I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 17 October 2023

4.00 pm

Council Chamber
Civic Building L2
1 Smythe Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Chris Carter

 

Deputy Chairperson

Brooke Loader

 

Members

Brenda Brady

 

 

Peter Chan, JP

 

 

Dan Collins

 

 

Dr Will Flavell

 

 

Oscar Kightley

 

 

Ingrid Papau

 

 

(Quorum 4 members)

 

 

 

Laura Hopkins

Democracy Advisor

 

12 October 2023

 

Contact Telephone: 027 501 1350

Email: laura.hopkins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Henderson-Massey Local Board

17 October 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation: Waitākere Swimming Club    5

8.2     Deputation: Proposal for a new beach at Taipari Strand, Te Atatū Peninsula           6

9          Te Matapaki Tūmatanui | Public Forum                                7

10        Ngā Pakihi Autaia | Extraordinary Business     7

11        Ward Councillors' Update                                    9

12        Adoption of the Henderson-Massey Local Board Plan 2023                                                  11

13        Local Board Transport Capital Fund                17

14        Henderson-Massey Local and Multi-board grants round one 2023/2024 grant allocations                                                                              23

15        Changes to Customer and Community Services work programme 2023 - 2026            33

16        Future of the ex-bowling club buildings and associated assets, Te Wahapū / Covil Park    41

17        New Community Lease for McLeods Cottage, Tui Glen Reserve                                                49

18        Amendment to the 2022-2025 Henderson-Massey Local Board meeting schedule           57

19        Local board feedback on proposals for fees and charges for the financial year 2024/2025  61

20        Feedback on the draft Auckland Regional Public Transport Plan                                        67

21        Te Ara Hauāuru - Northwest Rapid Transit     71

22        Auckland Council submission on the Inquiry into Climate Adaptation                                     77

23        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                             83

24        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (July-September 2023) and expected milestones (October-December 2023)                                                                              89

25        Chair's Report - Chris Carter                             95

26        Hōtaka Kaupapa (Policy Schedule)                  97

27        Confirmation of Workshop Records                99

28        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Member

Organisation

Position

Brenda Brady, JP

1.     Safer West Community Trust

Trustee

Chris Carter (Chair)

 

1.     St Lazarus Trust

2.     Waitākere Badminton Club

Member

Member

Peter Chan, JP

 

1.     Cantonese Opera Society of NZ

2.     Asian Leaders Forum

3.     NZ-Hong Kong Business Association

4.     NZ-China Business Association

5.     Whau Coastal Walkway Trust

Member

Member

Member

Member

Trustee

Dan Collins

1.     Rānui Action Project

Chair

Dr Will Flavell

 

1.     Asia New Zealand Leadership Network

2.     COMET

3.     Te Atatū Tennis Club

4.     Waitākere Literacy Board

5.     Te Kura

Member

Employee

Board Member

Board Member

Member

Brooke Loader

(Deputy Chair)

1.     Waitākere Licensing Trust

2.     Te Atatū Peninsula Business Association

3.     Neighbourhood Support

4.     Te Atatū Glendene Community Patrol

5.     Real Estate Authority New Zealand

Member

Associate Member

Member

Volunteer

Member

Ingrid Papau

1.     Liberty Impact Community Trust

2.     #WeLoveTuvalu Community Trust

3.     Neighbourhood Support

4.     Liberty Church

5.     Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Presiding member


 

Member appointments

          Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

Lead

Alternate

Massey Matters

Will Flavell

Peter Chan

Central Park Henderson Business Association

Chris Carter

Dan Collins

Heart of Te Atatū South

Brooke Loader

Brenda Brady

Ranui Advisory Group

Dan Collins

Brooke Loader

Te Atatū Peninsula Business Association

Ingrid Papau

Brenda Brady

Waitākere Ethnic Board

Peter Chan

Brooke Loader

Waitākere Healthlink

Chris Carter

Brenda Brady

Te Whau Pathway Trust

Ingrid Papau

Dan Collins

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 19 September 2023, as true and correct.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Waitākere Swimming Club

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Bronwyn Crawford (Chair), Paul Kent (Director of Coaching) and Natania Katene (Deputy Chair, non speaker) on behalf of Waitākere Swimming Club.

Whakarāpopototanga matua

Executive summary

2.        To discuss the new charges for lane space at Westwave and the impact on Waitākere Swimming Club and families, (and potentially other local clubs and groups) and how this fits with the council's current policy intending free swimming pools for under 17years, and aims for active participation in sport for rangatahi and tamaraki, including underrepresented minorities.

3.        To discuss other matters arising from potential private pool managers being appointed to operate Westwave. We are seeking and will provide an alternative solution/s to the new charges and your assistance and support to facilitate this outcome.

4.        Waitākere Swimming Club's aims are to provide a centre of excellence for competitive swimming at Westwave and provide a pathway to regional, national, international success. To grow participation of the sport affordably within our local community, including underrepresented members of our community.

 

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation and thank Bronwyn Crawford (Chair), Paul Kent (Director of Coaching) and Natania Katene (Deputy Chair, non speaker) on behalf of Waitākere Swimming Club for their attendance.

 

 

8.2       Deputation: Proposal for a new beach at Taipari Strand, Te Atatū Peninsula

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Oliver Driver, resident of Te Atatū Peninsula and owner of Neil Cafe, also located on the Peninsula.

Whakarāpopototanga matua

Executive summary

2.       To propose creating a seasonal beach at Taipari Strand, Te Atatū Peninsula for the summer of 2024 and potentially every summer thereafter, enhancing recreational opportunities for our community. East Coast Sand will be used, and an estimated $4,000 will be required for sand and landscaping.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      receive the presentation and thank Oliver Driver, resident of Te Atatū Peninsula and owner of Neil Café for his attendance.

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Henderson-Massey Local Board

17 October 2023

 

 

Ward Councillors' Update

File No.: CP2023/13765

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a verbal update from the Waitākere Ward Councillors.

Whakarāpopototanga matua

Executive summary

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Henderson-Massey Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      thank Councillors Shane Henderson and Ken Turner for their verbal update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Adoption of the Henderson-Massey Local Board Plan 2023

File No.: CP2023/15302

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Henderson-Massey Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and use the special consultative procedure (SCP) to engage with their communities.

3.       A draft version of the Henderson-Massey Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period for the SCP ran from 13 July to 14 August 2023.

4.       The local board has considered all submissions and feedback received from the consultation period. Substantive changes and minor edits for clarification are proposed.

5.       The Henderson-Massey Local Board Plan 2023, which includes the proposed changes, is attached to this report.

6.       The key sections of the Local Board Plan 2023 (Attachment A) are:

·    Māori outcomes

·    Climate action

·    Our people

·    Our environment

·    Our community

·    Our places

·    Our economy.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      adopt the Henderson-Massey Local Board Plan 2023 as set out in Attachment A of the agenda report.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Henderson-Massey Local Board to approve any minor edits that may be necessary to the Henderson-Massey Local Board Plan 2023 prior to publication.

 

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

·    adopt their local board plan by 31 October of the year following an election

·    use the special consultative procedure (SCP) to engage with their communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council's 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board plan strategic framework consists of five key themes which includes objectives, key initiatives and advocacy.

11.     Table 1 below provides an explanation of the strategic framework applied in the local board plan:

Strategic Framework

Item

Description

Theme

Five key themes throughout the local board plan that are the areas of focus. These key focus areas are:

·    Our people

·    Out environment

·    Our community

·    Our places

·    Our economy.

Objective

A goal the local board seeks to achieve that is realistic (in the current financial environment), measurable and relevant to its roles and responsibilities

Key Initiative

A program of work, project or activity that brings the objective and outcome to life.

Advocacy

Initiatives that the local board may not have decision-making responsibilities or funding for but recognise the value it will add to the local community.

Table 1: Local Board Plan Strategic Framework

 

12.     The five key themes of the local board plan include:

Our people: Empowered, resilient and socially connected communities that support a sense of belonging for residents. Thriving Māori culture and identity. Everyone can engage with local democracy, influencing what happens in their neighbourhood. Contributing to a collective west Auckland identity and voice.

Our environment: People are empowered to be kaitiaki. Climate-change mitigation and sustainable living are part of everyone’s daily lives. Te wai māori me te wai tai is healthy and thriving and the urban ngahere grows larger.

Our community: People can access places and services that cater for their needs. Cultural and art activities are accessible and affordable. Māori identity is visible, valued and understood.

Our places: Easily available transport choices. Places and spaces accessible to all. Thriving town centres. Pride in local identity. Māori identity is reflected in our buildings and public spaces. We are prepared for growth.

Our economy: Prosperous town centres. People working and shopping locally. Local employment opportunities for rangatahi.

13.     The local board plan includes sections for Māori Outcomes and Climate Action, providing a summary of the considerations that have been addressed throughout the plan.

Consideration of submissions and feedback

14.     A draft version of the Henderson-Massey Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period ran from 13 July to 14 August 2023

15.     The Henderson-Massey Local Board has considered the submissions and feedback received.

16.     A total of 192 pieces of stakeholder and community feedback was received for Henderson-Massey Local Board, including submissions through the online survey tool, hard copy submissions and pieces of feedback through Have Your Say events.

17.     The feedback was generally positive; most submitters were supportive of the plan, its direction and themes covered. Low submission numbers however mean results may not be truly reflective of the wider population’s views.

18.     No issues were identified in the feedback that indicated requiring substantive changes but subsequent to the draft local board plan going out for consultation, further advice from staff and community partners prompted some changes.

19.     The analysis and proposed subsequent changes are outlined in Table 2 below.

Area of feedback

Analysis

Proposed change

Our People p.14

Advice from the Kaiwhakaawe is that the advisory group Te Pae Hikuroa will not be going forward.

Delete: Work with our Kaiwhakaawe to initiate a collaborative engagement process with Te Pae Hikuroa, the Māori advisory group developed as part of Waitākere ki tua

Insert: Alongside Waitākere Ranges and Whau Local Boards, hold regular “Rangatira ki Rangatira” hui with Te Kawerau ā Maki

Our Community p.20

Almost zero risk of inheriting any buildings and if it does occur it can be actioned on a case by case basis - does not require a plan.

Delete: Develop a plan to manage the risk of inheriting community owned buildings on council land, to reduce or eliminate the cost of repair or demolition

Our Places p.22

Removed as an initiative and added as an advocacy point. The local board are in the advocacy rather than decision making space with Kāinga Ora, and a positive relationship already exists.

Delete: Work with Kāinga Ora to develop sustainable housing that provides opportunities for māra kai and active play spaces

Our Places p.23

Eke Panuku is taking a wider approach to enhancing public space in the town centre. More options are being investigated.

Delete: Support Eke Panuku’s Catherine Plaza revitalisation project

Insert: Work with Eke Panuku to deliver a civic heart for Henderson through the Unlock Henderson programme

Our Places p.23

Removed as an initiative and added as an advocacy point. The local board are in the advocacy rather than decision making space with Kāinga Ora, and a positive relationship already exists.

Insert: We will advocate for:

·     Kāinga Ora to develop sustainable and accessible housing that provides opportunities for māra kai and active play spaces

Table 2: Substantive changes to the draft Henderson-Massey Local Board Plan 2023

20.     The Henderson-Massey Local Board Plan 2023 (Attachment A) incorporates the proposed substantive changes to the outcome chapters as described in Table 2.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The Henderson-Massey Local Board Plan 2023 contains a specific Climate Action section, focusing on the scope of challenges posted by climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

22.     The plan includes specific objectives and initiatives including:

·    developing a local emergency response plan.

·    supporting communities and businesses to work towards zero waste to landfill by 2040 and to increase their ability to live low-carbon lifestyles.

·    advocating for development of a shoreline adaptation plan for the Waitematā Harbour West area within the next three years.

·    prioritising local transport spending on safety and walking and cycling.

23.     The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies. 

24.     The climate impact of any initiatives the Henderson-Massey Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     The adoption of the Henderson-Massey Local Board Plan 2023 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

26.     Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     The local board’s views have informed the development of the final Henderson-Massey Local Board Plan 2023. A workshop was held on 12 September to discuss and consider feedback and agree any changes.

28.     In developing the plan, the Henderson-Massey Local Board considered:

·    advice from mana whenua and mataawaka

·    what is already known about our communities and what is important to them

·    submissions received via online forms, hardcopy forms, emails and post

·    feedback provided at engagement events

·    regional strategies and policies

·    staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

29.     In developing the plan, the Henderson-Massey Local Board:

·    considered views and advice expressed by mataawaka at a hui at Hoani Waititi marae on 9 August and by mana whenua at a Rangatira ki te Rangatira/governance hui at Te Ipu Kura a Maki (Henderson Civic) on 18 August 2023.

