Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Rodney Local Board office, 3 Elizabeth Street, Warkworth on Wednesday, 20 September 2023 at 10am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

 

 

Geoff Upson

 

 

Ivan Wagstaff

 

 

Guy Wishart

 

 

 


Rodney Local Board

20 September 2023

 

 

 

1          Nau mai | Welcome

 

            Member C Smith left the meeting at 10.01am.

 

Ngāti Manuhiri open the meeting with a karakia

 

The Chairperson opened the meeting and welcomed those in attendance.    

 

Member C Smith returned to the meeting at 10.05am.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number RD/2023/137

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)          accept the apology from Member M Carmichael for absence of leave.

CARRIED

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number RD/2023/138

MOVED by Member M Dennis, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday 16 August 2023, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Ngāti Manuhiri -  Application to lease the Caretakers Cottage at Sandspit

 

Delma O’Kane was in attendance to discuss the application to lease the Caretakers Cottage at Sandspit.

 

Resolution number RD/2023/139

MOVED by Deputy Chairperson L Johnston, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)      thank Ms O’Kane for her presentation and attendance at the meeting.

CARRIED

 

 


8.2

Deputation: The Retreat - Alcohol Rehabilitation Programme

 

Janet Thompson was in attendance to discuss The Retreat’s alcohol rehabilitation programme.

 

Resolution number RD/2023/140

MOVED by Chairperson B Bailey, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)      thank Ms Thompson for her presentation and attendance at the meeting.

CARRIED

 

 

8.3

Deputation: Mahurangi Artist Network

 

Alysn Midgelow-Marsden and Karena Depont were in attendance to discuss the Mahurangi Artist Network.

 

Resolution number RD/2023/141

MOVED by Member C Smith, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)      thank Ms Midgelow-Mardsen and Ms Depont for their attendance at the meeting.

CARRIED

 

Attachments

a     Deputation: Mahurangi Artist Network - Presentation notes

 

 

8.4

Deputation: Matakana community-led pump track

 

Katherine Norman from the Matakana Community Group and Matt Woodside – Parks and Places Specialist (in support) were in attendance to discuss the Matakana community-led pump track.

 

Resolution number RD/2023/142

MOVED by Member G Upson, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      thank Ms Norman for her presentation and attendance at the meeting.

CARRIED

 

 

8.5

Deputation: Pohutakawa trees on the foreshore at Whangateau Reserve

 

Leesa Irving and Pam Bench were in attendance to discuss the existing Pohutakawa trees on the foreshore at Whangateau Reserve.

 

Resolution number RD/2023/143

MOVED by Member C Smith, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)      thank Ms Irving and Ms Bench for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     Deputation: Pohutakawa trees on the foreshore at Whangateau Reserve - History of Whangateau Reserve

b     Deputation: Pohutakawa trees on the foreshore at Whangateau Reserve - Executive Summary

c     Deputation: Pohutakawa trees on the foreshore at Whangateau Reserve - Location Plans

 

 

 

8.6

Deputation: Kawau Island Coastguard

 

Paul Steinkamp was in attendance to discuss the Kawau Island Coastguard service at Sandspit Wharf.

 

Resolution number RD/2023/144

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      thank Mr Steinkamp for his presentation and attendance at the meeting.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

Meeting adjourned at 11.28am and reconvened at 11.37am


 

 

11

New public road name at 101 Argent Lane, Upper Orewa - Milldale Stage 4F

 

Resolution number RD/2023/145

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)         whakaae / approve the name Honohono Avenue’ for the new public road created by way of subdivision undertaken by Fulton Hogan Land Development Limited, at 101 Argent Lane, Upper Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60352918, SUB60352919-D, road naming reference RDN90109730).

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Dennis

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Against

Member T Holdgate

Member C Smith

Member G Upson

Abstained

 

The motion was declared carried by 5 votes to 3.

CARRIED

 

 

 

12

Seasonal Closure of Vehicle Access to TeOneone Rangatira / Muriwai Beach

 

Stephen Bell - Principal Specialist,  Regional Parks was in attendance for this item.

