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Performance
and Appointments Committee
19 September
2023
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Process to make
appointments to the boards of Council Organisations and select board interns
for 2024-2025 7
9 Review of the
Forward Work Programme - Performance and Appointments Committee 11
10 Summary of Confidential
Decisions and related information released into Open 19
11 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
PUBLIC EXCLUDED
12 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 29
C1 CONFIDENTIAL: Appointments to
the board of the Tāmaki Redevelopment Company 29
C2 CONFIDENTIAL: Appointment of the
chair for Auckland Transport 29
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Performance
and Appointments Committee
19 September
2023
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Process
to make appointments to the boards of Council Organisations and select board
interns for 2024-2025
File No.: CP2023/12489
Te take mō te
pūrongo
Purpose of the report
1. To
receive information about the processes to make board appointment decisions
considered in the confidential part of this meeting.
2. To
appoint a member of the enduring pool to the selection panel for selecting
board interns for 2024-2025.
Whakarāpopototanga matua
Executive summary
3. Confidential
reports on this agenda seek decisions regarding appointments to the boards of
the following entities:
· Auckland
Transport
· Tāmaki
Redevelopment Company
4. The
committee is also asked to appoint a member of the enduring pool to serve on
the selection panel for the 2024-2025 board intern programme.
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report and note that reports on
this agenda seek decisions regarding:
i) appointment
of the chair of Auckland Transport
ii) appointments
to the board of the Tāmaki Redevelopment Company
b) tuhi ā-taipitopito / note that these
reports are confidential due to the personal information regarding candidates
that they contain
c) whakaae
/ agree to select a member of the enduring pool to chair the selection panel
for the 2024-2025 board intern programme.
Horopaki
Context
5. Council makes appointments to council
organisations in accordance with the Appointment and Remuneration Policy for
Board Members of Council Organisations (the Policy).
6. The general process for making appointments is
described in Figure 1 below.
Figure
1: Appointment process
7. Appointments
to the Tāmaki Redevelopment Company are made jointly with the Crown.
Tātaritanga me ngā
tohutohu
Analysis and advice
8. The confidential reports on this agenda consider
the decisions noted in Table 1:
Table 1: Overview of decisions sought in the confidential
reports
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Entity name
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Decision sought
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Previous decisions
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Auckland Transport
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Approval to appoint a new
board chair.
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Approval of criteria and
appointment of Cr Watson to the selection panel [PACCC/2023/33]
Appointment of Cr Sayers
to the selection panel [PACCC/2023/45]
Approval of a short-list
[PACCC/2023/61]
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Tāmaki
Redevelopment Company
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Approval to appoint two
board members jointly with the Crown
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Agreement on criteria,
short-list candidates and to appoint Cr Josephine Bartley to the selection
panel [PACCC/2023/48]
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Board Interns
9. The
Policy notes council’s commitment to supporting initiatives that support
a diverse range of aspiring directors to develop their governance skills,
knowledge and experience and to build a diverse pool of experienced directors
for Auckland organisations and companies. To support this objective council has
run a board intern programme.
10. This
programme places aspiring directors onto the boards of substantive CCOs where
they observe the board and are encouraged to participate in discussions without
exercising any voting powers or engaging in any activity where they may be
‘deemed directors’ of the organisation.
11. The
previous intake of interns ran for 18 months from 1 January 2022 to 30 June
2023. A new intake is proposed from 1 January 2024-30 June 2025.
12. For
the 2024-2025 intern programme, the boards of Auckland Transport and Eke Panuku
Development Auckland have confirmed that they would like to host an intern.
Watercare Services Limited may opt to host an intern in the event that the
Water Reform Programme does not mean that they are disestablished in 2024.
Participating boards will be represented on the selection panel.
13. Board
interns are not remunerated.
14. The
committee is asked to appoint a representative of the Enduring Pool of
Governing Body members to represent the committee on the selection panel for
board interns.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
15. Auckland
Council’s Te-Tāruke-ā-Tāwhiri: Auckland’s Climate
Plan was adopted in July 2020 and sets out the priority action areas to deliver
our goals to reduce emissions and adapt to the impacts of climate change.
16. CCOs are
responsible for delivering services to Aucklanders. Each CCO is accountable for
ensuring their planning and decisions reflect the action areas outlined in
Te-Tāruke-ā-Tāwhiri.
17. Candidates
seeking appointment need to demonstrate a commitment to integrate the action
areas outlined in Te Tāruke-ā-Tāwhiri into the CCO’s
activities.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. The appointment of the best possible directors
to boards will have a positive impact on the council group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
19. Board appointments to the entities considered in
the confidential reports are a responsibility that sits with the Governing
Body. Local Boards may participate in the nomination process for board
vacancies and criteria are circulated to local boards to allow their
participation in the nomination process.
Tauākī whakaaweawe
Māori
Māori impact statement
20. Kia ora Tāmaki Makaurau sets as a mahi
objective that: “Mana whenua and Māori are active partners and participants
at all levels of the council group’s decision making”. This
objective is considered as part of the decision making for each of the
confidential items on this agenda.
Ngā ritenga
ā-pūtea
Financial implications
21. There are no new financial implications arising
from the confidential reports.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
22. There are
risks common to all board appointments. These include:
· Reputational
risk of appointing candidates without appropriate skills or governance
experience. To mitigate this potential risk, a thorough due diligence process
is in place.
· Governance
risk of creating an unbalanced board where too many new members cause a loss of
institutional knowledge which impacts decision-making. Conversely,
retaining board members for too long can mean the board lack innovation and
fresh thinking.
Ngā koringa ā-muri
Next steps
23. Next steps regarding appointments to Auckland
Transport and Tāmaki Redevelopment Company are noted in the confidential
agenda reports.
24. The board intern programme will be advertised
and the selection panel will be asked to review the applicants and recommend a
short list to this committee.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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James Stephens - Senior Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Anna Bray - Acting Director - Governance and CCO Partnerships
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Performance
and Appointments Committee
19 September
2023
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Review of the Forward Work Programme - Performance
and Appointments Committee
File No.: CP2023/12748
Te take mō te
pūrongo
Purpose of the report
1. To arotake / review and tuhi / note progress on the 2023 Performance
and Appointments Committee forward work programme.
Whakarāpopototanga matua
Executive summary
2. The
forward work programme for the Performance and Appointments Committee was
adopted by the committee at its meeting held on 18 April 2023 (Resolution
number PACCC/2023/19).
It was agreed that the forward work programme would be reported for information
and reviewed on a six-monthly basis.
3. All
committees have been requested to review their forward work programme, by the
end of September 2023.
4. Following
approval, all committee forward work programmes will be reported to the
Governing Body in April and October each year, for oversight as per the Terms
of Reference.
5. The
current forward work programme for the Performance and Appointments Committee is appended as Attachment A.
6. Specific
amendments have been made since the last review, as follows:
· Process for Chief Executive Recruitment has been updated
· one item has been
moved to the “completed” section of the document
· items that do not
require a committee decision have not been included in this report and will be
communicated via briefings or memos
· any new additions
will be highlighted in red text
· any deletions will
be shown in strikethrough.
7. Following
the approval of the forward work programme, it will be reported to the
Governing Body, for oversight as per the Terms of Reference.
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) riro
/ receive and arotake / review the progress on the 2023 forward work programme
as appended in Attachment A of the agenda report.
b) whakaae
/ approve the updated forward work programme.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Forward Work Programme
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13
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Ngā kaihaina
Signatories
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Author
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Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
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Authoriser
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Anna Bray - Acting Director - Governance and CCO
Partnerships
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