnastics Club will present to the board. The reason for the deputation is to outline and discuss their present venue, how they got to be here, and what a future venue for GymCity would look like. The Ōtara/Papatoetoe local board has shown great support in the past and they would like to keep working with the board moving into the future.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / will thank Rowena Deadman from GymCity Papatoetoe Gymnastics Club for her attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇨	Boards Members Report - Vi Hausia

Ōtara-Papatoetoe Local Board

19 September 2023

Unlock Old Papatoetoe: Chambers Laneway Capital Works - Concept Design

File No.: CP2023/10168

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the Chambers Laneway Concept Design.

Whakarāpopototanga matua

Executive summary

2. Chambers Laneway forms part of the Eke Panuku led Unlock Old Papatoetoe regeneration programme.

3. This project will deliver upgrades to the civic plaza in front of the Chambers Building on St George Street and the laneway between St George Street and Stadium Reserve.

4. Key objectives are to discourage antisocial behaviour and improve safety in the plaza and laneway. This will be achieved by providing clear sightlines from the main street and increasing lighting provision throughout the project area.

5. The upgraded laneway will strengthen the connection between the main street and the soon to be upgraded Stadium Reserve encouraging public use and establishment of the stadium precinct as the recreational heart of Old Papatoetoe.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the Chambers Laneway Concept Design as provided in Attachment A.

Horopaki

Context

6. In June this year the local board approved the Papatoetoe Stadium Reserve Concept Design (resolution OP/2023/85). The reserve is soon to undergo significant upgrade with the aim to make it the recreational heart of Old Papatoetoe.

7. There are a number of lanes linking St George Street to Stadium Reserve with Chambers Laneway potentially offering the most significant connection due to its location adjacent to the key civic space by the Papatoetoe Town Hall.

8. Chambers Laneway currently attracts antisocial behaviour due to its layout which includes hidden seating areas with poor sightlines from the main street and inadequate lighting.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Proposed upgrades to Chambers Laneway aim to deliver a safe, legible, high-quality pedestrian connection between St George Street and Stadium Reserve improving community access to and use of the key recreational asset in Old Papatoetoe.

Safety

10. Concerns about safety and antisocial behaviours in the Laneway, the civic plaza and the carpark behind the Chambers building were raised through the Eke Panuku community consultation on the Old Papatoetoe Masterplan and through conversations with the Ōtara-Papatoetoe Local Board members.

11. Improved safety outcomes will be achieved through this project by removing an existing overhead canopy and a range of utility boxes which currently obscure clear sightlines into the civic plaza and through the lane towards the reserve.

12. Additionally, the two existing bus shelters are proposed to be consolidated into a single shelter with a more transparent structure to aid visibility into the civic plaza.

13. Installation of new lighting for the civic plaza and the laneway along with the existing CCTV provision will assist with public perceptions of safety and help discourage antisocial behaviour.

14. The proposed residential development on the old St George Tavern site, Piko Toetoe, will help with passive surveillance of the lane, the carpark at the rear of the Chambers Building and also of Stadium Reserve.

15. Safety in Design is a requirement of the Health and Safety at Work Act 2015 and as such any design work commissioned by Eke Panuku is reviewed with a Safety in Design lens to ensure the best outcomes are achieved.

Design strategy

16. The design strategy focuses on the removal/relocation of existing utility ‘clutter’ from the civic plaza to provide a much more open, safe and attractive space for use by the community and public transport users. This will help support increased patronage of bus services by existing and future residents and visitors to the area.

17. The plaza will provide opportunity for people to safely gather and sit in full view of the street, and due to the open, well-lit nature of the space, anti-social behaviour will be discouraged.

18. New paving drawing on the existing main street paving design will provide a fresh, clean, accessible ground plane to the plaza and extend down the lane to the reserve.

19. New in-ground planters in the civic plaza and running down the western side of the lane provide a green link between the main street and the reserve. These planters will incorporate the existing mature totara trees adjacent the Piko Toetoe site and terminate in the reserve with an existing mature Puriri tree as a focal point at the end of the lane.

20. Mana whenua input is being sought to assist with an opportunity to install a large mural on the eastern side of the lane on the New World wall to help establish a strong cultural identity and sense of place to this site.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Upgrades to Stadium Lane will improve the connection between the frequent service bus network bus stop on St George Street, and Stadium Reserve encouraging the use of public transport, walking, and cycling as a viable means of getting around Old Papatoetoe.

22. Water Sensitive Urban Design (WSUD) best practice is being employed with stormwater from laneway surfaces being directed into the in-ground planters providing passive irrigation and reducing downstream stormwater volumes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposed concept design in Attachment A was developed in consultation with internal stakeholders including Parks and Community Facilities and Auckland Transport (AT).

24. Consultation with AT is on-going to confirm final design and location of the bus shelter adjacent the civic plaza.

25. Final plant selection and provision of rubbish bins will be agreed with Parks and Community Facilities at detailed design phase.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Proposed upgrades to Chambers Laneway will improve visibility into the civic plaza on St George Street and views down the laneway towards Stadium Reserve.

27. This along with increased lighting provision will help discourage antisocial behaviour and improve public safety encouraging use of this connection between the main street and the reserve.

28. Access to the existing retail outlets along the laneway will be maintained at all times during construction with a clear construction methodology developed with the physical works contractor.

Tauākī whakaaweawe Māori

Māori impact statement

29. Māori and the wider community will benefit from this project which aims to improve safety around the Chambers Building entrance and bus stop and connect the Papatoetoe main street with the soon to be upgraded Stadium Reserve.

30. The project team is working with a local mana whenua artist to develop a mural to run the full length of the laneway creating a unique identity and sense of place.

Ngā ritenga ā-pūtea

Financial implications

31. Project funding is being provided by Eke Panuku as part of the Unlock Old Papatoetoe programme of capital works.

32. Subject to funding and consenting approval, construction is programmed for the 2025 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Asset owner approvals are required from both AT and Parks and Community Facilities to enable these works to be delivered. Ongoing consultation with these asset owners will help ensure their approvals are received.

34. Removal of the existing canopy will affect the adjacent private landowner’s building and approval must be sought for these works. Discussions with the landowner are positive however final canopy designs and remedial works are yet to be agreed.

35. COVID-19, or a variant of, may impact indicative project timeframes and project completion is dependent on remaining at current levels without additional Government imposed restrictions to work.

36. There is a risk of cost escalation due to global supply-chain issues. The project team will review cost estimates throughout the design phase and consider alternative options for materials, construction methodology and design modifications to minimise risks.

Ngā koringa ā-muri

Next steps

37. Following approval of the Chambers Laneway Concept Design, Eke Panuku will proceed with Developed Design and consenting phases.

38. Engagement with Ōtara-Papatoetoe Local Board will continue as the project progresses through Developed Design and into construction.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Chambers Laneway Concept Design

Ngā kaihaina

Signatories

Authors	Richard Davison - Priority Location Director, Eke Panuku Development Auckland
Authorisers	Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

19 September 2023

Hayman Park Integration Framework Endorsement

File No.: CP2023/12841

Te take mō te pūrongo

Purpose of the report

1. To endorse the Hayman Park Integration Framework (HPIF) and its use in a guiding memorandum between Auckland Transport and Eke Panuku Development Auckland.

Whakarāpopototanga matua

Executive summary

2. This HPIF seeks to enable mutually beneficial outcomes for Hayman Park, balancing amenity with ecological, social, cultural and infrastructural needs. It will support the ongoing coordination and implementation of the park upgrades now and into the future.

3. The HPIF will inform decision-making and a future memorandum in relation to stormwater/ green infrastructure relating to Transform Manukau and the Airport to Botany (A2B) project.

4. The HPIF builds on many years of engagement and planning in and around the park including the original Park Masterplan (2012), Te Whakaoranga o te Puhinui (Puhinui Regeneration Strategy 2022) and Hayman Park Repo Project (ongoing).

5. Extensive collaboration was undertaken with a project working group consisting of Auckland Council Healthy Waters, Eke Panuku, Parks and Community Facilities and Auckland Transport (AT) in the development of the Framework Plan.

6. Isthmus Group Ltd, landscape designers currently working on the Hayman Repo project, were engaged in 2022 to collaborate with the working group in the development of the HPIF. They were supported by Stormwater Engineers WSP Opus and Uru Whakaaro, specialists in ecological restoration planning.

7. Regular consultation with mana whenua has taken place during the development of the Integration Framework and it is founded on mana whenua principles developed through Te Whakaoranga o te Puhinui.

8. The HPIF has been informed by historic Ōtara-Papatoetoe Local Board input into Hayman Park and refined through workshops with the local board. The final version was presented at a local board workshop on 1 August 2023.

9. The HPIF provided as Attachment A represents the outcomes of this process and will be the guiding document to support a future Memorandum between Auckland Transport and Eke Panuku regarding the future design of A2B.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorse the Hayman Park Integration Framework in Attachment A

b) note the Hayman Park Integration Framework will be used in a guiding memorandum between Auckland Transport and Eke Panuku in regard to the future Airport to Botany project.

