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Performance
and Appointments Committee
17 October
2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no declarations
of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There was no
petitions section.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
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7.1
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Extraordanary Business - Replacement member
for the Board Intern selection panel
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Resolution number PACCC/2023/79
MOVED by Chairperson D Newman, seconded by Cr M
Williamson:
That
the Performance and Appointments Committee:
a)
kohuki / consider an
extraordinary item “Replacement member for the Board Intern selection
panel” at Item 9 – Consideration of Extraordinary Items of this
agenda, noting:
i)
the reason the matter was not
on the agenda is because the recusal of a selection panel member became known
after the agenda went to print, and
ii)
the reason why this matter
cannot be delayed until a subsequent meeting is so that the committee may
replace the selection panel member without causing delay to the appointment
process.
CARRIED
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8
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Process to make appointments to the boards
of council-controlled organisations and other entities
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Resolution
number PACCC/2023/80
MOVED by Chairperson D Newman, seconded by Deputy Mayor D
Simpson:
That
the Performance and Appointments
Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report and note that reports on
this agenda seek decisions regarding:
i) reappointments
to the boards of Auckland Transport and Tātaki Auckland Unlimited
ii) appointments
to the board of Port of Auckland Limited
iii) an
appointment to the board of the Auckland War Memorial Museum
b) tuhi ā-taipitopito / note that these
reports are confidential due to the personal information regarding candidates
that they contain
c) whakaae
/ agree to select a member of the enduring pool to chair the selection panel
for the 2024-2025 board intern programme.
CARRIED
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9 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
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10 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number PACCC/2023/82
MOVED by Chairperson D Newman, seconded by
Deputy Mayor D Simpson:
That the Performance and Appointments Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
b) whakaae
/ agree that Victoria Salmon, Chair of Tātaki Auckland Unlimited be
permitted to remain for Confidential Item C3: Reappointment
of directors to Tātaki Auckland Unlimited and Auckland Transport after
the public has been excluded, because of their knowledge of the recruitment
process, which will help the Performance and Appointments Committee in its
decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Auckland War Memorial Museum Appointment
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information regarding candidates for the
Auckland War Memorial Museum Board
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Appointments to the board of Port of Auckland Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information regarding candidates for the
Port of Auckland board.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Reappointment of directors to Tātaki Auckland Unlimited and Auckland Transport
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular,
the report contains personal information regarding CCO board members
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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2.06pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.05pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Auckland War Memorial Museum
Appointment
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Resolution
number PACCC/2023/78
MOVED by Deputy Mayor D Simpson, seconded by Cr L Fuli:
b) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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C2
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CONFIDENTIAL: Appointments to the board of
Port of Auckland Limited
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Resolution
number PACCC/2023/79
MOVED by Mayor W Brown, seconded by IMSB Chair D Taipari:
c) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
d) tuhi ā-taipitopito
/ note that at the conclusion of the appointment process, the decisions on
candidates appointed will be made publicly available.
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C3
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CONFIDENTIAL: Reappointment of directors to
Tātaki Auckland Unlimited and Auckland Transport
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Resolution
number PACCC/2023/80
MOVED by Cr M Williamson, seconded by Chairperson D
Newman:
d) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
e) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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3.05 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Performance and Appointments
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
