I hereby give notice that an extraordinary meeting of the Waitākere Ranges Local Board will be held on:




Meeting Room:



Thursday, 21 September 2023


Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden


Waitākere Ranges Local Board










Greg Presland


Deputy Chairperson

Michelle Clayton



Mark Allen

Liz Manley


Sandra Coney, QSO

Linda Potauaine


(Quorum 3 members)




Nataly Anchicoque

Democracy Advisor


14 September 2023


Contact Telephone: 0272872403

Email: Nataly.Anchicoque@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Waitākere Ranges Local Board

21 September 2023




1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Local Board Annual Report 2022/2023               7


1          Nau mai | Welcome



2          Ngā Tamōtanga | Apologies


At the close of the agenda no apologies had been received.



3          Te Whakapuaki i te Whai Pānga | Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:


Board Member


Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Life Member

-   Waitākere Licensing Trust – Trustee

-   West Auckland Trusts Services - Director

Michelle Clayton

-   Glen Eden Residents’ Association – Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust – Member

-   Glen Eden Community House - Member

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Glen Eden BID – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Liz Manley

-   Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair

-   Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member

-   Titirangi Community Arts Council Board – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Laingholm District Citizens Association – Member

Linda Potauaine

-   Visionwest Community Trust – Employee

-   New Lynn Rotary – Member

-   Archtists Limited. - Director


            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation



Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Aircraft Noise Community Consultative Group

Mark Allen

Liz Manley

Ark in the Park

Mark Allen

Liz Manley

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Playhouse Theatre Trust

Mark Allen

Linda Potauaine

Te Uru Waitākere Contemporary Gallery

Linda Potauaine

Mark Allen

Glen Eden Community and Recreation Centre Incorporated

Michelle Clayton

Mark Allen



Waitākere Ranges Local Board

21 September 2023



Local Board Annual Report 2022/2023

File No.: CP2023/13044




Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2022/2023 Annual Report for the Waitākere Ranges Local Board, prior to it being adopted by the Governing Body on 28 September 2023.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2022/2023 is being prepared and needs to be adopted by the Governing Body by 28 September 2023. As part of the overall report package, individual reports for each local board are prepared.


Ngā tūtohunga


That the Waitākere Ranges Local Board:

a)      whai / adopt the draft 2022/2023 Waitākere Ranges Local Board Annual Report as set out in Attachment A to the agenda report.

b)      tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 28 September 2023.




3.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       The annual report contains the following sections:




The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.

About this report

An overview of what is covered in this document.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area – projects and improvements

A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.

Our performance explained

Highlights of the local board’s work programme which contributed to a performance outcome

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Funding impact statement

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6.       The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8.       Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9.       The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2021-2031 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10.     The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2022/2023.

11.     There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14.     The next steps for the draft 2022/2023 Annual Report for the local board are:

·       Audit NZ review during August and September 2023

·       report to the Governing Body for adoption on 28 September 2023

·       release to stock exchanges and publication online on 29 September 2023

·       physical copies provided to local board offices, council service centres and libraries by the end of October 2023.


Ngā tāpirihanga






Draft Waitākere Ranges Local Board Annual Report (2022/2023)



Ngā kaihaina



David Rose - Lead Financial Advisor


Mark Purdie - Lead Financial Advisor

Adam Milina - Local Area Manager



Waitākere Ranges Local Board

21 September 2023



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