Horopaki

Context

10. Hayman Park is a key open space in central Manukau. It sits at the centre of the Transform Manukau Programme led by Eke Panuku.

11. Hayman Park sits within the Puhinui catchment and is one of the first projects to be delivered since the development of Te Whakaoranga o te Puhinui: Te Rautaki (Puhinui Regeneration Strategy).

12. In December 2020, Healthy Waters and Eke Panuku initiated a project to upgrade the existing ponds into repo (wetlands). This project is currently in detailed design phase.

13. In October 2022 AT indicated that they were investigating the use of Hayman Park for future Stormwater treatment associated with the A2B project. This resulted in the Hayman Park Repo project being put on hold until it was agreed that the HPIF would guide future stormwater decisions in Hayman Park.

14. The HPIF seeks to integrate design themes and principles strongly embedded in Te Ao Māori (a Māori world view) which have been developed in close partnership with mana whenua through Te Whakaoranga o te Puhinui. Mana whenua nominated Uru Whakaaro, to join the design team along with a Waiohua representative Lucie Rutherford.

15. Technical design expertise, including health and safety, Crime Prevention Through Environmental Design (CPTED) and arborist services have been considered as part of the Integration Framework.

16. The HPIF is intended to support and guide future decision making and interventions in the park from a range of agencies including Eke Panuku, Healthy Waters, Auckland Transport, Parks and Community Facilities and the Ōtara-Papatoetoe Local Board.

Tātaritanga me ngā tohutohu

Analysis and advice

17. Hayman Park is an urban park in the Manukau town centre which is undergoing rapid commercial, retail, and residential growth. This growth places numerous demands on the park to cater for existing and future demands and to operate as a connection between people and nature in an increasingly urban environment. As such, the HPIF (Attachment A) integrates a balanced approach to stormwater function alongside ecological, social and amenity outcomes.

18. The HPIF builds on the ongoing partnership with Waiohua to restore wellbeing to Te Puhinui. This has led to three core ‘Aho’ (strands) underpinning the framework: Tangata, Whenua and Taiao (people, place and nature).

19. The HPIF details the existing context, strategic approach and key opportunities in relation to the people, place and nature of the park and provides illustrative plans outlining changes in the near-team (2-10 years) and mid-term (10 -15 years).

20. Auckland Transport technical staff have been closely involved in the development of the HPIF to ensure that it aligns with and supports good outcomes for both the park and the future A2B project. The A2B project is currently seeking a Notice of Requirement and is not anticipated to begin final works for another 10 years. Interim work may occur on Davies Avenue and has been considered in the HPIF.

21. A recommended planting list has been undertaken by Charmaine Bailie, Uru Whakaaro, on behalf of mana whenua kaitiaki with support from Resilio Studio. The planting palette is intended to support decision making around future planting of the park and ensure that it is in keeping with local ecology.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The HPIF seeks to create a resilient community open space and surrounds that reduce the impact of climate change through mitigating flooding, treating stormwater, increasing canopy cover and biodiversity, and integrating public transport, walking and cycling paths.

23. The HPIF supports the outcomes stated above through increased planting, proposed repo works, improvements to the walking and cycleway network through the park and integration of the future public transport network associated with the A2B project.

24. The HPIF includes consideration of ways to reduce maintenance, such as mowing, through the integration of no-mow zones.

25. The HPIF enables future integration of green infrastructure which will improve water-treatment and flood resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. A council and CCO working group was created to guide and inform this framework. This consisted of representatives from Healthy Waters, Auckland Transport, Parks and Community Facilities, Urban Ngahere team, and Eke Panuku.

27. The working group have all provided input and indicated that they are supportive of the HPIF and acknowledge that it will guide and inform their future work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The HPIF has been created to support and align decision-making in and around Hayman Park. This will ensure that investment and development within the park supports agreed social, cultural and environmental outcomes and provides greater value to the South Auckland community.

29. Historic community engagement and consultation has been considered and integrated within the HPIF, seeking to ensure that the plan is place-led and appropriate for this area.

30. The HPIF will support local board decision-making in regard to works in and around Hayman Park and has been informed by workshops with the Ōtara Papatoetoe Local Board.

31. The HPIF does not directly impact any other local boards.

Tauākī whakaaweawe Māori

Māori impact statement

32. Mana whenua have actively shaped this project through regular workshops with the Waiohua working group and participation in the project working group.

33. Uru Whakaaro have supported Waiohua through input into, and review of the Framework Plan.

34. In August this year, mana whenua from Waiohua working group reviewed and supported the HPIF.

35. The HPIF directly supports the ‘Te Whakaoranga o te Puhinui Charter’ and broader objectives of Te Whakaoranga o te Puhinui, a partnership project with Waiohua iwi.

Ngā ritenga ā-pūtea

Financial implications

36. The HPIF seeks to guide and inform multiple projects in and around Hayman Park. It does not require any specific funding, as this is allocated and approved on a project-by-project basis.

37. Annual maintenance costs will be reviewed and estimated as part of future project works.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk that the HPIF will not be used to guide future projects and decision making. This is mitigated by getting formal local board endorsement and including it in a guiding Memorandum between Auckland Transport and Eke Panuku regarding the future A2B project.

Ngā koringa ā-muri

Next steps

39. Following the HPIF endorsement, Eke Panuku and Auckland Transport will draft a memorandum outlining how this document will support the future design development and implementation of the A2B project.

40. The HPIF has and continues to inform existing projects underway on and around Hayman Park, including the Repo and Urban Ngahere projects.

41. Landowner approval will be sought from the Otara-Papatoetoe Local Board for the Hayman Park Repo Stage One. Parks will provide a separate report on this request.

42. The local board will be kept informed of progress of any of the projects and initiatives indicated in the HPIF.

43. The local board will utilize the HPIF to guide future decision-making regarding works in and around Hayman Park.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Hayman Park Integration Framework

Ngā kaihaina

Signatories

Authors

Carlos Rahman - Senior Local Board Advisor

Sara Zwart - Principal Regenerative Design Lead

Authorisers

Richard Davison - Priority Location Director, Eke Panuku Development Auckland

Emily Wagon - Parks & Places Specialist

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

19 September 2023

Funding Auckland's Storm Recovery and Resilience

File No.: CP2023/13381

Te take mō te pūrongo

Purpose of the report

1. To provide local boards with an opportunity to provide input regarding the funding package that has been provisionally agreed with central government.

Whakarāpopototanga matua

Executive summary

2. Seven months on from severe weather events in January and February 2023, many Aucklanders with impacted homes are still facing a challenging and uncertain future.

3. Auckland Council has worked with central government to secure a funding package that would enable people in the region to move forward with certainty, as quickly as possible.

4. The proposed funding package includes just under $2 billion of investment in storm recovery efforts for three key activities:

· repairing storm damage to the transport network

· Making Space for Water (the council’s flood mitigation programme) and other resilience projects

· Category 3 property buyouts.

5. If we do not accept the funding package, we will still need to fund the necessary infrastructure improvements but would not be in a position to buy out Category 3 homes.

6. Public consultation is underway from 11-24 September.

7. Local board feedback will be provided to the Governing Body along with public feedback ahead of its decision-making on 6 October 2023.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) tuhi ā-taipitopito / note that input is being sought from local boards at the same time as public consultation due to the very tight timelines involved and the need to provide certainty for impacted Aucklanders

b) whakarite / provide feedback on whether the local board supports Auckland Council agreeing to the funding package

c) whakarite / provide feedback on the features of the package that you would like to comment on

d) whakarite / provide feedback on the design of the Category 3 buyout process.

Horopaki

Context

8. Severe weather events in January and February 2023 have had a devastating and lasting impact on many communities and thousands of individuals across Tāmaki Makaurau / Auckland. Flooding and land slips have damaged or destroyed thousands of homes and up-ended lives and communities. Essential lifeline infrastructure and facilities have been impacted and are in urgent need of repair. This includes roads, bridges, stormwater systems and community facilities.

9. Seven months on, many Aucklanders with impacted homes are still facing a challenging and uncertain future. We need to support these Aucklanders and improve the resilience of our infrastructure so that we are better prepared and can mitigate the impacts of severe weather events.

10. Auckland Council has worked with central government to secure a funding package that would enable people in the region to move forward with certainty, as quickly as possible.

11. To achieve all the outcomes of the package the government would provide just under $1.1 billion of new and reprioritised existing funding, with the council investing around $900 million. This is the same “locally-led, centrally-supported” approach that has been taken with other regions affected by the January and February storm events, just at a larger scale. It is different from the Christchurch earthquake recovery, where central government funded all the purchase of properties.

12. As a locally-led effort, Auckland Council is expected to take the lead on the design and implementation of any package. This means we have a number of detailed decisions to make as part of our main decision whether to proceed with the co-funded package.

