Date:

Time:

Meeting Room:

Venue:

 

Thursday 28 September 2023

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Hautū / Governing Body

 

OPEN ATTACHMENTS

 

 

 

ITEM   TABLE OF CONTENTS            PAGE

 

10        Budget reallocation for the new community facility in Avondale, Te Hono

B.      Report to Whau Local Board seeking approval of preliminary design                      3

12        Recovery Office Update

A.      Key Recovery Data                                     11

B.      Storm Recovery Political Advisory Group: proposed terms of reference                       15

13        Storm Recovery and Resilience consultation feedback

A.      Summary of public consultation feedback  17

B.      Local board resolutions                               29

C.      Demographic Advisory Panels – cross panels feedback report                                85

14        Mayor's Report on Recent Overseas Trip

A.      Report on Mayor's Trip to India                   93

16        Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 28 September 2023

A.      Forward Work Programme                          97

18        Preparation of the draft Auckland Council Annual Report 2022/2023 and the draft Auckland Council Summary Annual Report 2022/2023

A.      Resolution from the Audit and Risk Committee meeting on 15 September 2023                                                                   109



Governing Body

28 September 2023

 

 

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Governing Body

28 September 2023

 

 

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Governing Body

28 September 2023

 

 

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Governing Body

28 September 2023

 

 

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Governing Body

28 September 2023

 

 

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Governing Body

28 September 2023

 

 

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Governing Body

28 September 2023

 

 

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Governing Body

28 September 2023

 

 

 

Tira Hautū Committee
Forward Work Programme 2023

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2023

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Statutory and Governance

Chief Executive Recruitment

Mayoral office

The Governing Body has the delegation to appoint the Chief Executive

Decision to whakaae / approve recruitment framework and process for the appointment of the Chief Executive

 

Progress to date:

Process Report to Appointing the next Chief Executive CONFIDENTIAL
23 March 2023
Link to restatement

Appointment of Acting Chief Executive 22 June 2023
Link to restatement

 

 

 

 

 

 

 

 

 

 

 

 

 

Chief Executive’s Performance Objectives

CE Office / Mayoral office

The Performance and Appointments Committee has the delegation to recommend performance objectives.

The Governing Body must then consider the recommendations and make a decisions.

Decision to whakaae / approve revised performance objectives that reflect the new political term’s priorities

 

Progress to date:

Report on objectives CONFIDENTIAL 27 April 2023
Link to restatement

 

 

 

 

 

 

 

 

 

 

 

 

 

Chief Executive Remuneration Review

Mayoral office

The chief executive’s remuneration will be reviewed annually.

Decision to whakaae / approve a remuneration change. First review is a year from the appointment of the new CE.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Committee Forward Work Programmes

CE Office / Mayoral office

Responsibility for oversight of work programmes of all committee of the Governing Body.

Decision to tuhi ā-taipitopito / note that all committee have adopted a forward work programme

 

Progress to date:

Report advising of all committee forward work programmes
27 April 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Terms of Reference

 

Governance

The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels.

Any changes to the Terms of Reference must be done by the Governing Body.

Decision to whai / adopt the Terms of Reference

Decision to whai / adopt changes to Terms of Reference

 

Progress to date:

Terms of Reference for Committees 17 November 2022
Link to decision

Provision for decision-making continuity by Governing Body in periods of emergency 10 February 2023
Link to decision

Amendment to the Governing Body Terms of Reference and to the Constitution of Ports of Auckland Limited 23 February 2023
Link to decision

Amendments for Committees – new committee and membership changes 27 July 2023
Link to decision

 

As and when required

Standing Orders

 

Governance

Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27

Originally adopted 16/12/2010

Decision to tapi / amend standing orders

 

 

As and when required

Code of Conduct

Governance

The Terms of Reference enables the governing body to adopt or amend the Code of Conduct.

Any changes must be done by the Governing Body

Decision to whai / adopt the Code of Conduct

Decision to whai / adopt changes to the Code of Conduct

 

 

As and when required

Health, Safety and Wellbeing

Group Services

The Governing Body has the role of the person or organisation conducting a business or undertaking.

