Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 27 September 2023 at 1.05pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

via electronic link

Members

Ross Clow

left the meeting at 2.08pm

 

Catherine Farmer

 

 

Sarah Paterson-Hamlin

 

 

Warren Piper

 

 

 

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Member

Susan Zhu

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Kerrin Leoni

 

 

 

 


Whau Local Board

27 September 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson Kay Thomas opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number WH/2023/109

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That the Whau Local Board:

a)          whakaae / accept the apology from Member S Zhu for absence.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of elected members of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

  • New Lynn Citizens Advice Bureau
  • Western Quilters
  • Citizens Advice Bureau
    Waitākere Board
  • Literacy Waitākere
  • West Auckland Heritage Conference
  • Whau Wildlink Network

Volunteer

 

Member

Chair

 

Board member

Committee member

 

Member

Fasitua Amosa

  • Equity NZ
  • Massive Theatre Company
  • Avondale Business Association

Vice President

Board member

 

A family member is the Chair

Ross Clow

  • Portage Licensing Trust
  • Te Whau Coastal Walkway Environmental Trust
  • Bay Olympic Sports Club
  • Forest and Bird Society
  • Waitākere Ranges Protection Society
  • New Lynn Heritage Protection Society
  • Trust Community foundation Limited
  • Karekare Surf Lifesaving Club
  • Libraries

Trustee

Patron

 

 

Life Member

 

Member

Member



Member

Trustee

 

Member

 

A family member is a Librarian

Catherine Farmer

  • Avondale-Waterview Historical Society
  • Blockhouse Bay Historical Society
  • Blockhouse Bay Bowls
  • Forest and Bird organisation
  • Grey Power

Member


Member

 

Patron

Member

 

Member

Sarah Paterson-Hamlin

  • New Zealand Down Syndrome Association

Employee

Warren Piper

  • New Lynn RSA
  • New Lynn Business Association

Associate member

Member

Susan Zhu

·       Chinese Women Association of New Zealand

·       Chinese Medicine Council of New Zealand

Member / Legal Advisor

Member / Deputy Chair

 

External Organisations

Lead

Alternate

The Avondale Business Association

Kay Thomas

Ross Clow

The Blockhouse Bay Business Association

Warren Piper

Sarah Paterson-Hamlin

The New Lynn Business Association

Warren Piper

Kay Thomas

The Rosebank Business Association

Warren Piper

Fasitua Amosa

The Whau Coastal Walkway Environmental Trust

Ross Clow

Sarah Paterson-Hamlin

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WH/2023/110

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 23 August 2023 and the extraordinary minutes of its meeting, held on Wednesday, 13 September 2023, as true and correct.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Health Impacts of Global Heating in Auckland - Anticipating the effects of an upcoming El Niño climate pattern

 

Resolution number WH/2023/111

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That the Whau Local Board:

a)      whiwhi / receive the presentation on the Health Impacts of Global Heating in Auckland and thank Dr Mairi Jay, and Dr Baskett and Pat Baskett for their attendance.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum: Kristaps Maulvurfs - Olympic Park velodrome

 

Kristaps Maulvurfs, member of the Lynndale Athletics club attended to address the meeting on the velodrome at Olympic Park, New Lynn.

 

 

Resolution number WH/2023/112

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That Whau Local Board:

a)          whakamihi / thank Kristaps Maulvurfs for his attendance.

CARRIED

 

9.2

Public Forum:  Steve McDonald – Grey Power

 

Steve McDonald attended to address the meeting on the Whau Seniors Providers Network community meeting held on 19 September 2023.

 

Resolution number WH/2023/113

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That Whau Local Board:

a)        whakamihi / thank Steve McDonald for his attendance.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

11

Whau Ward Councillor's update

 

Whau Ward Councillor Kerrin Leoni was in attendance online to speak to the report.

 

Resolution number WH/2023/114

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      whiwhi / receive the report and thank Whau Ward Councillor Kerrin Leoni, for her update.

