|
Komiti mō te Whakahaere Tikanga me
te Aro ki
te Pae Tawhiti mō ngā
Whakahaere ka
Whakahaerehia e te Kaunihera /
Council Controlled Organisation Direction
and Oversight Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Shane
Henderson
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Deputy
Chairperson
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Cr Kerrin
Leoni
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Members
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Cr Josephine
Bartley
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Via electronic
link
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Cr Chris Darby
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IMSB Member
Hon Tau Henare
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Via electronic
link
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Cr Richard
Hills
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Cr Daniel
Newman, JP
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Via electronic
link
From 10.16am, Item
9
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IMSB Chair
David Taipari
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Cr Ken Turner
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Cr Wayne
Walker
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From 10.09am, Item
9
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Cr John Watson
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From 10.11am, Item
9
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Cr Maurice
Williamson
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Via electronic
link
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Te Hunga Kāore i Tae Mai | ABSENT
Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Cr Julie
Fairey
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Until 12.51pm,
Item C1
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Cr Christine
Fletcher
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Via electronic
link
From 10.24am, Item
9
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Council
Controlled Organisation Direction and Oversight Committee
12 October
2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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8
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Summary of Council Controlled Organisation
Direction and Oversight Committee information memoranda and briefings
(including the forward work programme) – 12 October 2023
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Resolution
number CDOCC/2023/45
MOVED by Chairperson S Henderson, seconded by Deputy
Chairperson K Leoni:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report
b) whiwhi
/ receive the Summary of Council Controlled Organisation Direction and
Oversight Committee information memoranda and briefings – 12 October
2023.
CARRIED
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10
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Port of Auckland Limited Performance Update
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The Port of Auckland Quarter One
report had been circulated prior to the meeting and a PowerPoint presentation
was given. Copies have been placed on the official minutes and are
available on the Auckland Council website as a minutes attachment.
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Resolution
number CDOCC/2023/47
MOVED by Cr C Darby, seconded by Cr W Walker:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) whiwhi
/ receive the update from Port of Auckland Limited on year-to-date
performance for 2022/2023 and
future outlook.
CARRIED
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Attachments
a 12 October 2023, Council Controlled
Organisation Direction and Oversight Committee, Item 10 - Port of Auckland
Limited Performance Update, performance update presentation
b 12 October 2023, Council Controlled
Organisation Direction and Oversight Committee, Item 10 - Port of Auckland
Limited Performance Update, Quarter One Shareholder Report
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11 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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12 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number CDOCC/2023/48
MOVED by Chairperson S Henderson, seconded by
Cr K Turner:
That the Council Controlled Organisation Direction and
Oversight Committee:
a) whakaae / agree to exclude the public from the
following part(s) of the proceedings of this meeting.
b) whakaae / agree that Jan Dawson – POAL
Board Chair, Roger Gray – POAL CE, and Andrew Clark POAL CFO be
permitted to remain for Confidential Item C1 - CONFIDENTIAL: Port of Auckland
Limited Future Strategy Update after the public has been excluded, because of
their knowledge of the item, which will help the Council Controlled
Organisation Direction and Oversight Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Port of Auckland Limited Future Strategy Update
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(i)
- The withholding of the information is necessary to protect information
where the making available of the information would disclose a trade
secret.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report item contains information regarding the commercial
activities of Port of Auckland Limited
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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11.51pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.03pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Port of Auckland Limited
Future Strategy Update
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Resolution number CDOCC/2023/49
MOVED
by Chairperson S Henderson, seconded by Deputy Chairperson K Leoni:
a) whiwhi
/ receive the update from Port of Auckland Limited on their future strategy
Restatement
b) whakaae
/ agree that the agenda report and decisions be released in the open minutes,
but the presentation remains confidential.
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Attachments
a 12 October 2023, Council Controlled Organisation
Direction and Oversight Committee, Item C1 – CONFIDENTIAL: Port of
Auckland Limited Future Strategy Update, confidential agenda report
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1.03 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Direction and Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