·    considered existing feedback from Māori with an interest in the local board area.

·    reviewed submissions received.

30.     The Henderson-Massey Local Board Plan 2023 promotes outcomes or issues of importance to Māori through the following initiatives:

·    Alongside Waitākere Ranges and Whau Local Boards, hold regular “Rangatira ki Rangatira” hui with Te Kawerau ā Maki

·    Engage with the Māori Thought Leadership Collective to identify opportunities to support Māori aspirations

·    Engage with mana whenua and mataawaka as a united west voice to identify opportunities to support Māori aspirations

·    Support mana whenua aspirations for kaitiakitanga over the natural environment by working with Te Kawerau ā Maki to identify sites of significance and opportunities for environmental groups to collaborate with the iwi

·    Investigate further opportunities for kaupapa Māori led water quality initiatives

·    Continue to support development of the urban marae on the Māori special Purposes area in Harbourview-Orangihina Park

·    Continue to support mana whenua naming of parks, reserves and facilities, through the Te Kete Rukuruku project, including interpretive signage that tells the stories of sites of significance to Māori

·    Ensure Māori design principles are reflected in our playgrounds, buildings and street furniture.

Ngā ritenga ā-pūtea

Financial implications

31.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     There are no risks identified in adopting the Henderson-Massey Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

33.     Staff recommend that responsibility for approving any minor edits following adoption be delegated to the Chairperson and/or other nominated member(s) of the Henderson-Massey Local Board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board Plan 2023

 

     

Ngā kaihaina

Signatories

Authors

Wendy Kjestrup - Senior Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Local Board Transport Capital Fund

File No.: CP2023/15351

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Henderson-Massey Local Board of the reduction to its Local Board Transport Capital Fund (LBTCF) for the 2022-2025 political term.

2.       The confirmed budget for Henderson-Massey Local Board is now $2,833,189 which includes the additional approved budget of $710,883 to cover current contractual commitments. This replaces the indicative budget of $3.24 million discussed in the June 2023 Auckland Transport report.

3.       This report confirms the projects the local board will deliver with a reduced budget and sets a priority order for currently unfunded but authorised LBTCF projects, setting local board expectation should any further budget become available.

Whakarāpopototanga matua

Executive summary

4.       Auckland Transport (AT) manages the Local Board Transport Capital Fund on behalf of the Henderson-Massey Local Board. AT provides quality advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

5.       The confirmed budget for the Henderson-Massey Local Board this political term is $2,833,189. This differs from the indicative amount reported to the local board in June 2023.

6.       The reduction in the LBTCF reflects the pressure AT and its funding partners are under due to flood recovery work following the severe weather events in early 2023, inflation and the rising cost of doing business.

7.       In this report, Auckland Transport recommends that the Henderson-Massey Local Board allocate $210,000 from the new term budget to complete construction of the Henderson North Home and School Zone project. This project has received approved budget of $710,883 to partially fund completion of the project with contractual commitments.

8.       AT recommends the Henderson-Massey Local Board allocate the remaining amount of $1,912,307 to continue with the design and construction of the Henderson Creek Esplanade and Tui Glen/Chilcott Brae street lightening projects as these projects are currently in  design-only contractual commitments.

9.       If other budget becomes available in the 2022-2025 political term, AT recommends that the Henderson-Massey Local Board provides a priority order for the remaining projects:

·    Matuhi/Claude/Edmonton Signals

·    Peninsula Primary School crossing upgrade

·    Ranui Primary school crossing upgrade

·    Pooks Road, raised zebra crossing

·    Duncan Road chicanes.

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      allocate the Local Board Transport Capital Fund 2022-2025 as follows:

i)       $210,000 for the completion of the Henderson North Home and School Zone project.

ii)       $1,912,307 to projects in design and construction that are in design only contractual commitments being:

·    Henderson Creek Esplanade - $393,757

·    Tui Glen/Chilcott Brae street lightening projects – $1,518,550.

b)      confirm priorities for further Local Board Transport Capital Fund 2022-2025 projects should funds become available:

·    Matuhi/Claude/Edmonton Signals

·    Peninsula Primary School crossing upgrade

·    Ranui Primary school crossing upgrade

·    Pooks Road, raised zebra crossing

·    Duncan Road chicanes.

c)       note that $710,882 additional budget has been approved to cover current contractual commitments for the the Henderson North Home and School Zone project.

 

Horopaki

Context

10.     The LBTCF is an AT fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport. In 2014, the LBTCF budget was set at $20 million spread across all local boards and distributed based on Auckland Council’s Local Board Funding Policy.  Since 2020, when COVID 19 lockdowns impacted on Auckland Council’s revenue the LBTCF has been reduced. Specifically, to $15 million per annum across all local boards in the most recent Regional Land Transport Plan of which Henderson-Massey share was $3.2 million.

11.     Due to further budget reductions, (as outlined above), Henderson-Massey Local Board’s new allocation of LBTCF for the 2022–2025 political term is $2,833,189.

12.     Therefore, the local board must now review the programme of work that was planned and reduce it to match the new budget. The local board’s role is to review the work programme supported by AT’s quality advice, consider options, and then decide about re-prioritisation.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Auckland Transport held three workshops with the Henderson-Massey Local Board in 2023 to discuss the LBTCF and its allocation.

i)       Workshop one on 28 March gathered suggestions from board members for allocating the LBTCF in the new term as well as progress reports on projects from the last political term.

ii)       Workshop two on 8 August reported back on cost estimates for the proposed new projects along with the indicative budget for the new term.

iii)      Workshop three on 26 September confirmed the budget for the new term as $2,833,189 which was considerably less than the figure anticipated in workshop two. The reduction in budget reflects the pressures on AT and our funding partners following the devastating floods of early 2023 and the roading repair bill, the reduction in AT’s overall budget as required by Auckland Council plus inflation and the rising cost of doing business.

14.     At workshop three, AT’s advice to the local board was to allocate $210,000 from the new term budget to complete construction of the Henderson North Home and School Zone project. This project has received approved budget of $710,883 to partially fund completion of this project with contractual commitments.

15.     AT also requested the local board to identify which projects it wished to support with the remainder budget of $1,912,307 and to list its remaining projects in priority order should more funding become available.

a)   Projects identified for LBTCF in 2022–2025 Political Term:

Project

Description and Amount already invested

Funding required to complete the projects

Henderson North Home and School Zone

Completion of the Henderson North Home and School Zone

($216,191).

$210,000

141 Central Park Drive Cycle Connection Shared path lightening (Henderson Creek Esplanade)

Shared path Lightening (Henderson Creek Esplanade)

($96,692)

combined amount spent for 141 Central Park Drive and Tui Glen Henderson Creek Shared Path

$393,757

Tui Glen Henderson Creek Shared Path Lightening – Section A (Toi-Coletta Esplanade)

Shared Path Lightening (Section A (Toi-Coletta Esplanade)

($96,692)

combined amount spent for 141 Central Park Drive and Tui Glen Henderson Creek Shared Path

 

Note: Given the budget constraints this project has lower priority than the Henderson Creek Esplanade as there is some street lightening nearby and passive surveillance from vehicles on Central Park Drive.

$338,565

Tui Glen Henderson Creek Shared Path-Section B and C path upgrade and lightening (Tui Glen/Chilcott Brae)

Path Upgrade and Shared Lightening -Section B and C (Tui Glen/Chilcott Brae).

(41,148)

$1,518,500

 

16.     AT request the Henderson-Massey Local Board to prioritise the below list so if more budget becomes available AT can automatically start work on these projects and delivery will be in the prescribed order; unless funding is limited and a decision between projects is required.

a)   Priority order for projects if further budget is identified:

Project

Description

Estimates

Matuhi/Claude/Edmonton Signals

Upgrade the existing crossroad intersection to a signalised intersection and to provide crossing amenities for the pedestrians due to close proximity to Tui Glen reserve and the new development

$1,500,000

Duncan Road Chicanes

To replace the existing Chicanes with alternative speeding-calming devices such as speed humps

$120,000

Pooks Road, raised zebra Crossing

Based on using the exiting raised asphaltic table to a raised crossing.

$250,000

Ranui Primary School Crossing Upgrade

Exciting kea crossing to a raised table zebra crossing outside the school

$375,000

Peninsula Primary School crossing upgrade

Upgrade the existing kea crossing refuge island to a raised table zebra crossing.

$375,000

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

18.     AT therefore urges the Henderson-Massey Local Board to consider prioritisation of projects that help reduce carbon emissions.

19.     Most of the proposed projects above will encourage either safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Any engagement required with other parts of the council group will be carried out on an individual-project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     Henderson-Massey Local Board discussed this programme of work at three workshops with AT in 2023.  This report reflects the views of the local board as expressed in the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The actions being considered do not have specific impacts on Māori. Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

23.     Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

24.     This report requires consideration of a significant financial commitment of up to $2,833,189 by the Henderson-Massey Local Board.

25.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There is a risk that some projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out. 

27.     As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

28.     Finally, future budgets are not confirmed, meaning that there may be sudden changes to the programme next year after Auckland Council sets budgets through the Long-Term Plan process.

Ngā koringa ā-muri

Next steps

29.     AT will take note of the local board’s confirmed projects and continue to work towards public consultation and delivery.

30.     Throughout the process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Owena Schuster, Elected Member Relationship Partner

Authorisers

John Gillespie, Head of Stakeholder and Elected Member Relationships

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Henderson-Massey Local and Multi-board grants round one 2023/2024 grant allocations

File No.: CP2023/14284

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Henderson-Massey Local and Multi-board Grants round one 2023/2024.

Whakarāpopototanga matua

Executive summary

2.       The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2023/2024 as presented in Attachment A on the 18 July 2023. The programme sets application guidelines for contestable community grants submitted to the board.

3.       The Henderson-Massey Local Board has set a total community grants budget of $89,439 for the 2023/2024 financial year for two Local and Multi-board rounds and two Quick Response rounds.

4.       This report presents applications received in the Henderson-Massey Local and Multi-board Grants round one 2023/2024 as presented in Attachment B and C respectively.

5.       22 applications were submitted for the Local Grant round one, requesting a total of $102,005. 10 applications were submitted for the Multi-board round one, requesting a total of $67,606.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)    agree to fund, part-fund, or decline the following applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2405-103

Re-creators Charitable Trust

Arts and culture

Towards wages, equipment and marketing at 6 Westgate Drive from 1 November 2023 to 29 March 2024 for community DIY workshops

$5,000.00

Eligible

LG2405-104

Dance Therapy NZ

Arts and culture

Towards wages for a therapist and assistant at 27 Corban Avenue and St Leonard's School from 1 November 2023 to 30 June 2024

$5,000.00

Eligible

LG2405-106

Ranui Community Centre

Community

Towards blenders, carpet cleaner and kitchen appliances at Ranui Community Centre

$2,000.00

Eligible

LG2405-107

Element One Charitable Trust

Community

Towards backpacks and Giveaway day overhead from 1 January 2024 to 2 February 2024

$5,000.00

Eligible

LG2405-108

West Auckland Youth Development Trust

Sport and recreation

Towards catering trophies and clothing purchases from 2 December 2024 to 15 December 2024

$4,000.00

Eligible

LG2405-109

New Zealand Guitar Ensemble Charitable Trust

Arts and culture

Towards venue hire, advertising, catering and performer fees at Massey High School Performing Arts Centre on 20 April 2024

$5,000.00

Eligible

LG2405-110

Ina Arraoui

Arts and culture

Towards catering, aprons and artist fees at Corban Estate Arts Centre from 3 May 2024 to 5 May 2024

$4,917.00

Eligible

LG2405-111

Henderson Pony Club

Sport and recreation

Towards wages at Henderson Valley Pony Club from 1 November 2023 to 7 April 2024

$5,000.00

Eligible

LG2405-112

Te Atatu Peninsula Parade Society Incorporated

Events

Towards security and traffic management at Pringle Park and Te Atatu Peninsula Community Centre on 2 December 2023

$5,000.00

Eligible

LG2405-117

Seed 2 Harvest Trust

Community

Towards overall costs for a Whanau Fun Day at 96 Swanson Road from 9 December 2023

$5,000.00

Eligible

LG2405-119

Waitakere Chinese Association Inc

Community

Towards venue hire, food, gifts and cultural performance at Netball Waitākere on 27 December 2023

$5,000.00

Eligible

LG2405-120

Blue Light Ventures Inc

Community

Towards Street Smart handbooks for local schools from 20 November 2023 to 29 March 2024