CARRIED

 

 

12

Approval of preliminary design for Te Hono at 1971 - 1987 Great North Road, Avondale

 

Shiva Dubey - Senior Project Manager Project Specialisation, Nicola Terry - Principal Advisor, Michelle Ball - Service and Asset Planner and Sofialofi Poloi - Service and Asset Planner were in attendance to speak to this report.

 

Resolution number WH/2023/115.

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:  

That the Whau Local Board:

a)      whakaae / approve the preliminary design for Te Hono (Avondale library, community hub and ungraded town square) at 1971 - 1987 Great North Road, Avondale as per attachment A of the agenda report.

CARRIED

Note: Under Standing orders:1.9.7 Member C Farmer requested that her dissenting vote be recorded.

 

 

13

Olympic Park masterplan scope and methodology

 

Sheryne Lok - Service and Asset Planning Specialist was in attendance to speak to this report.

 

Resolution number WH/2023/116

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That the Whau Local Board:

a)          ohia / endorse the scope and methodology to developing the masterplan for Olympic Park, situated at 36 Portage Road in New Lynn, in three key stages: research, design and implementation planning.

b)         tono / request that staff are thorough in their future pursuit of input from the identified key stakeholders, in the development of a master plan for Olympic Park, the process of which is clearly outlined in the report.

c)          tuhi ā-taipitopito / note that the velodrome is not on the Cultural Heritage Inventory list but request that staff do give notional historic considerations due to the velodrome’s long standing presence in Olympic Park and being somewhat of an unique feature in the Auckland region.

CARRIED

 

 

 

 

 

14

Whau Local Board Annual Report 2022/2023

 

David Rose Lead Financial Advisor was in attendance to speak to this report.

 

Resolution number WH/2023/117

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      whai / adopt the draft 2022/2023 Whau Local Board Annual Report as set out in Attachment A to the agenda report.

b)      tuhi ā-taipitopito / note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 28 September 2023.

CARRIED

 

 

15

Funding Auckland's Storm Recovery and Resilience

 

Resolution number WH/2023/118

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         tuhi ā-taipitopito / note that input is being sought from local boards at the same time as public consultation due to the very tight timelines involved and the need to provide certainty for impacted Aucklanders.

b)         tautoko / support council accepting the proposed funding package to invest in Auckland’s recovery efforts.

c)         tono / request that all category 3 residential properties are included in the buy-out scheme.

d)         tautoko / support a capital value or hybrid approach to assessing value.

e)         recommend that Auckland Council consider a top-up approach and offer the difference between the insurance settlement and the assessed value of the property.

f)          recommend that Auckland Council consider the estimated insurance settlement value for an equivalent property and provide a corresponding top-up amount to the uninsured/ underinsured property owner.

g)         tautoko / support Auckland Council advocating for the establishment of national schemes to support recovery from future severe weather events.

CARRIED

 

Note: Under Standing orders:1.9.7 Member S Paterson-Hamlin requested that her dissenting vote be recorded against item c).

 

 

 

 

 

 

 

 

 

 

 

 

16

Local board feedback on Emergency Management Bill

 

Resolution number WH/2023/119

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)          welcome the opportunity to give feedback on the Emergency Management Bill.

b)         tautoko / support the proposed modernisation of the Civil Defence Emergency Management Act 2002 (CDEM Act) to the Emergency Management Bill as this may be better understood by the public.

c)          tautoko / support clarifying roles and responsibilities across the emergency management system, including the responsibility of delivering local emergency management in local communities.

d)         tautoko / support the greater recognition of the role of Māori and enhancement of Māori participation throughout the emergency management system.

e)          tautoko / support direct reimbursement of iwi and Māori organisations for welfare costs incurred in an emergency and urge that community organisations who provide significant support in emergency situations also receive direct reimbursement.

f)           tautoko / support more proactive engagement with key community groups and organisations, as they are often the first and most suited to respond and provide a range of assistance in a local emergency.

g)         tautoko / support the requirement for the Emergency Management Committee to identify and engage with communities in their area likely to be disproportionately impacted by emergencies, but note concern about the mechanisms needed to achieve this effectively.

h)         tautoko / support the change in terminology from ‘lifeline utilities’ to ‘critical infrastructure’ to encompass a broader range of infrastructure services.

i)           tautoko / support a focus on increasing the resilience of critical infrastructure.

j)           tautoko / support the continued practice of publishing the Emergency Management Committee Plans on a publicly available website, including in accessible formats such as Easy Read, which will make it much easier for elected members and members of the public to access.

k)          tautoko / support the Climate Change Response Act 2002 being included in the list of legislation that the Emergency Management Committee is to monitor and report on compliance.

