Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Performance and Appointments Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 17 October 2023 at 2.01pm. A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Daniel Newman, JP

 

Deputy Chairperson

Cr Mike Lee

From 2.11, Item C3

Members

Mayor Wayne Brown

From 2.03, Item 7

 

Cr Christine Fletcher, QSO

Via electronic link

 

Cr Lotu Fuli

 

 

Cr Richard Hills

 

 

Cr Greg Sayers

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

Ex-officio

Deputy Mayor Desley Simpson, JP

 

 

IMSB Chair David Taipari

Via electronic link

 

 


Performance and Appointments Committee

17 October 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PACCC/2023/78

MOVED by Chairperson D Newman, seconded by Cr L Fuli:  

That the Performance and Appointments Committee:

 

a)           whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 19 September 2023 and the extraordinary minutes of its meeting, held on Friday, 29 September 2023, including the confidential sections, as a true and correct record.

CARRIED

 

 

 

4          Ngā Petihana | Petitions

 

There was no petitions section.

 

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 


 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

7.1

Extraordanary Business - Replacement member for the Board Intern selection panel

 

Resolution number PACCC/2023/79

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)           kohuki / consider an extraordinary item “Replacement member for the Board Intern selection panel” at Item 9 – Consideration of Extraordinary Items of this agenda, noting:

i)             the reason the matter was not on the agenda is because the recusal of a selection panel member became known after the agenda went to print, and

ii)           the reason why this matter cannot be delayed until a subsequent meeting is so that the committee may replace the selection panel member without causing delay to the appointment process.

CARRIED

 

 

 

8

Process to make appointments to the boards of council-controlled organisations and other entities

 

Resolution number PACCC/2023/80

MOVED by Chairperson D Newman, seconded by Deputy Mayor D Simpson:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding:

i)       reappointments to the boards of Auckland Transport and Tātaki Auckland Unlimited

ii)      appointments to the board of Port of Auckland Limited

iii)     an appointment to the board of the Auckland War Memorial Museum

b)      tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain

c)      whakaae / agree to select a member of the enduring pool to chair the selection panel for the 2024-2025 board intern programme.

CARRIED

 

 


 

 

9          Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

9.1

Replacement member for the local Board Intern selection panel

 

Resolution number PACCC/2023/81

MOVED by Chairperson D Newman, seconded by Deputy Mayor D Simpson:  

That the Performance and Appointments Committee:

a)     whakaae / appoint Cr Lotu Fuli to serve on the selection panel for 2024-2025 Board Interns.

CARRIED

 

 

 

10        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2023/82

MOVED by Chairperson D Newman, seconded by Deputy Mayor D Simpson:  

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      whakaae / agree that Victoria Salmon, Chair of Tātaki Auckland Unlimited be permitted to remain for Confidential Item C3: Reappointment of directors to Tātaki Auckland Unlimited and Auckland Transport after the public has been excluded, because of their knowledge of the recruitment process, which will help the Performance and Appointments Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Auckland War Memorial Museum Appointment

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for the Auckland War Memorial Museum Board

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

C2       CONFIDENTIAL: Appointments to the board of Port of Auckland Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding candidates for the Port of Auckland board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Reappointment of directors to Tātaki Auckland Unlimited and Auckland Transport

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding CCO board members

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

2.06pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.05pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Auckland War Memorial Museum Appointment

 

Resolution number PACCC/2023/78

MOVED by Deputy Mayor D Simpson, seconded by Cr L Fuli:  

b)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

c)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

C2

CONFIDENTIAL: Appointments to the board of Port of Auckland Limited

 

Resolution number PACCC/2023/79

MOVED by Mayor W Brown, seconded by IMSB Chair D Taipari:  

c)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

d)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

C3

CONFIDENTIAL: Reappointment of directors to Tātaki Auckland Unlimited and Auckland Transport

 

Resolution number PACCC/2023/80

MOVED by Cr M Williamson, seconded by Chairperson D Newman:   

d)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

e)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

 

3.05 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................