 

Resolution number RD/2023/146

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      tautoko / support the implementation of seasonal restrictions to control motorised vehicle access to Te Oneone Rangatira / Muriwai Beach over the New Year period (late December to mid-January) for three years from 2023 to January 2026, to address concerns around beach user safety and driver behaviour, environmental protection and fire risk

b)      tautoko / support the implementation of the additional closure of vehicle access over the Guy Fawkes period from the date the fireworks go on sale to the Monday following Guy Fawkes day 2023 to 2025 to address heightened concerns around fire risk and environmental protection.

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Dennis

Deputy Chairperson L Johnston

Member G Wishart

Against

Member T Holdgate

Member C Smith

Member G Upson

Member I Wagstaff

Abstained

 

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was Carried.

CARRIED

 

 

13

Auckland Transport update on the Rodney Local Board Transport Targeted Rate - 20 September 2023

 

Jeremy Pellow - Programme Director – Rodney Transport Programme and Beth Houlbrooke - Elected Member Relationship Partner were in attendance for this item.

 

Resolution number RD/2023/147

MOVED by Chairperson B Bailey, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      tuhi ā-taipitopito / note the status and progress of the delivery of the projects being funded under the Rodney Local Board Transport Targeted Rate

b)      request Auckland Transport bring with urgency options for a decision for spending $1.64m, the unallocated Warkworth subdivision share of the Rodney Local Board Transport Targeted Rate, on the Unsealed Roading Improvement programme.

CARRIED UNANIMOUSLY      

 

 

 

The chairperson vacated the chair in favour of the deputy chair at 12.45pm.

 

Chairperson B Bailey left the meeting at 12.45pm

 

Deputy Chairperson L Johnston vacated the chair. Chairperson B Bailey returned to the meeting and resumed the chair at 12.49pm.

 

 

 

14

New community lease of the council-owned former wharf manager's dwelling at Sandspit Wharf, Sandspit Recreation Reserve

 

Karen Walby - Community Lease Specialist and Michelle Chen - Lease Performance and System Advice were in attendance for this item.

 

MOVED by Deputy Chairperson L Johnston, seconded by Chairperson B Bailey:  

That the Rodney Local Board:

a)      whakaae / approve the public notification of Auckland Council’s intention under Section 54(1)(b) of the Reserves Act 1977 to grant a proposed new community lease to Manuhiri Kaitiaki Charitable Trust for the council-owned former wharf manager’s dwelling comprising 380 square meters (more or less) located at Sandspit Wharf, Sandspit Recreation Reserve on the land legally described as Allotment 340, Parish of Mahurangi, Survey Office plan 43479 (attachment A to the agenda report (site plan)), subject to the following terms and conditions:

i)       engaging with other mana whenua

ii)      term – five years, with one, five-year right of renewal

iii)     rent – $1,300 plus GST per annum if demanded

iv)     maintenance fee - $5,000 plus GST per annum

iv)     resource consent and building consent granted for the change of use.

b)       note that the costs associated with building and resource consents and required works to provide appropriate water and wastewater services for the refurbishment works project forms part of the overall capital project 40318 - Sandspit Wharf refurbish managers house, approved in the Rodney local board's 2023/2024 capital work programme. No additional local board funding is being sought after for these costs

c)       tautapa / delegate authority to the chairperson to appoint a hearings panel, if           required, to hear any objections or submissions received as a result of the public           notification process and make a decision in this regard noting that the hearings           panel would subsequently make a recommendation to the local board to make a           decision on the lease.

 

MOVED by Member I Wagstaff, seconded by Member T Holdgate:

Member I Wagstaff moved an amendment to the original recommendation by way of replacement as follows:

a)      request a further workshop to understand the local board’s legal responsibilities as alluded to in the report (paragraph 98 section 4).

A division was called for, voting on which was as follows:

For

Member T Holdgate

Member C Smith

Member I Wagstaff

Against

Chairperson B Bailey

Member M Dennis

Deputy Chairperson L Johnston

Member G Upson

Member G Wishart

Abstained

 

The motion was declared lost by 3 votes to 5.

 

The substantive motion was put.