CARRIED

 

 

 

 

 

 

 

 

 

 

17

Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper

 

Resolution number WH/2023/120

MOVED by Member S Paterson-Hamlin, seconded by Member W Piper:  

That the Whau Local Board:

a)      whiwhi / receive the Natural Environment Strategy staff overview of central government’s discussion paper ‘Bottom fishing access zones in the Hauraki Gulf Marine Park’.

b)      whakarite / provide the following feedback on the Fisheries New Zealand consultation questions, to help inform the proposed council submission that will be presented to the Planning, Environment and Parks Committee on 2 November 2023:

               i.      tautoko / support Option 4 (Danish seine fishing banned from 87.3 per cent and trawl fishing banned from 89.2 per cent of the Gulf shallower than 200 metres and limit these fishing methods to four defined zones) of the proposed bottom fishing restrictions in the Hauraki Gulf.

 

             ii.      tuhi ā-taipitopito / note concern around the impact of bottom trawling on the spread of exotic Caulerpa within the Tikapa Moana Te Moananui a Toi / Hauraki Gulf Marine Park.

 

            iii.      tono/ request a sunset clause be included to phase out bottom trawling, scallop dredging and Danish seining with a timeline set to ban bottom trawling entirely within the Tikapa Moana Te Moananui a Toi / Hauraki Gulf Marine Park.

CARRIED

 

 

18

Local board feedback into the council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill to the Environment Select Committee

 

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WH/2023/121

MOVED by Member S Paterson-Hamlin, seconded by Member W Piper:  

That the Whau Local Board:

a)         whiwhi / receive the Natural Environment Strategy staff summary of the Hauraki Gulf / Tīkapa Moana Marine Protection Bill and potential issues.

b)         tautoko / support the increased marine protections as outlined within the draft Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

c)         tono / request that additional statutory marine protections are considered within Tikapa Moana Te Moananui a Toi / Hauraki Gulf Marine Park.

d)         recommend increased funding for monitoring and enforcement of marine protections within the Tikapa Moana Te Moananui a Toi / Hauraki Gulf Marine Park.

e)         recommend customary rights within the Tikapa Moana Te Moananui a Toi / Hauraki Gulf Marine Park exclude bottom trawling, scallop dredging, and Danish seining methods.

f)          tono / request that the heath of the inner Waitematā harbour and its tributaries, e.g. Whau River are considered in any future action for the Waitematā harbour and Hauraki Gulf.

g)         tuhi ā-taipitopito / note with concern that the serious risk of ecosystem collapse in the Hauraki Gulf has wide-ranging implications beyond that specific area, such as the Manukau Harbour.

CARRIED

 

Attachments

a     27 September 2023, Whau Local Board - Item 18: Updated report: Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

 

19

Biodiversity Credit System – central government discussion document

 

Resolution number WH/2023/122

MOVED by Member W Piper, seconded by Member S Paterson-Hamlin:  

That the Whau Local Board:

a)          whakarite / provide the following feedback to council staff to help inform a council submission on the proposed Biodiversity Credit System by 29 September 2023:

i)           tautoko / support the development of a biodiversity credit system in Aotearoa / New Zealand.

ii)         tautoko / support a system where credits recognise actions that both support biodiversity and avoid decreases in biodiversity.

iii)        tono / request that terrestrial environments, freshwater/estuaries, and coastal marine environments be included in the Biodiversity Credit System.

iv)        tono / request that councils and local boards be able to generate revenue via the Biodiversity Credit System to incentivise biodiversity in public as well as private land areas.

v)         tautoko / support the principles behind the proposed biodiversity credits scheme, including the protection of our natural heritage, urban and rural reforestation, wildlife support, and carbon emission reduction.

