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Performance
and Appointments Committee
17 October
2023
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Process to make
appointments to the boards of council-controlled organisations and other
entities 7
9 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
PUBLIC EXCLUDED
10 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 13
C1 CONFIDENTIAL: Auckland War
Memorial Museum Appointment 13
C2 CONFIDENTIAL: Appointments to
the board of Port of Auckland Limited 13
C3 CONFIDENTIAL: Reappointment of
directors to Tātaki Auckland Unlimited and Auckland Transport 13
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Performance
and Appointments Committee
17 October
2023
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Process
to make appointments to the boards of council-controlled organisations and
other entities
File No.: CP2023/14851
Te take mō te
pūrongo
Purpose of the report
1. To
receive information about the processes to make board appointment decisions
considered in the confidential part of this meeting.
Whakarāpopototanga matua
Executive summary
2. Confidential
reports on this agenda seek decisions regarding appointments and reappointments
to the boards of the following entities:
· Auckland
Transport
· Tātaki
Auckland Unlimited
· Port
of Auckland Limited
· Auckland
War Memorial Museum.
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report and note that reports on
this agenda seek decisions regarding:
i) reappointments
to the boards of Auckland Transport and Tātaki Auckland Unlimited
ii) appointments
to the board of Port of Auckland Limited
iii) an
appointment to the board of the Auckland War Memorial Museum
b) tuhi ā-taipitopito / note that these
reports are confidential due to the personal information regarding candidates
that they contain
c) whakaae
/ agree to select a member of the enduring pool to chair the selection panel
for the 2024-2025 board intern programme.
Horopaki
Context
3. Council makes appointments to council organisations
in accordance with the Appointment and Remuneration Policy for Board Members of
Council Organisations (the Policy).
4. The general process for making appointments is
described in Figure 1 below.
Figure
1: Appointment process
5. Appointments
to the Auckland War Memorial Museum also follow the requirements of the
Auckland War Memorial Museum Act 1996.
Tātaritanga me ngā
tohutohu
Analysis and advice
6. The confidential reports on this agenda consider
the decisions noted in Table 1:
Table 1: Overview of decisions sought in the confidential
reports
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Entity name
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Decision sought
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Previous decisions
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Auckland Transport
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Approval to reappoint
directors to the board
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No previous decisions made
by the committee
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Tātaki Auckland Unlimited
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Approval to reappoint
directors to the board
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Reappointment decisions
were deferred by the committee in August [PACCC/2023/55]
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Port of Auckland
Limited
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Approval to appoint new
directors to the board
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Selection panel membership
was approved and criteria noted in April [PACCC/2023/17]
Short-list approved by the
committee in June [PACCC/2023/38]
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Auckland War Memorial
Museum
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Approval to appoint a new
board member
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Criteria and selection
panel membership were approved in May [PACCC/2023/30]
A short-list was approved
by the committee in August [PACC/2023/60]
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Tauākī whakaaweawe
āhuarangi
Climate impact statement
7. Auckland
Council’s Te-Tāruke-ā-Tāwhiri: Auckland’s Climate
Plan was adopted in July 2020 and sets out the priority action areas to deliver
our goals to reduce emissions and adapt to the impacts of climate change.
8. CCOs are
responsible for delivering services to Aucklanders. Each CCO is accountable for
ensuring their planning and decisions reflect the action areas outlined in
Te-Tāruke-ā-Tāwhiri.
9. Candidates
seeking appointment need to demonstrate a commitment to integrate the action
areas outlined in Te Tāruke-ā-Tāwhiri into the CCO’s
activities.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
10. The appointment of the best possible directors to boards
will have a positive impact on the council group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
11. Board appointments to the entities considered in the
confidential reports are a responsibility that sits with the Governing Body.
Local Boards may participate in the nomination process for board vacancies and
criteria are circulated to local boards to allow their participation in the
nomination process.
Tauākī whakaaweawe
Māori
Māori impact statement
12. Kia ora Tāmaki Makaurau sets as a mahi objective that:
“Mana whenua and Māori are active partners and participants at all
levels of the council group’s decision making”. This objective is
considered as part of the decision making for each of the confidential items on
this agenda.
Ngā ritenga
ā-pūtea
Financial implications
13. There are no new financial implications arising from the
confidential reports.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
14. There are risks
common to all board appointments. These include:
· Reputational
risk of appointing candidates without appropriate skills or governance
experience. To mitigate this potential risk, a thorough due diligence process
is in place.
· Governance
risk of creating an unbalanced board where too many new members cause a loss of
institutional knowledge which impacts decision-making. Conversely,
retaining board members for too long can mean the board lack innovation and
fresh thinking.
Ngā koringa ā-muri
Next steps
15. Next steps regarding appointments to the various boards are
noted in the respective confidential agenda reports.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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James Stephens - Senior Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Anna Bray - Acting Director - Governance and CCO
Partnerships
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Performance and Appointments Committee
17 October
2023
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Exclusion of the Public: Local Government
Official Information and Meetings Act 1987
That the Performance
and Appointments Committee
a) whakaae / agree to exclude the public from
the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Auckland War Memorial Museum Appointment
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular,
the report contains information regarding candidates for the Auckland War
Memorial Museum Board
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C2 CONFIDENTIAL:
Appointments to the board of Port of Auckland Limited
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information regarding candidates for the Port
of Auckland board.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C3 CONFIDENTIAL:
Reappointment of directors to Tātaki Auckland Unlimited and Auckland
Transport
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding CCO board
members
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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