 

Resolution number RD/2023/148

MOVED by Deputy Chairperson L Johnston, seconded by Chairperson B Bailey:  

That the Rodney Local Board:

a)      whakaae / approve the public notification of Auckland Council’s intention under Section 54(1)(b) of the Reserves Act 1977 to grant a proposed new community lease to Manuhiri Kaitiaki Charitable Trust for the council-owned former wharf manager’s dwelling comprising 380 square meters (more or less) located at Sandspit Wharf, Sandspit Recreation Reserve on the land legally described as Allotment 340, Parish of Mahurangi, Survey Office plan 43479 (attachment A to the agenda report (site plan)), subject to the following terms and conditions:

i)       engaging with other mana whenua

ii)      term – five years, with one, five-year right of renewal

iii)     rent – $1,300 plus GST per annum if demanded

iv)     maintenance fee - $5,000 plus GST per annum

iv) resource consent and building consent granted for the change of use

b)       note that the costs associated with building and resource consents and required works to provide appropriate water and wastewater services for the refurbishment works project forms part of the overall capital project 40318 - Sandspit Wharf refurbish managers house, approved in the Rodney local board's 2023/2024 capital work programme. No additional local board funding is being sought after for these costs

c)       tautapa / delegate authority to the chairperson to appoint a hearings panel, if           required, to hear any objections or submissions received as a result of the           public    notification process and make a decision in this regard noting that the           hearings panel would subsequently make a recommendation to the local           board to make a decision on the lease.

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Dennis

Deputy Chairperson L Johnston

Member G Wishart

Against

Member T Holdgate

Member C Smith

Member G Upson

Member I Wagstaff

Abstained

 

The motion was declared EQUAL

The chair exercised their casting vote for so the motion was Carried.

CARRIED

 

 

Meeting adjourned at 1.16pm and reconvened 1.50pm

 

 

15

Approval of the 2023/2024 Rodney Local Board Infrastructure and Environmental Services Work Programme

 

Brandii Stephano - Relationship Advisor was in attendance via Microsoft Teams for this item.

 

Resolution number RD/2023/149

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      whakaae / approve additional 2023/2024 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

Description

2023/2024 budget for approval

Rodney responsible cat ownership messaging

The programme will create positive messaging and collateral, intended to encourage cat owners to change how they manage pets, resulting in reduced wildlife impacts across Rodney. This will include developing a campaign delivered through posters, flyers and signs

$5,200

Rodney Snip n Chip campaign

This programme will also collaborate with the SPCA (Royal New Zealand Society for the Prevention of Cruelty to Animals Incorporated) to deliver a Snip ‘n’ Chip campaign to priority postcodes in Rodney adjacent to high value biodiversity areas, and/or areas where responsible cat ownership education is urgently needed. The Snip ‘n’ Chip campaign subsidises cat owners to have their pets de sexed and microchipped.

$5,000

The Forest Bridge Trust possum control – Rodney

The Forest Bridge Trust will work with Environmental Services staff to identify priority areas for possum control. The Forest Bridge Trust will manage the engagement and training of landowners, installation of traps and ongoing landowner support. This project will also include Puhoi Landcare possum trapping in a halo around Dunn’s Bush (QEII covenant).

$38,425

Total

 

$48,625

 

b)      tuhi ā-taipitopito / note that $178,000 has already been approved for programmes with the 2023/2024 Environmental Services work programme on 21 June 2023 (RD/2023/83 as part of the Local Board Agreement) and 19 July 2023 (RD/2023/96).

CARRIED

 

 

16

Rodney Local Board Annual Report 2022/2023

 

Hao Chen - Lead Financial Advisor was in attendance via Microsoft Teams for this item.

 

Resolution number RD/2023/150

MOVED by Member C Smith, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whai / adopt the draft 2022/2023 Rodney Local Board Annual Report as set out in Attachment A to the agenda report

b)      tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 28 September 2023.

CARRIED

 

 

 

17

Submissions and feedback on the draft Rodney Local Board Plan 2023

 

Zigi Yates - Senior Local Board Advisor was in attendance for this item.

 

Resolution number RD/2023/151

MOVED by Chairperson B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whiwhi / receive submissions and feedback on the draft Rodney Local Board Plan 2023

b)      kohuki / consider feedback when finalising the Rodney Local Board Plan 2023.

CARRIED

 

 

 

 

 

 

 

18

Local board feedback on Emergency Management Bill

 

Resolution number RD/2023/152

MOVED by Member C Smith, seconded by Member M Dennis:  

That the Rodney Local Board:

a)         whakarite / provide the following input to the development of Auckland Council’s submission on the Emergency Management Bill:

i)      suggest that consideration should be given for greater local distribution of emergency management assets, expertise and planning, especially for region-wide emergencies.