Decision to whiwhi / receive quarterly Health, Safety and Wellbeing report

 

Progress to date:

Health, Safety and Wellbeing Report 23 February 2023
Link to decision

Health, Safety and Wellbeing Report 23 May 2023
Link to decision

Health, Safety and Wellbeing Report 24 August 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Auckland Council Enterprise Risk Report

Governance

The Audit and Risk Committee will refer the enterprise risk report to the Governing Body every quarter.

Decision to tuhi ā-taipitopito / note the enterprise risk report and risk heat map

Decision to whiwhi / receive quarterly reports

 

Progress to date:

Enterprise Risk Update May 2023
Link to decision

CONFIDENTIAL: Enterprise Risk Update May 2023 Supplement
23 May 2023
Link to restatement

 

 

 

 

 

 

 

 

Deferred

 

 

 

 

Audit and Risk Committee Performance Report

Governance

The Audit and Risk Committee will provide an annual report on its performance.

Decision to tuhi ā-taipitopito / note the Annual Report on the Performance of the Audit and Risk Committee.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Te Tiriti o Waitangi / Treaty of Waitangi

Governance

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

Decision to whakaae / approve submissions to the Crown as and when required

Decision to whakaae / approve establishment and on-going implementation of co-management and other governance arrangements

 

 

As and when required

Ports of Auckland

 

Governance

Amendments to the Governing Body Terms of Reference and to the Constitution of Ports of Auckland Limited

 

Decision

 

Progress to date:

Amendments to the Governing Body Terms of Reference and to the Constitution of Ports of Auckland Limited 23 February 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Climate Action Targeted Rate (CATR)

CPO

Governance and Oversight Group

Providing direction and endorsement of the annual CATR programmes and projects

Receive annual reports

Review governance and oversight arrangements as required

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Kaipara Moana

Governance

Appointments to Kaipara Moana Negotiations Working Party

Decision to approve appointments – NOTE deferred from Feb to March

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Recovery

Governance

Recovery performance reporting and risks

Receive progress reports and make decisions that feed into other programmes like annual plan and LTP.

 

Progress to date:

Recovery Coordination Update 27 April 2023
Link to decision

Recovery Coordination Update 22 June 2023
Link to decision

Recovery Coordination Update 24 August 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Governance Framework Review

Customer and Community Services

Provide update on the Governance Framework Review

 

 

Receive an update on the development of Governance Framework Review workstreams, including the proposed funding equity model for local boards.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance and Performance

CE and Group Financial Report

CE Office / Finance

Chief Executive and Group Chief Financial Officer Report

Receive monthly performance and financial updates

 

Progress to date:

Report March 2023
Link to decision

Report April 2023
Link to decision

Report May 2023
Link to decision

Report June 2023
Link to decision

Report July 2023
Link to decision
Link to confidential restatement

Report August 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance reporting quarterly - parent

Finance

Financial management

Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure.

Q2 (March), Q3 (May), Q4 (September), Q1 (December)

Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September

 

Progress to date:

Report for six months ended 31 December 2022 23 March 2023
Link to decision

Auckland Council Group and Auckland Council Quarterly Performance Reports for the nine months ended 31 March 2023 23 May 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance reporting quarterly – group

Finance

Financial management

Monitor Auckland Council group financial requirements on a quarterly basis.

Q2 (March), Q3 (May), Q4 (September), Q1 (December)

Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September.

 

Progress to date:

Report for six months ended 31 December 2022 23 March 2023
Link to decision

Auckland Council Group and Auckland Council Quarterly Performance Reports for the nine months ended 31 March 2023 23 May 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

10-year Budget
(Long-term Plan)

Finance

Statutory requirement

Decision to whakaae / approve consultation documents, supporting information and process prior to consultation

Decision to whai / adopt 10-year Budget (Long-term Plan)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tūpuna Maunga Operational Plan

Statutory requirement

Decision to whakaae / agree operation plan and summary for inclusion in consultation documents and supporting information for the 10-year Budget (Long-term Plan)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Half yearly and annual reporting

Governance

Statutory requirement and NZX listing requirement

Receive and approve half year (February) NZX release (delegation to deputy mayor)

Decision to adopt annual report (September)

Note:  

·    NZX announcements are presented to the Audit and Risk Committee

·    There is a delegation from the Governing Body to the deputy mayor to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2025.