13. Public consultation is taking place from 11-24 September. Details can be found at https://akhaveyoursay.aucklandcouncil.govt.nz/recoveryfunding

Tātaritanga me ngā tohutohu

Analysis and advice

14. The proposed funding package includes just under $2 billion of investment in storm recovery efforts for three key activities, as outlined in Table 1 below.

Table 1: Proposed central government and Auckland Council contribution to recovery

	Central government funding	Auckland Council funding	Total
Transport network recovery	$309 million	$81 million	$390 million
Making space for water and other resilience projects	$380 million	$440 million	$820 million
Category 3 home buy-outs	$387 million	$387 million	$774 million
Total	$1,076 million	$908 million	$1,984 million

Transport network recovery

15. Auckland Council is projecting that $390 million will be needed to make repairs to roads and bridges that were damaged by the severe weather. This includes the Mill Flat Road bridge, access to Karekare and Piha, and a number of roads in the west, the north and on Aotea / Great Barrier Island that were significantly damaged. The funding would ensure that repairs can be undertaken with greater certainty.

Making Space for Water and other resilience projects

16. A critical part of recovery is making sure we are better prepared for future severe weather. Improving resilience is essential to provide security for those who will continue to live in hazard-prone areas. This includes the flood risk management projects such as those that we have outlined in the Making Space for Water programme that we consulted on last month.

17. This programme would allow us to create new ‘blue-green networks’ in areas with critical flood risks, and to rehabilitate streams so that they are more resilient to floods. We would be able to increase our stormwater maintenance and overland flow path management.

18. This portion of the funding package could also be used for other resilience projects, such as community based geotechnical projects where risks can be mitigated. Importantly, the funding package would allow us to move more quickly with our efforts to build resilience.

Category 3 property buy-outs

19. Homes in Category 3 are not safe to live in because the risk from future flooding or landslips is intolerably high. Options to reduce this risk at a property or community level are not available or affordable. Homes in these areas should not be rebuilt or remain on their current sites.

20. Central government’s co-funding conditions for Category 3 properties are that they must be:

· residential

· impacted by the severe weather events of January and February 2023

· subject to ongoing intolerable risk to life, and

· without an economic way to mitigate the risk.

21. The proposed funding package would provide up to $774 million to buy Category 3 homes and allow people affected by the January and February severe weather events to move on with their lives. The funding for this would be split evenly between Auckland Council and central government.

22. The $774 million is based on current estimates of around 700 homes to be included in this category. If this maximum amount is exceeded, central government and the council have agreed to work together in good faith to decide next steps.

23. Auckland Council would need to administer the buy-out process from start to finish, including the purchase and removal of homes, and the ongoing management of the land. We know that there would be extra costs that wouldn’t be fully co-funded through the proposed funding package, including the costs of demolishing buildings, and any costs arising from the ongoing management of the land. We will also need to consider how we best make use of the newly acquired land, for example public parks and blue-green networks.

24. We need to make some decisions about how the buy-out process would work, including the price we pay for Category 3 houses, how this works with insurance, and any conditions (e.g. price caps or exclusions) that might need to be put in place. Given the complexity of the task, we are proposing to take an approach where we work towards decisions that are simple, fair, cost-effective, timely, and give certainty to affected Aucklanders.

Accepting the funding package

25. If Auckland Council accepts the funding package:

· We will receive additional government funding to accelerate our efforts to increase the resilience of our infrastructure.

· We can get on with making improvements that would otherwise take decades to achieve.

· We can offer a process forward for Category 3 property owners.

· We will need to find extra revenue to meet the council funding commitment.

26. If Auckland Council does not accept the funding package:

· We won’t receive all the proposed funding from central government, although we could still anticipate receiving some of the transport funding in the normal way, and could apply to the National Resilience Plan for further funding without a guarantee of our applications being successful.

· We will still need to fund the necessary infrastructure improvements and may need to take longer to do this using the available council funding methods.

· We won’t be in a position to buy out Category 3 homes: some property owners would face severe hardship and people would remain at risk.

27. Accepting the funding package would be a significant step in the recovery process. We acknowledge that recovery is not happening as quickly as affected communities would like. There is a difficult balance between moving quickly and moving accurately, especially with so many thousands of potentially affected homes needing individual technical assessments. It’s important that everyone can have confidence in the information and evidence available so that we can make robust, defensible, and enduring decisions.

28. We also need to balance the needs of impacted homeowners with the needs of the wider community and consider the affordability and hazard management impacts for all Aucklanders.

Methodology of Category 3 buy-outs

29. If we go ahead with the funding package, the details of the purchase methodology for Category 3 properties would need to be determined, and would have a strong influence on how simple, fair, cost-effective and timely our process could be, and how much certainty we could offer affected homeowners.

30. Some of the policy details we need to consider include:

· How we define Category 3 residential properties. We need to consider whether we should make different provisions for holiday homes and rentals that are assessed as being in Category 3, compared to primary residences. We will not be purchasing non-residential properties.

· How we set the buy-out price. If our starting point is to take a ‘fair value’ approach, we need to decide how we assess that. Using capital value (the valuation that helps us to assess rates bills) would be the quickest option but wouldn’t necessarily reflect the true market value of every individual house. Establishing market value would be a much slower option: it could delay the process and would add further administrative costs. We could adopt a hybrid approach that gets most of the money to homeowners sooner and allows the balance to be resolved through valuation. Other alternatives would be to offer a fixed sum to all Category 3 homeowners or establish a sliding scale of payment based on hardship.

· The size of owner contributions. Like all investments, property ownership carries risks. Aucklanders, through Auckland Council, do not guarantee owners against loss. Auckland Council will need to consider whether to offer 100% of the value of the property, or a lesser amount, provided we can meet our objective of removing people from situations of intolerable risk. This could take the form of a cap on buy-out offers above a certain amount.

· What we do about insurance settlements, and uninsured and underinsured properties. Government and council contributions are intended to ‘top up’ rather than replace any amounts received through private insurance or EQC (Earthquake Commission). We still need to decide how this would work in practice. We also need to determine a fair outcome both for homeowners and for the Aucklanders who will have to fund buy-outs. This will mean we need to consider if Aucklanders who had no insurance or limited insurance should receive more, less or the same as other Category 3 homeowners.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The response that is being proposed in this funding package is a one-off, made necessary by the urgent and extraordinary scale of events.

32. As climate change increases the risk of severe weather events, Auckland Council will not be in a position to continue to buy out other flood- and slip-affected homes. We are working to improve public awareness of hazards, so that Aucklanders are better able to manage their risks. We are also reviewing our approach to the planning and development of homes in areas with natural hazards, however the impact of this is confined largely to new development and doesn’t address the legacy of thousands of homes that are already built in higher-risk areas.

33. We are strongly advocating to central government to establish a national scheme to support recovery from future events, and to put in place better processes for managed retreat in advance of disaster.

34. Both the Auckland Plan 2050 and Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan advocate for greater resilience to severe storms and flood events. A key principle of the proposed Tāmaki Makaurau Recovery Plan is ‘Opportunities to build resilience and avoid future harm are sought proactively’.

35. The funding received from central government for Making Space for Water and other resilience projects will enable Auckland Council to implement the initiatives within these plans in a way that both builds resilience to the impacts of climate change, and has a lower carbon impact than the solutions that have historically been utilised.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The Recovery Office is working with Legal, Finance, the Chief Planning Office and the Mayoral Office to consider the approach set out by the Crown, the implications for council, and the appropriate parameters for council’s actions at each stage of the negotiations and potential implementation process. The Executive Leadership Team sub-group also spans the relevant parts of the council that are necessary to input and/or be involved in this process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. During August, local boards and local communities provided feedback on the draft Tāmaki Makaurau Recovery Plan, which will inform how government funding for infrastructure will be allocated. Staff are currently analysing the feedback to inform the final content of the Plan.

38. This report provides the opportunity for local boards to give feedback specifically on the funding agreement that has been agreed in-principle with central government.

Tauākī whakaaweawe Māori

Māori impact statement

39. The Recovery Office is engaging with mana whenua representatives to discuss the Tāmaki Makaurau Recovery Plan. Meetings are underway and will continue throughout September. These meetings also provide opportunity to discuss the government funding package.

Ngā ritenga ā-pūtea

Financial implications

40. Auckland’s recovery from the severe weather events of early 2023 is going to require significant investment, with or without central government co-funding. The proposed package increases the total investment into Auckland, with over $1 billion in new and reprioritised central government funding.

41. Significant funding from Auckland Council would still be required to deliver on the activities described in this package.

42. If we agree to proceed with the funding package, we would initially use borrowing to fund Auckland’s share of the proposal, until we can make more considered funding decisions in the next long-term plan. This is due to be consulted on in early 2024.

43. Using borrowing in the short term would mean we could get the infrastructure repairs and the Category 3 buy-out process moving quickly.

44. Based on initial timing projections the additional council debt required is likely to peak at $650 million. This would increase the debt-to-revenue ratio by 7 – 9 per cent over the next five to seven years, remaining within current debt limits.