CARRIED

 

 

 

19

Funding Auckland's Storm Recovery and Resilience

 

Resolution number RD/2023/153

MOVED by Member C Smith, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)      tuhi ā-taipitopito / note that input is being sought from local boards at the same time as public consultation due to the very tight timelines involved and the need to provide certainty for impacted Aucklanders

b)      whakarite / support Auckland Council agreeing to the funding package

c)      whakarite / find that the features of the package and the Category 3 buyout process  to well considered and sound

d)      tuhi ā-taipitopito note the need for a pragmatic, timely and not overly complex          end to these buyouts will be important to those property owners impacted and          involved in the process

e)      express concern that resource consent applications for subdivisions in flood          prone areas are continued to be consented

f)       express concern that there will be insufficient funding for property buyouts. 

CARRIED

 

Note: Pursuant to Standing Orders 1.9.3 Member G Upson requested his dissenting vote against clause f) be recorded.

 


 

 

 

20

Potential changes to the National Policy Statement for Highly Productive Land

 

Ryan Bradley - Senior Policy Planner was in attendance via Microsoft Teams for this item.

 

Resolution number RD/2023/154

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)             do not support the proposed changes to the National Policy Statement on Highly Productive Land that would provide for a consenting process for new infrastructure and intensive indoor primary production and hydroponic greenhouses on highly productive land, as this would undermine the purpose of this National Policy Statement and could lead to a significant loss of highly productive land in Auckland

b)             request that Central Government reconsider rezoning Highly Productive Land in the future urban and countryside living areas of Auckland back to Rural Production.

CARRIED

 

 

 

 

21

Local board feedback on Māori seats for Auckland Council

 

Resolution number RD/2023/155

MOVED by Chairperson B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whiwhi / receive the report on whether Māori seats should be established for Auckland Council for the 2025 local elections.

CARRIED

 

 

 

22

Local board feedback into the council submission to Fisheries New Zealand on bottom fishing access zones (trawl corridors) in the Hauraki Gulf

 

Resolution number RD/2023/156

MOVED by Member I Wagstaff, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         whakarite / provide the following feedback and option preference on proposed bottom fishing restrictions in the Hauraki Gulf:

i)           request consideration be been given to the impacts of pushing the catch areas out of the Hauraki Gulf into areas where this type of fishing is allowed but not currently occuring

ii)         request consideration be given to the increasing cost of fish and the impact this has on our local communities

iii)        considering our wish to minimise the impacts of this change to both our communities with food costs and other marine zones outside of the Hauraki Gulf we support the following option:

A)        Option 1: Danish seine fishing banned from 74.1 per cent and trawl fishing banned from 77.1 per cent of the Gulf shallower than 200 metres and limit these fishing methods to six defined zone.

CARRIED

 

Note: Pursuant to Standing Order 1.9.3 Members C Smith and Member G Wishart requested their abstention be recorded.

 

 

 

23

Local board feedback into the council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill to the Environment Select Committee

 

Resolution number RD/2023/157

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:   

That the Rodney Local Board:

a)      tautoko / support Auckland Council’s submission to the Environment Select Committee on the Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

CARRIED

 

 

 

24

Change to the 2023 Rodney Local Board meeting schedule

 

Robyn Joynes – Local Board Advisor was in attendance for this item.

 

Resolution number RD/2023/158

MOVED by Member M Dennis, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakaae / approve a change to the 2023 Rodney Local Board meeting schedule moving the Wednesday 15 November 2023 meeting to Wednesday 29 November 2023 to accommodate the Long-term Plan 2024-2034 timeframes.

CARRIED

 

 

 

25

Rodney Ward Councillor update

 

Resolution number RD/2023/159

MOVED by Member C Smith, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whiwhi / receive Councillor Sayer’s update on activities of the Governing Body

CARRIED

 

 


 

 

 

26

Rodney Local Board workshop records

 

Resolution number RD/2023/160

MOVED by Member C Smith, seconded by Member G Upson:  

That the Rodney Local Board:

a)      whiwhi / receive the Rodney Local Board workshop records for September 2023.

CARRIED

 

 

 

27

Hōtaka Kaupapa – Policy Schedule September 2023

 

Resolution number RD/2023/161

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for September 2023.

CARRIED

 

 

 

28        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.00pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................