$4,347.00

Eligible

LG2405-121

West Auckland

Community

Towards overhead costs for at Te Ata Centre from 1 January 2024 to 1 December 2024

$5,000.00

Eligible

LG2405-122

Massey Community Trust

Community

Towards catering, baking supplies and speaker costs at Massey Community Church from 29 November 2023 to 27 November 2024

$5,000.00

Eligible

LG2405-123

Tread Lightly Charitable Trust

Environment

Towards wages and towing costs at various schools from 1 November 2023 to 15 October 2024

$5,000.00

Eligible

LG2405-124

Youthline Auckland Charitable Trust

Community

Towards training and supervision for volunteers at Youthline from 1 November 2023 to 30 September 2024

$5,000.00

Eligible

LG2405-126

Massey Playcentre

Community

Towards swing shade purchase at Massey Playcentre

$5,000.00

Eligible

LG2405-128

Glendene Community Society Incorporated

Community

Towards facilitator costs for the Fit Mama programme at Glendene Community Hub from 1 November 2023 to 26 June 2024

$4,800.00

Eligible

LG2405-129

Vaitupu Malietasi Congregation

Community

Towards laptop, projector and stationary

$4,996.00

Ineligible

LG2405-130

West Auckland Hospice Fundraising

Community

Towards umbrella hire, chair hire, PA system hire, catering, advertising and flowers at 52 Beach Road on 8 December 2023

$2,445.00

Eligible

LG2405-131

Brickworks Drama School

Arts and culture

Towards venue hire and cast payments at 70 Beach Rd from 4 December 2023 to 17 February 2024

$5,000.00

Eligible

LG2405-132

HBC Community Trust

Community

Towards food purchases at Henderson Baptist Church from 1 November 2023 to 30 April 2024

$4,500.00

Eligible

Total

 

 

 

$102,005.00

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2324-101

Te Whānau o Waipareira Trust

Sport and recreation

Towards uniforms for the Aotearoa Māori Rugby League inaugural tournament at Te Atatu South Park and Ngati Otara Park

$13,000.00

Eligible

MB2324-111

Kila's Style Trust

Community

Towards venue hire of 18 Ti Rakau Drive from 15 January 2024 to 13 January 2025

$10,000.00

Eligible

MB2324-112

English Language Partners New Zealand Trust

Community

Towards stationery costs

$200.00

Ineligible

MB2324-123

Visionwest Community Trust

Community

Towards overall Christmas event costs from 6 December 2023 to 23 December 2023

$5,000.00

Eligible

MB2324-127

Seed 2 Harvest Trust

Community

Towards lease of 96 Swanson Road in Henderson (December 2023 - July 2023)

$16,666.00

Eligible

MB2324-135

Good Bitches Trust

Community

Towards cake boxes, flyers, staff cost, operational cost, promotional cost, volunteer training and recognition to deliver Baking It Better project in Auckland from 15 December 2023 to 30 November 2024

$3,740.00

Eligible

MB2324-148

Migrant Action Trust

Community

Towards facilitator fees for job search coaching, English classes, and immigration clinic in Wesley Community Centre, other venues, and online (January 2024 - December 2024)

$3,000.00

Eligible

MB2324-151

Yoga Limited T/A Hot Yoga Works

Sport and recreation

Towards support due to hardship during COVID and Auckland rains (Auckland CBD August 2023 - December 2023)

$7,500.00

Ineligible

MB2324-154

We Are One

Community

Towards marquees for the stall and sound system for the Foods of the World event in Trust Arena (January 2024 - March 2024)

$5,000.00

Eligible

MB2324-157

Te Pou Theatre Trust

Arts and culture

Towards set build and design, lighting design, and actor fees for The Handlers production in Te Pou Theatre (May 2024 - July 2024)

$3,500.00

Eligible

Total

 

 

 

$67,606.00

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7.       The local board grants programme sets out:

a)      local board priorities

b)      lower priorities for funding

c)      higher priorities for funding

d)      exclusions

e)      grant types, the number of grant rounds, and when these will open and close

f)       any additional accountability requirements.

8.       The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2023/2024 as presented in Attachment A on the 18 July 2023. The programme sets application guidelines for contestable community grants submitted to the board.

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report. 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12.     Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13.     Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19.     The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2023/2024 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

20.     The Henderson-Massey Local Board has set a total community grants budget of $89,439 for the 2023/2024 financial year for two Local and Multi-board round and two Quick Response round.

21.     This report presents applications received in the Henderson-Massey Local and Multi-board Grants round one 2023/2024 as presented in Attachment B and C respectively.

22.     22 applications were submitted for the Local Grant round one, requesting a total of $102,005. 10 applications were submitted for the Multi-board round one, requesting a total of $67,606.

23.     Appropriate financial staff have been consulted during this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25.     Following the Henderson-Massey Local Board allocating funding to this grant round, grant staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey 2023/2024 Community Grants Programme

 

b

Henderson-Massey 2023/2024 Local Board round one grant application summary

 

c

Henderson-Massey 2023/2024 Multiboard round one grant application summary

 

     

Ngā kaihaina

Signatories

Authors

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Changes to Customer and Community Services work programme 2023 - 2026

File No.: CP2023/13282

 

  

 

Te take mō te pūrongo

Purpose of the report

1.         To seek approval for a variation to 2023 – 2026 Customer and Community Services work programme, by way of the variation of five approved renewal and development projects.

Whakarāpopototanga matua

Executive summary

2.      The following asset renewal and development projects were approved by the Henderson-Massey Local Board on 18 July 2023, as a part of the 2023 – 2026 Customer and Community Services work programme (resolution number HM/2023/66.) The local board allocated Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal and Harbourview Targeted Rate budget as follows:

i)   ID 36645 Corban Estate Arts Centre – renew aspects of Sheds 1 and 2 – approved ABS: Capex – Local Renewal budget of $149,950 ($8,950 in financial year 2022/2023 (actual) and $141,000 in financial year 2023/2024).

ii)  ID 31613 Harbourview / Orangihina – install shared path connection – approved Harbourview Targeted Rate budget of $413,831 ($68,631 in financial year 2022/2023 (actual) and $345,200 in financial year 2023/2024).

iii) ID 18103 Te Pae o Kura / Kelston Community Centre – comprehensive renewal – approved ABS: Capex – Local Renewal budget of $5,945,936 ($1,187,001 in financial year 2022/2023 and prior (actual), $4,725,435 in financial year 2023/2024 and $33,500 in financial year 2024/2025).

iv) ID 36755 Te Pai Park – refurbish skate park elements – approved ABS: Capex – Local Renewal budget of $146,526 ($66,526 in financial year 2022/2023 (actual) and $80,000 in financial year 2023/2024).

v)  ID 40233 West Wave Aquatic Centre – renew Leisure Pool Hall filtration systems – approved ABS: Capex – Local Renewal budget of $1,593,023 ($124,593 in financial year 2023/2024, $494,000 in financial year 2024/2025 and $974,430 in financial year 2025/2026). 

3.     As projects progress through the investigation and design process, the specific work required and the cost of delivery changes, impacting the approved budget. As a result, variations may be required to the work programme to accommodate final costs, and to undertake priority work as budget allows.

4.     Two asset renewal projects approved in the financial year 2023/2024 required additional funding to complete all work to a high standard. These projects will renew aspects of Sheds 1 and 2 at the Corban Estate. In particular the renewal of the canopy structure at the south-eastern end of the building, and to complete the surface refurbishment of the skate park at Te Pai Park.

5.     The engineer’s estimate to install a shared path connection within Harbourview / Orangihina, has determined that additional capex development funding is required in the financial year 2023/2024.

6.     The project to refurbish Te Pae o Kura / Kelston Community Centre requires less funding than approved in financial year 2023/2024.

7.     One asset renewal project at West Wave Aquatic Centre would benefit from being added to the Risk Adjusted Programme (RAP).

8.       Staff seek approval for the following variations to the 2023 - 2026 Customer and Community Services work programme:

i)          ID 36645 Corban Estate Arts Centre – renew aspects of Sheds 1 and 2 – it is proposed to increase funding in financial year 2023/2024 to $370,000 from $141,000, an increase of $229,000. This brings the total project cost to $378,950. Investigation into the refurbishment of the canopy adjoining the Sheds has determined that the structure requires strengthening, in addition to replacement of roofing and the guttering system.

ii)         ID 31613 Harbourview / Orangihina – install shared path connection - it is proposed to increase funding in financial year 2023/2024 to $540,000 from $345,200, an increase of $198,800.  This brings the total project cost to $608,631. An engineer’s estimate has provided an expected cost for the project during the investigation and design phase. The additional funding will include an increase of Harbourview Targeted Rate funding from $339,991 to $423,431, and allocation of currently unallocated Locally Driven Initiative (LDI) Capex funding of $116,569.

iii)        ID 18103 Te Pae o Kura / Kelston Community Centre – comprehensive renewal – it is proposed to decrease project funding in financial year 2023/2024 from $4,725,435 to $4,150,000, a reduction of $575,435. Staff have indicated that all project work will be completed within the new project budget allocation.

iv)        ID 36755 Te Pai Park – refurbish skate park elements – it is proposed to increase funding in financial year 2023/2024 to $145,000 and increase of $65,000. A quote to complete refurbishment of the degraded concrete surface has been received from a specialist contractor. Staff recommend undertaking the remainder of the work to save on future project management and contract set up costs for a third phase of work.

v)         ID 40233 West Wave Aquatic Centre – renew Leisure Pool Hall filtration systems – it is proposed to include the project in the Risk Adjusted Programme (RAP) to enable early use of ABS: Capex – Local Renewal funding, if required.

9.       The project details that were approved for the projects outlined above, and the proposed variations to those projects, are outlined in Attachment A. 

10.     Staff seek approval for the proposed project changes. Subject to the local board’s decision, staff will update the 2023 – 2026 Customer and Community Services work programme. Progress updates will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      approve the following variations, including budget, to the adopted 2023 – 2026 Customer and Community Services work programme as per attachment A of the business report, specifically:

i)       variation of project ID 36645 Corban Estate Arts Centre – renew aspects of Sheds 1 and 2, increase ABS: Capital Expenditure – Local Renewal funding to $370,000 in financial year 2023/2024.

ii)       variation of project ID 31613 Harbourview-Orangihina – install shared path connection, through the increase of Harbourview targeted rate funding to $423,431 and Local Driven Initiative Capital Expenditure funding to $116,569 in financial year 2023/2024.

iii)      variation of project ID 18103 Te Pae o Kura / Kelston Community Centre – comprehensive renewal, decrease ABS: Capital Expenditure – Local Renewal funding to $4,150,000 in financial year 2023/2024.

iv)      variation of project ID 36755 Te Pai Park – refurbish skate park elements, increase ABS: Capital Expenditure – Local Renewal funding to $145,000 in financial year 2023/2024.

v)      variation of project ID 40233 West Wave Aquatic Centre – renew Leisure Pool Hall filtration systems, include project in the Risk Adjusted Programme.

 

Horopaki

Context

11.      The Henderson-Massey Local Board adopted its 2023 - 2026 Customer and Community Services work programme on 18 July 2023 (resolution HM/2023/66). The budget allocated for all projects in the work programme are best estimates only. Project costings and requirements are subject to change and refinement as projects progress through the design and delivery process. As a result, amendments may be required to the approved work programme to accommodate final project costs. 

12.     Staff have identified four projects in the current approved 2023 - 2026 Customer and Community Services work programme where budget allocation needs to be realigned, and one project which would benefit from being a part of the Risk Adjusted Programme. Approved funding allocations for the five identified projects are shown in table 1 below:

Table 1: approved funding allocations for the identified projects

Resolution Number

Project ID

Activity Name

Activity Description

Budget source

Total Budget Allocation

HM/2023/66

36645

Corban Estate Arts Centre - renew aspects of Sheds 1 and 2

Inspect shed gutters and downpipe system and implement improvements. Replace canopy guttering.

Investigate options to reduce noise and temperature issues in Shed 2.

2022/2023 - investigation and design

2023/2024 - physical work

ABS: Capex Renewal

$149,950

HM/2023/66

31613

Harbourview-Orangihina - install shared path connection

Install a shared path connection from southern end of park to the Te Atatu Road shared path.

2022/2023 - investigation and design

2023/2024 - physical works

ABS: Capex Renewal

$413,831

HM/2023/66

18103

Te Pae o Kura / Kelston Community Centre - comprehensive renewal

Refurbish and upgrade the roof, building exterior and interior of the facility.

