Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Performance and Appointments Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 19 September 2023 at 2.01pm.  A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Daniel Newman, JP

 

Deputy Chairperson

Cr Mike Lee

 

Members

Cr Lotu Fuli

 

 

Cr Richard Hills

 

 

Cr Greg Sayers

 

 

Cr John Watson

from 2.12pm, Item C2

 

Cr Maurice Williamson

 

Ex-officio

Deputy Mayor Desley Simpson, JP

from 2.40pm, Item C2

 

IMSB Chair David Taipari

via electronic link

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Members

Mayor Wayne Brown

 

 

Cr Christine Fletcher, QSO

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

Cr Angela Dalton

 

 

Cr Josephine Bartley

via electronic link

until 2.11pm

 

 

 

 

 


Performance and Appointments Committee

19 September 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number PACCC/2023/66

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

a)           whakaae / accept the apology from:

Absence

Cr Christine Fletcher, QSO

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PACCC/2023/67

MOVED by Chairperson D Newman, seconded by Cr R Hills:  

That the Performance and Appointments Committee:

a)           whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 15 August 2023 and the extraordinary minutes of its meeting, held on Tuesday, 22 August 2023, including the confidential sections, as a true and correct record.

CARRIED

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 


 

 

8

Process to make appointments to the boards of Council Organisations and select board interns for 2024-2025

 

Resolution number PACCC/2023/68

MOVED by Chairperson D Newman, seconded by Cr G Sayers:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding:

i)       appointment of the chair of Auckland Transport

ii)      appointments to the board of the Tāmaki Redevelopment Company

b)      tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain

c)      whakaae / agree to select a member of the enduring pool to chair the selection panel for the 2024-2025 board intern programme.

CARRIED

 

Note:   Later in the meeting, the Chairperson advised that a councillor from the enduring pool needed to be selected as chair of the selection panel.  Item 8 - Process to make appointments to the boards of Council Organisations and select board interns for 2024-2025 was subsequently recommitted and all clauses successfully passed under resolution number PACCC/2023/72.

 

 

9

Review of the Forward Work Programme - Performance and Appointments Committee

 

Resolution number PACCC/2023/69

MOVED by Chairperson D Newman, seconded by Cr R Hills:  

That the Performance and Appointments Committee:

a)      riro / receive and arotake / review the progress on the 2023 forward work programme as appended in Attachment A of the agenda report.

b)      whakaae / approve the updated forward work programme.

 

CARRIED

 

 

10

Summary of Confidential Decisions and related information released into Open

 

Resolution number PACCC/2023/70

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the confidential decisions and related information that is now publicly available:

i)       Appointments to the Haumaru Housing board

ii)      Appointment of directors for Tāmaki Redevelopment Company

iii)     Appointment of new chair for Tātaki Auckland Unlimited

iv)     Appointments to the Auckland Transport board

v)      Appointments to the board of Manukau Beautification Charitable Trust

vi)     Auckland War Memorial Museum appointments 2023

vii)    Appointment to the Haumaru Housing board

viii)   Appointment of trustees to the board of Community Education Trust 2023-2026

ix)     Appointments to the Museum of Transport and Technology board

x)      Appointments to the Arts Regional Trust

xi)     Appointments to the Auckland Regional Amenities Funding Board

xii)    Reappointments of directors to Eke Panuku Development Auckland

CARRIED

 

 

 

11        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2023/71

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Appointments to the board of the Tāmaki Redevelopment Company

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Tāmaki Redevelopment Company

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2       CONFIDENTIAL: Appointment of the chair for Auckland Transport

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Auckland Transport chair.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

2.05pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.00pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointments to the board of the Tāmaki Redevelopment Company

 

Resolution number PACCC/2023/66

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

c)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C2

CONFIDENTIAL: Appointment of the chair for Auckland Transport

 

Resolution number PACCC/2023/67

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

b)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

c)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

 

 

8

Process to make appointments to the boards of Council Organisations and select board interns for 2024-2025

 

The Chair recommitted this item for debate as the Committee needed to appoint a councillor to the selection panel under clause c).

 

Resolution number PACCC/2023/72

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding:

i)       appointment of the chair of Auckland Transport

ii)      appointments to the board of the Tāmaki Redevelopment Company

b)      tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain

c)      whakaae / agree that Councillor Christine Fletcher chair the selection panel for the 2024-2025 board intern programme.

CARRIED

 

 

3.01 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................