·    Formal adoption of annual report is by the Governing Body

 

Progress to date:

Report via Chief Executive and Group Chief Financial Officer Update
23 February 2023
Link to decision

Quarterly reports for six months ended 31 December 2022
23 March 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Independent Māori Statutory Board – Funding Agreement

Governance

Statutory requirement

Decision to whakaae / approve funding agreement 2024/2025

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Financial Policy

Finance

Statutory requirement

Development Contributions Policy – decision to adopt changes to the 2022 policy for the Drury area (April)

Revenue and Financing Policy – decision to adopt changes (June)

Māori Land Rates Remission and Postponement Policy – decision to adopt changes (June)

 

Progress to date:

Financial Policies:  Approval of consultation material 23 February 2023
Link to decision

Adoption of Revenue and Financing Policy 29 June 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Treasury Management Policy

Finance

Statutory requirement

Decision to approve Treasury Management Policy update to enable the provision of Treasury Services to Ports of Auckland Limited

 

Progress to date:

Treasury Management Policy update and the provision of treasury services to Ports of Auckland Limited by Auckland Council
23 March 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Levy funding for Auckland Museum, MOTAT and ARAFA

Governance

Statutory process

Decision to approve the levy for ARAFA as an input to the annual plan.

 

Progress to date:

Report for consideration of funding 27 April 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Maungawhau and Karanga A Hape Precinct development

Eke Panuku

CONFIDENTIAL - Maungawhau and Karanga A Hape Precinct development

 

Decision on programme activities that support the completion of the CRL

 

Progress to date:

Report on development precinct 27 April 2023
Link to restatement

 

 

 

 

 

 

 

 

 

 

 

 

 

Eden Park Trust Board six monthly update

Finance

Funding requirement

Receive an update on the Eden Park loan facility (six-monthly)

 

 

 

 

 

 

 

 

 

 

Deferred to November

 

 

 

Community led protection of open space in Ōrākei

Customer and Community Services

 

 

 

 

CONFIDENTIAL – Update to previous report on community led protection of open space in Ōrākei

Receive the update on community led protection of open space in Ōrākei

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Bylaws

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Cemeteries and Crematoria Bylaw Control

Community and Social Policy

To review the rules to manage activities at council cemeteries and crematoria relating to burial, cremation, disinterment, built structures and record-keeping under the Cemeteries and Crematoria Bylaw 2014.

Decision on form of updated bylaw control and whether formal public consultation is required.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Health and Hygiene Bylaw Control

Community and Social Policy

To review minimum standards to protect public health associated with commercial services that pierce, risk breaking or risk burning the kin or tissue, therapeutic massage, colon hydrotherapy, swimming pools, water play parks and splash pads under the Health and Hygiene Bylaw 2013.

Decision on form of updated bylaw control and whether formal public consultation is required.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Traffic Bylaw Review

Community and Social Policy

Legislative requirement to review the bylaw and policy after five years.

Decision to whakaae / approve statement of proposal #

Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Government Reforms and Programmes

Three Waters

Affordable Water Reform

Chief Planning Office

Water Services Legislation Bill and Water Services Efficiency and Consumer Protection Bill

Decision to approve Auckland Council’s submission

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Waters

Affordable Water Reform

Chief Planning Office

Update of Government positions and consideration of Auckland Council positions

Decision to approve council’s submission on the Water Services Legislation Bill and Water Services Economic Efficiency and Consumer Protection Bill was made on 23 February 2023.

Report back from Select Committee to Parliament by 25 May 2023 and eventual passing of legislation.  GB consideration to be confirmed.

Minister for Local Government’s confirmation of any amendments to the Three Waters Reform expected in April 2023.

 

 

 

 

 

 

 

 

 

 

 

 

 

Future for local Government

Chief Planning Office

Approval of Auckland Council's submission on the Draft Report of the Future for Local Government Review Panel and ongoing stages of the review

Decision to approve Auckland Council’s submission on the draft report was made on 23 February 2023

Receive the Review Panel final report when it has been provided to the Minister of Local Government, currently due by 30 June 2023.