45. The council has a number of options to fund the proposed package in the long-term plan, including reducing or deferring other capital spending, sale of assets, service reductions, and rates. These decisions may also be impacted by the outcomes of the government’s water reform process.

46. If the council were to proceed with the full proposed programme and fund it using only rates, then this would require an additional rates increase equivalent to 3.1 per cent of general rates, which could be phased in over two years. Any rates increase would be on top of other significant budget pressures the council is facing. Current indications suggest overall rates increases of over 10 per cent for 2024/2025 for residential ratepayers, if cost reductions or funding sources are not found.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. Risks and mitigations with the Crown offer process are identified in Table 2.

Table 2. Risks and mitigations with the Crown offer process

Risk	Mitigations
More than 700 properties are identified as category 3.	Good faith commitment with the Crown to develop a joint response if this situation arises.
Eligibility criteria for the National Resilience Plan have not yet been defined, meaning there is a risk to accessing the pre-committed funding for resilience	Address within terms of the agreement
Significant additional funding required from Auckland Council	An existing risk that will need to be addressed in the Long-term Plan 2024-2034, regardless of the Crown offer.
Terms of the Crown offer do not adequately provide for the complexity of the council processes needed to undertake buy outs.	Policy and legal analysis is underway to consider the implications of the terms of the agreement, to be reported to the Governing Body.

Ngā koringa ā-muri

Next steps

48. Technical assessment of affected homes and remediation of damaged infrastructure will continue throughout the decision-making process.

49. Public consultation is underway from 11-24 September.

50. The Governing Body will meet on 6 October to consider input from local boards and feedback from public consultation and will decide whether to agree to the proposed funding package.

51. If the package is agreed, the council will begin conversations with confirmed Category 3 home-owners at the end of October.

52. From November, voluntary buy-outs for Category 3 properties will begin, as technical assessments are confirmed.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Megan Howell - Programme Manager

Authorisers

Mat Tucker - Group Recovery Manager

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

19 September 2023

Local Board feedback on Emergency Management Bill

File No.: CP2023/13393

Te take mō te pūrongo

Purpose of the report

1. To request local board input into the development of the Auckland Civil Defence Emergency Management Committee’s submission on the Emergency Management Bill.

Whakarāpopototanga matua

Executive summary

2. The Emergency Management Bill (the Bill) intended to replace the Civil Defence Emergency Management Act 2002 (CDEM Act) is open for submissions until 3 November 2023. The Civil Defence Emergency Management Committee will make a submission to the Bill.

3. Further to the Memo to Governing Body, local board members and Independent Māori Statutory Board dated 17 August, this report invites local boards to provide input into the development of the Committee’s submission. A high-level overview of the Bill is provided, and a more detailed summary of the Bill’s more significant changes is attached.

4. Decisions on the Bill, submissions to it and subsequent progress will be made by the government formed after the general election in October 2023.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakarite / provide input to the development of Auckland Council’s submission on the Emergency Management Bill.

Horopaki

Context

5. The Emergency Management Bill to replace the Civil Defence Emergency Management Act 2002 (CDEM Act) is open for submission until 3 November 2023 and can be accessed via legislation.govt.nz

6. The Bill is a part of the programme of policy work known as the Trifecta Work programme that arose out of the government’s response to the 2017 report of the Technical Advisory Group on Better Reponses to Natural Disasters and other Emergencies.

7. Comment is sought on the Bill as currently presented. Please note that decision-making on the progress of the Bill will be made by the government formed after the general election in October 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

Emergency Management Bill

8. The Emergency Management Bill updates the emergency management system to improve performance, modernise the current legislative and regulatory framework, and acknowledge the importance of community resilience and preparedness. The Bill builds on the CDEM Act and:

· restructures the Bill to a more modern approach

· includes current provisions with minor amendment

· introduces new language and terminology, as a consequence of the shift from ‘Civil Defence Emergency Management’ to ‘Emergency Management’

· introduces more significant change consistent with the Technical Advisory Group’s recommendations and the government’s response.

A more modern Bill

9. The Bill is structured with parts and sub-parts (some accompanied with outlines of their contents) and makes extensive use of headings. Some sections of the CDEM Act are moved to the Schedules of the Emergency Management Bill.

Current provisions minorly amended

10. Much of the current CDEM Act is carried over with minor amendment. The placement of these clauses within the Bill’s structure means provisions carried over may be placed in a different order than they appeared in the CDEM Act.

Language and terminology

11. Changes to language and terminology appear throughout the Bill including:

New terminology	Outgoing terminology
Emergency Management	Civil Defence Emergency Management
Emergency Management Committee	Civil Defence Emergency Management Committee
Emergency Management Committee Plan	Civil Defence Emergency Management Committee Group Plan
Coordinating Executive	Coordinating Executive Group
Area Controller	Group Controller
Area Recovery Manager	Group Recovery Manager
emergency designation	a state of emergency or a transition period

More significant changes

12. The more significant changes introduced by the Bill are summarised briefly below, and in more detail in Attachment A.

Greater recognition of the role of Māori and enhancing Māori participation

13. The role of iwi and Māori has been increasingly recognised in the practice of emergency management since the Christchurch and Kaikoura earthquakes. The Bill recognises the role of iwi and Māori in emergency management at all levels, through representation, requiring each committee to improve its capability and capacity to engage with iwi and Māori, and making involvement consistent nationally.

Changes to the requirements regarding the Emergency Management Committee Plan (currently the Group Plan)

14. Emergency Management Committees will need to engage with representatives of disproportionately impacted communities (such as seniors and the disabled), iwi and Māori, and other people or groups as appropriate, before it approves a Plan. This is to encourage more proactive engagement with communities as a part of Plan development.

Critical infrastructure

15. New requirements are introduced in addition to changing the terminology from ‘lifeline utilities’ to ‘critical infrastructure’ entities/sector. The requirement to share information is made explicit for the purpose of the Bill. A new requirement to develop and publish the planned level of service during emergencies is introduced.

16. The provisions in the Bill are part of a wider policy development programme to develop a more resilient model led by the Department of Prime Minister and Cabinet, that recognises a broader range:

· of infrastructure (i.e. banks)

· of potential threats (i.e. cyberattack)

· and their dependencies and interdependencies.

The role of Emergency Management Committees compared to the functions and duties of local authority members of Emergency Management Committees

17. The Bill clarifies the different roles of Emergency Management Committees and local authorities. Some new requirements are added, and business continuity is provided for separately. The provisions are expressed in similar terms although the function and duties of local authorities are more oriented towards action.

Changes regarding emergency designation - State of Emergency and Notice of Transition Period

18. The term ‘emergency designation’ is introduced, meaning either a state of emergency or notice of transition. The Bill also requires the appointment of people able to declare a state of emergency or give a notice of transition period from the representatives on the Emergency Management Committee.

Regulations and Director’s rule-making powers

19. The Bill expands the range of matters regulations can be made for, including operational matters, infringement offences and breaches of rules. A new power is granted to the Director of the National Emergency Management Agency (NEMA) to make rules regarding roles and responsibilities in specific situations, technical standards, training, qualifications and other matters.

Infringements

20. The Bill sets up a framework for issuing, serving and payment of infringement notices for offences made under the regulation making powers of the Bill, for the purposes of the Bill.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The definition of emergencies in the CDEM Act and the Bill includes naturally occurring emergencies such as severe weather and drought. It is widely anticipated that these types of emergencies will become more frequent and severe as a consequence of Climate Change.

22. The Bill updates the regulatory framework under the CDEM Act. Under the framework emergency management comprises the four R’s - Reduction, Readiness, Response and Recovery. Emergency management practice seeks to:

· reduce the risk from emergencies

· raise awareness of and preparedness for emergencies

· provide a platform for effective response to and recovery from emergencies.

23. The changes signalled by the Bill will be complemented by the review of the National Emergency Management Plan, the roadmap for the implementation of the National Disaster Resilience Strategy and the wider policy work related to infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The Bill and proposed changes to the framework for emergency management has implications across the Auckland Council group, due to our obligations as:

· managers of critical infrastructure

· providers of key information during emergencies

· potential staff to be redirected to support response and recovery activities.

25. Auckland Emergency Management is working with various parts of Auckland Council and CCO’s including Auckland Plan Strategy and Research, Healthy Waters, Local Board Services, Ngā Matarae, Auckland Transport and Watercare on the development of the submission to the Bill.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report requests input from local boards into the development of the Civil Defence Emergency Management Committee’s submission on the Bill.

Tauākī whakaaweawe Māori

Māori impact statement

27. There is a high level of interest amongst iwi and Māori. NEMA has held several national hui. Similarly, engagement with marae and related discussions indicate an awareness and interest.

28. We have written to iwi and Māori to encourage them to both make their own submission on the Bill and provide comment or feedback that can be reflected in the development of Auckland Council’s submission. If there is interest, a hui on this topic may be held.

Ngā ritenga ā-pūtea

Financial implications

29. The changes signalled in the Bill will require amended or additional processes and practices and introduce additional cost across the emergency management system, it is uncertain when they will arise.