2018/2019 to 2020/2021 - investigation and design

2022/2023 to 2024/2025 - physical works

Risk Adjusted Programme (RAP) project.

ABS: Capex Renewal

$5,945,936

HM/2023/66

36755

Te Pai Park - refurbish skate park elements

Undertake a refurbishment of the skate park surface.

2022/2023 to 2023/2024 - investigation and physical works

ABS: Capex Renewal

$146,526

HM/2023/66

40233

West Wave Aquatic Centre - renew Leisure Pool Hall filtration systems

Renew the Leisure Pool Hall filtration systems.

2023/2024 to 2024/2025 - investigation and design

2024/2025 to 2025/2026 - physical works

ABS: Capex Renewal

$1,593,023

 

Project ID 36645 Corban Estate Arts Centre – renew aspects of Sheds 1 and 2

13.      This project focuses on the renewal of aspects of the large packing Sheds. It also includes a canopy at the south-eastern end of the building. The project investigation has found that the most problematic part of the building is the canopy structure. A quote has been received from an experienced contractor, which has determined that additional funding is required to undertake all required work.

14.       Staff recommend increasing the project funding from $141,000 to $370,000 in financial year 2023/2024. This is an increase of $229,000 and will enable all work to be completed to the required standard.

Project ID 31613 Harbourview / Orangihina – install shared path connection

15.       This project requires the installation of a shared path between the shared path at the side of Te Atatū Road, and the existing path at the southern end of Harbourview / Orangihina. The work includes construction of a 3 metre wide concrete and timber boardwalk path, fencing and tree planting. An engineer’s estimate indicates that approved funding in financial year 2023/2024 is not adequate to complete all work to the required standard.

16.       Staff recommend increasing the project funding from $345,200 to $540,000 in financial year 2023/2024, an increase of $194,800. $116,569 of currently unallocated LDI Capex funding and an increase of Harbourview Targeted Rate funding of $78,231 will be utilised to provide the required additional $194,800. This will reduce the Harbourview Targeted Rate funding available for other Harbourview/Orangihina development projects which has a maximum expenditure of $1,342,000.

Project ID 18103 Te Pae o Kura / Kelston Community Centre – comprehensive renewal

17.       This project focuses on the exterior and interior refurbishment of Te Pae o Kura. The work includes replacement of all roofing, much of the exterior cladding, windows and decking, and facilities such as bathrooms and kitchens. The physical work is progressing well and is planned to be completed in early 2024.  It has been determined that approved funding exceeds requirements in financial year 2023/2024.

18.       Staff recommend reducing the approved project funding in financial year 2023/2024 from $4,725,435 to $4,150,000, a reduction of $575,435.

Project ID 36755 Te Pai Park – refurbish skate park elements

19.       This project to refurbish the degraded concrete surface of the Te Pai Park skate park began in financial year 2022/2023. Approximately one third of the skate park has successfully been refurbished. According to the cost estimate received, an increase in ABS: Capex – Local Renewal funding in financial year 2023/2024 will complete the remainder of the refurbish work. This will save project management and contractor set up costs for a third stage of work.

20.       Staff recommend increasing funding in financial year 2023/2024 from $80,000 to $145,000, an increase of $65,000, to complete all work to the required standard.

Project ID 40233 West Wave Aquatic Centre – renew Leisure Pool Hall filtration systems

21.       This project will renew the Leisure Pool Hall filtration systems at the West Wave Aquatic Centre.

22.      Staff recommend including the project in the Risk Adjusted Programme (RAP) to enable the early use of the ABS: Capex – Local Renewal funding, if required.

Tātaritanga me ngā tohutohu

Analysis and advice

23.      Parks and Community Facilities staff recommend the proposed variations, to change the current 2023 – 2026 Customer and Community Services work programme, as outlined in Table 2. This will ensure that two key projects have adequate funding to be completed to the required standard, and that savings are available to other renewal projects.

 

Table 2: Description of the proposed variations to the 2023 - 2026 Customer and Community Services work programme

Project ID

Activity Name

Budget variations

Details 

36645

Corban Estate Arts Centre - renew aspects of Sheds 1 & 2

Approved budget total of $149,950

2022/2023 - $8,950

2023/2024 - $141,000

 

Revised budget total of $378,950

2022/2023 - $8,950

2023/2024 - $370,000

 

Request for additional funding of $229,000 in 2023/2024 to complete the required work.

 

A contractor quote has indicated the expected cost of the required work.

 

31613

Harbourview / Orangihina – install shared path connection

Approved budget total of $413,831

2022/2023 - $68,631

2023/2024 - $345,200

 

Revised budget total of $608,631

2022/2023 - $68,631

2023/2024 - $540,000

Request for additional funding of $194,800 in 2023/2024 to complete the required work.

 

An engineer’s estimate has indicated the expected cost of the required work.

18103

Te Pae o Kura / Kelston Community Centre - comprehensive renewal

Approved budget total of $5,945,936

2022/2023 and prior - $1,187,001

2023/2024 - $4,725,435

202420/25 - $33,500

 

Revised budget total of $5,370,501

2022/2023 and prior - $1,187,001

2023/2024 - $4,150,000

2024/2025 - $33,500

 

Request to reduce 2023/2024 funding by $575,345.

 

Savings will be utilised for potential increases in other projects and for the early completion of planned projects.

 

36755

Te Pai Park - refurbish skate park elements

Approved budget total of $146,526

2022/2023 - $66,526

2023/2024 - $80,000

 

Revised budget total of $211,526 

2022/2023 - $66,526

202320/24 - $145,000

Request for additional funding of $65,000 in 2023/2024.

 

The specialist contractor quote has been received. The additional funding will complete the refurbishment of the entire skate park surface. A third stage of work will no longer be required. This will save future project management and contractor set up costs.

40233

West Wave Aquatic Centre - renew Leisure Pool Hall filtration systems

Approved budget total of $375,000

2023/2024 - $124,593

2024/2025 - $494,000

2025/2026 - $974,430

 

 

Request to include the project in the Risk Adjusted Programme. This will enable the early spend of ABS: Capex – Local Renewal funding, if required.

 

24.      The local board has sufficient budget to over the proposed changes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.      It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

26.       The council's climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·           to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·           to prepare the region for the adverse impacts of climate change.

27.       This is an administrative report and the budget variations proposed in the report have no direct effect on climate change.  Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.      The overall 2023 - 2026 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team. 

29.      Staff collaboration will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.   Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities. This is done by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

31.       At a workshop with the Henderson-Massey Local Board in September 2023, Parks and Community Facilities staff discussed the proposed work programme changes with local board members and received general support.

32.       The projects align with the following Henderson-Massey Local Board Plan 2020 outcomes and objectives:

Table 3: Henderson-Massey Local Board Plan 2020 outcome and objective

Outcome

Objective / Initiative

1.       Outcome 1: Henderson-Massey is a great place to live, work and play

Parks, facilities and public spaces are inviting, accessible to all and meet the needs of our diverse communities

Tauākī whakaaweawe Māori

Māori impact statement

33.      Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, and local board plans.

34.       Engagement with mana whenua will be undertaken when required as part of delivery of individual projects.

35.       Projects discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

Ngā ritenga ā-pūtea

Financial implications

36.      This proposal to adjust the budget of four projects and to include one project in the Risk Adjusted Programme in the 2023 – 2026 Customer and Community Services work programme is outlined in Attachment A.

37.       Table 4 below outlines projects which have proposed budget changes to the 2023/2024 financial year only.

Table 4: Outline of proposed changes to the 2023/2024 financial year of the approved 2023 – 2026 Customer and Community Services work programme

Project

Approved 2023/2024 budget

Reduction

Increase

Revised 2023/2024 budget

ID 36645 – Corban Estate Arts Centre – renew aspects of Sheds 1 and 2

$141,000

$0

$229,000

$370,000

ID 31613 – Harbourview / Orangihina – install shared path connection

$345,200

$0

$194,800

$540,000

ID 18103 – Te Pae o Kura / Kelston Community Centre - comprehensive renewal

$4,725,435

$575,345

$0

$4,150,000

ID 36755 – Te Pai Park - refurbish skate park elements

$80,000

$0

$65,000

$145,000

Total

 

$575,345

$488,800

 

 

38.       The proposed changes to the work programme will ensure completion of several key asset renewal projects. The changes will not negatively impact on future financial years.

39.       The recommended changes have been agreed with the local board’s lead financial advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.      The additional funding required for structural strengthening work for the canopy at Corban Estate will ensure longevity of the structure. The canopy could potentially be removed, however, it is well utilised and may have an impact on the heritage value of the site.

41.       The additional funding required for the Harbourview / Orangihina shared path connection is considerable but will provide the recommended width of path.  The path could be reduced in width, but this is not recommended. The request for additional funding is based on an engineer’s estimate, and the procurement process may secure lower contract prices. If savings are made on the project, they will be made available for allocation to other development projects.

42.       The additional funding required to complete the project to refurbish the degraded skate park surface at Te Pai Park, will ensure the completion of the project. It will save future funding requirements for project management and contractor set up cost for a third stage of the project.

43.       The shortage of labour and the delay in the supply of materials could have a negative impact on the delivery of the work programme.  

Ngā koringa ā-muri

Next steps

44.      Subject to the local board’s decision on the proposal outlined in this report, the local board’s work programme will be amended to reflect the decision. Works will then commence on the projects as per the timing outlined in the approved work programme.

45.      The details of the variations to the approved work programme will be noted in the Parks and Community Facilities quarterly report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Proposed amemdments to 2023 - 2026 CCS work programme

 

     

Ngā kaihaina

Signatories

Authors

Helen Biffin - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Future of the ex-bowling club buildings and associated assets, Te Wahapū / Covil Park

File No.: CP2023/14811

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for the demolition of the ex-bowling club buildings and associated assets, at Te Wahapū / Covil Park at 56A Covil Avenue.

Whakarāpopototanga matua

Executive summary

2.       The ex-bowling club buildings at Te Wahapū / Covil Park were built in 1959 and extended in 1974 by the Te Atatū Women’s Bowling Club. The asset was handed over to the legacy Waitākere City Council sometime before 2005. Records show that it was first used as a community space from 2005.

3.       During the past year several building condition assessments have been undertaken and have found that the main building has the following issues:

a)         the building is generally in poor condition, with significant erosion around the footings. There is evidence of movement of the footings and the associated concrete walls at the western and southern sides the building, which could lead to the collapse of the building

b)         defects in the building, such as rotten timber exit stairs and borer infestation to the timber strip floor, and corrosion on the entrance way steel posts and on the louvre windows

c)         asbestos containing material has been used in the soffits, exterior walls, baseboards, subfloor and in the cement pile padding. This material is in average to poor condition

d)         the shed is beginning to corrode, footpaths are cracked, and fencing is broken.

4.       An analysis has enabled staff to develop options for the future of the buildings, using high level costings for each option. This includes the option of retaining the status quo.

5.       Due to the age, condition and defects found during building condition assessments, it is recommended to demolish the buildings and associated assets, and return the area to lawn.

6.       If approved, the project will be forwarded for inclusion in a future Regional Operational Renewals and Demolitions (Opex) Work Programme, and funded through a regional budget. Timing of the funding allocation will be subject to regional priorities and budget availability. Staff will inform the local board of the timing of the removal of the buildings prior to the physical works taking place.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)    whakaae / approve the demolition of the ex-bowling club buildings and associated assets at Te Wahapū / Covil Park at 56A Covil Avenue and the reinstatement of the area to lawn.

b)    tuhi ā-taipitopito / note that following deconstruction of the ex-bowling club buildings and associated assets at Te Wahapū / Covil Park at 56A Covil Avenue:

i)       the asset will be removed from the council’s asset database.

ii)       local renewals budget will not be able to be used to replace the asset or the service it provided, under council’s financial policies and guidelines.

iii)      reinstating of the asset will require new development funding.

c)    tuhi ā-taipitopito / note that the Regional Operational Work Programme is subject to regional prioritisation and that the timing of the deconstruction of this asset cannot be confirmed at this time.

Horopaki

Context

7.    Te Wahapū / Covil Park is situated at the coastal end of Covil Avenue in Te Atatū South, at 56A Covil Avenue.

8.    The park was the site of the Te Atatū Women’s Bowling Club. The club house building was built in 1959 by the club and an extension was built in 1974 on the west side of the building. A storage shed is situated 5 - 6 meters from the clubhouse building.

9.    The club left the park sometime before 2005. The asset was handed over to the legacy Waitākere City Council sometime before 2005. Records show that the building has been leased to community groups since 2005.