vi)        tono / request that the Biodiversity Credit System be designed in such a way that local groups committed to biodiversity with a proven track record of working to support indigenous biodiversity may be supported without undue administrative burden, given these groups are predominantly volunteer-run.

vii)      tautoko / support the inclusion of offsetting in a credit system, particularly for urban developments.

viii)     tono / request that offsets are designed in such a way to incentivise concurrent input into relevant regional strategies such as Auckland’s Urban Ngahere Strategy.

ix)        tono / request that the Biodiversity Credit System identify both urban and rural priority locations for offset targeting.

x)         tono / request that the Biodiversity Credit System be designed so that developments are incentivised to maintain and support indigenous and/or mature biodiversity, and are disincentivised from actions which cause reductions in biodiversity.

xi)        tuhi ā-taipitopito / note the current vague nature of the Biodiversity Credit System and the need for clear, understandable, transparent, and publicly accessible accreditation to prevent greenwashing and ensure the outcomes for the Biodiversity Credit System are as intended by the stated principles.

xii)      tono / request greater clarity on the Government’s role in ensuring the Biodiversity Credit System is credible and robust whilst not excluding smaller organisations and developments from participating.

xiii)     tono / request that the Biodiversity Credit System be able to integrate /support outcomes in the future planning systems as well as current resource management systems.

CARRIED

 

20

Reporting back decisions made under delegation

 

Resolution number WH/2023/123

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That the Whau Local Board:

a)      whiwhi / receive the decision made under delegation on 14 September 2023 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission to the Ministry of Transport on the draft Government Policy Statement on Land Transport 2024.

CARRIED

 

 

21

Chair's Report - Kay Thomas

 

Resolution number WH/2023/124

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      whiwhi / receive Chair Kay Thomas’ September 2023 report.

CARRIED

 

22

Hōtaka Kaupapa / Governance Forward Work Programme

 

Resolution number WH/2023/125

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:  

That the Whau Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for September 2023.

CARRIED

 

23

Whau Local Board Workshop Records

 

Resolution number WH/2023/126

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That the Whau Local Board:

a)      tuhi ā-taipitopito / note the records of the workshops held on 2, 9 and 16 August 2023.

CARRIED

 

24        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

25        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number WH/2023/127

MOVED by Chairperson K Thomas, seconded by Member R Clow:  

That the Whau Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      whakaae / agree that Mirla Edmundson - General Manager Connected Communities,

Nicola Terry - Principal Advisor Regional Services & Strategy, Michelle Ball - Service and Asset Planner, Sofialofi Poloi - Service and Asset Planning and Shiva Dubey - Senior Project Manager Project Specialisation be permitted to remain for Confidential Item C1, Te Hono Funding Options after the public has been excluded, because of their knowledge of Te Hono Funding Options, which will help the Whau Local Board in its decision-making.

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Te Hono funding options

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains property valuations that may have a negative affect on surrounding property sales and outlines risks to continuing capital works that may affect contractor availability.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

Note: Under Standing orders:1.9.7 Member C Farmer requested that her dissenting vote be recorded.

 

Note: Member R Clow left the meeting at 2.08pm.

 

2.08 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

2.23 pm           The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Te Hono funding options

 

Resolution number WH/2023/129

That the Whau Local Board:

a)      recommend that the Governing Body reallocate $15 million, in financial year 2026/2027, from the Whau aquatic and recreation centre development budget to the Avondale community centre development budget.

b)      tono / request council staff from Customer and Community Services to seek approval from the Governing Body for the reallocation of $15 million, in financial year 2026/2027, from the Whau aquatic and recreation centre development budget to the Avondale community centre development budget, with the proviso that any unspent capital budget is reallocated back to the Whau aquatic and recreation centre development budget on completion of Avondale’s new community facility.

c)     tuhi ā-taipitopito / note the risks to the Whau Aquatic and Recreation Project being underfunded and confirm that the pool remains a priority in the Long-term Plan for the Whau Local Board.

CARRIED

Note: Under Standing orders:1.9.7 Member C Farmer requested that her dissenting vote be recorded.

 

 

2.25 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................