Date:

Time:

Meeting Room:

Venue:

 

Thursday 12 October 2023

10.00am

Room 1, Level 26
135 Albert Street
Auckland

 

Komiti mō te Whakahaere Tikanga me te Aro ki

te Pae Tawhiti mō ngā Whakahaere ka

Whakahaerehia e te Kaunihera /

Council Controlled Organisation Direction

and Oversight Committee

 

OPEN ATTACHMENTS

 

 

 

ITEM   TABLE OF CONTENTS            PAGE

 

8          Summary of Council Controlled Organisation Direction and Oversight Committee information memoranda and briefings (including the forward work programme) – 12 October 2023

A.      Forward Work Programme                                                     3

B.      Haumaru Housing six-monthly report (1 January – 30 June 2023)                                                                                       7

C.      Te Hononga Akoranga COMET six-monthly report (1 January – 30 June 2023)                                                      33




Council Controlled Organisation Direction and Oversight Committee

12 October 2023

 

 

 

Komiti mō te Whakahaere Tikanga me te Aro ki te Pae Tawhiti mō ngā Whakahaere ka Whakahaerehia e te Kaunihera / Council Controlled Organisation Direction and Oversight Committee
Forward Work Programme 2023

This committee deals with having a general overview and insight into the strategy, direction and priorities of all Council Controlled Organisations (CCO) and Ports of Auckland Limited, except Auckland Transport.

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2023

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Strategic direction

Letters of Expectation

CCO Governance and External Partnerships

Council issues an annual letter of expectations to each of its substantive CCOs to inform the development of the CCOs’ Statements of Intent.

Seeking committee approval of the content of draft 2024-2025 letters of expectation.

A report will be provided in December 2023.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

Council strategies and policies guiding each CCO and consideration of potential gaps

CCO Governance and External Partnerships

Analysis of the current council strategies and policies guiding each CCO and any gaps in direction. Committee to recommend any priorities for addressing these gaps to the relevant committee of the whole to consider and progress. 

Committee to consider draft report in July 2023.

Progress to date:  Draft presentation provided to Committee Chair in late June.  Recommended that discussion on potential gaps be considered as part of the 10-year Budget process, with councillors to identify and guide the group on the issues it wants considered.  Committee report not required.

 

 

 

 

 

 

 

 

 

 

 

 

 

Model for internal local project oversight groups for Eke Panuku urban regeneration programmes

Eke Panuku

Reporting on the model for internal local project oversight groups for projects in priority locations (as per letter of expectation)

Committee to receive report in early 2024

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

Review of non-substantive Council controlled organisations

CCO Governance and External Partnerships

To ensure that the governance model for Council's non-substantive CCOs is appropriate. CCO/2020/21 approved the council undertaking a review of the status of non-substantive council-controlled organisations and the framework for undertaking the review. 

Committee to make decisions about the future governance of non-substantive CCOs.

Dates to be confirmed.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

Performance monitoring and reporting

Quarterly, Half-Year and Annual Reports

CCO Governance and External Partnerships

Under the LGA and LGACA the council must regularly undertake performance monitoring of the CCO to evaluate its contribution to meeting its objectives, and the desired results identified in the SOI.

Committee to receive quarterly reports, receive, and adopt half yearly and annual reports. 

Quarter one reports (2023-2024) due November.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

CCO and POAL strategic performance oversight and site visits

CCO Board members are requested to attend committee meetings to discuss strategic performance twice yearly. This is to ensure CCO board engagement and relationship building. 

Eke Panuku site visit – October 2023

Watercare site visit – November 2023

Tātaki Auckland Unlimited site visit – November 2023

Performance oversight focus:

Eke Panuku – August 2023

Tātaki Auckland Unlimited – September 2023

POAL – October 2023

Progress to date:

Watercare performance oversight – June 2023

 

 

 

 

 

 

 

 

 

 

 

 

Lead Councillor Updates

CCO Governance and External Partnerships

Mayor Wayne Brown has appointed four lead councillors to attend the board meetings of CCOs allocated to them and report back to this committee quarterly.

Committee to receive updates from the CCO Lead Councilors

Progress to date:

Written updates received March 2023 link to decision

Written updates received June 2023 Link to decision

Written updates received September 2023 Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Haumaru Housing – End of year results

CCO Governance and External Partnerships

Haumaru Housing is a joint venture established by Auckland Council and The Selwyn Foundation.

This will ensure the long-term provision of affordable housing services for older people in Auckland.

Haumaru Housing will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results.

Results will be presented in a workshop in October 2023.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

Tamaki Regeneration Company (TRC) - End of year results

CCO Governance and External Partnerships

TRC is a Crown entity that is jointly owned by the government and Auckland Council.

TRC is leading urban regeneration activity in Tāmaki to achieve four strategic objectives: social transformation, economic development, placemaking and housing resource.

TRC will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results.

Results will be presented in a workshop in October 2023.

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

The State of the City report 2023

Tātaki Auckland Unlimited

The committee wishes to be kept informed on work progressing the areas of focus from the State of the City report: Benchmarking Tāmaki Makaurau Auckland’s international performance (2023).

Receive verbal progress reports from the Director Investment and Industry scheduled for December 2023, March and June 2024.

Progress to date:

Report received at September 2023 committee meeting. Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

Completed

Area of work and Lead Department

Committee role

Whakatau / Decision

Draft and final SOIs
CCO Governance and External Partnerships

Under legislation CCOs must deliver annually a draft statement of intent to its shareholders by 1 March 2023.

Under legislation CCOs must deliver annually a final statement of intent to its shareholders by 30 June 2023.

Covers: Watercare, Tātaki Auckland Unlimited, Eke Panuku, Manukau Beautification Charitable Trust, COMET Auckland, and Contemporary Art Foundation.

Final statements of intent approved at August 2023 committee meeting.

Link to decision

Ports of Auckland – Statement of Corporate Intent

CCO Governance and External Partnerships

Provide shareholder comments on the 2023/26 Ports of Auckland Limited Statement of Corporate intent.

Shareholder comments approved at June 2023 committee meeting.

Link to decision

Status of Eke Panuku current urban regeneration programme

Eke Panuku

Outlining progress, timing and budgets for urban regeneration programmes, including each priority location and regional programmes.

Report received at August 2023 committee meeting.

Link to decision

 

Quarterly, Half-Year and Annual Reports (2022-2023)

CCO Governance and External Partnerships

Under the LGA and LGACA the council must regularly undertake performance monitoring of the CCO to evaluate its contribution to meeting its objectives, and the desired results identified in the SOI.

Quarter One reports received December 2022 link to decision

Quarter Two reports received March 2023 link to decision

Quarter Three reports received June 2023 link to decision

Quarter Four reports received September 2023 link to decision

 

 

 

 



Council Controlled Organisation Direction and Oversight Committee

12 October 2023

 

 

A blue and white card with text

Description automatically generated

A paper with text on it

Description automatically generated

A close-up of a questionnaire

Description automatically generated

A close-up of a document

Description automatically generated

A document with text and words

Description automatically generated with medium confidence

A close-up of a document

Description automatically generated

A document with text and numbers

Description automatically generated

A document with text and numbers

Description automatically generated

A close-up of a document

Description automatically generated

A document with numbers and text

Description automatically generated

A close-up of a document

Description automatically generated

A document with text and numbers

Description automatically generated

A screenshot of a document

Description automatically generated

A close-up of a document

Description automatically generated

A screenshot of a document

Description automatically generated

A document with text and numbers

Description automatically generated

A document with text on it

Description automatically generated

A blue and white cover page

Description automatically generated

A white paper with black text

Description automatically generated


A screenshot of a cell phone

Description automatically generated

A screenshot of a graph

Description automatically generated

A screenshot of a graph

Description automatically generated

A document with numbers and text

Description automatically generated

A document with text on it

Description automatically generated

A screenshot of a document

Description automatically generated


Council Controlled Organisation Direction and Oversight Committee

12 October 2023

 

 

PDF Creator

PDF Creator

A document with text on it

Description automatically generated

A document with text on it

Description automatically generated

A close-up of a document

Description automatically generated

A document with text and images

Description automatically generated

A close-up of a document

Description automatically generated

A white sheet of paper with black text

Description automatically generated

A close-up of a document

Description automatically generated

A close-up of a document

Description automatically generated

A close-up of a document

Description automatically generated

A screenshot of a document

Description automatically generated

A close-up of a document

Description automatically generated

A close-up of a document

Description automatically generated