Te Whapū / Covil Park

Figure 1: Aerial view of Te Whapū / Covil Park showing the Te Atatū Women’s Bowling Club rooms and storage shed

Details of previous community lease to the ex-bowling club building

10.     The New Zealand Ethnic Social Services Trust (NZESS) held a community lease for the building from February 2005. In July 2022 a lease renewal was requested by the group for a further ten-year term. 

11.     In August 2022 concerns were raised by the group about the condition of the building, and following a building assessment the building was deemed unfit for occupancy.

12.     The group have the use of another building in east Auckland and have moved all their operations to this site. The lease at the Te Wahapū /Covil Park building has now been terminated.

13.     NZESS wish to acquire another community lease in the Henderson-Massey area, to continue to provide support services for migrants and refugees. Staff have kept NZESS informed of potential expressions of interest for other suitable community buildings in the local board area.

Condition of the ex-bowling club buildings and assets

1.       Ex-bowling club building

14.     A structural assessment was undertaken in August 2022, at which time the building was determined to be in poor condition. The following issues were reported:

a)    soil erosion has caused the lower western wall footings to rotate outwards. If this were to continue the building may collapse

b)    corrosion of the steel connection between the footings and wall

c)    erosion on the southwest corner causing the concrete wall to subside and tilt outwards. Indication of soil movement at the southern part of the building

d)    subsidence and building movement have caused a timber bearer to crack and deform

e)    emergency exit stairs are in poor condition

f)     severe borer infestation in the timber flooring

g)    corrosion of the steel posts at the building entrances and on the louvre windows

h)    Asbestos Containing Material (ACM) was found in the building’s soffits, external flatboard wall and subfloor baseboard cladding, in debris in the subfloor and in the cap padding of the piles.

2.       Storage shed, fencing and footpaths

15.     The storage shed was found to be in average condition. Corrosion of the steel cladding is the main concern for the building.

16.     Fencing is broken in places and the concrete footpaths are uneven.

3.       Service level requirements for the buildings and assets on site

17.     The Parks and Community Facilities Community Leasing team has identified that there is a demand within the Henderson-Massey Local Board area for premises for community leasing purposes. The ex-bowling club buildings at Te Wahapū / Covil Park would however require considerable investment of ABS: Capex – Local Renewal funding to be bought up to a suitable standard for leasing as a community space.

 

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Staff have considered a range of options for the future of the ex-bowling club buildings and have assessed the cost of each option. Its relevance to a wider asset renewal/refurbishment programme of community facilities throughout the Henderson-Massey Local Board area has also been considered.

19.     Table 1 below outlines an options analysis undertaken by staff to reach a recommendation with weightings from 1 to 5, 1 being the most recommended and 5 being the least recommended.

Table 1: Options analysis for future of ex-bowling club buildings

Option

Criteria

Finance

Risk

Implementation

Capex funding level

A – no further action

High risk (health and safety, reputational)

No action

Ongoing operational / maintenance costs

Required work: This option is likely to lead to further deterioration of the building, the potential for vandalism and rough sleeping, and eventually the requirement to demolish the building. The building will therefore need to be secured by boarding up the windows and doors. Removal of ACM from the subfloor of the building.

 

Positives:

·     Low funding requirements in the short term.

 

Negatives:

·     Health and safety issues associated with abandoned buildings on park land such as vandalism, graffiti and rough sleeping. This could escalate into a very negative situation.

·     Ongoing operational costs required for boarding up the building and security measures.

·     Council is likely to receive complaints about the condition of the building, potential vandalism and anti-social behaviour that may occur and the lack of action to remedy the situation.

Weighting: 5

B – demolish and rebuild of the buildings, reclad the shed, repair fences and footpaths

Low-Medium risk (financial)

This option requires allocation of ABS: Capex – Local Renewal funding as a part of the Parks and Community Facilities work programme

High level cost estimate of $400,000 to $550,000

Required work: Demolition of the existing structure and the removal of all ACM from the site. Design a building with two bathrooms and a small kitchen to replace the existing 143 square meter building. The building should be placed in a new level position. Specialist health and safety planning and implementation for asbestos removal.

Positives:

·     Option removes the old building which currently requires considerable ongoing repair and maintenance, due to its age and condition.

·     Option will provide a building for community groups and organised activities, delivering the current service level.

Negatives:

·     Option requires significant financial investment. Costings provided are high level estimates and further investigation is required to establish the true cost of the project. Presently, building costs are prone to fluctuation.

·     Due to the poor condition of the building, a project to renew the building would need to be prioritised and therefore will require deferral of other renewal projects. This situation would potentially increase maintenance costs and delay urgent and important work that is currently planned in the approved Customer and Community Services work programme.

Weighting: 3

C – full refurbishment of buildings, fences and footpaths on current site

Low-Medium risk (financial)

This option requires allocation of ABS: Capex – Local Renewal funding as a part of the Parks and Community Facilities work programme

High level cost estimate of $300,000 to $450,000

Required work: Full refurbishment of the buildings, fences and footpaths (where necessary) on the current site, utilising existing structures and materials where possible.

 

Positives:

·     Option will provide buildings for community groups and organised activities.

·     Reduced waste to landfill.

Negatives:

·     Geotechnical investigation is required to determine if this option can be supported.

·     Option will require considerable financial investment. Costings provided are high level estimates. Further investigation is required to determine the volume of salvageable materials and to establish the true cost of the project. Presently, building costs are prone to fluctuation.

·     Due to the poor condition of the buildings, a project to renew the buildings would be prioritised. This will therefore require the deferral of other renewal projects. This situation would potentially increase maintenance costs and delay urgent and important work that is currently planned in the approved Customer and Community Services work programme.

Weighting: 4

D – demolition of the buildings, fences and footpaths. Reinstate the site to lawn.

 

(recommended option)

Low risk (reputational and financial)

This option requires allocation of Opex Renewal funding as a part of the regional work programme

High level cost estimate of $100,000

Required work: Resource Consent approval (if required), asbestos management and removal, decommissioning of services, demolition and removal of existing structures, and reinstatement of the site to lawn.

 

Positives:

·     Option will restore this area of the park to open space.

·     Option potentially offers more appealing park with clear sightlines, with future opportunities for park development.

·     Operational funding requirements will be greatly reduced.

Negatives:

·     Removal of the buildings will reduce available community lease space in the Henderson-Massey Local Board area.

Weighting: 1

20.     Staff recommend option D – demolition of the buildings, fencing and footpaths, and reinstatement of the site to lawn.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·   to prepare the region for the adverse impacts of climate change.

22.     A project to demolish the Te Wahapū / Covil Park ex-bowling club buildings, as recommended in option D, will be planned to ensure that any salvageable building materials are reused for other work or are recycled, where possible. All other material will be taken to a registered waste site.

23.     Climate change is unlikely to negatively impact the site as it is not located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The Community Lease team support the demolition of the ex-bowling club at Te Wahapū / Covil Park. As per the lease agreement when a building is demolished the lease is then terminated. The New Zealand Ethnic Social Services Trust are being supported through the process. They are being encouraged to apply for a community lease for any future vacant sites in the Henderson-Massey Local Board area.

25.     The Parks and Places Specialist has considered the options outlined above for the future of the ex-bowling club buildings. The impacts on Te Wahapū / Covil Park are as follows:

a)      removal of the buildings will not adversely affect park services and will not limit any future development of the site

b)      removal of the buildings will improve sightlines through the park, and provide improved visual connectivity between the upper and lower areas of the park

c)      surveillance of the park would still be provided by Te Atatū Bridge Club, who reside on the park in privately owned premises

d)      the current ex-bowling club buildings are not fit for purpose. Staff support the recommendation for the permanent removal of the buildings.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     The proposed demolition of the ex-bowling club buildings will have very limited impact on the local community and neighbouring properties. The New Zealand Ethnic Social Services Trust have been leasing the building for many years. The group is now seeking alternative premises within a community building elsewhere in the Henderson-Massey Local Board area.

27.     Parks and Community Facilities staff discussed proposed options for the future of the ex-bowling club buildings with the local board at its workshop on 26 September 2023. The local board was in support of the demolition of the ex-bowling club buildings. This was due to the building’s poor condition, and the unauthorised use of the building, leading to health and safety risks.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan operative in part, Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

29.    The recommended option as discussed in this report will benefit Māori and the wider community through the provision of quality open space that promote good health. Open space also fosters family and community relationships and connects people to the natural environment.

Ngā ritenga ā-pūtea

Financial implications

30.    Funding for the demolition of the Te Wahapū / Covil Park ex-bowling club and the subsequent reinstatement of the site to lawn, will be sought from the regional opex fund in the 2023/2024 financial year.

31.    If regional opex funding is unavailable in the 2023/2024 financial year, staff will seek funding in the subsequent financial year. Operational funding will be required to make the buildings safe and secure until the buildings are removed from the park.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     A part of the ex-bowling club building is no longer safe for occupancy due to subsidence of the footings and the building is closed.

33.     Regional Operational Renewals and Demolition (opex) funding for the demolition of buildings   is limited and under pressure. Should funding for the demolition of the buildings at Te Wahapū / Covil Park be unavailable in the 2023/2024 financial year, staff will arrange for the main building to be secured and monitored.

Ngā koringa ā-muri

Next steps

34.     If the local board approves the option to demolish the asset and reinstate the area to grass, a request will be forwarded to appropriate staff to consider inclusion of the demolition work in a future work programme, which is funded through regional operational budgets. The local board will be informed of the allocation of the regional operational budget to the project and of the delivery timeframes for physical works.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Helen Biffin - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

New Community Lease for McLeods Cottage, Tui Glen Reserve

File No.: CP2023/14398

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to grant a new community lease to New Zealand Ethnic Social Services Trust for McLeod’s Cottage at Tui Glen Reserve, 3 Claude Brookes Drive, Henderson.

Whakarāpopototanga matua

Executive summary

2.       In 2022 Henderson-Massey Local Board resolved for staff to call for expressions of interest to lease the council-owned building (approximately 110m²) located on Tui Glen Reserve 3 Claude Brookes Drive, Henderson.

3.       Three applications were received, and an analysis and assessment of these applications was undertaken by staff.

4.       All applications were discussed with the Henderson-Massey Local Board at the workshop held 22 August 2023.

5.       Staff’s final recommendation is for a new community lease to New Zealand Ethnic Social Services Trust (NZESS).

6.       This allows for maximum use of the site and aligns with the Henderson-Massey Local Board Plan Outcome Two: A thriving inclusive and engaged community.

7.       The land occupied by McLeod’s Cottage at Tui Glen Reserve is held in fee simple by the Auckland Council as a classified local purpose (community buildings) reserve.

8.       Public notification and iwi engagement is not required as the activities align with the land classification.

9.       A community outcome plan will be negotiated with the group and will be attached as a schedule to the lease agreement.

10.     It is anticipated that activation of the building will not result in an increase of greenhouse gas emissions.

11.     This report recommends that a new community lease be granted to NZESS for McLeods Cottage for a term of five years commencing from 17 October 2023 with one five year right of renewal, reaching final expiry on 16 October 2033.

12.     If the local board decides to grant the lease, staff will work with the lessees to finalise the lease agreements.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)        whakaae / grant a community lease, under Section 61 (2A) (a) of the Reserves Act 1977, to New Zealand Ethnic Social Services Trust an area comprising 103m2 (more or less) located at 3 Claude Brookes Drive, Henderson land legally described as Section 1 SO (Survey Office) 371015 and held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve, subject to the following terms and conditions:

i.    term – five (5) years, commencing 17 October 2023 with one right of renewal for a further five (5) years, and final expiry on 16 October 2033

ii.   rent – $1300 plus GST per annum if requested

iii.   maintenance fee - $5000.00 plus GST per annum

iv.  request a community outcomes plan be prepared and that this be attached as a schedule to the lease agreement

b)     tuhi ā-taipitopito / note all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines (Updated 2023).

 

Horopaki

Context

13.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

14.     When a council owned building becomes vacant, an expression of interest (EOI) process is recommended to canvas the community for proposals to ensure the best community outcomes are delivered.

15.     In 2022 the local board directed staff to initiate an EOI for parties interested in occupying the cottage.

16.     Staff advertised and sought applications, including contacting groups on the council interest register as having an interest in land in the Henderson-Massey local board area.

17.     Three applications were received. Staff assessed all applications; the results were workshopped with the local board in August 2023 and this report recommends a new community lease.

Tātaritanga me ngā tohutohu

Analysis and advice

The Land

18.     Tui Glen Reserve is located at 3 Claude Brookes Drive Henderson (Attachment A Site Plan). The land, legally described Section 1 SO 371015, is held in fee simple by Auckland Council as a classified local purpose (community buildings) reserve.