30. It is also unclear how such costs will fall between participating Emergency Management Committees, local authorities, ratepayers, critical infrastructure entities and sectors, their shareholders and consumers. There may also be implications for capacity amongst participants across the emergency management system, critical infrastructure entities and sectors.

31. The full financial and resource implications may not be known until the Bill is enacted, the National Emergency Management Plan reviewed, the roadmap for the implementation of the National Disaster Resilience Strategy completed and critical infrastructure policy confirmed. These programmes will be subject to the decision-making of the government to be formed after the General Election in October 2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The general direction of policy on which the Bill is based has been signalled for some time. The submission process is the most effective means of managing risk of unfavourable change.

Ngā koringa ā-muri

Next steps

33. A workshop of the Civil Defence Emergency Management Committee to consider the recommendations of the draft submission is scheduled for 18 October 2023. Materials will be circulated to Committee members in preparation for the workshop.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Summary of the Emergency Management Bill's more significant changes

Ngā kaihaina

Signatories

Authors

Wayne Brown - Principal Recovery Advisor

Authorisers

Paul Amaral - General Manager Auckland Emergency Management

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

19 September 2023

Local board feedback on Māori seats for Auckland Council

File No.: CP2023/13395

Te take mō te pūrongo

Purpose of the report

1. For local boards to provide feedback to the Governing Body on whether Māori seats should be established for Auckland Council for the 2025 local elections.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is undertaking public consultation on whether to establish Māori seats for the 2025 local elections.

3. Local board views and preferences are being sought concurrently as there is a statutory deadline of 23 November 2023 under the Local Electoral Act 2001.

4. Consultation is open from 21 August to 24 September 2023. Feedback provided through consultation will be reported to the Governing Body at their October 2023 meeting where a decision will be sought.

5. The materials developed to support consultation on this matter are attached to this report and include a full consultation document, summary document and feedback form (Attachments A, B and C). They are also available at akhaveyoursay.nz/maoriseats

6. The current legislation allows for one to two elected Māori ward seats on the Governing Body only. There are currently no provisions for Māori seats on local boards and no ability to make appointments to the Governing Body.

7. This report provides local boards with the consultation materials and seeks feedback to inform a Governing Body decision on Māori seats in October 2023.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakarite / provide feedback to the Governing Body on whether Māori seats should be established for Auckland Council for the 2025 local elections.

Horopaki

Context

8. On 27 April 2023, the Governing Body agreed to seek the views and preferences of Māori and the wider public on Māori seats for Auckland Council.

9. Feedback received through this consultation will inform decision-making on whether to establish Māori seats for the 2025 local elections. This decision needs to be made in October 2023 to both align with the Governing Body meeting schedule and meet the Local Electoral Act 2001 deadline.

10. The material to support this consultation received approval from the Governing Body on 22 June 2023 and is attached to this report (Attachments A, B and C).

11. Local board feedback on Māori representation has been provided previously. In September 2022, Auckland Council submitted feedback on the Local Government Electoral Legislation Bill. Within this omnibus bill are proposed changes to the provisions for Māori representation in local government.

12. In preparation of this submission, staff sought feedback from local boards. 13 of the 19 local boards that provided feedback on the omnibus bill requested that Māori representation at the local board level was investigated.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Māori seats are designated seats on a council for Māori representatives. Seats can be filled by election or by appointment, although in Auckland there is no ability to make appointments to the Governing Body. A change to legislation would be needed to do this.

14. Auckland Council has to date faced two challenges in introducing Māori seats: a binding poll provision and a set number of councillors for Auckland Council. The binding poll provision was repealed in 2021 and proposed legislative changes to the Local Government (Auckland Council) Act 2009, currently before the House, will remove the set number of councillors.

15. The removal of the set number will allow Auckland Council to determine the total number of councillors on the Governing Body between five and 29, in line with other councils in Aotearoa New Zealand.

16. Since 2017, the Governing Body has previously agreed ‘in-principle’ support for establishing one or more Māori wards (using the ‘Parliamentary model’) once the set number of councillors had been removed. This position remains the Governing Body’s preference on record to date. The Independent Māori Statutory Board has supported the ‘Royal Commission’ model for Māori representation on Auckland Council since 2021.

17. The ‘Parliamentary model’ (Māori wards) only includes elected seats. This model reflects how the Parliamentary Māori electorates are established. The ‘Royal Commission’ model that has received some support includes both elected and mana whenua appointed seats. This model would require changes to legislation as noted above.

18. Staff undertook preliminary engagement with mana whenua and mataawaka in 2022 on Māori seats for Auckland Council. Feedback from participants in this process was that neither the ‘Parliamentary’ nor the ‘Royal Commission’ model were suitable for Tāmaki Makaurau, however the ‘Royal Commission’ model received slightly stronger support for its inclusion of an appointed mana whenua seat.

19. The only model of Māori representation that is available under existing legislation is the ‘Parliamentary model’. This model includes a formula for determining the number of elected members representing Māori based on the number of voters on the Māori electoral roll and the total number of ward councillors. For Tāmaki Makaurau, this model would result in one or two elected Māori representatives depending on the total number of councillors. Any other model would require legislative change.

20. While the feedback from mana whenua and mataawaka contained a unanimous recognition that the status quo is no longer an option, it also emphasised that timing constraints to investigate and pursue legislative change should not deter investigating a bespoke approach for Tāmaki Makaurau.

Consultation on Māori seats for Auckland Council

21. The decision on Māori seats for Auckland Council is a significant one. It is about how Māori are represented in Auckland and how Aucklanders are represented by their Governing Body. As such, consultation with Aucklanders on this matter will consist of:

· regionwide consultation

· five-week consultation window (21 August-24 September 2023)

· two streams of engagement: a Māori engagement stream and a wider public engagement stream.

22. A range of engagement methodologies will be used including ‘in person’ and virtual with both hard copy and digital materials available. Engagement methods will include:

· marketing (Radio ads, social media, media releases)

· AK Have Your Say webpage

· webinars

· interest group events

· raising awareness of the consultation amongst diverse groups through community partner networking

· hard copy consultation materials at libraries, local board offices and Māori service provider sites

· dedicated mana whenua and mataawaka engagement

23. A key part of the consultation process is seeking input from local boards and presenting these views to the Governing Body for consideration in October 2023. This report seeks feedback to contribute towards decision-making.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. While a decision about Māori seats does not in itself impact on climate, the introduction of Māori ward representatives as Auckland Council decision-makers may improve consideration of te ao Māori views on climate change and council-led responses.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. This matter affects the composition of the Governing Body and does not impact the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This report seeks the views and preferences of local boards on Māori seats for Auckland Council’s Governing Body. This feedback will be provided to the Governing Body for consideration when a decision is sought on the matter in October 2023.

27. While the decision to be made in October 2023 is whether to establish Māori seats on Auckland Councils’ Governing Body, local boards have previously provided feedback on establishing Māori seats at the local board level.

28. Māori representation at the local board level is outside of the Local Electoral Act and legislative change would be required to introduce Māori seats on local boards. In the process of seeking local board views on the Local Government Electoral Legislation Bill, 13 of the 19 local boards that provided feedback requested that Māori representation at the local board level was investigated.

29. Not all local boards who wish to introduce Māori representation would be eligible for Māori seats under the ‘Parliamentary model’ formula. If legislation were amended to allow for Māori representation on local boards, the formula would only allow for nine out of 21 local boards (43 per cent) to have Māori subdivisions based on current member numbers.

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Council has legal obligations to seek and consider Māori views on matters that Māori will be particularly affected by or interested in. The Local Government Act 2002 requires local governments to maintain and improve opportunities for Māori to contribute to decision-making processes and to consider the views and preferences of the persons likely to be affected by or have an interest in a matter. There are also common law obligations to consider Treaty principles, including partnership, rangatiratanga, active protection and informed decision-making.

31. The Local Government (Auckland Council) Act 2009 requires the council to consider the Independent Māori Statutory Board’s advice on matters. The Independent Māori Statutory Board’s Schedule of Issues of Significance to Māori in Tāmaki Makaurau recognises that increasing Māori representation is a priority action for enhancing Māori leadership and participation in local government decision making. The schedule advocates for council to ensure that Māori are enabled to contribute actively and meaningfully to the long-term future of Auckland through representation on council.

32. Kia Ora Tāmaki Makaurau – the Auckland Council Group’s Māori Outcomes Performance Measurement Framework - includes ten priority outcomes areas to direct council group investment and resource towards delivering Māori Outcomes in Tāmaki Makaurau.

33. The framework includes Kia Ora Te Hononga (effective Māori participation) and is underpinned by the ‘Mana’ outcome objective to ensure that “mana whenua and Māori are active partners, decisionmakers and participants alongside the Auckland Council Group”.

34. The Auckland Plan 2050 includes the outcome area of ‘Māori Identity and Wellbeing’. Council is committed to recognising and providing for te Tiriti o Waitangi outcomes, enabling Māori to exercise rangatiratanga in decisions that matter to and affect them.