 

 

 

 

 

 

 

 

 

 

 

 

 

Māori Representation

Governance

Māori Wards

Decision on whether to approve the timeline for Māori Representation and proceed with the consultation.

 

Progress to date:

Report on Māori seats for Auckland Council 27 April 2023
Link to decision

Report on Māori seats for Auckland Council – Approval of consultation material 22 June 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

General Work Programme

Making Space for Water

I and ES

Making Space for Water

Decisions in regards to the Making Space for Water Programme.

 

Progress to date:

Report on objectives, initiatives and consultation plan for the programme 23 May 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Future redevelopment of Ports Land

Eke Panuku

 

 

 

 

Decisions in regards to the Future Redevelopment of the Ports Land in Auckland Council

 

 

 

 

 

 

 

 

 

Next Steps Report

 

 

 

Draft Framework Plan

 

 


 

Completed

Area of work and Lead Department

Committee role

Whakatau / Decision

Te Whau Pathway – Confidential

Customer and Community Services

CONFIDENTIAL: Te Whau Pathway Project - options to complete three areas

Decision on options to manage the funding shortfalls for Te Whau Pathway

Te Whau Pathway Project – Options to complete three areas
Link to open process report
Link to restatement

 

LGNZ

Governance

Membership and appointments to LGNZ (Councillor)

Decision to approve memberships and appointments to LGNZ – NOTE deferred from Feb to March

 

Membership of Local Government New Zealand and Appointments
23 March 2023
Link to decision

 

Te Ha Noa – Victoria Street Linear Park

I and ES

CONFIDENTIAL - Te Ha Noa – Victoria Street Linear Park procurement

 

Funding and supplier recommendation for Te Hā Noa - Victoria Street Linear Park 23 March 2023
Link to open process report
Link to restatement

Air Quality Bylaw for Indoor Domestic Fires

Community and Social Policy

This Bylaw sets standards for indoor domestic fires and what may be burnt in them. New Bylaw must be made by 25 May 2024 to avoid a regulatory gap.

Decision on form of updated bylaw control and whether formal public consultation is required.

Report from Regulatory and Safety Committee on the Options in response to review of Indoor Domestic Fires Bylaw 27 April 2023
Link to decision

LG Elections

Governance

Receive Evaluation of 2022 Elections

Evaluation Report 27 April 2023
Link to decision

Takapuna Boating Club

Customer and Community Services

Decision on whether to request government review a local bill

Report on potential Legislation Change 27 April 2023
Link to decision

Recovery

Governance

Recovery from the Jan 27 storm and Cyclone Gabrielle

Recovery from January Floods and Cyclone Gabrielle 23 March 2023
Link to decision

Report to Appoint Group Recovery Manager 23 March 2023 – referred to 30 March 2023
Link to decision and referral

Report to Appoint Group Recovery Manager 4 April 2023
Link to Open Process Report
Link to Restatement
Link to Release of Decision 27 April 2023

Annual Budget
(Annual Plan)

Finance

Statutory requirement

Communications and Engagement Plan 15 February 2023
Link to decision

Adoption of consultation material 15 February 2023
Link to decision

Mayor’s Final Budget Proposal 8 June 2023
Link to decision

Adoption of Other Rates and Fees Matters 8 June 2023
Link to decision

Adoption of Annual Budget 2023/2024 29 June 2023
Link to decision

Rates setting 2023/2024 29 June 2023
Link to decision

Tūpuna Maunga Operational Plan

Statutory requirement

Draft Operational Plan 2023/2024 15 February 2023
Link to decision

Operational Plan 2023/2023 8 June 2023
Link to decision

Independent Māori Statutory Board – Funding Agreement

Governance

Statutory requirement

Independent Māori Statutory Board Funding Agreement for 2023/2024
23 May 2023
Link to decision

Confidential - Eden Park Trust Board

Finance

CONFIDENTIAL – request to extend loan facility

Eden Park Trust Board Presentation CONFIDENTIAL 23 March 2023
Link to restatement

 

 

 


Governing Body

28 September 2023

 

 

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