19.     The Henderson Creek Reserve Management Plan 2003 mentions the Tui Glen Reserve in the plan.

The building

20.     The cottage is situated at the south side of Tui Glen Reserve. The building is owned by council and is approximately 103sqm in area.

21.     The cottage consists of four small rooms, including a small kitchenette and bathroom.

22.     The building is in good condition.

Expressions of Interest Process

23.     At the expressions of interest closing date, three applications had been received. The three applicants were:

·    New Zealand Ethnic Social Services Trust (NZESS)

·    Bangladesh Association (New Zealand) Incorporated (BANZI)

·    Umoja Migrants Services New Zealand (UMS).

24.     The applications were assessed using a weighting table to rate a range of criteria including:

i.    Eligibility – is membership open or restricted?

ii.   Financial stability – did the group provide accounts, were the accounts audited, is the group reliant on council funding, is the group affiliated to a regional/national body?

iii.   Group sustainability – is the group fully self-supporting or do they require greater outside support?

iv.  References – do the groups have supporting references?

v.   Building size, configuration, location – does the building meet the needs of the group, are any modifications required?

vi.  Extent of usage – the hours per week the facility will be utilised.

vii.  Sharing & collaboration – who are the group willing to share and collaborate with?

viii. Activity complies with land status – do the activities align with the classification of the land?

ix.  Any requirements for resource and building consents?

x.   Is there any identified need in the community for this service?

xi.  Does the groups outcomes align with the local board plan and Auckland Plan?

25.     After assessment of the applications, staff presented their findings to the local board at a workshop on 28 June 2023. The applicant who scored the highest was NZESS.

New Zealand Ethnic Social Services

26.     NZESS is a not-for-profit organisation established in 2003 to provide social support services to individuals and families of ethnic communities in New Zealand. It was preceded by the Farsi Social Services Trust, established in 1996, with a focus on the needs of the Farsi-speaking community.

27.     NZESS vision is to:

·    assist Middle Eastern and other ethnic minority families towards well-being and resilience in their adjustment and contribution to life in Aotearoa, NZ

·    offer migrants, refugees, and asylum-seekers a safe and culturally sensitive environment in which to gain support, accurate information and a better understanding

·    support at-risk families and vulnerable children through services of intervention and prevention, advocacy, and education

·    provide these services by staff who are fluent in the languages and cultures of their clients.

28.     NZESS applied for the lease for McLeod’s cottage for accommodation to run their services.

29.     NZESS had a previous community lease at Covil Park. The group had occupied the building at Covil Park since July 2021. NZESS vacated the building in 2022 due to issues with the building not being fit for occupancy.

30.     Since moving from the site, they have been operating from East Auckland, which has not been ideal. They were very good tenants and wish to continue to run their services in the Henderson-Massey area.

31.     NZESS’s contract with the Ministry of Social Development for providing services to ethnic families was based on serving clients in the west region and their staff are based in the west.

32.     NZESS has six full-time paid staff members and two part-time paid staff members. The total paid staff hours per week is 290.

33.     NZESS has 300 customers, which are made up of 15 per cent male and 85 per cent female. There are 10 children, 40 youth 200 adults and 50 seniors. 98 per cent of the come from the Henderson Massey area.

34.     NZESS is an organisation that offers social and counselling services to individuals and vulnerable families from ethnic communities. However, it is important to note that their services are not exclusive to these communities, and they welcome individuals and families from all backgrounds.

35.     NZESS as part of their application they received a letter of support from the MP for Te Atatu Hon Phil Twyford. “Since 2003, NZESS has provided much needed social support services to individuals and families of middle-easter origin, and other ethnic minority groups. They offer a range of services, provided by staff who are fluent in the language and culture of their clients, and provide a vital link for recent migrants, refugees and asylum-seekers that assists them to culturally understand and adjust to their new lives in Aotearoa New Zealand.

36.     NZESS has been growing over the last five years because of the demand from the ethnic community for social services.

37.     NZESS is funded by grants and does not receive any Auckland Council funding.

38.     NZESS will use the cottage for more than 40 hours a week.

Bangladesh Association of New Zealand

39.     BANZI was established on 2 May 1991. BANZI’s reason for applying for the lease for McLeod’s Cottage is to acquire a dedicated space to operate, conduct programmes and provide services to the community.

40.     The main services and programmes that BANZI provide is community programmes, activities, service delivery, youth and children’s programmes, cultural and heritage programs, volunteer and community engagement, networking and collaboration, administration, and operations.

41.     BANZI has a vision that its members may contribute to the socioeconomic and cultural enrichment of New Zealand's multi-cultural society. BANZI promotes awareness, community development, publication, relief and welfare programmes, volunteer and philanthropic activities, and support for other ethnic and multicultural communities through various social and cultural endeavours.

42.     The activities and services provide a local community benefit through:

i.    social inclusion and well-being, community empowerment and capacity building, cultural preservation and promotion, youth and children development, community safety and resilience, environmental sustainability

ii.   the services and activities will support and create other activities with the park

iii.   collaborative programming, shared resources and spaces, cross-promotion and marketing, complementary services, community engagement and participation and integrated programming.

43.     BANZI has 2000 members. The membership fee is $5.00. There are approximately 500 members that reside in the Henderson-Massey local board area.

44.     Their membership has been steadily growing over the last five years, reflecting increasing interest and support from the community.

45.     BANZI is funded by membership fees, sponsorship, subsidised fees (hall hire) and grants.

46.     BANZI has not received any funding from Auckland Council.

47.     BANZI is financially buoyant.

48.     BANZI do not wish to share the site with any other groups.

49.     BANZI will use the cottage for more than 40 hours a week.

50.       Umoja Migrant Services

51.     UMS aims and purpose is to maintain competent and good environments for disadvantaged children and families, and young people in the community to have choices or alternatives to meet their learning and social needs.

52.     UMS is a charitable organisation that was established in 2014. UMS has applied for the lease for McLeod’s Cottage so they can open a learning centre to cater for students, children, adults, and young people, and due to the high cost of their current accommodation.

53.     UMS Learning Centre wants to close the gaps; and it is an alternative answer to the needs and challenges facing migrants, refugees, and vulnerable families. Through learning centres, UMS NZ is running individual, group discussions about any issue that requires learning support by its volunteers who support students in a cultural and professional manner.

54.     Learning centres are free zones, permanent homework venues open-wide for students and pupils of all ages, ethnicities, and backgrounds. Adults and young people are welcome to up skill their computer knowledge or to catch up with friends and help each other.

55.     UMS Learning Centres will mainly be available for children and young people during working days i.e., 9.00 am – 8.00 pm Monday – Friday and 10.00 am – 4.00 pm on weekends.

56.     These hours are because the majority of migrants and refugees’ families have computers in their homes, but they do not know how to use them. Therefore, volunteers will be there to help them (parents) get around the centre’s computers, guide and help them with computer know-how; so, they become able to help their children in their homes

57.     UMS hopes that the students will be able to complete their work/assignments, research, and other studies on time, and enhance their learning processes.

58.     Opening a permanent homework venue for students, young people, and adults to meet, access information; and to have opportunities to learn how to help their children at home.

59.     There is a need to help and increase children’s ability to solve learning hardships they meet, especially those of migrants and refugee backgrounds as they try to realise their dreams of success in their new home country New Zealand.

60.     This centre will be equipped with computers, printers, and a photocopier.

61.     Children and young people in the community can access computers easily and quickly to do research, complete their work, leading them to perform well in their learning and enjoy what they do.

62.     There are four full time volunteers and four part time volunteers. The total volunteer hours per week is 60.

63.     UMS has 170 members and funding is received through donations and grants; no funding is received from Auckland Council.

64.     UMS intend to set up in the cottage a computer learning area and run learning to cook sessions.

65.     UMS will use the facility for 40 plus hours per week.

Conclusion

66.     The local board direction for the EOI was to explore the potential of maximum use of the cottage.

67.     Considering all the options, staff recommend that a new community lease be granted to NZESS for a term of five (5) years, commencing 17 October 2023 with one right of renewal for a further five (5) years, and final expiry on 16 October 2033.

Public notification and engagement

68.     Public notification and iwi engagement is not required as the activities align with the land classification.

Tauākī whakaaweawe āhuarangi

Climate impact statement

69.     It is anticipated that activation of the building will not result in an increase of greenhouse gas emissions. A shared community space will, however, decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within the local community.

70.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·    use sustainable waste, energy, and water efficiency systems

·    use eco labelled products and services

·    seek opportunities to reduce greenhouse gas emissions from lease-related activities.

71.     Asset improvements and maintenance undertaken by council will aim for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

72.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·    to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·    to prepare the region for the adverse impacts of climate change.

73.     Climate change has the potential to impact the site as part of Tui Glen Reserve is located in a flood plain area. McLeod’s cottage is located outside the flood plain area, so impact is unlikely.

Image 1: Tui Glen Reserve and McLeod’s cottage

A map of a cityDescription automatically generated

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

74.     Council staff from the Parks and Community Facilities, Community Empowerment and Healthy Waters have been consulted. They are supportive of the proposed lease as it will include positive outcomes for the community and will allow for increased usage of the site.

75.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

76.     The proposed lease will benefit the community by enabling initiatives that promote and provide social support services to individuals and families of ethnic communities in New Zealand. This benefits the community through increased levels of wellbeing and social inclusion for the Henderson-Massey Local Board area and its surrounding communities.

77.     The assessment of the applications was workshopped with the Henderson-Massey Local Board on 22 August 2023. The local board indicated in-principal support of the proposed new tenant.

78.     The delivered activities align with the Henderson-Massey Local Board Plan 2020 outcome and objective:

Table One: 2020 Local Board Plan outcome and objective

Outcome Two

Objective

A thriving, inclusive and engaged community

Diversity and difference are embraced and valued.

Work with the ethnic communities and local ethnic associations to support community-led planning and initiatives that celebrate diverse cultures

Tauākī whakaaweawe Māori

Māori impact statement

79.     Iwi engagement is not required as the activity aligns with the land classification.

80.     The lessee will agree, via an agreed Community Outcomes Plan, to deliver Māori outcomes that reflect their local community.

81.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau contexts.

82.     These commitments are outlined in council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

83.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

84.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

85.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease.

86.     Ongoing maintenance of the asset will be covered by the council, which is accounted for in current and future budgets. An annual maintenance fee of $5000.00 (plus GST) is charged to the group towards maintenance of the building. This covers building insurance, maintenance, and compliance costs. The tenant group pays the electricity and water charges for the building.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

87.     Should the local board resolve not to grant the proposed community lease for McLeod’s Cottage at Tui Glen Reserve, 3 Claude Brookes Drive, Henderson, the ability of NZESS to undertake all their current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired Local Board Plan outcome.

88.     Should the building become unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Council will be liable for the assets regardless of whether budget is allocated to or identified for renewals.

Ngā koringa ā-muri

Next steps

89.     Subject to the Henderson-Massey Local Board granting a new community lease, council staff will work with key representatives to finalise the lease agreement.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Site Plan

 

     

Ngā kaihaina

Signatories

Authors

Jo Heaven - Senior Community Lease Advisor

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Amendment to the 2022-2025 Henderson-Massey Local Board meeting schedule

File No.: CP2023/13764

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for one meeting date to be changed on the 2023/2024 Henderson-Massey meeting schedule in order to accommodate the 10-year Budget 2024-2034 (the Long-Term Plan) and the Annual Budget 2024-2025 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Henderson-Massey Local Board adopted its 2022-2025 meeting schedule on Tuesday 6 December 2022.

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the 10-year Budget 2024-2034 and the Annual Budget 2024/2025 were unknown. 

4.       The local board is being asked to approve one meeting date change to the Henderson-Massey Local Board meeting schedule so that the modified 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      approve the change of one meeting date in the 2022-2025 Henderson-Massey Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)       Tuesday, 21 November 2023 changed to Tuesday, 28 November 2023.

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Henderson-Massey Local Board adopted its 2022-2025 business meeting schedule during its Tuesday 6 December 2022 business meeting.

8.       The timeframes for local board decision-making in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024/2025 were unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in late-November 2023 and late-April and early-June 2024 to feed into the 10-year Budget 2024-2034 and the Annual Budget 2024/2025 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)          Add the meetings as additions to the meeting schedule.

Or,

ii)         Add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the 10-year Budget 2024-2034 and the Annual Budget 2024-2025.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15358

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

3.       This report seeks the feedback of the local board on consultation on proposed changes to local fees and charges.