Ngā ritenga ā-pūtea

Financial implications

35. As this report is seeking the views and preferences of local boards for Governing Body consideration, there are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There are two key known risks associated with consultation on Māori seats for Auckland Council:

· there may be an increased risk of legal challenge due to the high level of public interest in the decision

· the set number of councillors is not removed for Auckland Council.

37. The risk of legal challenge can be mitigated through the commitment of appropriate budget and resourcing to deliver a robust consultation process.

38. As previously reported, the Local Government Electoral Legislation Bill is currently in front of the House and has progressed to the Committee of Whole House stage. Among other legislative changes, the Bill proposes a removal of the set number of councillors for Auckland Council. This change, when it is enacted, will allow council to determine any number of councillors between five and 29, in line with all other councils in New Zealand.

39. Previously, Governing Body has agreed ‘in-principle’ support for establishing Māori seats subject to the removal of the set number of councillors.

Risk

Mitigation

Legal challenge

Failing to undertake a robust consultation process may increase the risk of legal challenge. This risk involves both reputational and financial consequences and may require the consultation to be repeated, resulting in additional costs to the council

Ensure that the consultation process is robust and effective. This requires budget and resource commitment at a time when council is working within a constrained environment. However, staff strongly advise that this robust process is required.

Legislative change not enacted

The Local Government Electoral Legislation Bill may not be enacted before parliament rises, meaning that Auckland Council is uncertain whether or not it will be able to determine the total number of councillors on the Governing Body.

This could impact the decision of the Governing Body to proceed with Māori wards as it will mean that a general ward would need to be disestablished in order to add a Māori ward.

Council cannot fully mitigate this risk.

However, we have provided coverage of this possibility in the consultation material to ensure that Māori and the wider public are appropriately informed when providing feedback.

Staff will monitor the progress of the Bill closely in order to provide accurate advice on options.

Ngā koringa ā-muri

Next steps

40. Staff will report feedback from Māori, the wider public and local boards along with analysis to the Governing Body in October 2023 and seek a decision on establishing Māori seats for Auckland Council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Māori Seats Consultation Document
b ⇨	Māori Seats Consultation Summary Document
c ⇨	Māori Seats Consultation Feedback Form

Ngā kaihaina

Signatories

Authors

Libby Orr - Advisor Governance Services

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇨	Discussion document Bottom Fishing Access Zones in the Hauraki Gulf Marine Park

Ōtara-Papatoetoe Local Board

19 September 2023

Ōtara - Papatoetoe Local Board Annual Report 2022/2023

File No.: CP2023/13431

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2022/2023 Annual Report for the Ōtara - Papatoetoe Local Board, prior to it being adopted by the Governing Body on 28 September 2023.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2022/2023 is being prepared and needs to be adopted by the Governing Body by 28 September 2023. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) adopt the draft 2022/2023 Ōtara - Papatoetoe Local Board Annual Report as set out in Attachment A to the agenda report

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 28 September 2023.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Our performance explained	Highlights of the local board’s work programme which contributed to a performance outcome
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2022/2023.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2022/2023 Annual Report for the local board are:

· Audit NZ review during August and September 2023

· report to the Governing Body for adoption on 28 September 2023

· release to stock exchanges and publication online on 29 September 2023

· physical copies provided to local board offices, council service centres and libraries by the end of October 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōtara-Papatoetoe Local Board - Annual Report 2022/2023

Ngā kaihaina

Signatories

Authors

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Mark Purdie - Lead Financial Advisor

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

19 September 2023

Submissions and feedback on the draft Local Board Plan 2023

File No.: CP2023/12473

Te take mō te pūrongo

Purpose of the report

1. To provide an overview of feedback and submissions received from public consultation on the draft Ōtara-Papatoetoe Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board adopt a local board plan by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with its communities.

3. In June 2023, the local board approved a draft Ōtara-Papatoetoe Local Board Plan 2023 for public consultation. The consultation period ran from 13 July to 14 August 2023.

4. A total of 171 pieces of stakeholder and community feedback was received for Ōtara-Papatoetoe Local Board, including 27 submissions through the online survey tool, 137 hard copy submissions and seven emails. Feedback was also received through Have Your Say events.

5. Mana whenua feedback was received from several iwi, including through an Ara Kōtui hui.

6. A Summary of Feedback report has been prepared, summarising the results of the consultation. This will be made available for the public to view on the AK Have your say website.

7. All feedback submissions will also be available on the Auckland Council website at akhaveyoursay.aucklandcouncil.govt.nz/local-board-plans-2023-feedback

8. Ōtara-Papatoetoe Local Board received submissions from both individuals as well as from those representing or associated with an organisation.

9. From individual submitters, 50 per cent said the plan reflects their needs very well, 18 per cent said not well at all and 32 per cent said I don’t know.

10. From organisations, 61 per cent said the plan reflects their needs very well, 24 per cent said not well at all and 15 per cent who did not know.

11. Across all questions asked throughout consultation support for grants, environmental initiatives, and support for youth came through strongly.

12. The local board should consider the submissions and feedback prior to adopting the final local board plan in October 2023. Any changes and/or responses to feedback will be detailed in the report to adopt the plan.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whiwhi / receive submissions and feedback on the draft Ōtara-Papatoetoe Local Board Plan 2023

b) tuhi ā-taipitopito / note the Summary of Feedback report, tabled at the meeting.

Horopaki

Context

13. The Local Government (Auckland Council) Act 2009 requires that each local board must:

· adopt its local board plan by 31 October of the year following an election

· use the special consultative procedure (SCP) to engage with their communities.

14. On 20 June 2023, Ōtara-Papatoetoe Local Board approved the draft Ōtara-Papatoetoe Local Board Plan 2023 for public consultation.

15. Early engagement with the community helped inform the draft local board plan as did feedback from the Annual Budget consultation.

16. The key features of the draft Ōtara-Papatoetoe Local Board Plan 2023 were:

· Māori Outcomes: supporting increased Māori outcomes through projects including co-governance partnerships, working with mana whenua to re-establish traditional Māori names to local parks and places, and programmes that promote te reo Māori, te ao Māori and our unique Māori identity.

· Climate Action: recognising mana whenua as kaitiaki of natural environments, enabling community hubs, such as libraries and churches, to become climate information hubs, and supporting transport initiatives that promote alternative models of travel.

· Our People: supporting, empowering and celebrating the diversity of the community including through programmes that encourage active and engaged rangatahi and enabling community-led delivery of projects and events.

· Our Environment: caring, protecting, and enhancing our natural environment through increasing tree canopy cover, partnerships with mana whenua, and communities leading on sustainability and climate action.

· Our Community: programmes and facilities that are accessible to all and ensuing mana whenua, mataawaka, organisations and neighbourhood groups maintain strong relationships, influence decisions, and actively contribute to local programmes.

· Our Places: our growing and changing community is well served and supported with high-quality and attractive spaces, easy connections, and open civic and green areas.

· Our Economy: encouraging residents to thrive through being supported to develop and achieve their education, career, and business goals.

17. In addition to understanding the needs and aspirations of the community, feedback was sought on:

· The preferred method to fund improving or establishing new community facilities. The options given were increasing user and lease charges, a targeted rate, or selling some facilities to pay for others.

How we consulted

18. The consultation was held between 13 July and 14 August 2023. A communications campaign encouraged people to “Help Shape the Future” of the Ōtara-Papatoetoe Local Board area and to “Tell us what’s important”. This was promoted through libraries and council facilities, media channels, social media, other activities.

19. A range of engagement activities were undertaken to encourage the public to have their say, with a focus on digital and online platforms:

· Public submissions: These were hard copy and online collected via email, post, and through libraries, service centres, local board offices, People’s Panel members and the online engagement platform akhaveyoursay/localboardplans.

· Have Your Say: Three face-to-face enabled engagement events (spoken interaction) were held.

· Translations: the summary of the draft plan was translated into Te Reo Māori. Some information was also available in Te Reo Māori and New Zealand Sign Language through the Ak Have Your Say website.

20. The following community partners held events to support the consultation:

· CLM Community Sports

· Sikh Women’s Association.

21. In response, the local board received the following feedback:

· 27 submissions through the online survey tool

· 137 hard copy submissions

· Seven emails.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of consultation feedback

22. The results and analysis of the public consultation should be considered by the local board when developing the final local board plan.

23. A Summary of Feedback report that summarises the results and key themes of the consultation will be included with this report. It will be tabled at the business meeting.

24. Ōtara-Papatoetoe Local Board received submissions from both individuals as well as from those representing or associated with an organisation.

25. The local board received a high number of submissions from organisations. However, the majority of these submissions were from individuals who were associated with an organisation, rather than representing or submitting on behalf of the organisation.

26. Submitters were asked how well the draft plan reflects the needs and aspirations for our community. From individual submitters, 50 per cent said the plan reflects their needs very well, 18 per cent said not well at all and 32 per cent said I don’t know.

27. From organisations, 61 per cent said the plan reflects their needs very well, 24 per cent said not well at all and 15 per cent who did not know.

28. Across all questions asked through consultation, support for grants, environmental initiatives, and support for youth came through strongly. Other key themes included support for community-led initiatives, volunteer opportunities, and increasing the support for cultural festivals, events, and businesses.

29. Along with questions on each local board plan theme, Ōtara-Papatoetoe Local Board residents were asked how they would like the local board to support new or improved community facilities, given the current budget pressures. Of the 110 submissions on this question, the order of preference form submitters was firstly to increase user and lease charges (47 votes), with the second preferred option being to introduce a targeted rate (46 votes). The least popular option was to sell some facilities to pay for others (26 votes). Respondents could choose all three options or pick their favoured option.

Publishing the results of public consultation

30. To conclude the consultation phase of the local board plan development, staff recommend that the local board receive the submissions and feedback for consideration.

31. All feedback is available on the Auckland Council website at akhaveyoursay.aucklandcouncil.govt.nz/local-board-plans-2023-feedback

32. The Summary of Feedback report will also be available on the AK Have your say website following approval of this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Receiving the submissions and feedback has a neutral climate impact. The submissions are available online to reduce the printing of hard copies.

34. The draft Ōtara-Papatoetoe Local Board Plan 2023 contained a specific Climate Action section, focusing on the scope of challenges posted by climate change. It considered such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

35. Through consultation, Ōtara-Papatoetoe Local Board residents were asked for feedback on how the plan can better meet our climate action goals.

36. The top themes that came through the comments for this question were:

· The importance of increasing the tree canopy/planting more trees

· Education initiatives, including brochures and material in multiple languages

· Supporting and/or increasing the number of community gardens

· Support for community initiatives/involvement, including volunteer initiatives

· Public transport and alternate travel modes, such as walkways

· Youth involvement, particularly in/with schools.

37. The climate impact of any initiatives the Ōtara-Papatoetoe Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Workshops were held with the board and the board had the opportunity to attend briefings on a range of topics including community investment, Māori outcomes, local economy and climate action. Written advice was also provided to the board on a number of topics including strategic context and environmental services.

39. Subject matter experts from across the council, Auckland Transport and Tātaki Auckland Unlimited were also given the opportunity to peer review the draft local board plan and provide advice.

40. Staff will work closely with the local board in the development of the final plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The Ōtara-Papatoetoe Local Board should consider all submissions and feedback to the draft Ōtara-Papatoetoe Local Board Plan 2023 prior to adopting the final local board plan in October 2023. Any changes and/or responses to feedback will be detailed in the report to adopt the plan.

42. Feedback received from community in the Annual Budget consultation was also used to shape the draft plan.

Tauākī whakaaweawe Māori

Māori impact statement

43. The draft Ōtara-Papatoetoe Local Board Plan 2023 was developed with consideration given to existing feedback from mana whenua and mataawaka. This included seeking their views and values throughout the development of the local board plan 2023.

44. Two online information sessions for mana whenua were held on 8 and 13 June 2023. These sessions provided an opportunity for mana whenua to hear about local board plans, how the perspective of Māori could be reflected through their input, the feedback process, and timelines.

45. Mana whenua organisations were asked which draft local board plans they wanted to review, and those requested were shared, along with tailored feedback forms.

46. The Ōtara-Papatoetoe draft Local Board Plan was shared with Te Akitai Waiohua, Ngāti Tamaoho, Ngāti Te Ata Waiohua, Te Ahiwaru, Ngāti Paoa and Ngāti Tamaterā.

47. The five southern local boards (Papakura, Manurewa, Franklin, Māngere-Otahuhu, Ōtara-Papatoetoe) and mana whenua collectively discussed local board plans at an Ara Kōtui hui held on 6 June and 15 August 2023.

48. 15 submissions were received from those identifying as Māori, comprising 10 per cent of overall submissions.

Ngā ritenga ā-pūtea

Financial implications

49. There are no direct financial implications associated with receiving the submissions and feedback.

50. The budget to implement initiatives and projects is confirmed through the annual plan budgeting process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. The local board will consider all submissions and feedback before making changes to the draft Ōtara-Papatoetoe Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

52. The submissions and feedback are available on the Auckland Council AK Have Your Say website.

53. The Ōtara-Papatoetoe Local Board will adopt the Ōtara-Papatoetoe Local Board Plan 2023 on 31 October 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Claire Abbot - Local Board Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

19 September 2023

Auckland Council’s Quarterly Performance Report Ōtara-Papatoetoe Local Board for quarter four 20222023

File No.: CP2023/12471

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōtara-Papatoetoe Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2023 and the overall performance for the financial year against the approved 2022/2023 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Ōtara-Papatoetoe Local Board and includes financial performance and delivery against work programmes for the 2022/2023 financial year. The work programme is produced annually and aligns with Ōtara-Papatoetoe Board Plan outcomes.

3. Seventy activities within the agreed work programmes were delivered; six activities were undelivered, cancelled, put on hold or deferred during 2022/2023; and 49 projects remain in progress, which includes multi-year projects.

4. Key achievements from the 2022/2023 work programme include:

· Develop Manukau Sports Bowl Master Plan (#1320): The final Manukau Sports Bowl Master Plan was adopted by the local board on 21 February 2023.

· OP Sport & Active Recreation Facilities Plan (#1422): The Ōtara-Papatoetoe Sport & Active Recreation Facilities Plan was adopted by the local board on 20 June 2023.

· EcoNeighbourhoods - Ōtara-Papatoetoe (#3075): The program successfully established five neighbourhood groups.

· Community grants Ōtara-Papatoetoe (#340): The local board awarded a total of $325,762.9 this financial year.

5. Key activities not delivered / not progressed as expected include:

· Puhinui Reserve Plan (#2772) was cancelled to enable the consideration of co-governance before any detailed planning commences.

· Papatoetoe Chambers and Ōtara Music Arts Centre - upgrade alarm system (#31846) was cancelled. The project will be scoped for works to commence in future years.

· Allan Brewster Recreation Centre - comprehensive renewal (#17958) has not progressed as expected and the cost of the work is expected to be significantly over the allocated budget.

6. Qualifying budgets of unfinished activities will be carried forward into 2023/2024 work programmes.

7. Net operating performance for Ōtara-Papatoetoe Local Board is seven per cent below budget for the year ended 30 June 2023 with operating expenditure being five per cent below budget, and operating revenue being 14 per cent above budget. Capital expenditure has achieved 78 per cent of budget for the year.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whiwhi / receive the performance report for quarter four ending 30 June 2023

Horopaki

Context

8. The Ōtara-Papatoetoe Local Board has an approved 2022/2023 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Auckland Emergency Management

· Tātaki Auckland Unlimited

· Local Governance.

9. The graph below shows how the work programme activities meet the Ōtara-Papatoetoe 2020 Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A graph with blue bars and text

Description automatically generated

Storm events

10. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. Between 12-14 February another major storm event, Cyclone Gabrielle, followed. A National State of Emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.

11. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.

12. Impacts to individual activities due to the storm events are reported in the work programme update as shown in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

A green circle with a number of triangles and a number of numbers

Description automatically generated with medium confidence

14. The graph below shows the stage of the activities in each department’s work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

A graph of work program

Description automatically generated with medium confidence

Key activity updates from quarter four

15. Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori (#1153): Ōtara Library hosted four Kohanga Reo and seven preschools/ECEs over a two-day period with over 130 children and more than 20 adults for a Matariki Storytime.

16. Ōtara Waterways and Lake Trust (#743): Hannah Road Neat Streets event was held on 13 May with 53 households participating. An additional “mini” Neat Streets event was held on 3 June at Antrim Crescent where 10 homes participated. East Tāmaki School whanau day/Preston Road Reserve clean-up was held with 203 participants. In total, 10,914 kilogrammes of waste were collected.

17. Pest Free Urban South (#1004): The moth plant competition saw 82,500 moth plant pods being collected across the four local boards participating with over 56,000 pods collected from the Ōtara-Papatoetoe teams. Nga Taonga Aroha ECE won the overall prize for most pods collected with 22,800 pods and they were featured in a television piece on TV3’s ‘The Project’.

18. Pasifika Voices (#1235): This quarter 15 Pasifika business start-ups were mentored through the Pacific Business Hub and 90 mentoring meetings took place with these businesses.

19. Access to community places (#330): Bookings hours increased by 13 per cent and participant numbers have increased by 30 per cent compared to the same period last year. 95 per cent of hirers indicated that they would recommend the facilities in this local board to others and 89 per cent were satisfied with the facilities.

20. Youth: Community capacity building with young people (#326): The Prefects Leadership Workshop saw a record participation of 93 rangatahi from five secondary schools. The Tautoko workshops held at Papatoetoe High and Sir Edmund Hillary Collegiate Junior School had 76 and 48 attendees, respectively. This quarter also saw 11 new Ōtara Papatoetoe Squad (TOPS) members.

Key activity achievements from the 2022/2023 work programme

21. The key achievements in the delivery of the local board work programmes for 2022/2023 include:

· Develop Manukau Sports Bowl Master Plan (#1320): The final Manukau Sports Bowl Master Plan was presented and adopted by the local board on 21 February 2023 at its business meeting.

· OP Sport & Active Recreation Facilities Plan (#1422): The Ōtara-Papatoetoe Sport & Active Recreation Facilities Plan report was presented at the 20 June business meeting and the final plan was adopted by the local board.

· Taonga tuku iho - Legacy - we preserve our past, ensure our future (Ōtara Scorpions RL Club) (#3499): The Gala Day for the Ōtara Scorpions Rugby League club was held on 13 May. All digital files collected during this project will be added to the Auckland Libraries collections.

· EcoNeighbourhoods (#3075): The program has successfully established five neighbourhood groups, achieving the target of three to five groups.

· OP: ecological and enviromental volunteers programme (#660): This year the programme recorded 2231 volunteer hours and 10,125 plants were planted.

· Community grants (#340): The local board awarded a total of $325,762.90 this financial year. With $221,406.75 for Local Grants, $64,204.15 for Quick Response Grants and $40,152 for the Excellence Awards.

Overview of work programme performance

Customer and Community Services work programme

22. In the Customer and Community Services work programme, there are 59 activities that were completed by the end of the year or will be by end of June 2023 (green), 15 activities that are approved in principle (green), 37 activities that are in progress including multi-year projects, eleven activities that are in progress but are delayed (amber), one activity that is on hold (amber), four activities that have been merged (grey), and five activities that have been cancelled or deferred in the period April to June 2023 (grey). Activities with significant impact are discussed below:

Table 1: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Activation of community places - Te Puke Ō Tara Community Centre (#332)	Amber	In progress	One provider was able to deliver this financial year. The other providers have confirmed delivery in quarter one and quarter two of financial year 2023/2024.
Youth Economy (Youth Connections) (#1341)	Amber	In progress	The programme will commence in quarter one financial year 2023/2024, and it will be completed by the end of October 2023.
Allan Brewster Recreation Centre - comprehensive renewal (#17958)	Amber	In progress	HVAC design has been completed. The assessment shows that the works are estimated at $800,000, which is significantly over the allocated budget.
11R Birmingham Place - investigate options for the development of a new walkway (#31557)	Amber	In progress	Review details design and seek Auckland Transport funding to complete works.
OP: Te Kete Rukuruku (Māori naming of parks and places) Tranche Two (#700)	Amber	In progress	Names have been received and are being finalised. Hui tuku ingoa will occur early next financial year.
Investigate community need in Old Papatoetoe recognising current provision and anticipated growth (#1318)	Amber	In progress	The proposed scope and approach for the options phase will be workshopped with the local board in quarter one financial year 2023/2024.
Ōtara town centre community facilities (#1321)	Amber	In progress	Consultants are carrying out a building condition assessment which will provide a costed long-term maintenance and renewals plan. This information will be included within an analysis of options which will be presented to the local board in quarter one financial year 2023/2024.
Lease: Fergusson Oaks Reserve, Ōtara: Congregational Christian Church of Samoa (Dawson Road, Ōtara) Trust Board (#3083)	Amber	Deferred	The application form has been received. The site visit is scheduled in quarter one financial year 2023/2024.
Lease: Manukau Sports Bowl: The Roots Creative Entrepreneurs Limited (#3321)	Amber	On hold	The group has applied for landowner approval, which is under assessment, and the renewal of the lease will be placed on hold.
Lease: Ōtara Town Centre Grounds: Te-Pupu-Tahi-Tanga Ki Ōtara Incorporated (#3320)	Amber	Deferred	Iwi engagement has been completed. A report for the renewal and land reclassification will be presented to the board in financial year 2023/2024.
Lease: Sunnyside Domain, Papatoetoe: The Phoenix Community Hall Trust Board (#3317)	Amber	Deferred	The application form has been received. The site visit is scheduled in quarter one financial year 2023/2024.
Papatoetoe Chambers and Ōtara Music Arts Centre - upgrade alarm system (#31846)	Grey	Cancelled	This project will be scoped for works to commence in future years.
Puhinui Reserve Plan (#2772)	Grey	Cancelled	This was cancelled in quarter three so that co-governance can be considered before any detailed planning commences.

Infrastructure and Environmental Services work programme

23. In the Infrastructure and Environmental Services work programme, there are eight activities that were completed or will be by end of June 2023 (green) and one activity that is in progress but is delayed (amber), which is discussed below:

Table 2: Infrastructure and Environmental Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Climate Action Plan (#3046)	Amber	In progress	Local board feedback has been incorporated into the full draft of the local climate action plan which is being workshopped in August and the final Climate Action Plan is scheduled to be adopted in October 2023.

Plans and Places work programme

24. In the Plans and Places work programme, there is one activity line. It is a multi-year programme that is in progress (green).

Auckland Emergency Management work programme

25. In the Auckland Emergency Management work programme there is one activity line. This item is in progress but delayed (amber). Further details are discussed below:

Table 3: Auckland Emergency Management activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Multi-cultural community emergency resilience programme (#1359)	Amber	In progress	The Religious Communities guide has been finalised and a civic launch is scheduled to take place in quarter one financial year 2023/2024.

Tātaki Auckland Unlimited work programme

26. In the Tātaki Auckland Unlimited work programme, there is one activity which was completed by the end of the financial year (green).

Local Governance work programme

27. In the Local Governance work programme, there are two activities that were completed by the end of the financial year (green).

Deferred activities

28. The Lead Financial Advisors are identifying projects from the local board’s 2022/2023 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the work programme to be delivered in 2023/2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

30. Work programmes were approved in June 2022 and delivery is underway or complete. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

31. Last financial year the Ōtara-Papatoetoe Local Board invested in a number of sustainability and environmental projects, particularly aimed at building awareness around individual carbon emissions and changing behaviour at a local level.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. This report informs the Ōtara-Papatoetoe Local Board of the performance for quarter four ending 30 June 2023 and the performance for the 2022/2023 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

34. Ōtara-Papatoetoe Local Board is committed to integrating and supporting work that contributes to outcomes for Māori. This includes seeking opportunities for collaboration and early engagement with mana whenua.

35. The board collaborated with mana whenua on projects such as the Puhinui Reserve Plan, Manukau Sports Bowl development, Ngāti Ōtara Marae re-development, Te Kete Rukuruku (Māori naming of parks and places), the area plan review for Māngere and surrounding neighbourhoods, the Manukau Harbour Forum, Tāmaki Estuary Forum, and Matariki celebrations.

36. The board funded several work programme items that have a significant Māori focus or outcome, including the Tuia programme, Māori-led social and governance initiatives, and library programmes that celebrate te ao Māori.

37. Ōtara-Papatoetoe Local Board is also part of Ara Kōtui, a joint mana whenua and southern local boards initiative that explores and supports opportunities that enable mana whenua involvement in local board decision-making. Currently up to 12 mana whenua are involved in this initiative.

Ngā ritenga ā-pūtea

Financial implications

38. This report is provided to enable the Ōtara-Papatoetoe Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme. There are no financial implications associated with this report.

Financial Performance

39. Operating expenditure of $22.2 million is $1.05 million below budget.

40. For ABS (Asset Based Services) operating expenditure, the underspend is in programme running costs, staff costs and outsourcing costs, which have been reduced by $510,000 and utility costs reductions of $160,000. Full Facility Contracts are below budget by $279,000 due to weather conditions making it difficult to complete all parks maintenance.

41. For LDI (Locally Driven Initiatives), operating expenditure underspend is $89,000 with $13,000 to be carried forward to complete projects in financial year 2023/2024.

42. Operating revenue of $3.26 million is $406,000 above budget mainly due to increased revenue in recreation, leisure, fitness, and aquatics facilities and facility rentals above budget.

43. Capital Expenditure of $7.2 million is 78 per cent of budget spent for the year.

44. The financial report for the year ended 30 June 2023 for Ōtara-Papatoetoe Local Board is attached as Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

46. Work programmes for 2023/2024 were approved at the local board business meeting in July 2023.

47. Deferral of budgets of unfinished activities will be added into 2023/2024 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Ōtara-Papatoetoe Local Board - 1 April to 30 June 2023 Work Programme Update
b ⇨	Ōtara-Papatoetoe Local Board - Operating Performance Financial Summary

Ngā kaihaina

Signatories

Authors	Claire Abbot - Local Board Advisor
Authorisers	Manoj Ragupathy - Local Area Manager

Chairperson	Apulu Reece Autagavaia
Deputy Chairperson	Dr Dr Ofa Dewes, MNZM
Members	Dr Ashraf Choudhary, QSO, JP
	Topou Folau
	Vi Hausia
	Li'amanaia Lorenzo Kaisara
	Albert Lim

Authors	Darshita Shah - Democracy Advisor
Authorisers	Manoj Ragupathy - Local Area Manager