4.       There are proposed changes to the following local fees and charges:

·    Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·    Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      whakarite / to seek feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)       Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over 3 years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2)      An increase to the concessionary discount from 15 per cent to 40 per cent.

C)      Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons.

D)      Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing.

 

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

 

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

8.       A local board workshop on fees and charges was held on 17 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. 25 of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to 7 per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Mangere-Otahuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A).

 

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further 8 per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities.  Overall, these proposed changes to venue hire fee are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities.  This review will include input from local boards.

31.     A full schedule of proposed changes to fees is attached. (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the Council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 17 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board Fees and Charges 2024/2025

 

b

Feedback form for proposed changes to local fees and charges consultation content

 

     

Ngā kaihaina

Signatories

Authors

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/14907

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan (RPTP). In particular, Auckland Transport is seeking feedback on the service improvements proposed for the local board’s area.

3.       The RPTP is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       Auckland Transport will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan. The Auckland Transport Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A.

Horopaki

Context

5.       The Regional Public Transport Plan is Auckland’s main plan for public transport (PT) services. It outlines how public transport will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape public transport.

6.       The purpose of the RPTP is to enable consultation with the public and public transport operators on the planning of public transport services. This is a requirement of the Land Transport Management Act 2003.

7.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023, and Auckland Transport received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·    strong support for the plan’s vision and goals

·    support for the action areas within the plan

·    support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

9.       Feedback that was not supportive of the content of the draft RPTP included:

·    wanting further improvement and/or faster delivery

·    concerns that public transport is too expensive or does not provide value for money

·    comments that a greater percentage of the cost of operating public transport should come from users (via fares).

10.     The RPTP includes Auckland Transport’s aspirations to do more in further improvements and faster delivery if and when more funding for public transport becomes available.

11.     Auckland Transport has provided a breakdown of the top areas submitters from each local board commented to assist the board in providing feedback (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased public transport usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

13.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission public transport system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

15.     Following public consultation closing, Auckland Transport also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

16.     AT has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     AT held a range of public information events across the region at libraries, community centres, bus and train stations. Auckland Transport also held two on-line drop-in sessions. Across all of these events, Auckland Transport had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called AT to ask questions and seek clarification on content in the plan.

18.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what Auckland Transport is currently funded to deliver).

19.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from Auckland Transport, dated 12 July 2023.

20.     Auckland Transport set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C) provided for a workshop on the draft RPTP held Tuesday 12 September 2023.

21.     Workshops to date have been positive, with most local boards supporting Auckland Transport’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

22.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand Auckland Transport Local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Auckland Transport has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

24.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka and where more detail can be found in the plan.

25.     Auckland Transport intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of providing feedback to Auckland Transport on the draft RPTP.

27.     The RPTP is required to be a realistically fundable plan, and Auckland Transport’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

28.     Any feedback provided regarding service level improvements should take into account Auckland Transport’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no risks associated with providing feedback to Auckland Transport on the draft RPTP.

Ngā koringa ā-muri

Next steps

30.     Auckland Transport will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

31.     The Auckland Transport Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

32.     If adopted, the final RPTP will be publicly released in early December 2023.

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

RPTP feedback template for local boards

 

b

RPTP consultation 2023 snapshot

 

c

RPTP post-consultation memo

 

     

Ngā kaihaina

Signatories

Authors

Luke Elliott, Principal Planner, Auckland Transport

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Te Ara Hauāuru - Northwest Rapid Transit

File No.: CP2023/14910

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views into rapid transit corridor investigations from Brigham Creek to the city centre alongside the Northwestern Motorway, State Highway 16.

Whakarāpopototanga matua

Executive summary

2.       Waka Kotahi NZ Transport Agency and partners have re-commenced work on Northwest Rapid Transit (NWRT) with a Detailed Business Case (DBC).

3.       The purpose of the Northwest Rapid Transit project is to provide a fast, frequent and efficient rapid transport option to the northwest of Auckland, from Brigham Creek to the City Centre, alongside State Highway 16 (SH16).

 

4.       This mahi is being led by Waka Kotahi in partnership with Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners, and in close collaboration with Auckland Council and Auckland Transport who, along with iwi representatives, have members on the project steering committee.

 

5.       The project area covers from Brigham Creek to the city centre along SH16 and includes providing:

a.   Rapid transit on a dedicated corridor – investigations will determine the best mode (bus or rail) and location for the corridor which could be along, or either side of, SH16.

b.   Station locations, and facilities – such as seating, passenger information displays, CCTV, lighting and bike racks.

c.   Access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

6.       The DBC process will confirm a recommended way forward for the project. The DBC will:

a.   confirm recommended mode and route for the NWRT, for an integrated rail, or independent bus solution

b.   confirm staging (and any triggers) of recommended options

c.   ensure affordable and stageable solutions are at the heart of what we are doing

d.   provide clarity on how this corridor interfaces with the wider rapid transit network and urban aspirations for the region

e.   provide a compelling investment case for the recommended option. 

7.       It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

8.       We have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

9.       We are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

10.     We look forward to discussing the potential rapid transit options with you at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

11.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will put us in a better position to have more informed discussions with stakeholders and communities.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      whakarite / provide feedback on their position for the need for rapid transit in the Northwest

b)      provide feedback on what Waka Kotahi and partners should consider as part of our investigations, including views on:

i)       access and connections on local roads – i.e. feeder bus services and facilities, walking and cycling connections

ii)       issues on local roads that you feel need to be addressed for rapid transit on SH16 to work well

iii)      facilities or design features you would like to see at rapid transit stations (the ones along the motorway).

 

 

 

 

 

 

Horopaki

Context

12.     This project will be an important part of Auckland’s public transport infrastructure to facilitate growth in the Northwest, provide attractive and equitable transport choice, and encourage mode shift. This project will help to reduce reliance on private vehicles, thus helping to build more resilience in the network while contributing to a healthier transport system that protects the climate.

13.     The investment objectives of the project are:

a.   providing an attractive, equitable rapid transit service that improves access to social, cultural and economic opportunities and is well integrated with the current and future transport system

b.   a transport intervention that reduces Auckland’s carbon footprint

c.   supporting a compact urban form and enabling quality integrated communities.

14.     Te Kawerau ā Maki have gifted the name ‘Te Ara Hauāuru’ to the project. This name references the wind that blows from the west, a powerful force and story for the iwi. The west wind carries the voice and vision of the community of the west, and the path of connection between these communities and Tāmaki Makaurau.   

15.     Waka Kotahi is incredibly grateful to Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners for sharing their knowledge (mātauranga) of the land, waters and its peoples. We acknowledge their role as kaitiaki (guardians) with responsibility for the protection of te taiao (environment) and taonga tuku iho (heritage).

Why improvements are needed

16.     The Northwest is growing with more houses, more jobs, and more people needing to travel. It’s anticipated that by 2051, the Northwest will have more than:

a.    100,000 extra people living in the Northwest

b.    40,000 new households

c.    increased congestion

d.    increased pressure on our public transport network.

17.     People living in the Northwest currently have limited public transport options and many rely heavily on their car:

a.    over 60 per cent of people living in the Northwest commute out of the area

b.    more travel to work by car than in any other region in Auckland.

Improving transport equity and wellbeing

18.     Improving transport equity in the Northwest is a key focus for this project.

19.     The Northwest is an area that’s long lacked viable public transport options. This has resulted in people relying on their cars – causing increasing congestion and carbon emissions. For many people, the lack of public transport choice has stopped them from accessing key essential services and participating in everyday activities.

20.     Providing a faster and more reliable public transport choices will transform the daily lives of many people in the Northwest for generations to come and help provide for a more vibrant and better-connected community.

More sustainable transport choice

21.     More transport choice and reducing reliance on private vehicles can help build more resilience in our networks, contribute towards a healthier, safer transport system and reliably get everyone where they need to go in a way that also helps to protect the climate.

22.     The contributions we make today towards a more sustainable future will add up to help form a healthier and safer future for us all.

23.     Better transport options will also help the Government and Aotearoa New Zealand’s commitment to reaching net zero emissions by 2050.

24.     This project will align with the Government’s Emissions Reduction Plan (ERP), which describes how we are going to meet emissions budgets and make progress towards meeting the 2050 target. This includes reduced carbon emissions, reduced embodied carbon emissions and ways to build resilience in the transport network.

Scope

Mode and route 

25.     Confirmation of the final mode (bus or rail) is required for the Detailed Business Case, and this must consider any potential future development and potential mode switch as continued growth occurs along the corridor. Transport demand for various scenarios of the wider rapid transit network will also be assessed, including a NWRT-only scenario.

26.     It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

27.     A previous investigation, as part of the Indicative Business Case, looked at the Westgate to Newton Road section of the Northwestern Motorway and recommended bus as the preferred mode.

28.     However, those investigations didn’t include the city centre components of the journey, from Newton Road to downtown, where the most critical constraints are. Previous work was also undertaken five years ago, so it is important to reflect any changes that have occurred since then such as further development of other rapid transit projects in Auckland as well as more recent city centre planning by Auckland Council and Auckland Transport.

29.     This means we need to undertake some further technical work to confirm the best mode for the corridor, as part of developing a Detailed Business Case for the project.

30.     The recommended mode will be determined based on a number of factors, including consideration of:

a.   demand

b.   capacity

c.   journey times

d.   how long the solution will continue to operate effectively, and potential for it to be upgraded

e.   engineering factors

f.    cost and value for money

g.   land acquisition

h.   integration and staging the delivery of the wider rapid transit network

i.    as well as other detailed analysis (e.g. environmental impacts).

31.     The overall route alignment and station placements along the NWRT corridor will be assessed with consideration to respective urban hubs and business developments, as well as key local feeder bus routes that will need to be established to support the project outcomes. 

32.     We will share the outcomes of our investigations into mode and route as the Detailed Business Case progresses.

Integration with the local network

33.     The success of a rapid transit solution along SH16 will be dependent on reliable walking, cycling and bus journeys on local roads connecting to stations along the motorway.

34.     The scope of this project includes access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

Integration with the wider rapid transit network

35.     This project will provide connections to the growing rapid transit network and make Tāmaki Makaurau a better place to live, while at the same time moving us towards a healthier transport network.

36.     As part of this project, we’re taking a whole of network approach and working closely with the Wāitemata Harbour Connections, Auckland Light Rail and Te Tupu Ngātahi – Supporting Growth.

37.     Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

38.     Further planning work on NWRT will integrate wider strategic planning including the Auckland Plan 2050 and the Auckland Rapid Transit Plan.

Community engagement

39.     The first phase of community engagement ran from 24 August to 24 September 2023 and nearly 4000 people completed our engagement survey.

40.     We are currently analysing what we’ve heard from communities. When a report is ready, we will send you a high-level summary of the community feedback with some local board specific findings.  We are aiming to share this with you in November 2023.

41.     The aim of the first phase was to let people know about the project and ask some high-level questions about their experiences and what they think we should consider as part of our investigations.

42.     The second phase of community engagement is scheduled for early 2024 (March TBC) and will involve consultation on the emerging shortlist.

43.     The first phase of engagement involved workshops with 11 local boards (presentation available Attachment B). We are very grateful for your time and inputs, some of the key things we heard in workshops with you included:

a.   support of the need for rapid transit to the Northwest and better public transport options to support urban growth

b.   the importance of improvements to local roads feeding into rapid transit stations on the motorway, and making it easy for people to transfer between services

c.   integration with the rapid transit network

d.   support for active modes and the ability to take bikes/scooters on public transport

e.   the importance of consulting widely and selling the vision for the project and its benefits

f.    the need for better public transport options further north to Kumeu and Huapai

g.   the need for better public transport connections to the North Shore along SH18

h.   the need to find ways to speed up delivery timeframes and consideration of staging options

i.    the ability to retrofit a bus solution to light-rail in the future

j.    park and ride facilities at Brigham Creek.

 

Ngā koringa ā-muri

Next steps

44.     We have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

45.     We are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

46.     Any feedback you provide now will feed into the investigation work currently underway. Your formal submission will be considered alongside the stakeholder and community views heard through the first phase of engagement which saw nearly 4000 people complete our survey.

47.     We intend to publish a public feedback report (which will include local board feedback) before the end of the year.

48.     We look forward to discussing the potential rapid transit options with you at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

49.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will put us in a better position to have more informed discussions with stakeholders and communities.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo to local boards 26 July 2023

 

b

Local board workshop presentation

 

     

Ngā kaihaina

Signatories

Authors

Daniel McCabe, Principal Communications and Engagement Advisor, Waka Kotahi NZ Transport Agency

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Auckland Council submission on the Inquiry into Climate Adaptation

File No.: CP2023/14922

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local board members of the Environment Committee’s Inquiry into Climate Adaptation and invite local board input into Auckland Council’s submission.

Whakarāpopototanga matua

Executive summary

2.       Parliament’s Environment Committee has opened an Inquiry into Climate Adaptation, with submissions due on 1 November 2023.

3.       This inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.  The Ministry for the Environment has developed an Issues and Options paper to assist the Inquiry (refer Appendix A).

4.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

5.       Auckland Council staff are preparing a submission for the inquiry, led by the Chief Sustainability Office.  However, the tight timeframe means that we are proposing a delegated sub-group of the Planning, Environment and Parks Committee will approve the submission after the draft submission has been circulated to elected members for comments.

6.       Local boards are invited to provide input into Auckland Council’s submission.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      whakarite / provide feedback for inclusion into Auckland Council’s submission on the Inquiry into Climate Adaptation.

 

Horopaki

Context

7.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry is open for public submissions until 1 November 2023.

8.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

9.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·    The current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·    Lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·    Effective mechanisms for community-led decision making

·    The role of the private sector in managing climate risk

·    Potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·    Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate matauranga Māori and te ao Māori across the adaptation system

·    Alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·    Funding sources, access to them and principles and criteria for cost sharing

·    Targets or indicators for assessing progress to more resilient communities and infrastructure.

10.     The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Ministry for the Environment released a paper to inform and support submissions titled ‘Community-led retreat and adaptation funding: issues and options’

12.     A template is attached for local board feedback (refer Attachment A).

13.     The table below sets out the key timeframes for local board input on the submission:

Date

Action

2 October 2023

Briefing for local board members

5 October 2023

Report to Planning, Environment and Parks Committee (for delegation)

6 October 2023

Deadline for local board feedback to be considered for incorporation into the submission

20 October 2023

Draft submission shared with local boards

27 October 2023

Deadline for local board feedback to be appended to the final Auckland Council submission

1 November 2023

Closing date for submissions

2 November 2023

Copy of final council submission circulated to Planning, Environment and Parks Committee members, local board members and the Independent Māori Statutory Board.

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     One of the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is “to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway”.

15.     Under our current emissions pathway, Auckland will continue to experience ongoing sea-level rise, coastal inundation and erosion, and more frequent and severe weather events like those Aucklanders experienced in early 2023.

16.     Globally there needs to be urgent and rapid reductions in greenhouse gas emissions in order to avoid the worst impacts of climate change.

17.     However, regardless of the global trajectory in emissions, Auckland and New Zealand need to adapt to the impacts of climate change that are already happening and are likely to continue.

18.     The Inquiry into Climate Adaptation will likely inform the development of national legislation which will have implications for how Auckland Council undertakes adaptation.

19.     This submission contributes to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan through action B1 (Ensure our approach to planning and growth aligns with low carbon, resilient outcomes), sub-action 8 (Collaborate to ensure climate change mitigation and adaptation is a priority in national planning legislation).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The development of the proposed Climate Adaptation Bill is likely to be informed by the findings of the Inquiry into Climate Adaptation. This legislation will have significant impacts across the Auckland Council group.

21.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

22.     Learnings from the 2023 severe weather events will be incorporated into the submission by the Recovery Office and Auckland Emergency Management as they are deemed relevant to climate adaptation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local authorities will play a key role in implementation in climate adaptation, as they:

·    are the closest government bodies to communities and represent local views

·    have a responsibility to plan for and invest in improving community resilience,

·    enhance community resilience through public education, infrastructure provision and land use planning processes.

24.     Local board views are being sought on the Parliamentary Environment Committee’s Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding and will be appended to council’s final submission.

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are implications for Māori within a potential future climate adaptation system.

26.     Central government are engaging directly with Māori regarding climate adaptation.

27.     A communication on the Auckland Council submission on the Inquiry into Climate Adaptation has been sent to all iwi entities and their feedback sought. IMSB secretariat staff will work with the council’s technical team throughout the development of the submission.

Ngā ritenga ā-pūtea

Financial implications

28.     The submission will be developed within existing resources.

29.     The Inquiry into Climate Adaptation will be considering funding sources for climate adaptation, as well as the role of local government.

30.     There are potentially significant financial implications for local government within a future climate adaptation system. Council’s submission provides an opportunity to state our position on how funding of climate adaptation should operate in the future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Financial and legal expertise will be sought in the development of the submission to identify possible financial, legal and reputational risks to the council associated with climate change adaptation.

Ngā koringa ā-muri

Next steps

32.     Given the tight timeframes provided to us by the Government, we will be requesting a delegated sub-group to finally approve the council submission by 1 November 2023.

33.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

34.     Please note that due to tight timeframes this may not align with scheduled local board business meetings and any inputs from local boards may need to either be delegated or utilise the urgent decision process.

35.     Local board feedback to be incorporated into the council’s submission is due by 6 October 2023.

36.     Local board feedback to be appended to the council’s submission is due by 27 October 2023.

37.     Once local board feedback has been formalised (either by urgent decision or delegated authority), Local Board Services staff will email this feedback to be incorporated in or appended to council’s submission.

38.     Once the findings of the Inquiry into Climate Adaptation are released in 2024, staff will provide local boards with a memo summarising the conclusions.

39.     Any queries can be directed to Petra Pearce, Petra.Pearce@aucklandcouncil.govt.nz.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Template for submission points on the Inquiry into Climate Adaptation

 

     

Ngā kaihaina

Signatories

Authors

Petra Pearce - Lead Climate Resilience Advisor

Authorisers

Lauren Simpson - Principal Sustainability & Resilience Advisor

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14929

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.     Auckland Council and Auckland Transport (AT) have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       AT workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       AT has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D) 

b)      note AT’s responses to previous local board queries about Katoa, Ka Ora (Attachment A) 

c)       note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed  

e)      support the location and scope of the proposed speed limit changes identified for this local board area (Attachment C and Attachment E) 

f)       support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C. 

Horopaki

Context

10.     AT is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi (New Zealand Transport Agency) adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy.  The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi (New Zealand Transport Agency).

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)   Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads.

b)   Phase Two covered approximately 8 per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools.

c)   Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)   The results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public.

b)   AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic (Attachment B).

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     AT’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system; the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of DSI is statistically significant.  In Auckland:

a)   Since June 2020, when the safe speed programme started road deaths reduced 30 per cent in the areas where speed limits have changed.

b)   In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

31.     30km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create a more pleasant urban environment and make it safer for children to travel independently.

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     AT has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board – Response to Resolutions

 

b

Henderson Massey Safe Speeds - Infographic

 

c

Henderson-Massey Safe Speeds - Responses to public feedback

 

d

Henderson-Massey Safe Speeds - Local loard feedback summary

 

e

Katoa Ka Ora Map Henderson-Massey

 

     

Ngā kaihaina

Signatories

Authors

Eric van Essen, Programme Director, Strategic Programmes, Auckland Transport

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (July-September 2023) and expected milestones (October-December 2023)

File No.: CP2023/15120

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Henderson-Massey local board with an update on the Joint Council-controlled Organisation (CCO) Engagement Plans, CCO work programme (July-September 2023), and expected milestones in its area for Quarter Two (October-December 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on CCOs delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·    Water Services Reform Programme

·    Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·    Auckland Transport rolling out a new local board relationship programme

·    reviewing the CCO Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Auckland Transport will provide their work programme updates through Forward Work Programme briefing packs coming to November 2023 local board workshops.

8.       This report provides an update on Eke Panuku and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (October-December 2023). 

9.       The next CCO quarterly report will be provided in February 2024.  

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (July-September 2023) and anticipated milestones and engagement approaches for Quarter Two (October-December 2023).

 

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10.     The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

·    help cement CCO and local board relations

·    agree on a common understanding of accountability between CCOs and local boards

·    coordinate CCO actions better at the local level.

11.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

13.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

14.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

15.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

16.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed.

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

 

CCO Local Board Joint Engagement Plans have expired

17.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

18.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

19.     A current review of the Joint CCO Engagement Plans is not recommended since:

·    the Water Services Reform Programme may replace Watercare with a new water entity

·    Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·    Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

Forward Works Programme (full list of Auckland Transport projects in the local board area)

Local Board Transport Capital Fund

Regional Land Transport Plan

Local Board Transport Plans

·    the CCO Accountability Policy will be updated as part of the next Long-term Plan which the CCO engagement plans would need to align. 

What are the next steps?

20.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku.

21.     Local Board Services staff will:

·    work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·    liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·    investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·    provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

22.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

23.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

25.     More detailed updates to the CCO work programme are provided in Attachments A-B.

Eke Panuku Development Auckland

26.     There are no changes to engagement levels to report.

27.     Eke Panuku’s work programme items are provided in Attachment A.

Watercare

28.     There are no changes to engagement levels to report.

29.     Watercare’s work programme items are provided in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30.     This report does not have a direct impact on climate, however the projects it refers to will.

31.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

33.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

35.     This report does not have a direct impact on Māori, however the projects it refers to will.

36.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

37.     This report does not have financial impacts on local boards.

38.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·    an enhanced process to develop transport plans that reflect local board input and priorities

·    more consistent and timely reporting, updates and analysis on local projects and issues

·    improved support for communication and engagement with local communities.

40.     Auckland Transport will be presenting Forward Work Programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

41.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (October-December 2023) and expected milestones for work in Quarter Three (January-March 2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Eke Panuku Development Auckland work programme update

 

b

Watercare work programme update

 

     

Ngā kaihaina

Signatories

Authors

Michelle Knudsen – Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Chair's Report - Chris Carter

 

File No.: CP2023/13766

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Henderson-Massey Local Board:

a)      whiwhi / receive Chair Chris Carter’s October 2023 report.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair Chris Carter’s report - October 2023

 

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Hōtaka Kaupapa (Policy Schedule)

 

File No.: CP2023/13767

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule).

Whakarāpopototanga matua / Executive summary

2.       The Hōtaka Kaupapa (Policy Schedule) was previously the governance forward work programme calendar for the Henderson-Massey Local Board (Attachment A). The policy schedule is updated monthly, reported to business meetings and distributed to council staff.

3.       The policy schedule aims to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

 

4.       The policy schedule also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa (Policy Schedule) for September 2023.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule) - October 2023

 

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

17 October 2023

 

 

Confirmation of Workshop Records

 

File No.: CP2023/13768

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Henderson-Massey Local Board.

Whakarāpopototanga matua / Executive summary

2.       Briefings/presentations provided at the workshops held are as follows:

5 September 2023

1.   Connected Community Achievements (community broker programmes): July 2022 – June 2023 - MPHS Community Trust - Programme: Annual Work Programme – governance, children and youth, Neighbours Day, Placemaking, Older People

2.   Connected Community Achievements (community broker programmes): July 2022 – June 2023 - Community Waitakere - Programme: Building Capacity, Pomaria/Lincoln Roads, Neighbours Day

3.   Rānui Domain - playspace upgrade

4.   Crime Prevention Funding for HMLB – options paper for decision

 

12 September 2023

1.   Local Board Plan Feedback

2.   2023 Regional Public Transport Plan (RPTP)

3.   Connected Community Achievements (community broker programmes): July 2022 – June 2023 - Rānui Action Project Incorporated - Programme: Annual Work Programme Neighbourhood Development, Older People, Neighbours Day, Get Licenced, Placemaking

4.   Connected Community Achievements (community broker programmes): July 2022 – June 2023 - Rānui 135 - Programme: Annual Work Programme – youth, the Clubhouse, Pacific Aspirations- IndiGenius

5.   Te Kete Rukuruku Tranche 3

6.   Watercare - Water Literacy Pilot Programme: Reducing wastewater overflows in Henderson-Massey

 

26 September 2023

1.   Connected Community Achievements (community broker programmes): July 2022 – June 2023 - Massey Matters - Programme: Annual Work Programme Building Capacity, Neighbourhood Development, community led placemaking, youth, Neighbours Day

2.   Connected Community Achievements (community broker programmes): July 2022 – June 2023 - Kakano Youth Arts Collective - Programme: Youth leadership

3.   Parks and Community Facilities update

4.   Community Led Partners Presentations

5.   Local Board Capital Transport Funding/Auckland Transport update

6.   Royal Road Active Mode Improvements

 

 

 

 

 

Ngā tūtohunga / Recommendation/s

That the Henderson-Massey Local Board:

a)      note the workshop records for 5, 12 and 26 September 2023.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Henderson-Massey Local Board workshop records for 5, 12 and 26 September 2023.

 

     

Ngā kaihaina / Signatories

Authors

Laura Hopkins - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager