I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 18 October 2023

5.00pm

Māngere-Ōtāhuhu Local Board Office
Shop 17B
93 Bader Drive
Māngere

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Tauanu’u Nick Bakulich

 

Deputy Chairperson

Harry Fatu Toleafoa

 

Members

Joe Glassie-Rasmussen

 

 

Makalita Kolo

 

 

Christine O'Brien

 

 

Papaliitele Lafulafu Peo, JP

 

 

Togiatolu Walter Togiamua

 

 

(Quorum 4 members)

 

 

 

Jacqueline Robinson

Democracy Advisor

 

12 October 2023

 

Contact Telephone: (09) 262 5283

Email: jacqui.robinson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation - Genesis Youth Trust             5

8.2     Deputation - Next Generation Sport representing the Global Youth Sevens    6

9          Te Matapaki Tūmatanui | Public Forum                                6

9.1     The Pacific Cadetship Career Pathways  6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Governing Body member Update                       9

12        Local Board Leads and Appointments Report                                                                              11

13        Chairperson's Report                                         15

14        Proposed land classification and a new community lease to Māngere Boating Club Incorporated at 32 Kiwi Esplanade, Māngere Bridge                                                                   17

15        Proposed new community lease to Samoa Atia'e l Magele Incorporated Society, Walter Massey Park, 372 Massey Road, Māngere East                                                                              25

16        Proposed new community lease to The Order of St John Northern Region Trust Board at Canal Reserve, Atkinson Avenue, Ōtāhuhu    33

17        Proposed new community lease to To'utupu Tongan Trust, 31R Jordan Road, Māngere      39

18        Proposed new community lease to Bridge Park Bowling Club Incorporated, Māngere Domain, 11R Taylor Road, Māngere Bridge                    47

19        Proposed new community lease to Ōtāhuhu Softball Sports Club Incorporated, Sturges Park, 25A Fort Richard Road, Ōtāhuhu            55

20        Proposed land classification of Part Lot 6 Deeds Plan 65 Blue, lease renewal and deed of additional premises to Māngere East Rugby League Football and Sports Club at Walter Massey Park.                                                       63

21        Auckland Council submission on the Inquiry into Climate Adaptation                                     73

22        2023/2024 Māngere-Ōtāhuhu Youth Grants    79

23        2023/2024 Māngere-Otāhuhu Quick Response, Round One Grant Allocations                           83

24        Local board feedback on proposals for fees and charges for the financial year 2024/2025  89

25        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                             95

26        Te Ara Hauāuru - Northwest Rapid Transit   101

27        Feedback on the draft Auckland Regional Public Transport Plan                                      107

28        Adoption of the Māngere-Ōtāhuhu Local Board Plan 2023                                                           111

29        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)                               117

30        Amendment to the 2022-2025 Māngere-Ōtāhuhu Local Board meeting schedule       123

31        Local board resolution responses, feedback and information report                                     127

32        Hōtaka Kaupapa / Governance Forward Work Calendars                                                           129

33        Record of Māngere-Ōtāhuhu Local Board Workshop Notes                                               131

34        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Māngere-Ōtāhuhu Local Board:

confirm the ordinary minutes of its meeting, held on Wednesday, 20 September 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 


 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Genesis Youth Trust

Te take mō te pūrongo

Purpose of the report

1.       Peter Browning, Interim CEO of the Genesis Youth Trust will be in attendance to present to the board. The Trust is keen to be more linked to community organisations in the local area and to support and bring together various youth services with the help of the local board.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakamihi / thank Peter Browning for his attendance and presentation.

 

 

8.2       Deputation - Next Generation Sport representing the Global Youth Sevens

Te take mō te pūrongo

Purpose of the report

1.       Phil Gaze, Tournament Director, Next Generation Sport representing the Global Youth Sevens will be in attendance to present to the board.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakamihi / thank Phil Gaze for his attendance and presentation.

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

9.1       The Pacific Cadetship Career Pathways

Te take mō te pūrongo

Purpose of the report

1.       John Kumitau will be in attendance to notify the Board of a community project “The Pacific Cadetship Career Pathways”.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakamihi / thank John Kumitau for his attendance and public forum presentation.

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Governing Body member Update

File No.: CP2023/09659

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Māngere-Ōtāhuhu Local Board on regional matters.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whiwhi / receive the verbal reports from the Manukau Ward Councillors.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Local Board Leads and Appointments Report

File No.: CP2023/14650

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2.       To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3.       Members have an opportunity to update the board on their activities as topic area leads.

4.       The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area

Lead

Alternate

Social Impact Fund Allocation Committee Appointments Committee

Tauanu’u Nanai Nick Bakulich

1st half of the term:

Harry Fatu Toleafoa

2nd half of the term:

Togiatolu Walter Togiamua

Staff consultation over landowner approval applications (excluding applications for filming and events)

Tauanu’u Nanai Nick Bakulich

Joe Glassie-Rasmussen

Staff consultation on applications for filming

Christine O’Brien

Makalita Kolo

Liquor licence matters, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences

Tauanu’u Nanai Nick Bakulich

Joe Glassie-Rasmussen

Resource consent matters to:

i)         provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii)        prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii)       provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force

1st half of the term:

Harry Fatu Toleafoa

2nd half of the term:

Togiatolu Walter Togiamua

Christine O’Brien

Local Government New Zealand Auckland Zone

Tauanu’u Nanai Nick Bakulich

1st half of the term:

Harry Fatu Toleafoa

2nd half of the term:

Togiatolu Walter Togiamua

Select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards

Tauanu’u Nanai Nick Bakulich

 

Manukau Harbour Forum joint committee

Togiatolu Walter Togiamua

Papaliitele Lafulafu Peo

Ara Kōtui (formerly Māori input into local board decision-making political steering group)

Togiatolu Walter Togiamua

Joe Glassie-Rasmussen

Staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval, or may involve reputational, financial, performance or political risk

Christine O’Brien

Tauanu’u Nanai Nick Bakulich

Approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, when timeframes do not allow for local board input to be considered and approved at a local board meeting

Tauanu’u Nanai Nick Bakulich

1st half of the term:

Harry Fatu Toleafoa

2nd half of the term:

Togiatolu Walter Togiamua

Infrastructure and Environmental Services

Togiatolu Walter Togiamua

Harry Fatu Toleafoa

Arts, Community and Events (including libraries)

Christine O’Brien

Tauanu’u Nanai Nick Bakulich

Parks, Sport and Recreation and Community Facilities

Tauanu’u Nanai Nick Bakulich

Christine O’Brien

Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board

1st half of the term:

Harry Fatu Toleafoa

2nd half of the term:

Togiatolu Walter Togiamua

1st half of the term:

Togiatolu Walter Togiamua

2nd half of the term:

Harry Fatu Toleafoa

Transport

Tauanu’u Nanai Nick Bakulich

1st half of the term:

Harry Fatu Toleafoa

2nd half of the term:

Togiatolu Walter Togiamua

Economic development

Harry Fatu Toleafoa

Makalita Kolo

Youth, Children, Seniors and Uniquely Abled

Harry Fatu Toleafoa

Papaliitele Lafulafu Peo

Water care COMMUNITY

Togiatolu Walter Togiamua

Papaliitele Lafulafu Peo

Auckland Airport Community Trust for Aircraft Noise Community Consultative Group

Tauanu’u Nanai Nick Bakulich

Joe Glassie-Rasmussen

Ambury Park Centre

Papaliitele Lafulafu Peo

Christine O’Brien

Department of Corrections - Community Impact Forum for Kohuora Corrections Facility

Makalita Kolo

Papaliitele Lafulafu Peo

Māngere Bridge Business Association

Tauanu’u Nanai Nick Bakulich

Christine O’Brien

Māngere East Village Business Association

Joe Glassie-Rasmussen

Togiatolu Walter Togiamua

Māngere Mountain Education Trust

Togiatolu Walter Togiamua

Makalita Kolo

Māngere Town Centre Business Association

Makalita Kolo

Papaliitele Lafulafu Peo

Ōtāhuhu Business Association

Christine O’Brien

Tauanu’u Nanai Nick Bakulich

Ōtāhuhu Portage Project Steering Group

Papaliitele Lafulafu Peo

Christine O’Brien

Ōtāhuhu Town Hall Community Centre Incorporated Society joint committee

Makalita Kolo

Harry Fatu Toleafoa

South Harbour Business Association

Harry Fatu Toleafoa

Papaliitele Lafulafu Peo

Tāmaki Estuary Environmental Forum

Togiatolu Walter Togiamua

Makalita Kolo

Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee

Togiatolu Walter Togiamua

Joe Glassie-Rasmussen

The Southern Initiative (TSI) Steering Group

Harry Fatu Toleafoa

Joe Glassie-Rasmussen

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whiwhi / receive the verbal and written reports from local board members.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Chairperson's Report

File No.: CP2023/14651

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the chairperson an opportunity to update the board on any announcements.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whiwhi / receive the chairperson’s verbal and written report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Proposed land classification and a new community lease to Māngere Boating Club Incorporated at 32 Kiwi Esplanade, Māngere Bridge

File No.: CP2023/14859

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to classify     the following land parcels: Allotment 206 Suburbs of Māngere defined on SO 42353, Allotment 207 Suburbs of Māngere defined on SO 42353, Allotment 70 Suburbs of Māngere defined on SO 43927, Allotment 71 Suburbs of Māngere defined on SO 42353, Allotment 72 Suburbs of Māngere defined on SO 42353 under section 16 (1) of the Reserves Act 1977.

2.       To seek approval to grant a new community ground lease to Māngere Boating Club Incorporated for reserve land located at 32 Kiwi Esplanade, Māngere Bridge.

Whakarāpopototanga matua

Executive summary

3.       The Māngere Boating Club Incorporated (club) seeks a new community lease to continue occupation and operation from the group-owned building at, 32 Kiwi Esplanade, Māngere Bridge.

4.       The club currently holds the lease on the ground which has reached final expiry on 31 August 2021. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

5.       The new lease was identified and approved by the Māngere-Ōtāhuhu Local Board as part of the Community Facilities: Community Leases Work Programme 2022/2023 at its 18 May 2022 local board meeting (resolution number MO/2021/82).

6.       During the new lease assessment, it was discovered the land parcel on which the club sits, and the surrounding four land parcels are currently held as an unclassified recreation reserve. Prior to granting the new lease, land classification is required in terms of the Reserves Act 1977.

7.       The club aims to encourage the participation in the sport of fishing and boating which provides health and recreational benefits, and a sense of belonging within the community. These activities align with the Māngere-Ōtāhuhu Local Board plan 2020 Outcome Two – we are building well connected, engaged and active communities.

8.       The club has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The club has all the necessary insurance cover, including public liability and building insurance, in place.

9.       As this is a group-owned building, the club has an automatic right to re‑apply for a new lease at the end of its occupancy term.

10.     Staff visited the site on 6 July 2023 and the facilities appear to be well utilised and maintained.

11.     A community outcomes plan has been agreed and will be appended to the lease.

12.     Staff attended the South Central Mana Whenua Forum and emailed the twelve iwi identified by the Crown as having an interest in the underlying land.

 

13.     Staff undertook additional direct engagement with hau kainga Te Ākitai Waiohua and Te Ahiwaru.

14.     No other iwi groups raised concerns around the proposed new lease or land classification.

15.     Auckland Council has reinstated Mana Whenua Forums. Moving forward, staff will now have a platform to engage with iwi where they are appropriately remunerated for their time.

16.     Staff engaged with internal stakeholders on the proposed new lease. No objections were received.

17.     Public notification was undertaken between 11 July 2023 and 11 August 2023. No submissions were received.

18.     The site does not lie in a flood prone area but is it susceptible to coastal inundation if sea levels raise above 1 metre.

19.     This report recommends that a new community lease be granted to the club for a term of 10 years commencing from 1 September 2023 with one ten year right of renewal.

20.     If the Māngere-Ōtāhuhu Local Board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      tau / resolve to classify pursuant to section 16(1) of the Reserves Act 1977 of the land legally described as Allotment 206 Suburbs of Māngere defined on SO 42353, Allotment 207 Suburbs of Māngere defined on SO 42353, Allotment 70 Suburbs of Māngere defined on SO 43927, Allotment 71 Suburbs of Māngere defined on SO 42353, Allotment 72 Suburbs of Māngere defined on SO 42353, as recreation reserve as shown in Attachment A

b)      tuku / grant, under Section 54 (1) of the Reserves Act 1977, a new community lease to Māngere Boating Club Incorporated for 580 square meters (more or less) located at 32 Kiwi Esplanade, Māngere Bridge on the land legally described as Allotment 206 Suburbs of Māngere held by the Crown through the Department of Conservation, subject to the provisions of the Reserves Act 1977 and vested in Auckland Council in trust (as per Attachment B –Site Plan Māngere Boating Club), subject to the following terms and conditions:

i.        term – ten years, commencing 1 September 2023, with one ten year right of renewal

ii.       rent – $1.00 plus GST per annum if demanded

iii.      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment C – Community Outcomes Plan)

c)       whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

d)      tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Māngere Boating Club Incorporated located at 32 Kiwi Esplanade, Māngere Bridge has been undertaken from the 1 July 2023 to 11 August 2023

e)      tuhi ā-taipitopito / note that no objections to the notified proposal of the new community lease to the Māngere Boating Club Incorporated at 32 Kiwi Esplanade, Māngere Bridge were received.

Horopaki

Context

21.     Local boards have delegated authority to local recreation, sport and community facilities, including community leasing matters.

22.     The Māngere Ōtāhuhu Local Board approved the Community Facilities: Community Leases Work Programme 2022/2023 at their 18 May 2022 local board meeting Resolution number MO/2021/82

23.     A new lease to the club at 32 Kiwi Esplanade, Māngere Bridge was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

24.     32 Kiwi Esplanade, Māngere Bridge and its surrounding land parcels, as shown in Attachment B, are on land that is legally described as Allotment 206 Suburbs of Māngere defined on SO 42353, Allotment 207 Suburbs of Māngere defined on SO 42353, Allotment 70 Suburbs of Māngere defined on SO 43927, Allotment 71 Suburbs of Māngere defined on SO 42353, Allotment 72 Suburbs of Māngere defined on SO 42353, held by the Crown through the Department of Conservation, subject to the provisions of the Reserves Act 1977 and vested in Auckland Council in trust as unclassified recreation reserve.

25.     Prior to granting the new lease, land classification is required in terms of the Reserves Act 1977. In this instance classification is undertaken pursuant to section 16 (1) of the Reserves Act 1977.

26.     It is good practice to classify all the surrounding land parcels to align their intended use. All land parcels are currently held as unclassified recreation reserve and it is recommended all five land parcels are classified as recreation reserve.

27.     The club holds a community ground lease for the crown owned and council administered land for the group owned building situated at 32 Kiwi Esplanade, Māngere Bridge.

28.     The area proposed to be leased is 580 square meters (more or less) as outlined in Attachment B – Site Plan Māngere Boating Club.

29.     For a group owned building, all operational and maintenance costs are borne by the lessee.  These costs are funded from membership fees, fundraising and private hire.

30.     The building is primarily used by the group to provide a facility to encourage the participation in the sport of fishing and boating. The facility is also available for hire to members of the public for certain events.

31.     The facility is well maintained and well utilised and operates seven days a week.

32.     These programmes provide health and recreational benefits and a sense of belonging within the community.

Māngere Boating Club Incorporated

33.     The club was established in 1962 and its primary purpose objective is to provide a facility to encourage the participation in the sport of fishing and boating.

34.     Under the group's constitution, the club can only have 200 members. They are currently sitting at 190 members representing a wide variety of ethnicities but all over the age of 22. The facility is open each day from 3pm to 9pm for the members to use the clubrooms. On Saturday, the clubrooms are open until midnight.

35.     The club’s main activities are fishing related, and they hold 4-5 competitions each year. The groups also hold a “take a kid fishing” event to encourage young local children who have never been fishing on a boat.

36.     All boat owners are required to pass an annual boat safety check to be eligible for membership.

37.     The club also offers its facilities to the Portage Crossing Canoe Club for their monthly committee meetings, club meets and race days.

38.     The facility is also available to rent to other community groups.

39.     The club’s current community lease with the council commenced on 1 September 2001 for a term of 10 years with a 10-year renewal term. This reached final expiry on the 31 August 2021. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

40.     Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to reapply for a new lease at the end of their occupancy term. The club is exercising this right by applying for a new lease.

41.     The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

42.     As there is no adopted reserve management plan, public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

43.     The proposed new community lease to the Māngere Boating Club Incorporated for the land at 32 Kiwi Esplanade, Māngere Bridge was publicly notified. The notification appeared in the Manukau Courier and the Auckland Council website’s Have Your Say webpage with a submission deadline of 11 August 2023.

44.     The cost of the public notification was met by Auckland Council’s Parks and Community Facilities department.

45.     No submissions or objections to the notified proposal were received.

Assessment of the application

46.     The club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver a facility that encourages the participation in the sport of fishing and boating which provides health, and recreational benefits and a sense of belonging within the community.

47.     The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

48.     The club has all necessary insurance cover, including public liability and building insurance, in place.

49.     A site visit has been undertaken by staff and the facility is well managed and maintained.

50.     A Community Outcomes Plan has been completed for the club to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment C.

51.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

52.     Staff recommend that a new community lease be granted to the club for a term of ten years commencing from 1 September 2023 with one ten year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

53.     It is anticipated that continued activation of the building will not result in an increase in greenhouse gas emissions. The group shares its space which will decrease overall energy use, as users will not consume energy at individual community spaces. The shared space will provide opportunities, enable people to enjoy positive healthy lifestyles and increase capability and connections within the local community.

54.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

55.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

56.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive zone. However, if sea levels were to rise more than 1 meter, the site would be compromised.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

57.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes in the local community.

58.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

59.     The proposed lease will benefit the community by enabling initiatives that promote physical and social activities that will be delivered from 32 Kiwi Esplanade, Māngere Bridge for the Māngere -Ōtāhuhu Local Board area and its surrounding communities.

60.     The assessment of the application was workshopped with the Māngere-Ōtāhuhu Local Board on 7 June 2023. The local board indicated its in principle support of the lease proposal.

61.     The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 outcome and objective:

Table one: 2020 Māngere-Ōtāhuhu Local Board Plan outcome and objective

Outcome

Objective

Outcome 2: Parks and community facilities meet a wide range of needs

We are building well connected, engaged and active communities

 

Tauākī whakaaweawe Māori

Māori impact statement

62.     Iwi engagement concerning council’s intention to grant a new community lease for Māngere Boating Club Incorporated located at 32 Kiwi Esplanade, Māngere Bridge involved:

·        an email to all iwi identified as having an interest in the area, as captured in Attachment A, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987

·        staff presented the proposed lease at the Parks and Community Facilities Mana Whenua Engagement forum for South Central on 30 August 2023.

63.     Staff also contacted hau kainga Te Ākitai Waiohua and Te Ahiwaru.directly.

·        Te Ākitai Waiohua were supportive with no objections. Feedback was that the local board should ensure tenants are operating effectively and are still relevant in council owned buildings.

·        Te Ahiwaru – email, phone and txt messages were not responded to. However, they have the relevant information for reference.

64.     No objections or requests for hui or kaitiaki site visits were received from the iwi and mana whenua groups who responded.

65.     The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment C of this report. The lease will benefit Māori and the wider community through health and wellbeing benefits to Māori.

66.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

67.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

68.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

69.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

70.     Staff have consulted with the Financial Strategy and Planning Department of the council. There are no financial implications for the proposed new lease to the group at 32 Kiwi Esplanade, Māngere Bridge.

71.     On the 8 June 2023 the annual budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum effective from 1 July 2023.

72.     As the group applied for their new lease prior to 1 July 2023, the recommendation is to grant the lease at the level of rent ($1) contemplated in the Community Occupancy Guidelines 2012 at the time the application was received and prior to the annual budget changes adopted in June 2023.

73.     If the board chooses to retain the level of rent at $1, there will be no requirement for the board to top up the community lease revenue budget. However, the board will not have the benefit of the additional revenue of $1,299 per annum over the initial term.

74.     Ongoing maintenance of the asset will be covered by the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

75.     Should the local board resolve not to grant the proposed new community ground lease to the club at 32 Kiwi Esplanade, Māngere Bridge, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

76.     The new lease affords the group security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building become unoccupied, there is a risk associated with the lack of maintenance and possible improvements.

Ngā koringa ā-muri

Next steps

77.     If the local board resolves to the grant the proposed new community lease, staff will work with the club to finalise the lease agreements in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Land Parcels to be classfied as recreation reserve

 

b

Attachment B - Site Plan Māngere Boating Club

 

c

Attachment C - Community Outcomes Plan Māngere Boating Club

 

     

Ngā kaihaina

Signatories

Author

Julie Sutherland - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Proposed new community lease to Samoa Atia'e l Magele Incorporated Society, Walter Massey Park, 372 Massey Road, Māngere East   

File No.: CP2023/14865

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to grant a new community lease to Samoa Atia’e l Magele Incorporated Society for Walter Massey Park located at 372 Massey Road, Māngere-Ōtāhuhu East.

Whakarāpopototanga matua

Executive summary

2.       Samoa Atia’e l Magele Incorporated Society (the society) seeks a new community lease to continue occupation and operation from the council-owned building Māngere East Community Centre, at Walter Massey Park, 372 Massey Road, Māngere East.

3.       The society currently holds the lease on a portion of the building which has reached final expiry on 31 October 2020. The lease is holding over on a month-by-month basis until terminated or a new lease is granted. 

4.       The new lease for the society was identified as part of the approved Māngere-Ōtāhuhu Local Board Parks and Community Facilities: Community Leases Work Programme 2022/2023 (resolution number MO/2021/82).

5.       The society works with at-risk Samoan youth and their families in the community providing counselling and programmes. The youth are referred to them by the courts, lawyers, and community. These programmes aim to reduce youth offending and prevent youth dependency on drugs and alcohol.

6.       The society’s activities align with the Māngere-Ōtāhuhu Local Board plan 2020 outcome four – Celebrating our unique Tangata Whenua and Pasifika identities, outcome five – Our children and young people grow and succeed, and outcome six – We thrive and belong in safe, healthy communities.

7.       As the society applied for a new lease in 2021, prior to the Annual Budget that was approved by the Governing Body on 8 June 2023, which included changes to the Community Occupancy Guidelines, staff suggest that the rental fee be set at $1.00 per annum in accordance with the Community Occupancy Guidelines 2012 that were operative at the time of the application.

8.       The society has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The society has all the necessary insurance cover, including public liability insurance in place.

9.       A site visit has been completed and the building is well maintained. Staff identified and reported some preventative maintenance of external paint to avoid wood rot. The society had reported two minor roof leaks during recent extreme weather events.

10.     A community outcome plan that identifies the benefits the society will provide to the community will be attached as a schedule to the lease document.

11.     Staff attended the South-Central Mana Whenua Forum and emailed twelve iwi identified by the Crown as having an interest in the underlying land.

12.     Staff undertook additional direct engagement with hau kainga Te Ākitai Waiohua and Te Ahiwaru.

13.     Stakeholder feedback is positive with no issues raised relating to the proposed lease.

14.     As the land's classification is Local Purpose (Community Buildings) Reserve, public notification is not required under the Reserves Act 1977.

15.     This report recommends that a new community lease be granted to Samoa Atia’e l Magele Incorporated Society for a term of 5 years commencing from 1 September 2023 with one 5 year right of renewal.

16.     If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakaae / grant, under Section 61 of the Reserves Act 1977, a new community lease to Samoa Atia’e l Magele Incorporated Society for 74sqm square meters (more or less) located at Māngere East Community Centre, 372 Massey Road, Māngere East on the land legally described as Lot 5 Deposited Plan 42220 (as per Attachment A – Samoa Aia’e l Magele), subject to the following terms and conditions:

i)       term – 5 years, 1 September 2023, with one 5 year right of renewal

ii)       rent – $1.00 plus GST per annum if demanded

iii)      operational charge - $1868.25 plus GST per annum

iv)      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan Samoa Atia’e l Magele).

b)      whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

c)       tuhi ā-taipitopito / note that iwi engagement for Auckland Council’s intention to grant a new community lease to Samoa Atia’e l Magele Incorporated Society located at Walter Massey Park, 372 Massey Road, Ōtāhuhu has been undertaken in July 2023 and no objections have been received.

Horopaki

Context

17.     Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

18.     The Māngere-Ōtāhuhu Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at their local board meeting on 18 May 2022 (resolution number MO/2021/82).

19.     The progression of this lease to Samoa Atia’e l Magele Incorporated Society at Walter Massey Park, 372 Massey Road, Ōtāhuhu was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

20.     Māngere East Community Centre, Walter Massey Park is located at 372 Massey Road, Ōtāhuhu (refer to Attachment A Site Plan – Samoa Atia’e l Magele). The land is legally described as Lot 5 DP 42220 containing 2070 square metres of land, comprised in NA1597/4, and is held by Auckland Council in fee simple as a classified local purpose reserve and subject to the provisions of the Reserves Act 1977.

21.     Samoa Atia’e l Magele Incorporated Society holds a community lease for a portion of the council owned land and building situated at Walter Massey Park.

22.     The area proposed to be leased is 74 square meters (more or less) as outlined in Attachment A – Site Plan Samoa Atia’e l Magele.

23.     An annual subsidised maintenance fee for a council owned building is charged to the tenant.

24.     A site visit has been completed and minor preventative maintenance of external wooden windows identified and reported. At this stage there is no scheduled renewal work for this building.

25.     The building is primarily used by the society to provide culturally appropriate counselling programmes for Samoan youth referred to them by the courts, lawyers, and community. These interventions aim to reduce youth offending and prevent youth dependency on drugs and alcohol

26.     The society also deliver several other community services including:

·        road safety programmes

·        monitoring local school pedestrian crossings.

27.     These programmes provide significant support services for Samoan youth, their families and community.

Samoa Atia’e l Magele Incorporated Society

28.     The Samoa Atia’e l Magele Incorporated Society was established within the community in 1987 and incorporated in September 1992Its primary purpose is to provide counselling programmes for Samoan youth referred to them by the courts, lawyers, and community.

29.     The society also engages with community by working with the Police, Pacific Warden Patrols, and community patrols within the town centre.

30.     The society has 50 members, one part-time paid staff member and 24 part-time volunteers including Pacifica elders. Samoa Atia’e l Magele share the building with Māngere East Community Centre.

31.     The society funds its activities from grants, membership fees and room hire.

32.     The society has been operating from Walter Massey Park since June 2008. Over the years the building has been maintained by council.

33.     The society’s current community lease with the council commenced on 1 November 2010 and expired on the 31 October 2020. The lease to the society is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

34.     At the expiry of a lease for a council-owned building, a review of alternatives for the use of the premises should be carried out as good practice. For this, an expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process (which is the case in the grant of this new lease).

Public notification and engagement

35.     As the land's classification is Local Purpose (Community Buildings) Reserve, public notification is not required under the Reserves Act 1977.

Assessment of the application

36.     The society has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver community based, culturally focussed services to the Pacifica community.

37.     The society has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

38.     The society has all necessary insurance cover, including public liability and building insurance, in place.

39.     A site visit has been undertaken by staff and the facility is well managed and maintained. Staff identified and reported some preventative maintenance of external paint to avoid wood rot. The society had recently reported two minor roof leaks during recent extreme weather events.

40.     The society provides a valuable service to the local Pasifika community through the provision of a suite of services, with a focus on youth counselling programmes in response to referrals from courts, lawyers, and community. Nearly 60 per cent of local community identify as Pacific people, and this service offers the opportunity to access by Pasifika cultural services.

41.     A Community Outcomes Plan has been negotiated with the Samoa Atia’e l Magele Incorporated Society to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

42.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

43.     Staff recommend that a new community lease be granted to Samoa Atia’e l Magele Incorporated Society for a term of 5 years commencing from 1 September 2023 with one 5 year right of renewal.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

44.     It is expected that activation of the building will increase greenhouse gas emission. A shared workspace/community space will however decrease overall energy use, as users will not consume energy at individual workspaces.

45.     The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within the local community.

46.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy, and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

47.     Asset improvements and maintenance undertaken by the council will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

48.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

49.     Climate change has unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes.

51.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.     The proposed lease will benefit the community by enabling initiatives that promote services to Pasifika youth and families in a culturally focused setting. These services are beneficial to the 60 per cent of people who identify as Pacific people in the Māngere- Ōtāhuhu Local Board area and its surrounding communities.

53.     The assessment of the application was workshopped with the Māngere-Ōtāhuhu Local Board on 7 June 2023. The local board indicated its in principle support of the lease proposal.

54.     The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2022 outcomes and objectives outlined in the table below:

 

Outcome

Objective

Outcome 4:  Celebrating our unique Tangata Whenua and Pacifica identities

As a vibrant, whanau-oriented community we value our cultures, connectedness, and creative expressionWe will elevate our Māori and Pasifika identities, while working to improve outcomes for all

Outcome 5:  Our children and young people grow and succeed

Thriving children and young people are connected in their communitiesTheir voices are heard, and they lead healthy active lives, knowing they have positive prospects for the future

Outcome 6:  We thrive and belong in safe, healthy communities

We want to see you living happy, healthy, and actively engaged lives in safe neighbourhoods and public spaces, where our contribution makes Māngere-Ōtāhuhu an even better place to live, work and play

Tauākī whakaaweawe Māori

Māori impact statement

55.     Iwi engagement about the council’s intention to grant a new community lease for Samoa Atia’e l Magele Incorporated Society, Walter Massey Park, 372 Massey Road, Māngere East was undertaken with the twelve iwi groups identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area. The engagement involved:

·     an email to all iwi identified as having an interest in the area as captured in Attachment A, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

·     staff presented proposed leases at the Parks and Community Facilities Mana Whenua Engagement forum for South Central on 30 August 2023.

56.     Staff contacted hau kainga Te Ākitai Waiohua and Te Ahiwaru directly and:

·     Te Ākitai Waiohua were supportive with no objections. Feedback was that the local board should ensure tenants are operating effectively and are still relevant in council owned buildings.

·     Te Ahiwaru – email, phone and text messages were not responded to; however, they  have the relevant information for reference.

57.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded.

58.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

59.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

60.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

61.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

62.     All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities Department of Auckland Council.

63.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications of a new lease to Samoa Atia’e l Magele Incorporated Society for Māngere East Community Centre at Walter Massey Park, 372 Massey Road, Māngere East.

64.     On the 8 June 2023, the Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines and the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum effective from 1 July 2023.

65.     As the society applied for a new lease in 2021 and staff undertook the site visit earlier, the recommendation is to grant a lease at the level of rent ($1.00 per annum) contemplated in the Community Occupancy Guidelines 2012 at the time the application was received and prior to the annual budget changes adopted in June 2023.

66.     If the local board chooses to retain the level of rent at $1.00 per annum, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,299 per annum over the initial term. The level of rent can be reviewed on renewal and at the expiry of the initial term.   

67.     Ongoing maintenance of the asset will be covered by the council which is accounted for in current and future budgets. An annual opex fee of $1,868.25 is charged to the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68.     Should the local board resolve not to grant the proposed community lease to Samoa Atia’e l Magele Incorporated Society at Walter Massey Park, 372 Massey Road, Ōtāhuhu, the society’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

69.     If the local board resolves to the grant the proposed new community lease, staff will work with the Samoa Atia’e l Magele Incorporated Society to finalise the lease agreements in accordance with the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan Samoa Atia'e l Magele

 

b

Community Outcome Plan Samoa Atia'e l Magele

 

c

List of Iwi with an interest in the area

 

     

Ngā kaihaina

Signatories

Author

Julie Sutherland - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Proposed new community lease to The Order of St John Northern Region Trust Board at Canal Reserve, Atkinson Avenue, Ōtāhuhu

File No.: CP2023/14870

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community lease to The Order of St John Northern Region Trust Board for the ambulance building and training hall at Canal Reserve, located at 23 Atkinson Avenue, Ōtāhuhu.

Whakarāpopototanga matua

Executive summary

2.       The Order of St John Northern Region Trust Board (trust) seeks a new community lease to continue occupation and operation from the group-owned building at Canal Reserve, 23 Atkinson Ave, Ōtāhuhu.

3.       The trust currently holds the lease on the ground which has reached final expiry on 8 August 2021. The lease is holding over on a month-by-month basis until terminated or a new lease is granted. 

4.       The new lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2022/2023 at their 18 May 2022 local board meeting (resolution number MO/2021/82).

5.       As the trust applied for a new lease in 2021, prior to the annual budget changes, staff suggest that the rental be at $1.00 per annum in accordance with the Community Occupancy Guidelines 2012, which were operative at the time of the application

6.       Granting a lease at $1.00 to align with the Community Occupancy Guidelines 2012 will however prevent the board increasing the rental for a period of 10 years.

7.       The trust provides critical first responder ambulance services and community health initiatives to New Zealanders. St Johns coordinate operations with a combination of paid staff and volunteer members. These activities align with the Local Board Plan 2020 outcome 2: Building well connected, engaged and active communities, and outcome 6: Thrive and belong in safe, healthy communities.

8.       Due to the critical ambulance service provided to the community from the site, alongside a standing funding contract with Te Whatu Ora, there is no need to include an outcomes plan within the community lease document.

9.       The trust has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The trust has all the necessary insurance cover in place, including public liability and building insurance.

10.     As this is a group-owned building, the trust has an automatic right to re-apply for a new lease at the end of its occupancy term.

11.     The buildings are well maintained and utilised. The buildings are under the management of the regional board and are attended by the trust’s internal property department.

12.     No parts of the group owned buildings sit within a flood plain or coastal inundation area.

13.     Staff attended the South Central Mana Whenua Forum and emailed twelve iwi identified by the Crown as having an interest in the underlying land.

14.     Staff undertook additional direct engagement with hau kainga Te Ākitai Waiohua and Te Ahiwaru.

15.     This report recommends that a new community lease be granted to The Order of St John Northern Region Trust Board for a term of 10 years commencing from 1 September 2023 with one 10 year right of renewal.

16.     If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      tuku / grant, under Section 61 of the Reserves Act 1977, a new community ground lease to  Order of St John Northern Trust Board for 3380 square meters (more or less) located at 23 Atkinson Avenue, Ōtāhuhu on the land legally described as Pt Allotment 199B Parish of Manurewa, currently held in NA35D/249 (Part-Cancelled) by the Auckland Council as classified local purpose (canal) reserve, subject to the Reserves Act 1977as per Attachment A – Site Plan St Johns, subject to the following terms and conditions:

i)       term – 10 years, commencing 1 September 2023, with one 10 year right of renewal

ii)       rent – $1.00 plus GST per annum if demanded

b)      whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

c)       tuhi ā-taipitopito / note Iwi engagement for Auckland Council’s intention to grant a new community lease to The Order of St John Northern Trust Board located at Canal Reserve, 23 Atkinson Avenue, Ōtāhuhu has been undertaken in July 2023.

Horopaki

Context

17.     Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

18.     The Māngere-Ōtāhuhu Local Board approved the Community Facilities: Community Leases Work Programme 2022/2023 at its local board meeting on 18 May 2022 (resolution number MO/2021/82).

19.     The progression of this lease to the trust was part of the approved work programme. This report considers the new community lease as approved in the work programme.

Land, building/s and lease

20.     The Order of St John Northern Region is located at Canal Reserve 23 Atkinson Avenue, Ōtāhuhu (refer to Attachment A Site Plan – Canal reserve). The land is legally described as Pt Allotment 199B Parish of Manurewa, currently held in NA35D/249 (Part-Cancelled) by the Auckland Council as a classified local purpose (canal) reserve, subject to the Reserves Act 1977.

21.     The Trust holds a community lease for group owned building on the council owned land situated at Canal Reserve. The area proposed to be leased is 3,380 square meters (more or less) as outlined in Attachment A – Site Plan St John’s.

22.     For a group owned building, all operational and maintenance costs are borne by the lessee.  These costs are funded from membership fees and fundraising.

23.     The building is primarily used by the group to provide critical first responder ambulance services for Auckland communities. In addition, the provision of training and advice in primary health care settings, along with accident prevention in the workplace and home, is designed to enhance the health and wellbeing for all New Zealanders.

Order of St Johns Northern Regional Trust Board

24.     The Order of St John Northern Region Trust Board was established as an Incorporated Society since 8 April 1940, and its vision is to provide critical ambulance and training services to enhance the wellbeing of all New Zealanders.

25.     The trust has included relevant information, such as number of members, age groups, staff, volunteers, opening days/hours, co-lease/co-use arrangement with other community groups and/or support local community by making its facility available for hire etc.

26.     The group has been operating from Canal Reserve since 9 August 2006. The building and other improvements are owned by the lessee.

27.     The trust’s current community lease with the council commenced on 8 August 2011 and  expired on 8 August 2021. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

28.     Due to the critical ambulance service provided to the community from the site, alongside a standing funding contract with Te Whatu Ora, there no need to include an outcomes plan within the community lease document.

Tātaritanga me ngā tohutohu

Analysis and advice

29.     Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re apply for a new lease at the end of their occupancy term. The trust is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Assessment of the application

30.     The trust has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver Ambulance and related services.

31.     The trust has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

32.     The trust has all necessary insurance cover, including public liability and building insurance, in place.

33.     A site visit has been undertaken by staff and the facility is well managed and maintained.

34.     The trust has also undertaken office and bathroom upgrades.

35.     Staff recommend that a new community lease be granted to The Order of St John Northern Region Trust Board for a term of 10 years commencing from 1 September 2023 with one 10 year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36.     It is anticipated that activation of the reserve will result in an increase of greenhouse gas emission. A shared workspace/community space will, however, decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within the local community.

37.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems.

·        use eco labelled products and services.

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

38.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

39.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes.

41.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42.     The proposed lease will benefit the community by enabling initiatives that promote critical ambulance and training services for the Māngere-Ōtāhuhu Local Board area and its surrounding communities.

43.     The assessment of the application was workshopped with the Māngere-Ōtāhuhu Local Board on 7 June 2023. The local board indicated its in principle support of the lease proposal.

44.     The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 outcomes and objectives.

 

Table One: 2020 Māngere-Ōtāhuhu Local Board Plan outcomes and objectives

Outcome

Objective

Outcome 2: Building well connected, engaged and active communities

Safe environments to support local wellbeing, lifestyles, and prosperity

Outcome 6: Thrive and belong in safe, healthy communities

Healthy and actively engaged lives in safe neighbourhoods

 

Tauākī whakaaweawe Māori

Māori impact statement

45.     Iwi engagement about the council’s intention to grant a new community lease to the trust  was undertaken with the twelve iwi groups identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area. The engagement involved:

·        an email to all iwi identified as having an interest in the area as captured in Attachment A, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

·        a presentation of the proposed leases at the Parks and Community Facilities Mana Whenua Engagement forum for South Central on 30 August 2023.

46.     Staff contacted hau kainga Te Ākitai Waiohua and Te Ahiwaru.directly.

·        Te Ākitai Waiohua supportive with no objections. Feedback was that Local Board should ensure tenants are operating effectively and are still relevant in council owned buildings.

·        Te Ahiwaru – email, phone and txt messages were not responded to; however, they have the relevant information for reference.

47.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded.

48.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

49.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

50.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

51.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

52.     Staff have consulted with the Financial Strategy and Planning Department of the council. There are no financial implications for this new community ground lease to the group at Canal reserve, Ōtāhuhu.

53.     On the 8 June 2023 the Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum effective from 1 July 2023.

54.     As the trust applied for their new lease in 2021 and staff undertook the site visit earlier, the recommendation is to grant a lease at the level of rent ($1) contemplated in the Community Occupancy Guidelines 2012 at the time the application was received, and prior to the annual budget changes adopted in June 2023.

55.     If the board chooses to retain the level of rent at $1, there will be no requirement for the board to top up the community lease revenue budget. However, the board will not have the benefit of the additional revenue of $1,299 per annum over the initial term. The level of rent can be reviewed on renewal and at the expiry of the initial term.   

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56.     Should the local board resolve not to grant the proposed community lease, the trust’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

57.     The new lease affords the trust security of tenure, enabling them to attend to the scheduled maintenance of the buildings.

Ngā koringa ā-muri

Next steps

58.     If the local board resolves to grant the proposed new community lease, staff will work with the Order of St John Northern Region Trust Board to finalise the lease agreements in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan St Johns

 

b

List of Iwi with an interest in the area

 

     

Ngā kaihaina

Signatories

Author

Julie Sutherland - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Proposed new community lease to To'utupu Tongan Trust, 31R Jordan Road, Māngere

File No.: CP2023/14874

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to grant a new community lease to To’utupu Tongan Trust, 31R Jordan Road, Māngere.

Whakarāpopototanga matua

Executive summary

2.       To’utupu Tongan Trust (the trust) seeks a new community lease to continue occupation and operation from the council-owned building at 31R Jordan Road, Māngere.

3.       The trust held the lease on the building which reached final expiry on 30 September 2022. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4.       The new lease was identified and approved by the local board as part of the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at the 18 May 2022 local board meeting (resolution MO/2021/82).

5.       The trust aims to focus on the wellbeing of vulnerable Tongan youth, incorporating equality, inclusiveness, and education. The trust works with youth and their families in a culturally sensitive way to deliver programmes relevant to personal development, education support services, and essential life skills. These activities align with outcomes in the Māngere-Ōtāhuhu Local Board Plan 2020.

6.       The trust has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The trust has all the necessary insurance cover, including public liability in place.

7.       Staff visited the site in May 2023, and the building appears to be well utilised and maintained.

8.       A Community Outcomes Plan has been agreed with the trust and will be appended to the lease agreement.

9.       Staff attended the South Central Mana Whenua Forum and emailed twelve iwi identified by the Crown as having an interest in the underlying land.

10.     Staff undertook additional direct engagement with hau kainga Te Ākitai Waiohua and Te Ahiwaru.

11.     Staff engaged with internal stakeholders on the proposed new lease. No objections were received.

12.     This report recommends that a new community lease be granted to the trust for a term of 5 years commencing from 1 September 2023 with one 5-year right of renewal.

13.     As the club applied for a new lease prior to the Annual Budget changes, staff suggest that the rental be at $1.00 per annum in accordance with the Community Occupancy Guidelines 2012, which were operative at the time of the application.

14.     If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.


 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakaae / grant, under Section 61 of the Reserves Act 1977, a new community lease to To’utupu Tongan Trust for 779 square meters (more or less) located at 31R Jordan Road, Māngere on the land legally described as Lot 31 Deposited Plan 48961 (as per Attachment A – Site Plan To’utupu Tongan Trust), subject to the following terms and conditions:

i)       term – 5 years, commencing 1 September 2023, with one 5-year right of renewal.

ii)       rent – $1.00 plus GST per annum if demanded.

iii)      operational charge - $250 plus GST per annum.

iv)      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan To’utupu Tongan Trust)

b)      whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

c)       tuhi ā-taipitopito / note that iwi engagement for Auckland Council’s intention to grant a new community lease to the trust located at 31R Jordan Road, Māngere has been undertaken in July and August 2023

d)      uhi ā-taipitopito / note that no objections to the notified proposal of the new community lease to the trust at 31R Jordan Road, Māngere were received.

Horopaki

Context

15.     Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

16.     The Māngere-Ōtāhuhu Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at its local board meeting on 18 May 2022 (resolution MO/2021/82).

17.     The progression of this lease to the trust at 31R Jordan Road, Māngere was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

18.     To’utupu Tongan Trust is located at 31R Jordan Road, Māngere (refer to Attachment A Site Plan – 31R Jordan Road, Māngere). The land is legally described as Lot 31 Deposited Plan 4896, comprises 779 square metres, and remains contained in its parent title NA522/126 (Cancelled). Lot 31 is held by the Crown through the Department of Conservation as a classified local purpose (community buildings) reserve and vested in the Auckland Council, in trust, for that purpose.

19.     The trust holds a community lease for the council-owned land and building situated at 31R Jordan Road, Māngere.

20.     The area proposed to be leased is 779 square meters (more or less), as outlined in Attachment A – Site Plan To’utupu Tongan Trust.

21.     An annual subsidised operational cost of $250.00 for a council-owned building is charged to the tenant.

22.     The building is primarily used by the group to provide services to youth and their families.

23.     The trust was established in 1997 and its primary purpose is to provide focus on the wellbeing of vulnerable Tongan youth, incorporating equality, inclusiveness, and education. The trust works with youth and their families in a culturally sensitive way to deliver programmes relevant to personal development, education support services, and essential life skills.

24.     The Māngere hub hosts events for participants from across the region, with the trust operating other sites in Onehunga and West Auckland.

25.     The trust has 272 members, 7 full time and 12 part time staff, and 16 regular volunteers.

26.     The trust is operating at full capacity and has no ability to share the premise for community hireage. The trust would like to relocate some office functions to another premise when possible.

27.     The trust has been operating from 31R Jordan Road since October 2018. There have been no scheduled improvement works to this council-owned asset.

28.     The trust’s current community lease with the council commenced on 1 September 2018 and has expired on the 30 September 2022. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

29.     At the expiry of a lease for a council owned building, a review of alternatives for the use of the premises should be carried out as good practice. An expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

Public notification and engagement

30.     As the classification of the land is Local Purpose (Community Buildings) Reserve, public notification is not required under the Reserves Act 1977.

31.     Iwi engagement about the council’s intention to grant a new community lease for To’utupu Tongan Trust, 31R Jordan Road, Māngere was undertaken in July 2023 with the twelve iwi groups identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area.

32.     No submissions or objections to the notified proposal were received.

33.     Three iwi groups indicated they will not comment on the proposed new lease. No other feedback was received.

Assessment of the application

34.     The trust has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver culturally appropriate services to Pasifika youth and families.

35.     The trust has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

36.     The trust has all necessary insurance cover, including public liability in place.

37.     A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are subsidised by the council as it is a council-owned building.

38.     A Community Outcomes Plan has been negotiated with the trust to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

39.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

40.     Staff recommend that a new community lease be granted to To’utupu Tongan Trust for a term of 5 years commencing from 1 September 2023 with one 5-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

42.     Asset improvements and maintenance undertaken by the council will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

43.     All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

44.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive community outcomes.

46.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47.     The proposed lease will benefit the community by enabling initiatives that promote the wellbeing of vulnerable Tongan youth in the Māngere-Ōtāhuhu Local Board area and its surrounding communities.

48.     The assessment of the application was workshopped with the Māngere-Ōtāhuhu Local Board on 18 May 2022. The local board indicated its in principle support of the lease proposal.

49.     The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 outcomes and objectives.

 

Table One: 2020 Māngere-Ōtāhuhu Local Board Plan outcomes and objectives

Outcome

Objective

Outcome 2: We are building well connected, engaged and active communities

Great neighbourhoods are well connected, have accessible local transport, high quality facilities that meet diverse needs, and safe environments to support local wellbeing, lifestyles and prosperity.

Outcome 4: Celebrating our unique Tangata Whenua and Pasifika identities

As a vibrant, whanau-oriented community we value our cultures, connectedness, and creative expression. We will elevate our Māori and Pasifika identities while working to improve outcomes for all.

Outcome 5: Our children and young people grow and succeed

Thriving children and young people are connected in their communities.  Their voices are heard, and they lead healthy, active lives knowing they have positive prospects for the future.

Tauākī whakaaweawe Māori

Māori impact statement

50.     Iwi engagement about the council’s intention to grant a new community lease to the trust  was undertaken with the twelve iwi groups identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area. The engagement involved:

·        an email to all iwi identified as having an interest in the area as captured in Attachment A, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987

·        a presentation at the Parks and Community Facilities Mana Whenua Engagement forum for South Central on 30 August 2023.

51.     Staff contacted hau kainga Te Ākitai Waiohua and Te Ahiwaru.directly and:

·        Te Ākitai Waiohua supportive with no objections. Feedback was that Local Board should ensure tenants are operating effectively and are still relevant in council owned buildings

·        Te Ahiwaru – email, phone and txt messages were not responded to; however, they  have the relevant information for reference.

52.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded.

53.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

54.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

55.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

56.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

57.     All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities department of Auckland Council.

58.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease to the trust for 31R Jordan Road, Māngere.

59.     On 8 June 2023 the Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum effective from 1 July 2023.

60.     As the trust applied for their new lease in 2022 and staff undertook the site visit earlier, the recommendation is to grant a lease at the level of rent ($1) contemplated in the Community Occupancy Guidelines 2012 at the time the application was received and prior to the Annual Budget changes adopted in June 2023.

61.     If the board chooses to retain the level of rent at $1, there will be no requirement for the board to top up the community lease revenue budget. However, the board will not have the benefit of the additional revenue of $1,299 per annum over the initial term. The level of rent can be reviewed on renewal and at the expiry of the initial term.   

62.     Ongoing maintenance of the asset will be covered by the council which is accounted for in current and future budgets. An annual operational fee of $250.00 is charged to the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63.     Should the local board resolve not to grant the proposed community lease to the trust, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

64.     If the local board resolves to the grant the proposed new community lease, staff will work with the trust to finalise the lease agreements in accordance with the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan To'utupu Tongan Trust

 

b

Community Outcome Plan To'utupu Tongan Trust

 

c

List of Iwi with an interest in the area

 

     

Ngā kaihaina

Signatories

Author

Julie Sutherland - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Proposed new community lease to Bridge Park Bowling Club Incorporated, Māngere Domain, 11R Taylor Road, Māngere Bridge

File No.: CP2023/14878

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to grant a new community lease to Bridge Park Bowling Club Incorporated located at Māngere Domain, 11R Taylor Road, Māngere Bridge.

Whakarāpopototanga matua

Executive summary

2.       Bridge Park Bowling Club Incorporated seeks a new community lease to continue occupation and operation from the group-owned building at Māngere Domain, 11R Taylor Road, Māngere Bridge.

3.       The club currently holds the lease on the ground which has reached final expiry on 31 March 2023. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4.       The new lease was identified and approved by the local board as part of the Parks and  Community Facilities: Community Leases Work Programme 2022/2023 at the 18 May 2022 business meeting (resolution MO/2021/82).

5.       The club aims to promote the participation in the game of bowls which provides health and recreational benefits and a sense of connection and engagement within the community.  These activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 Outcome Two: we are building well connected, engaged and active communities.

6.       The club has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance cover, including public liability and building insurance, in place.

7.       As this is a group-owned building, they have an automatic right to re‑apply for a new lease at the end of their occupancy term.

8.       The proposed new community lease to Bridge Park Bowling Club for the land at Māngere Domain was publicly notified with a submission deadline for 11 August 2023. No submissions or objections were received.

9.       Staff visited the site on 12 April 2023 and the facilities are well utilised and maintained.

10.     A community outcome plan that identifies the benefits the group will provide to the community will be appended to the lease document.

11.     Staff attended the South-Central Mana Whenua Forum and emailed twelve iwi identified as having an interest in the underlying land. 

12.     Staff undertook additional direct engagement with hau kainga Te Ākitai Waiohua and Te Ahiwaru.

13.     Stakeholder feedback is positive with no issues raised relating to the proposed lease.

14.     This report recommends that a new community lease be granted to Bridge Park Bowling Club Incorporated for a term of 10 years commencing from 1 September 2023 with one 10-year right of renewal.

15.     If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakaae / grant, under Section 61 of the Reserves Act 1977, a new community lease to Bridge Park Bowling Club Incorporated for 4512 square meters (more or less) located at Māngere Domain, 11R Taylor Road, Māngere Bridge on the land legally described as Part Allotment 206 Manurewa Parish (as per Attachment A – Site Plan Bridge Park Bowling), subject to the following terms and conditions:

i)       term – 10 years, commencing 1 September 2023, with one 10 year right of renewal

ii)       rent – $1.00 plus GST per annum if demanded

iii)      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan)

b)      whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

c)       tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Bridge Park Bowling Club Incorporated located at Māngere Domain, 11R Taylor Road, Māngere Bridge has been undertaken in July and August 2023

d)      tuhi ā-taipitopito / note that no objections to the notified proposal of the new community lease to the Bridge Park Bowling Club at Māngere Domain, 11R Taylor Road, Māngere Bridge were received.

Horopaki

Context

16.     Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

17.     The Māngere-Ōtāhuhu Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at its business meeting on 18 May 2022 (resolution MO/2021/82).

18.     The progression of this lease to Bridge Park Bowling Club at Māngere Domain, 11R Taylor Road, Māngere Bridge was part of the approved work programme. This report considers the new community lease as approved in the work programme.

Land, building/s and lease

19.     Māngere Domain is located at 11R Taylor Road, Māngere Bridge (Attachment A Site Plan – Bridge Park Bowling). The land is legally described as Part Allotment 206 Manurewa Parish and marked as "B" on SO Plan 68348 and comprising 1.7667 hectares. The land was classified as recreation reserve by Part New Zealand Gazette, 11 June 1998, No.79, page 1763. Part allotment 206 is contained in NA787/68 and held in fee simple by the Auckland Council (as per Attachment A – Site Plan Bridge Park Bowling).

20.     Bridge Park Bowling Club Incorporated holds a community lease for the group owned building on the council owned land situated at Māngere Domain.

21.     The area proposed to be leased is 1.7667 hectares (more or less) as outlined in Attachment A – Bridge Park Bowling.

22.     For a group owned building, all operational and maintenance costs are borne by the lessee.  These costs are funded from membership fees, fundraising, and hireage. In August 2019 the group received a local board grant for assistance with resurfacing the outdoor ‘A’ green.

23.     The building is primarily used by the group to provide a facility to promote the participation in the game of bowls. The building is also utilised by a card group, art group and for regular indoor bowls.

24.     These programmes provide health and recreational benefits and encourages engagement and belonging within the community.

Bridge Park Bowling Club Incorporated

25.     Bridge Park Bowling Club was established in 1973 and its primary purpose is to provide a facility to promote and encourage participation of the game of bowls within the community.

26.     The club has 50 members, 40 frequent customers, and a casual base of 300 users.  Membership was stable prior to Covid disruption. The club has a core group of 5 volunteers and no paid staff. The club is focussed on recovery and reports that membership numbers have been improving over the past year.

27.     The group has been operating from Māngere Domain since April 2003. The building and other improvements are owned by the lessee. The club has undertaken major green renewal works in 2019, with plans for external painting and roof maintenance.

28.     The club’s current community lease with the council commenced on 1 April 2003 and expired on 31 March 2023. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

29.     Under the Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to reapply for a new lease at the end of their occupancy term. Bridge Park Bowling Club Incorporated is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement  

30.     As there is no adopted reserve management plan, public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

31.     The proposed new community lease to the Bridge Park Bowling Club Incorporated for the land at Māngere Domain was publicly notified with a submission deadline for 11 August 2023.

32.     The cost of the public notification is met by the Parks and Community Facilities department of the council.

33.     No submissions or objections to the notified proposal were received.

Assessment of the application

34.     The club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver a facility that promotes the participation in the game of bowls which provides health and recreational benefits, and a sense of connection within the community.

35.     The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

36.     The club has all necessary insurance cover, including public liability and building insurance, in place.

37.     A site visit has been undertaken by staff and the facility is well managed and maintained.

38.     The group have also undertaken improvements including resurfacing of the ‘A’ green, with planned maintenance of external painting and roof works.

39.     The group provides a valuable service to the local community by the provision of a facility to enable opportunity to participate in the game of bowls which provides health, recreational and social benefits associated with connection and engagement within the community. An important aspect of the social benefit is the reduction of isolation and loneliness experienced by older people.

40.     A Community Outcomes Plan has been negotiated with the Bridge Park Bowling Club Incorporated to identify the benefits it will provide to the community. This will be appended to the lease agreement and is attached to the report as Attachment B.

41.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

42.     Staff recommend that a new community lease be granted to Bridge Park Bowling Club Incorporated for a term of 10 years commencing from 1 September 2023 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

44.     The club has installed synthetic greens that do not require watering.

45.     All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

46.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes.

48.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     The proposed lease will benefit the community by enabling initiatives that promote physical and social activities that will be delivered from the Māngere Domain for the Māngere-Ōtāhuhu Local Board area and its surrounding communities.

50.     The assessment of the application was workshopped with the Māngere-Ōtāhuhu Local Board on 7 June 2023. The local board indicated its in-principle support of the lease proposal.

51.     The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 outcome and objective:

 

Table One: 2020 Māngere-Ōtāhuhu Local Board Plan outcome and objective.

Outcome

Objective

Outcome 2: We are building well connected, engaged and active communities

Great neighbourhoods are well connected, have accessible local transport, high quality facilities that meet diverse needs, and safe environments to support local wellbeing, lifestyles, and prosperity

 

Tauākī whakaaweawe Māori

Māori impact statement

52.     Iwi engagement about the council’s intention to grant the new community lease was undertaken with the twelve iwi groups identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area. The engagement involved:

·        an email to all iwi identified as having an interest in the area as captured in Attachment A, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987

·        a presentation of the proposed leases at the Parks and Community Facilities Mana Whenua Engagement forum for South-Central on 30 August 2023.

53.     Staff contacted hau kainga Te Ākitai Waiohua and Te Ahiwaru.directly and:

·        Te Ākitai Waiohua were supportive with no objections. Feedback was that Local Board should ensure tenants are operating effectively and are still relevant in council owned buildings

·        Te Ahiwaru – email, phone and txt messages were not responded to; however, they have the relevant information for reference.

54.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded. 

55.     The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through health, wellbeing, and engagement opportunities.

56.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

57.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

58.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

59.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

60.     All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities department.

61.     Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications for the new lease to Bridge Park Bowling Club for Māngere Domain, 11R Taylor Road, Māngere Bridge.

62.     On 8 June 2023 the Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum effective from 1 July 2023.

63.     As the trust applied for their new lease in January 2023, the recommendation is to grant a lease at the level of rent ($1) contemplated in the Community Occupancy Guidelines 2012 at the time the application was received and prior to the Annual Budget changes adopted in June 2023.

64.     If the board chooses to retain the level of rent at $1, there will be no requirement for the board to top up the community lease revenue budget. However, the board will not have the benefit of the additional revenue of $1,299 per annum over the initial term. The level of rent can be reviewed on renewal and at the expiry of the initial term.   

65.     The ongoing maintenance of the asset is covered by the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66.     Should the local board resolve not to grant the proposed community lease to the Bridge Park Bowling Club at Māngere Domain, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

67.     The new lease affords the club security of tenure, enabling it to attend to the scheduled maintenance of the building. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. The council will be liable for the assets regardless of whether budget is allocated to or identified for renewals. The renewal of the building will also not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

68.     If the local board resolves to the grant the proposed new community lease, staff will work with the Bridge Park Bowling Club to finalise the lease agreements in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan Bridge Park Bowling

 

b

Community Outcomes Plan Bridge Park Bowling

 

c

List of Iwi with an interest in the area

 

     

Ngā kaihaina

Signatories

Author

Julie Sutherland - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Proposed new community lease to Ōtāhuhu Softball Sports Club Incorporated, Sturges Park, 25A Fort Richard Road, Ōtāhuhu

File No.: CP2023/14884

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Māngere-Ōtāhuhu Local Board to grant a new community lease to Ōtāhuhu Softball Sports Club Incorporated (the club) for Sturges Park located at 25A Fort Richard Road, Ōtāhuhu.

Whakarāpopototanga matua

Executive summary

2.       Ōtāhuhu Softball Sports Club Incorporated seeks a new community lease to continue occupation and operation from the council-owned building at Sturges Park located at 25A Fort Richard Road, Ōtāhuhu.

3.       The club held the lease on the building which has reached final expiry on 30 November 2020. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4.       The new lease was identified and approved by the Māngere-Ōtāhuhu Local Board as part of the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at its 18 May 2022 local board meeting (resolution MO/2021/82).

5.       The club aims to provide the opportunity for a diverse demographic range of people from toddlers to seniors to play softball during the summer season. These activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 Outcome Two: we are building well connected, engaged and active communities.

6.       The club has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The club has all the necessary insurance cover, including public liability, in place.

7.       As this is a council-owned building, review of alternatives for the use of the premises should be carried out as good practice.

8.       The proposed new community lease to the club for the land and building at Sturges Park was publicly notified. The notification had a submission deadline of 11 August 2023. No submissions or objections were received.

9.       A site visit has been undertaken by staff and the facility is well managed and maintained in its current state.

10.     A community outcome plan that identifies the benefits the group will provide to the community will be appended to the lease document.

11.     Staff attended the South-Central Mana Whenua Forum and emailed 12 iwi identified by the Crown as having an interest in the underlying land. 

12.     Staff undertook additional direct engagement with hau kainga Te Ākitai Waiohua and Te Ahiwaru.

13.     Stakeholder feedback is positive with no issues raised relating to the proposed lease.

14.     This report recommends that a new community lease be granted to the club for a term of 5 years commencing from 1 September 2023 with one five-year right of renewal.

15.     As the club applied for a new lease prior to the annual budget changes, staff suggest that the rental be $1.00 per annum in accordance with the Community Occupancy Guidelines 2012, which were operative at the time of the application.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakaae / grant, held under the Local Government Act 2002, a new community lease to Ōtāhuhu Softball Sports Club Incorporated for an 242 square meters (more or less) located at 25A Fort Richard Road, Ōtāhuhu on the land legally described as Part Land on Deposited Plan 9538, 5.6932 ha, NA237/183 and is held under the Local Government Act 2022 (as per Attachment A – Site Plan Ōtāhuhu Softball), subject to the following terms and conditions:

i)       term – five years, commencing 1 September 2023, with one five-year right of renewal

ii)       rent – $1.00 plus GST per annum if demanded

iii)      maintenance fee/operational charge - $250.00 plus GST per annum

iv)      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan Ōtāhuhu Softball)

b)      whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002

c)       tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Ōtāhuhu Softball Sports Club Incorporated located at Sturges Park, 25A Fort Richard Road, Ōtāhuhu has been undertaken during July and August 2023

d)      tuhi ā-taipitopito / note that no objections to the notified proposal of the new community lease to the Ōtāhuhu Softball Sports Club Incorporated at 25A Ford Richard Road, Ōtāhuhu were received.

 

Horopaki

Context

16.     Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

17.     The Māngere-Ōtāhuhu Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at itsr local board meeting on 18 May 2022 (resolution MO/2021/82).

18.     The progression of this lease to the club at Sturges Park, 25A Fort Richard Road, Ōtāhuhu was part of the approved work programme. This report considers the new community lease as approved in the work programme.

Land, buildings and lease

19.     Sturges Park is located at 25A Fort Richard Road (refer to Attachment A Site Plan – Ōtāhuhu Softball Sports Club). The land is legally described as Part Land on Deposited Plan 9538, 5.6932 ha, NA237/183 and is held in fee simple by Auckland Council under the Local Government Act 2022.

20.     The club held a community lease for the council-owned land and building situated at Sturges Park, 25A Fort Richard Road, Ōtāhuhu. The lease reached final expiry on 30 November 2020. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

21.     The area proposed to be leased is 242 square meters (more or less) as outlined in Attachment A – Site Plan Ōtāhuhu Softball.

22.     An annual subsidised operational cost of $250.00 for a council owned building is charged to the tenant.

23.     Renewal of the roof and both interior and exterior refurbishment works are scheduled for the asset. Investigation and design will take place in the 2024/2025 financial year and physical works will be undertaken in the 2025/2026 financial year.

24.     The building is primarily used by the group to provide the opportunity for a diverse demographic range of people from toddlers to seniors to play softball during the summer season. The building is utilised as a clubhouse base and for storage over the winter season.

25.     These programmes provide health and recreational benefits and encourage engagement and belonging within the community.

Ōtāhuhu Softball Sports Club Incorporated

26.     The club was established in 1961 and its primary purpose is to provide the opportunity for a diverse demographic range from toddlers to seniors to play softball during the summer season.

27.     The club has 177 members including children, youth, and older people. A strong contingent of 40 volunteers supports the club. Softball is activated during the summer, with the clubrooms being available for community use all year. The club has been operating from Sturges Park since December 2005.

28.     The club’s current community lease with the council commenced on 1 December 2010 and has expired on the 30 November 2020. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

29.     At the expiry of a lease for a council owned building, a review of alternatives for the use of the premises should be carried out as good practice. For this, an expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

Public notification and engagement

30.     As there is no adopted reserve management plan, public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.  

31.     The proposed new community lease to the club for 25A Fort Richard Road, Ōtāhuhu at Sturges Park was publicly notified with a submission deadline for 11 August 2023. The notification appeared in the Manukau Courier and the Auckland Council website’s Have Your Say webpage.

32.     The cost of the public notification was met by the Community Facilities department of the council.

33.     No submissions or objections to the notified proposal were received.

Assessment of the application

34.     The club has submitted a comprehensive application supporting the new lease request. It demonstrates its ability to deliver a facility that promotes all ages participation in the game of softball, which provides health and recreational benefits and a sense of connection within the community.

35.     The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

36.     The club has all necessary insurance cover, including public liability in place.

37.     A site visit has been undertaken by staff and the facility is well managed and maintained.

38.     The club provides a valuable service to the local community by providing a facility that promotes health and activity, with membership comprised of almost 50% Māori membership, and 46% Pacific peoples. The space is available to community groups, and for other events such as birthday celebrations and various meetings.

39.     A Community Outcomes Plan has been completed for the club to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

40.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

41.     Staff recommend that a new community lease be granted to the club for a term of five years commencing from 1 October 2023 with one five-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42.     It is anticipated that activation of the building will result in an increase of greenhouse gas emissions. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

43.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy, and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

44.     Asset improvements and maintenance undertaken by the council will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

45.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

46.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes. The lease will enable the group to provide a facility to play softball and increase community engagement opportunity.

48.     The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     The proposed lease will benefit the Māngere-Ōtāhuhu Local Board area and its surrounding communities by enabling initiatives that promote the opportunity for a diverse demographic range from toddlers to seniors to play softball during the summer season.

50.     The assessment of the application was workshopped with the Māngere-Ōtāhuhu Local Board on 7 June 2023. The local board indicated its in-principle support of the lease proposal.

51.     The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 outcome and objective:

Table One: 2020 Māngere-Ōtāhuhu Local Board Plan outcome and objective

Outcome

Objective

Outcome 2: We are building well connected, engaged and active communities.

Great neighbourhoods are well connected, have accessible local transport, high quality facilities that meet diverse needs, and safe environments to support local wellbeing, lifestyles and prosperity.

 

Tauākī whakaaweawe Māori

Māori impact statement

52.     Iwi engagement about the council’s intention to grant a new community lease to the Ōtāhuhu Softball club was undertaken with the twelve iwi groups identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area. The engagement involved:

·     an email to all iwi identified as having an interest in the area as captured in Attachment A, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987

·     a presentation at the Parks and Community Facilities Mana Whenua Engagement forum for South-Central on 30 August 2023.

53.     Staff also contacted hau kainga Te Ākitai Waiohua and Te Ahiwaru.directly and:

·     Te Ākitai Waiohua were supportive with no objections. Feedback was that Local Board should ensure tenants are operating effectively and are still relevant in council owned buildings

·     Te Ahiwaru – email, phone and txt messages were not responded to; however, they  have the relevant information for reference.

54.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded.

55.     The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through health wellbeing and engagement opportunities. The club is currently comprised of an almost 50% Māori membership, and 46% Pacific peoples.

56.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

57.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

58.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

59.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

60.     All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Community Facilities Department of Auckland Council.

61.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease to the club for 25A Fort Richard Road, Ōtāhuhu.

62.     On the 8 June 2023 the Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines and the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum effective from 1 July 2023.

63.     As the club applied for a new lease in 2021 and staff undertook the site visit earlier, the recommendation is to grant a lease at the level of rent ($1.00 per annum) contemplated in the Community Occupancy Guidelines 2012 at the time the application was received and prior to the annual budget changes adopted in June 2023.

64.     If the local board chooses to retain the level of rent at $1.00 per annum, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,299 per annum over the initial term. The level of rent can be reviewed on renewal and at the expiry of the initial term.   

65.     Ongoing maintenance of the asset will be covered by the council which is accounted for in current and future budgets. An annual operational fee of $250.00 is charged to the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66.     Should the local board resolve not to grant the proposed community lease to the club at Sturges Park, 25A Fort Richard Road, the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

67.     The new lease affords the club security of tenure, enabling them to attend to the scheduled maintenance of the grounds.

Ngā koringa ā-muri

Next steps

68.     If the local board resolves to the grant the proposed new community lease, staff will work with the club to finalise the lease agreements in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan Ōtāhuhu Softball

 

b

Community Outcome Plan Ōtāhuhu Softball

 

     

Ngā kaihaina

Signatories

Author

Julie Sutherland - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Proposed land classification of Part Lot 6 Deeds Plan 65 Blue, lease renewal and deed of additional premises to Māngere East Rugby League Football and Sports Club at Walter Massey Park.

File No.: CP2023/14888

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To classify Part Lot 6 Deeds Plan 65 Blue at Walter Massey Park, 10R Hain Avenue, Māngere as a recreation reserve under section 16(2A) of the Reserves Act 1977.

2.       To grant the renewal of the lease to Māngere East Rugby League Football and Sports Club for 10 years for reserve land located at Walter Massey Park, 10R Hain Avenue, Māngere.

3.       To grant a deed of additional premises for approximately 50 square meters to Māngere East Rugby League Football and Sports Club for reserve land located at Walter Massey Park, 10R Hain Avenue, Māngere.

Whakarāpopototanga matua

Executive summary

4.       The Māngere. East Rugby League Football and Sports Club wishes to exercise its right of renewal for another 10 years for their community ground lease to continue occupation and operation from the group-owned building at Walter Massey Park, at 10R Hain Avenue, Māngere.

5.       During the lease renewal assessment, it was discovered that one of the land parcels on which the club sits is currently held as an unclassified recreation reserve. Prior to granting the lease renewal, land classification is required in terms of the Reserves Act 1977.

6.       The club has also applied for a deed of additional premises to account for the first-floor deck extensions to be undertaken as part of the clubroom’s renovations.

7.       The lease renewal was identified and approved by the Māngere-Ōtāhuhu Local Board as part of the Customer and Community Services: Community Leases Work Programme 2022/2023 at its 18 May 2022 local board meeting (resolution number MO/2021/82).

8.       The club aims to encourage the participation in the games of rugby league, netball, kiwi tag and Australian Football League which provides health and recreational benefits and a sense of belonging within the community. These activities align with the Māngere-Ōtāhuhu Local Board plan 2020 Outcome Two – we are building well connected, engaged and active communities and Outcome Six- We thrive and belong in safe, healthy communities.

9.       The club has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The club has all the necessary insurance cover, including public liability and building insurance in place.

10.     Staff visited the site on 6 July 2023 and the facilities are well utilised and maintained. The club has also provided the concept plans for renovation of its building that will include extending the deck by 50 square metres.

11.     Staff attended the South-Central Mana Whenua Forum and emailed twelve iwi identified by the Crown as having an interest in the underlying land.

12.     Staff undertook additional direct engagement with hau kainga Te Ākitai Waiohua and Te Ahiwaru.

13.     For the lease renewal, staff did not need to publicly notify or undertake Iwi engagement. This was undertaken at the time of the initial lease term being granted. Staff engaged with Iwi concerning the land classification. No other objections or requests for a hui or kaitiaki site visit were received from the iwi and mana whenua groups.

14.     As the club applied for their lease renewal, prior to the annual budget which was adopted in June 2023, staff suggest that the rental be at $1 per annum in accordance with the Community Occupancy Guidelines 2012 operative at the time of the application.

15.     This report recommends that land parcel Part Lot 6 Deeds Plan 65 Blue be classified as a recreation reserve, the club’s lease renewal be granted, and a deed of additional premises be granted to the club to align with the club’s existing lease with a final expiry of 31 March 2033.

16.     If the Māngere-Ōtāhuhu Local Board decides to approve the proposed land classification, grant the lease for additional premises and the lease renewal, staff will formalise the classification through a gazette notice and work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakaae / approve the classification of land legally described as being Part Lot 6 Deeds Plan 65 Blue held in fee simple by the council as recreation reserve, pursuant to section 16(2A) of the Reserves Act 1977

b)      whakaae / grant the renewal of the community lease to Māngere East Rugby League Football and Sports Club at Walter Massey Park, Māngere comprising an area of 4,612m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report, for the land legally described as Part Fairburn’s Claim 269A and Part Lot 6 Deeds Plan 65 Blue held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977, on the following terms and conditions:

i)       term 10 years commencing on 1 April 2023

ii)       final expiry - 31 March 2033

iii)      rent $1.00 plus GST per annum if requested

iv)      all other terms and conditions to be as per the original lease(resolution number MO/2015/196)

c)       whakaae / grant, under Section 54(1) of the Reserves Act 1977, a deed of additional premises of 50m2 (more or less) to Māngere East Rugby League Football and Sports Club located at Walter Massey Park, Māngere on the land legally described as Part Fairburn’s Claim 269A and Part Lot 6 Deeds Plan 65 Blue held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977, shown outlined in red and marked X. (as per Attachment A – Site Plan Māngere East Rugby League Football and Sports Club), subject to the following terms and conditions:

v)      term nine years and six months, commencing on 1 September 2023 with the final expiry on 31 March 2033

vi)      rent $1.00 plus GST per annum if demanded

vii)      all other terms and conditions to be as per the original lease (resolution number MO/2015/196) in accordance with the Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

Horopaki

Context

17.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

18.     The Māngere-Ōtāhuhu Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 at its 26 July 2023 local board meeting (resolution number MO/2021/82).

19.     The renewal of this lease to the club at Walter Massey Park, 10R Hain Avenue, Māngere was part of the approved work programme. This report considers the renewal of the community lease, a deed of additional premises and classification of the underlying land.

Land, building/s and lease

20.     Walter Massey Park is located at 10R Hain Avenue, Māngere. The club holds a community ground lease for the council owned land and group owned building situated at the park.

21.     The club’s facility is situated (Attachment A Site Plan – Māngere East Rugby League Football and Sports Club), on land legally described as:

•        Part Fairburn’s Claim 269A, being held in fee simple by Auckland Council as a recreation reserve subject to the Reserves Act 1977

•        Part Lot 6 Deeds Plan 65 Blue, being held in fee simple by Auckland Council as an unclassified recreation reserve subject to the Reserves Act 1977.

22.     Prior to granting the lease renewal, land classification is required in terms of the Reserves Act 1977. This is recommended to be done under section 16(2A) of the Reserves Act 1977.

23.     The lease renewal area is 4,612m2 (more or less) and the additional proposed lease area is 50m2 (more or less ) as outlined in attachment A – Site Plan Māngere East Rugby League Football and Sports Club.

24.     For a group owned building, all operational and maintenance costs are borne by the lessee. These costs are funded from membership fees, fundraising and private hire.

25.     The club has planned a re-design and re-construction of the building which will result in easily accessible entrance/exits, a sheltered eating indoor and outdoor area, upgraded bathrooms, new functional kitchen and a new upstairs deck as shown on attachment B - Concept Plan for the building re-design.

26.     The facility is well utilised and operates six days a week. The club is also available to hire for events which can be fully catered.

27.     These programmes provide health, and recreational benefits and a sense of belonging within the community.

Māngere East Rugby League Football and Sports Club

28.     The club was established in 1963 and has just celebrated its 60 anniversary. In 1971 the club was able to build a 6000sq ft club house at Walter Massey Park which has been the club’s home ground since its foundation.

29.     The club adopted the nickname "The Hawks" in 1973, after forming a sister club partnership with the Ryde-Eastwood Hawks in Sydney.

30.     The club’s vision is to be a sustainable club both financially and competitively and to continually improve all aspects in the game of rugby league for the benefit of the wider Māngere community.

31.     The club promotes, controls, arranges and otherwise participates in rugby league development and competitions, netball, kiwi tag, Australian football league and such other sports, as they arise. The club is well developed and has over 3000 members representing these codes. During Covid the Club planned and hosted numerous ‘pop up’ Covid testing and vaccination events and community wellbeing events.

Tātaritanga me ngā tohutohu

Analysis and advice

32.     The club was granted a lease by the council for its building at Walter Massey Park commencing on 1 April 2013 for a term of 10 years, expiring on 31 March 2023. The lease also provides for one 10-year right of renewal with final expiry on 31 March 2033.

33.     Under the renewal provisions of the lease, the council has a contractual obligation to grant the renewal, if the group fulfils the renewal conditions of the lease. The group is exercising this right of renewal and has applied for a renewal of their lease for the group-owned building at Walter Massey Park, Māngere to continue occupation and operation from the premises.

34.     The club has also applied for a deed of additional premises to account for the first floor deck extensions which will be undertaken by the club as part of the clubroom’s renovations.

Public notification and engagement

35.     Public notification and iwi engagement is not required for a lease renewal as these statutory arrangements are undertaken at the granting of the initial term of a lease.

36.     Staff notified iwi on the council’s intention to classify the land parcel (being Part Lot 6 Deeds Plan 65 Blue) as a recreation reserve under the Reserves Act 1977.

Assessment of the application

37.     The club has submitted a comprehensive application supporting the lease renewal request and is able to demonstrate its ability to deliver a facility that encourages the participation in the game of bowls which provides health, and recreational benefits and a sense of belonging within the community.

38.     Under the operative lease renewal provisions, the renewal must be granted if the following conditions are met:

a)      the club has complied with the lease and is not in breach of the current lease

b)      the club has provided the requisite written notice to renew the lease.

39.     There is a continued need for the club to use the premises as the club provides a valuable service to the community by provision of a facility that promotes rugby league development and competitions, netball, kiwi tag, and Australian football league.

40.     Staff have assessed the lease renewal application and the group has satisfied all the conditions for the renewal in the following manner:

a)      the activities of the group and users of the building support the Māngere-Ōtāhuhu Local Board Plan 2020 Outcome Two – we are building well connected, engaged and active communities and Outcome Six- We thrive and belong in safe, healthy communities

b)      the club is not in breach of any of the lease conditions

c)       the club has an open membership

d)      the facility meets the needs of the club and is operational six days per week.

41.     The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

42.     The club has all necessary insurance cover, including public liability and building insurance, in place.

43.     A site visit has been undertaken by staff and the facility appears to be well managed and maintained.

44.     The club has provided comprehensive plans for the proposed renovations (attachment B - Concept Plan for the building re-design). The club is well governed and has funds and grants money to complete the project.

45.     A deed of additional premises is also requested by the club which will consider the first-floor deck extensions planned under the proposed building renovations. Staff recommend that the local board approves the classification of the land parcel legally described as being Part Lot 6 Deeds Plan 65 Blue and approve the deed of additional land to the club.

46.     Staff also recommend that the lease to Māngere East Rugby League Football and Sports Club at Walter Massey Park, Māngere is renewed for a term of 10 years commencing from 1 April 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

47.     It is anticipated that continued activation of the building will not result in an increase of greenhouse gas emissions. The club share their space with 4 sports codes and over 3,000 members which will however decrease overall energy use, as users will not consume energy at individual community spaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

48.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities.

49.     All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

50.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Aerial view of a town

Description automatically generated

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51.     Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed land classification, lease renewal and small extension as it will include positive outcomes in the local community.

52.     The proposed lease renewal has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53.     The proposed lease renewal will benefit the community by enabling initiatives that promote physical and social activities that will be delivered from Walter Massey Park, Māngere for the Māngere-Ōtāhuhu Local Board area and its surrounding communities.

54.     The assessment of the application was discussed with the Māngere-Ōtāhuhu Local Board on 7 June 2023 at a local board workshop. The local board indicated its in principle support of the lease renewal.

55.     The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2020 outcome and objective:


 

Table one: 2020 Māngere-Ōtāhuhu Local Board Plan outcome and objective

 

Outcome

Objective

Outcome two: Parks and community facilities meet a wide range of needs

We are building well connected, engaged and active communities

Outcome six- We thrive and belong in safe, healthy communities

Successful communities are made up of thriving families and empowered people living in safe neighbourhoods

 

Tauākī whakaaweawe Māori

Māori impact statement

56.     Engagement on the council’s intention to classify the land and grant a new community lease for Māngere East Rugby League Football & Sports Club located at 65 Blue at Walter Massey Park, Māngere was undertaken with the twelve iwi groups identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area. The engagement involved:

·        an email to all iwi identified as having an interest in the area as captured in Attachment A, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987

·        a presentation on the proposed leases at the Parks and Community Facilities Mana Whenua Engagement forum for South-Central on 30 August 2023.

57.     Staff contacted hau kainga Te Ākitai Waiohua and Te Ahiwaru.directly and:

·        Te Ākitai Waiohua supportive with no objections. Feedback was that Local Board should ensure tenants are operating effectively and are still relevant in council owned buildings

·        Te Ahiwaru – email, phone and txt messages were not responded to; however, they have the relevant information for reference.

58.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups who responded.

59.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

60.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

61.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

62.     Staff have consulted with the Financial Strategy and Planning Department of the council. There are no financial implications for this lease renewal to the club at Walter Massey Park, Māngere.

63.     On the 8 June 2023 the annual budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines and the rent fee for a community ground lease has been changed from $1 per annum to $1,300 plus GST per annum effective from 1 July 2023.

64.     As the group applied for their lease renewal prior to 1 July 2023, staff recommendation is to grant the lease renewal at the level of rent of $1 per annum as contemplated in the Community Occupancy Guidelines 2012 at the time the application was received and prior to the annual budget changes adopted in June 2023.

65.     If the local board chooses to retain the level of rent at $1, there will be no requirement for the local board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,299 per annum over the renewal term.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66.     Should the local board resolve not to grant the proposed community lease to the club at Walter Massey Park, Māngere the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

67.     The lease renewal and deed of additional premises affords the club security of tenure, enabling them to complete their extensive renovations and continue to deliver sports programmes for 3000 members of the community. Should the building become unoccupied, there is a risk associated with the lack of maintenance and possible improvements.

Ngā koringa ā-muri

Next steps

68.     If the local board approves the classification of Part Lot 6 Deeds Plan 65 Blue as recreation reserve, deed of additional land of 50m2 to the club and grant the renewal of the community lease to the club at the Walter Massey Park, staff will formalise the classification through a gazette notice and work with the club to finalise the occupation agreements in accordance with the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan Māngere East Rugby League Club

 

b

Concept Plan

 

     

Ngā kaihaina

Signatories

Author

Julie Sutherland - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Auckland Council submission on the Inquiry into Climate Adaptation

File No.: CP2023/14646

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local board members of the Environment Committee’s Inquiry into Climate Adaptation and invite local board input into Auckland Council’s submission.

Whakarāpopototanga matua

Executive summary

2.       Parliament’s Environment Committee has opened an Inquiry into Climate Adaptation, with submissions due on 1 November 2023.

3.       This inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.  The Ministry for the Environment has developed an Issues and Options paper to assist the inquiry. The link to the paper is provided in Attachment A. 

4.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

5.       Auckland Council staff are preparing a submission for the inquiry, led by the Chief Sustainability Office.  However, the tight timeframe means that we are proposing a delegated sub-group of the Planning, Environment and Parks Committee will approve the submission after the draft submission has been circulated to elected members for comments.

6.       Local boards are invited to provide input into Auckland Council’s submission.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakarite / provide feedback for inclusion into Auckland Council’s submission on the Inquiry into Climate Adaptation.

 

Horopaki

Context

7.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry is open for public submissions until 1 November 2023.

8.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

9.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·        the current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·        lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·        effective mechanisms for community-led decision making

·        the role of the private sector in managing climate risk

·        potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·        Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate mātauranga Māori and te ao Māori across the adaptation system

·        alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·        funding sources, access to them and principles and criteria for cost sharing

·        targets or indicators for assessing progress to more resilient communities and infrastructure.

10.     The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Ministry for the Environment released a paper to inform and support submissions titled ‘Community-led retreat and adaptation funding: issues and options’

12.     A template is attached for local board feedback as Attachment A.

13.     The table below sets out the key timeframes for local board input on the submission:

Date

Action

2 October 2023

Briefing for local board members

5 October 2023

Report to Planning, Environment and Parks Committee (for delegation)

6 October 2023

Deadline for local board feedback to be considered for incorporation into the submission

20 October 2023

Draft submission shared with local boards

27 October 2023

Deadline for local board feedback to be appended to the final Auckland Council submission

1 November 2023

Closing date for submissions

2 November 2023

Copy of final council submission circulated to Planning, Environment and Parks Committee members, local board members and the Independent Māori Statutory Board.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     One of the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is “to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway”.

15.     Under our current emissions pathway, Auckland will continue to experience ongoing sea-level rise, coastal inundation and erosion, and more frequent and severe weather events like those Aucklanders experienced in early 2023.

16.     Globally there needs to be urgent and rapid reductions in greenhouse gas emissions to avoid the worst impacts of climate change.

17.     However, regardless of the global trajectory in emissions, Auckland and New Zealand need to adapt to the impacts of climate change that are already happening and are likely to continue.

18.     The Inquiry into Climate Adaptation will likely inform the development of national legislation which will have implications for how Auckland Council undertakes adaptation.

19.     This submission contributes to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan through action B1 (Ensure our approach to planning and growth aligns with low carbon, resilient outcomes), sub-action 8 (Collaborate to ensure climate change mitigation and adaptation is a priority in national planning legislation).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The development of the proposed Climate Adaptation Bill is likely to be informed by the findings of the Inquiry into Climate Adaptation. This legislation will have significant impacts across the Auckland Council group.

21.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

22.     Learnings from the 2023 severe weather events will be incorporated into the submission by the Recovery Office and Auckland Emergency Management as they are deemed relevant to climate adaptation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local authorities will play a key role in implementation in climate adaptation, as they:

·    are the closest government bodies to communities and represent local views

·    have a responsibility to plan for and invest in improving community resilience

·    enhance community resilience through public education, infrastructure provision and land use planning processes.

24.     Local board views are being sought on the Parliamentary Environment Committee’s Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding and will be appended to council’s final submission.

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are implications for Māori within a potential future climate adaptation system.

26.     Central government are engaging directly with Māori regarding climate adaptation.

27.     A communication on the Auckland Council submission on the Inquiry into Climate Adaptation has been sent to all iwi entities and their feedback sought. IMSB secretariat staff will work with the council’s technical team throughout the development of the submission.

Ngā ritenga ā-pūtea

Financial implications

28.     The submission will be developed within existing resources.

29.     The Inquiry into Climate Adaptation will be considering funding sources for climate adaptation, as well as the role of local government.

30.     There are potentially significant financial implications for local government within a future climate adaptation system. Council’s submission provides an opportunity to state our position on how funding of climate adaptation should operate in the future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Financial and legal expertise will be sought in the development of the submission to identify possible financial, legal and reputational risks to the council associated with climate change adaptation.

Ngā koringa ā-muri

Next steps

32.     Given the tight timeframes provided to us by the Government, we will be requesting a delegated sub-group to finally approve the council submission by 1 November 2023.

33.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

34.     Please note that due to tight timeframes this may not align with scheduled local board business meetings and any inputs from local boards may need to either be delegated or utilise the urgent decision process.

35.     Local board feedback to be incorporated into the council’s submission is due by 6 October 2023.

36.     Local board feedback to be appended to the council’s submission is due by 27 October 2023.

37.     Once local board feedback has been formalised (either by urgent decision or delegated authority), Local Board Services staff will email this feedback to be incorporated in or appended to council’s submission.

38.     Once the findings of the Inquiry into Climate Adaptation are released in 2024, staff will provide local boards with a memo summarising the conclusions.

39.     Any queries can be directed to Petra Pearce, Petra.Pearce@aucklandcouncil.govt.nz.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Template for submission points on the Inquiry into Climate Adaptation

 

     

Ngā kaihaina

Signatories

Author

Petra Pearce - Lead Climate Resilience Advisor

Authorisers

Lauren Simpson – Chief Sustainability Officer

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

2023/2024 Māngere-Ōtāhuhu Youth Grants

File No.: CP2023/14433

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund, or decline applications received to the 2023/2024 Māngere-Ōtāhuhu Youth Grants.

Whakarāpopototanga matua

Executive summary

2.       The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Youth Grants Programme 2023/2024, provided as Attachment A, which sets application guidelines for contestable community grants submitted to the board.

3.       This report presents applications received in the 2023/2024 Māngere-Ōtāhuhu Youth Grants provided as Attachment B.

4.       The Māngere-Ōtāhuhu Local Board has set a total youth grants budget of $10,000 for the 2023/2024 financial year.

5.       Ten applications were submitted to the 2023/2024 Māngere-Ōtāhuhu Youth Grants, requesting a total of $18,500.00.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      fund, part-fund, or decline applications received to the 2023/2024 Māngere-Ōtāhuhu Youth Grants

Application ID

Requesting funding for

Amount requested

YG2409-101

Towards expenses to participate in the Volleyball NZ Club Nationals held in Tauranga in October 2023

$1,500.00

YG2409-102

Towards expenses to participate in the Volleyball NZ Club Nationals held in Tauranga in October 2023

$1,500.00

YG2409-107

Towards volleyball and rugby related costs

$2,000.00

YG2409-109

Towards purchasing an iPad

$2,000.00

YG2409-112

Towards expenses to participate in the Volleyball NZ Club Nationals held in Tauranga in October 2023

$2,000.00

YG2409-114

Towards purchasing an iPad and an Apple pencil

$2,000.00

YG2409-116

Towards expenses to participate in the Volleyball NZ Club Nationals held in Tauranga in October 2023

$1,500.00

YG2409-117

Towards cost to participate International Waka Ama Race

$2,000.00

YG2409-121

Towards purchasing sports equipment to attend 2023 Auckland Regional Sprint Championships

$2,000.00

YG2409-122

Towards related cost to attend international Waka Ama Race

$2,000.00

Total

$18,500.00

 

Horopaki

Context

6.       The local board provide funds for young people in the Māngere-Ōtāhuhu Local Board area for learning and development opportunities.

7.       The youth grants were advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

8.       The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Youth Grants Programme, which sets application guidelines for contestable youth grant applications submitted to the board.

9.       The criteria for applicants are as follows:

·        be aged between 12 and 24 years old

·        have a meaningful connection to the Māngere-Ōtāhuhu Local Board area

·        be a New Zealand citizen or permanent resident

·        include a letter from your school principal, teacher, tutor, community leader, or employer in support of your application.

10.     The youth grants are available for applicants to apply for funding up to $2,000 for any one of the following:

·        towards youth health and well-being

·        towards technology resources with providing evidence of need if applying for branded devices

·        towards learning and development opportunities to build leadership experience within your community

·        towards the development of your own social enterprise project

·        towards attending conferences, programmes, or training for personal development (such as climate change, leadership, social innovation, wellness, arts and culture, trade, sports, and media)

·        towards running an event or programme in response to community interest and need

·        towards supporting local arts, culture and creative development.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Funding these youth grants is intended to equip young people with skills, training, and support to flourish to grow and succeed.

12.     Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success in the future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The Youth Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to young people for projects that support and enable community climate action.

14.     Community climate action involves reducing or responding to climate change by residents in a locally relevant way.

15.     Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     The youth grants are managed and delivered by the Grants Team. Based on the focus of an application, a subject matter expert who is a youth specialist will provide input and advice.

17.     The local board Communications Advisor and Youth Empowerment Specialist will assist with the marketing and promotion of the youth grants.

18.     The youth grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     Local boards are responsible for the decision-making and allocation of youth grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund, or decline these grant applications against the outcomes identified in the local board grant programme.

20.     Staff will provide feedback to unsuccessful applicants to improve their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The youth grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to young people who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the overall community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22.     The Māngere-Ōtāhuhu Local Board youth grants budget of $10,000 is already allowed for in the 2023/2024 financial year budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the youth grants programme. The assessment process has identified low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24.     Following the Māngere-Ōtāhuhu Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2023/2024 Māngere-Ōtāhuhu Youth Grant Programme

 

b

2023/2024 Māngere-Ōtāhuhu Youth Grant Application Summary

 

     

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

2023/2024 Māngere-Otāhuhu Quick Response, Round One Grant Allocations

File No.: CP2023/14471

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for 2023/2024 Māngere-Otāhuhu Quick Response Grant Round One.

Whakarāpopototanga matua

Executive summary

2.       The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2023/2023, provided as Attachment A, which sets application guidelines for contestable community grants submitted to the board.

3.       This report presents applications received in the 2023/2024 Māngere-Otāhuhu Quick Response Grant Round One provided as Attachment B.

4.       The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $252,068 for the 2023/2024 financial year, which including ring-fenced funding of $80,000 for applications that meet Revitalising Town Centre criteria and $40,000 for applications that meet environmental outcomes. 

5.       Fourteen applications have been submitted to the Māngere-Otāhuhu Quick Response Grant Round One, requesting a total of $25,910.50.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in the 2023/2024 Māngere-Otāhuhu Quick Response Grant Round One

Application ID

Organisation

Requesting funding for

Amount requested

QR2409-101

Re-Creators Charitable Trust

Towards operational and admin cost to deliver Community DIY Upcycling Workshops in Māngere-Ōtāhuhu from 2 November 2023 to 29 February 2024

$2,000.00

QR2409-103

Mobility Assistance Dogs Trust

Towards a contribution of purchasing a Mobility dog for Māngere-Ōtāhuhu local board area from 1 January 2024 to 31 March 2024

$2,000.00

QR2409-104

Arnna Messent

Towards catering cost to hold MNAK 8 Week Body Transformation Awards Night from 1 December 2023 to 9 December 2023

$1,000.00

QR2409-105

Samoa Atia'e I Magele Inc Society

Towards Pacific wardens and volunteers’ refreshment and travel cost in Māngere area from 1 November 2023 to 31 December 2024

$2,000.00

QR2409-111

The Life Centre Trust Auckland

Towards hireage of slushy machine, candy floss machine, popcorn machine and bouncy castle, and Christmas present to hold Christmas Celebration at Māngere East Metro Theatre Community Hall on 12 December 2023

$2,000.00

QR2409-112

Brain Play Limited

Towards usage of equipment to run STEM workshops in local libraries and community centres from 1 November 2023 to 29 February 2024

$2,000.00

QR2409-115

Blue Light Ventures Incorporated

Towards Street Smart handbooks print cost to support high school students in Māngere-Ōtāhuhu area from 20 November 2023 to 29 March 2024

$1,764.00

QR2409-116

Pakuranga Outrigger Canoe Club Te Tahawai o Pakuranga Incorporated

Towards purchasing lifejackets for club members to attend Waka Ama race at Ian Shaw Reserve from 18 November 2023 to 19 November 2023

$2,000.00

QR2409-117

Te Whakaora Tangata

Towards catering cost to deliver Family Restoration Programme for Māngere-Ōtāhuhu families at Te Whakaora Tangata from 1 November 2023 to 29 February 2024

$2,000.00

QR2409-118

Māngere Ōtāhuhu Netball Centre

Towards external building cleaning at Māngere-Ōtāhuhu Netball Centre from 22 January 2023 to 20 February 2024

$1,150.00

QR2409-119

Māngere Hawks Netball Club

Towards maintenance and upgrading the external toilet at Māngere Hawks Netball Club from 1 January 2024 to 1 February 2024

$2,000.00

QR2409-121

Life Education Trust Counties Manukau

Towards Life Education Student Takehome Workbooks cost at twelve local schools from 27 November 2023 to 13 March 2024

$1,997.50

QR2409-122

Māngere 275 Times

Towards purchasing equipment to record the community projects and social media post from 2 November 2023 to 31 January 2024

$1,999.00

QR2409-124

Youthline Auckland Charitable Trust

Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Papatoetoe from 1 November 2023 to 30 June 2024

$2,000.00

Total

 

 

$25,910.50

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        higher priorities for funding

·        exclusions

·        grant types, the number of grant rounds, and when these will open and close

·        any additional accountability requirements.

8.       The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

9.       The community grant programme has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12.     Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13.     Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19.     The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $252,068 for the 2023/2024 financial year, which including ring-fenced funding of $80,000 for applications that meet Revitalising Town Centre criteria and $40,000 for applications that meet Environment criteria.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

21.     Following the Māngere-Ōtāhuhu Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2023/2024 Māngere-Otāhuhu Community Grant Programme

 

b

2023/2024 Māngere-Otāhuhu Quick Response Grant Round One Application Summary (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15267

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

3.       This report seeks the feedback of the local board on consultation on proposed changes to local fees and charges.

4.       There are proposed changes to the following local fees and charges:

·    Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees.

·    Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakarite / seek feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)       Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over 3 years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2)      An increase to the concessionary discount from 15 per cent to 40 per cent.

C)      Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons.

D)      Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing.

 

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

 

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

8.       A local board workshop on fees and charges was held on 11 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees.

·        Phase one of Venue Hire and Bookable Spaces review.

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. 25 of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to 7 per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Māngere-Ōtāhuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A).

 

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further 8 per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities.  Overall, these proposed changes to venue hire fee are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities.  This review will include input from local boards.

31.     A full schedule of proposed changes to fees is provided in Attachment A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the Council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 11 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

A blue and white list with black text

Description automatically generated

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Māngere-Ōtāhuhu Local Board Fees and Charges 2024/2025

 

b

Attachment B - Feedback form for proposed changes to local fees and charges consultation content

 

     

Ngā kaihaina

Signatories

Author

Sugenthy Thomson - Lead Financial Advisor, Financial Strategy & Planning

Authorisers

Mark Purdie – Local Board Financial Advisors

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14942

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.     Auckland Council and Auckland Transport (AT) have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       AT workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       AT has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      tuhi ā-taipitopito / note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D) 

b)      tuhi ā-taipitopito / note AT’s responses to previous local board queries about Katoa, Ka Ora (Attachment A) 

c)       tuhi ā-taipitopito / note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      tuhi ā-taipitopito / note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed  

e)      tautoko / support the location and scope of the proposed speed limit changes identified for this local board area (Attachment C and Attachment E) 

f)       tautoko / support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C.

 

Horopaki

Context

10.     AT is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi (New Zealand Transport Agency) adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy.  The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi (New Zealand Transport Agency).

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)      Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads

b)      Phase Two covered approximately 8 per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools

c)      Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)      the results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public

b)      AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic in Attachment B that will be tabled at the meeting.

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     AT’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system; the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of DSI is statistically significant. In Auckland:

a)      since June 2020, when the safe speed programme started road deaths reduced 30 per cent in the areas where speed limits have changed

b)      in comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

31.     30km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland in order to create a more pleasant urban environment and make it safer for children to travel independently.

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     AT has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Māngere-Ōtāhuhu Local Board - responses to resolutions

 

b

Attachment B - Māngere-Ōtāhuhu Local Board - Infographics

 

c

Attachment C - Māngere-Ōtāhuhu Local Board - responses to public feedback

 

d

Attachment D - Māngere-Ōtāhuhu Local Board - Safe Speeds feedback summary

 

e

Attachment E - Māngere-Ōtāhuhu Local Board - Katoa Ka Ora Map

 

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Te Ara Hauāuru - Northwest Rapid Transit

File No.: CP2023/14971

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views into rapid transit corridor investigations from Brigham Creek to the city centre alongside the Northwestern Motorway, State Highway 16.

Whakarāpopototanga matua

Executive summary

2.       Waka Kotahi NZ Transport Agency and partners have re-commenced work on Northwest Rapid Transit (NWRT) with a Detailed Business Case (DBC).

3.       The purpose of the Northwest Rapid Transit project is to provide a fast, frequent and efficient rapid transport option to the northwest of Auckland, from Brigham Creek to the City Centre, alongside State Highway 16 (SH16).

a.      Note: Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

A map with a blue line

Description automatically generated

4.       This mahi is being led by Waka Kotahi in partnership with Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners, and in close collaboration with Auckland Council and Auckland Transport who, along with iwi representatives, have members on the project steering committee.

 

5.       The project area covers from Brigham Creek to the city centre along SH16 and includes providing:

a.      Rapid transit on a dedicated corridor – investigations will determine the best mode (bus or rail) and location for the corridor which could be along, or either side of, SH16.

b.      Station locations, and facilities – such as seating, passenger information displays, CCTV, lighting and bike racks.

c.       Access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

6.       The DBC process will confirm a recommended way forward for the project. The DBC will:

a.      confirm recommended mode and route for the NWRT, for an integrated rail, or independent bus solution

b.      confirm staging (and any triggers) of recommended options

c.       ensure affordable and stageable solutions are at the heart of what we are doing

d.      provide clarity on how this corridor interfaces with the wider rapid transit network and urban aspirations for the region

e.      provide a compelling investment case for the recommended option. 

7.       It’s important that Waka Kotahi undertakes a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

8.       Waka Kotahi has made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16). They  are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

9.       Waka Kotahi will discuss the potential rapid transit options with at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

10.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed for detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, and will enable more informed discussions with stakeholders and communities.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakarite / provide feedback on the need for rapid transit in the Northwest

b)      whakarite / provide feedback on what Waka Kotahi and partners should consider as part of their investigations, including views on:

i)       access and connections on local roads – i.e. feeder bus services and facilities, walking and cycling connections

ii)       issues on local roads that you feel need to be addressed for rapid transit on SH16 to work well

iii)      facilities or design features you would like to see at rapid transit stations (the ones along the motorway).

 

 

 

 

Horopaki

Context

11.     This project will be an important part of Auckland’s public transport infrastructure to facilitate growth in the Northwest, provide attractive and equitable transport choice, and encourage mode shift. This project will help to reduce reliance on private vehicles, thus helping to build more resilience in the network while contributing to a healthier transport system that protects the climate.

12.     The investment objectives of the project are:

a.      providing an attractive, equitable rapid transit service that improves access to social, cultural and economic opportunities and is well integrated with the current and future transport system

b.      a transport intervention that reduces Auckland’s carbon footprint

c.       supporting a compact urban form and enabling quality integrated communities.

13.     Te Kawerau ā Maki have gifted the name ‘Te Ara Hauāuru’ to the project. This name references the wind that blows from the west, a powerful force and story for the iwi. The west wind carries the voice and vision of the community of the west, and the path of connection between these communities and Tāmaki Makaurau.   

14.     Waka Kotahi is incredibly grateful to Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners for sharing their knowledge (mātauranga) of the land, waters and its peoples, and acknowledges their role as kaitiaki (guardians) with responsibility for the protection of te taiao (environment) and taonga tuku iho (heritage).

Why improvements are needed

15.     The Northwest is growing with more houses, more jobs, and more people needing to travel. It’s anticipated that by 2051, the Northwest will have more than:

a.      100,000 extra people living in the Northwest

b.      40,000 new households

c.       increased congestion

d.      increased pressure on our public transport network.

16.     People living in the Northwest currently have limited public transport options and many rely heavily on their car:

a.      over 60 per cent of people living in the Northwest commute out of the area

b.      more travel to work by car than in any other region in Auckland.

Improving transport equity and wellbeing

17.     Improving transport equity in the Northwest is a key focus for this project.

18.     The Northwest is an area that’s long lacked viable public transport options. This has resulted in people relying on their cars – causing increasing congestion and carbon emissions. For many people, the lack of public transport choice has stopped them from accessing key essential services and participating in everyday activities.

19.     Providing a faster and more reliable public transport choices will transform the daily lives of many people in the Northwest for generations to come and help provide for a more vibrant and better-connected community.

More sustainable transport choice

20.     More transport choice and reducing reliance on private vehicles can help build more resilience in our networks, contribute towards a healthier, safer transport system and reliably get everyone where they need to go in a way that also helps to protect the climate.

21.     The contributions we make today towards a more sustainable future will add up to help form a healthier and safer future for us all.

22.     Better transport options will also help the Government and Aotearoa New Zealand’s commitment to reaching net zero emissions by 2050.

23.     This project will align with the Government’s Emissions Reduction Plan (ERP), which describes how we are going to meet emissions budgets and make progress towards meeting the 2050 target. This includes reduced carbon emissions, reduced embodied carbon emissions and ways to build resilience in the transport network.

Scope

Mode and route 

24.     Confirmation of the final mode (bus or rail) is required for the Detailed Business Case, and this must consider any potential future development and potential mode switch as continued growth occurs along the corridor. Transport demand for various scenarios of the wider rapid transit network will also be assessed, including a NWRT-only scenario.

25.     It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

26.     A previous investigation, as part of the Indicative Business Case, looked at the Westgate to Newton Road section of the Northwestern Motorway and recommended bus as the preferred mode.

27.     However, those investigations didn’t include the city centre components of the journey, from Newton Road to downtown, where the most critical constraints are. Previous work was also undertaken five years ago, so it is important to reflect any changes that have occurred since then such as further development of other rapid transit projects in Auckland as well as more recent city centre planning by Auckland Council and Auckland Transport.

28.     This means we need to undertake some further technical work to confirm the best mode for the corridor, as part of developing a Detailed Business Case for the project.

29.     The recommended mode will be determined based on a number of factors, including consideration of:

a.      demand

b.      capacity

c.       journey times

d.      how long the solution will continue to operate effectively, and potential for it to be upgraded

e.      engineering factors

f.       cost and value for money

g.      land acquisition

h.      integration and staging the delivery of the wider rapid transit network

i.        as well as other detailed analysis (e.g. environmental impacts).

30.     The overall route alignment and station placements along the NWRT corridor will be assessed with consideration to respective urban hubs and business developments, as well as key local feeder bus routes that will need to be established to support the project outcomes. 

31.     Waka Kotahi will share the outcomes of the investigations into mode and route as the Detailed Business Case progresses.

Integration with the local network

32.     The success of a rapid transit solution along SH16 will be dependent on reliable walking, cycling and bus journeys on local roads connecting to stations along the motorway.

33.     The scope of this project includes access and connections to local bus services – Waka Kotahi is working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

Integration with the wider rapid transit network

34.     This project will provide connections to the growing rapid transit network and make Tāmaki Makaurau a better place to live, while at the same time moving us towards a healthier transport network.

35.     The project is taking a whole of network approach and working closely with the Wāitemata Harbour Connections, Auckland Light Rail and Te Tupu Ngātahi – Supporting Growth.

36.     Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

37.     Further planning work on NWRT will integrate wider strategic planning including the Auckland Plan 2050 and the Auckland Rapid Transit Plan.

Community engagement

38.     The first phase of community engagement ran from 24 August to 24 September 2023 and nearly 4000 people completed our engagement survey.

39.     Waka Kotahi is currently analysing what we’ve heard from communities. Local boards will be sent a high-level summary of the community feedback with some local board specific findings.  This is likely to be in November 2023.

40.     The aim of the first phase was to let people know about the project and ask some high-level questions about their experiences and what they think should be considered as part of  investigations.

41.     The second phase of community engagement is scheduled for early 2024 (March TBC) and will involve consultation on the emerging shortlist.

42.     The first phase of engagement involved workshops with 11 local boards. The presentation is provided as Attachment B. Some of the key issues in the feedback were: 

a.      support of the need for rapid transit to the Northwest and better public transport options to support urban growth

b.      the importance of improvements to local roads feeding into rapid transit stations on the motorway, and making it easy for people to transfer between services

c.       integration with the rapid transit network

d.      support for active modes and the ability to take bikes/scooters on public transport

e.      the importance of consulting widely and selling the vision for the project and its benefits

f.       the need for better public transport options further north to Kumeu and Huapai

g.      the need for better public transport connections to the North Shore along SH18

h.      the need to find ways to speed up delivery timeframes and consideration of staging options

i.        the ability to retrofit a bus solution to light-rail in the future

j.        park and ride facilities at Brigham Creek.

 

Ngā koringa ā-muri

Next steps

43.     Waka Kotahi has made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16). They are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

44.     Any feedback boards provide now will feed into the investigation work currently underway. This will be considered alongside the stakeholder and community views heard through the first phase of engagement which saw nearly 4000 people complete the survey.

45.     Waka Kotahi intends to publish a public feedback report (which will include local board feedback) before the end of the year.

46.     Potential rapid transit options will be discussed with boards at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

47.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will enable more informed discussions with stakeholders and communities.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo to local boards 26 July 2023

 

b

Local board workshop presentation

 

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/14709

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan (RPTP). In particular, AT is seeking feedback on the service improvements proposed for the local board’s area.

3.       The RPTP is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       AT will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan. The AT Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakarite / provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A.

Horopaki

Context

5.       The Regional Public Transport Plan is Auckland’s main plan for public transport (PT) services. It outlines how PT will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape PT.

6.       The purpose of the RPTP is to enable consultation with the public and PT operators on the planning of PT services. This is a requirement of the Land Transport Management Act 2003.

7.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023, and AT received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·    strong support for the plan’s vision and goals

·    support for the action areas within the plan

·    support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

9.       Feedback that was not supportive of the content of the draft RPTP included:

·    wanting further improvement and/or faster delivery

·    concerns that PT is too expensive or does not provide value for money

·    comments that a greater percentage of the cost of operating PT should come from users (via fares).

10.     The RPTP includes AT’s aspirations to do more in further improvements and faster delivery if and when more funding for PT becomes available.

11.     AT has provided a breakdown of the top areas submitters from each local board commented to assist the board in providing feedback (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased PT usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

13.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission PT system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

15.     Following public consultation closing, AT also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

16.     AT has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     AT held a range of public information events across the region at libraries, community centres, bus and train stations. AT also held two on-line drop-in sessions. Across all these events, AT had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called AT to ask questions and seek clarification on content in the plan.

18.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what AT is currently funded to deliver).

19.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from AT, dated 12 July 2023.

20.     AT set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C) provided for a workshop on the draft RPTP held Wednesday 6 September 2023.

21.     Workshops to date have been positive, with most local boards supporting AT’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

22.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand AT Local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

23.     AT has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

24.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka and where more detail can be found in the plan.

25.     AT intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of providing feedback to AT on the draft RPTP.

27.     The RPTP is required to be a realistically fundable plan, and AT’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

28.     Any feedback provided regarding service level improvements should consider AT’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no risks associated with providing feedback to AT on the draft RPTP.

Ngā koringa ā-muri

Next steps

30.     AT will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

31.     The AT Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

32.     If adopted, the final RPTP will be publicly released in early December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

RPTP feedback template for local boards

 

b

Māngere-Ōtāhuhu Local Board area snapshot

 

c

Auckland’s Draft Regional Public Transport Plan 2023 – 2031

 

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Adoption of the Māngere-Ōtāhuhu Local Board Plan 2023

File No.: CP2023/14966

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Māngere-Ōtāhuhu Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and use the special consultative procedure (SCP) to engage with their communities.

3.       A draft version of the Māngere-Ōtāhuhu Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period for the SCP ran from 13 July to 14 August 2023.

4.       The local board has considered all submissions and feedback received from the consultation period.

5.       The Māngere-Ōtāhuhu Local Board Plan 2023, which includes the proposed changes, will be tabled at the meeting.

6.       The key sections of the Local Board Plan 2023 are:

·    Māori outcomes

·    Climate action

·    Our people

·    Our environment

·    Our community

·    Our places

·    Our economy.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whai / adopt the Māngere-Ōtāhuhu Local Board Plan 2023, tabled at the meeting

b)      tautapa / delegate authority to the Chairperson to approve any minor edits that may be necessary to the Māngere-Ōtāhuhu Local Board Plan 2023 prior to publication.

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

·    adopt their local board plan by 31 October of the year following an election

·    use the special consultative procedure (SCP) to engage with their communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Tātaritanga me ngā tohutohu

Analysis and advice

Key features of the Local Board Plan 2023

10.     Māori outcomes - supporting increased Māori outcomes through projects including co-governance partnerships, working with mana whenua to re-establish traditional Māori names to local parks and places, and programmes that promote te reo Māori, te ao Māori and our unique Māori identity.

11.     Climate action - investing in preserving, protecting, and promoting our natural environment and mitigating the effects of climate change through specific projects. Building a strong network of community partnerships to improve our ability to adapt to climate change and create resilience amongst our people.

12.     Our people – recognising diversity is important to strengthen our community in order to ensure equity for all. Supporting, empowering and celebrating the diversity of the community including through programmes that encourage active and engaged people and enabling community-led delivery of projects and events.

13.     Our environment - caring, protecting, and enhancing our natural environment through increasing tree canopy cover, partnerships with mana whenua, and communities leading on sustainability and climate action.

14.     Our community - programmes and facilities that are accessible to all and ensuing mana whenua, mataawaka, organisations and neighbourhood groups maintain strong relationships, influence decisions, and actively contribute to local programmes.

15.     Our places – creating safe neighbourhoods that are well connected with accessible local transport options. Our growing and changing community is well served and supported with high-quality and attractive spaces, easy connections and green areas. 

16.     Our economy – fostering local prosperity through economic opportunities that deliver quality services with a focus on public safety, neighbourhood liveability, job creation, and environmental outcomes.

Consideration of submissions and feedback

17.     A draft version of the Māngere-Ōtāhuhu Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period ran from 13 July to 14 August 2023

18.     The Māngere-Ōtāhuhu Local Board has considered the submissions and feedback received.

19.     Public feedback on the draft plan was generally positive. The majority of submitters were supportive of the plan, its direction and themes covered.

20.     The key feedback points, with staff analysis and subsequent proposed change to the outcome chapters are outlined in Table 1 below.


 

 

Table 1: one addition to the draft Māngere-Ōtāhuhu Local Board Plan 2023

Key point of feedback

Analysis

LBP outcomes

 

Proposed change

Reduction of harm from alcohol, gambling and other addictive substances

This issue was identified as a gap through the public consultation process

 

Our Places (Challenges)

 

·    Increased incidents of anti-social behaviour and crime, making people feel unsafe in the community, particularly around town centres.

·    Reducing alcohol outlets, gambling machines, and access to addictive substances through advocacy and policy development.

Our Places (Objectives)

·    Alcohol, gambling and other addictive substances harm minimisation initiatives through supporting community voice, action and empowerment

Our Places (Key Initiatives)

·    Partner with the community and wider groups to continue supporting neighbourhood safety and crime prevention, including reducing alcohol outlets, smoking, substance abuse and gambling machines.

 

21.     The Māngere-Ōtāhuhu Local Board Plan 2023 (to be tabled at the meeting) incorporates the proposed substantive changes to the outcome chapters as described in Table 1 and other minor changes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The Māngere-Ōtāhuhu Local Board Plan 2023 contains a specific Climate Action section, focusing on the scope of challenges posted by climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

23.     The plan includes specific objectives and initiatives including:

·    support for community hubs, such as libraries, schools, and churches, to share local climate action information and education opportunities, to foster community connectedness and build resilience.

·    implement policies and initiatives that promote sustainable transport, energy efficiency, affordable housing, and resilient food systems that contribute to creating more liveable and sustainable communities

·    investment in transport initiatives, which promote uptake of walking, cycling and public transport, to increase community connectivity, improve health and reduce emissions

·    support schools, businesses, environmental groups, and community volunteers to carry out stream restoration projects including reducing pollution, stream clean ups, habitat improvement, native riparian planting, and pest control to cope with the impacts of climate change

·    enhancement and protection of the canopy cover through increased awareness, education, and planting initiatives.

24.     The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies. 

25.     The climate impact of any initiatives the Māngere-Ōtāhuhu Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The adoption of the Māngere-Ōtāhuhu Local Board Plan 2023 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

27.     Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The local board’s views have informed the development of the final Māngere-Ōtāhuhu Local Board Plan 2023. Workshops were held on 6 and 27 September 2023 to discuss and consider feedback and agree any changes.

29.     In developing the plan, the Māngere-Ōtāhuhu Local Board considered:

·    advice from mana whenua and mataawaka

·    what is already known about our communities and what is important to them

·    submissions received via online forms, hardcopy forms, emails and post

·    feedback provided at engagement events

·    regional strategies and policies

·    staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

30.     In developing the plan, the Māngere-Ōtāhuhu Local Board:

·    considered views and advice expressed by mana whenua and mataawaka at an Ara Kōtui hui held on 6 June and 15 August 2023. Two online information sessions for mana whenua were held on 8 and 13 June 2023, and through formal submissions

·    considered existing feedback from Māori with an interest in the local board area

·    reviewed submissions received.

31.     The Māngere-Ōtāhuhu Local Board Plan 2023 promotes outcomes or issues of importance to Māori by:

·    continuing to support the Ara Kōtui programme and actively investigate opportunities to increase mana whenua influence in local board decisions, including through delegations

·    ensuring local board delivered projects have sufficient funding and engagement capacity to enable mana whenua to meaningfully contribute to projects such as the Pūkaki Crater Co-Management Committee hui

·    supporting the Tuia Rangatahi programme that mentors and supports emerging Māori leaders to connect nationally and gain an insight into local governance

·    supporting Te Kete Rukuruku programme that works with mana whenua to re-establish traditional Māori names to local parks and places

·    supporting the Māngere Mountain Education Trust to deliver education programmes on the history and occupancy of Māngere Mountain

·    supporting the annual Matariki and Waitangi celebrations to celebrate and observe these important occasions

·    ensuring all local board delivered or supported projects include local and social procurement objectives such as Pest Free Ihumātao programme which supports economic opportunities for Māori

·    promoting and supporting programmes in libraries, parks, waterways, and roads that promote te reo Māori, te ao Māori and our unique Māori identity.

Ngā ritenga ā-pūtea

Financial implications

32.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no risks identified in adopting the Māngere-Ōtāhuhu Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

34.     Staff recommend that responsibility for approving any minor edits following adoption be delegated to the Chairperson and/or other nominated member(s) of the Māngere-Ōtāhuhu Local Board.

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Nicole Braganza – Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

File No.: CP2023/15142

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with an update on the Joint Council-controlled Organisation (CCO) Engagement Plans, CCO work programme (Jul-Sep 2023), and expected milestones in its area for Quarter Two (Oct-Dec 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on CCOs delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·    Water Services Reform Programme

·    Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·    Auckland Transport rolling out a new local board relationship programme

·    reviewing the CCO Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Auckland Transport will provide its work programme updates through Forward Work Programme briefing packs coming to November 2023 local board workshops.

8.       This report provides an update on Eke Panuku and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (Oct-Dec 2023). 

9.       The next CCO quarterly report will be provided in February 2024.  

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023) provided as Attachments A and B.

 

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10.     The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

·    help cement CCO and local board relations

·    agree on a common understanding of accountability between CCOs and local boards

·    coordinate CCO actions better at the local level.

11.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

13.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

14.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

15.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

16.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed.

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

 

CCO Local Board Joint Engagement Plans have expired

17.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

18.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

19.     A current review of the Joint CCO Engagement Plans is not recommended since:

·    the Water Services Reform Programme may replace Watercare with a new water entity

·    Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·    Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

o   Forward Works Programme (full list of Auckland Transport projects in the local board area)

o   Local Board Transport Capital Fund

o   Regional Land Transport Plan

o   Local Board Transport Plans

·    the CCO Accountability Policy will be updated as part of the next Long-term Plan which the CCO engagement plans would need to align. 

What are the next steps?

20.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku.

21.     Local board staff will:

·    work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·    liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·    investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·    provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

22.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

23.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

25.     More detailed updates to the CCO work programme are provided in Attachments A-B.

Eke Panuku Development Auckland

26.     There are no changes to engagement levels to report.

27.     Eke Panuku’s work programme items are provided in Attachment A.

Watercare

28.     The Walmsley Road Bulk Supply Point has been completed since the May 2023 CCO report update.

29.     Other projects are highlighted in Watercare’s work programme in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30.     This report does not have a direct impact on climate, however the projects it refers to will.

31.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

33.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

35.     This report does not have a direct impact on Māori, however the projects it refers to will.

36.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

37.     This report does not have financial impacts on local boards.

38.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·    an enhanced process to develop transport plans that reflect local board input and priorities

·    more consistent and timely reporting, updates and analysis on local projects and issues

·    improved support for communication and engagement with local communities.

40.     Auckland Transport will be presenting Forward Work Programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

41.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (Oct-Dec 2023) and expected milestones for work in Quarter Three (Jan-Mar 2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Eke Panuku’s work programme

 

b

Watercare’s work programme

 

     

Ngā kaihaina

Signatories

Author

Daniel Poe - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Amendment to the 2022-2025 Māngere-Ōtāhuhu Local Board meeting schedule

File No.: CP2023/13773

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for three meeting dates to be added to the 2023-2024 Māngere-Ōtāhuhu Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 (the Long-term Plan) and the Annual Budget 2024-2025 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Māngere-Ōtāhuhu Local Board adopted its 2022-2025 meeting schedule on Wednesday, 7 December 2022.

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unknown. 

4.       The local board is being asked to approve three meeting dates as an addition to the Māngere-Ōtāhuhu Local Board meeting schedule so that the modified 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      whakaae / approve the addition of three meeting dates to the 2022-2025 Māngere-Ōtāhuhu Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)       Wednesday, 29 November 2023, 5pm

ii)       Wednesday, 1 May 2024, 5pm

iii)      Wednesday, 12 June 2024, 5pm.

 

 

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Māngere-Ōtāhuhu Local Board adopted its 2022-2025 business meeting schedule at its Wednesday, 7 December 2022 business meeting.

8.       The timeframes for local board decision-making concerning the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in late November 2023 and late April and early June 2024 to feed into the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)          add the meetings as additions to the meeting schedule.

or

ii)         add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for itsr consideration and inclusion in the 10-year Budget 2024-2034 and the Annual Budget 2024-2025.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Daniel Poe - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Local board resolution responses, feedback and information report

File No.: CP2023/15096

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Māngere-Ōtāhuhu Local Board.

Information reports for the local board

2.       The board raised concerns with Auckland Transport Acting Chairperson Wayne Donnelly, regarding the Local Board Transport Capital Fund and engagement. The letter is provided as Attachment A.

3.       The Māngere-Ōtāhuhu Local Board Chairperson wrote to the Mayor of Auckland, Wayne Brown on behalf of the Southern Local Board Chairs and Local Boards, highlighting the importance of Tātaki Auckland Unlimited (TAU) in revitalizing the local economy, and requested the Mayor’s intervention in ensuring TAU provides the necessary resources and assistance to strengthen the local economy and local economic brokers operating within the southern area of Auckland. The letter is provided as Attachment B.

4.       The Māngere-Ōtāhuhu Local Board Chairperson wrote to the Mayor of Auckland, Wayne Brown on behalf of the Southern Local Board Chairs and Local Boards, expressing their appreciation for the valuable work that The Southern Initiative (TSI) undertakes in South Auckland and to request enhanced local board engagement and support. The letter is provided as Attachment C.

5.       A memo and attachment titled “Māngere Community Provision Investigation” was received from Community Investment team at Auckland Council. The purpose of the memo is to inform the local board of the key findings of the Māngere Community Provision Investigation. The memo and attachment are provided as Attachment D.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      tuhi ā-taipitopito / note the letter to Auckland Transport Acting Chairperson provided as Attachment A

b)      tuhi ā-taipitopito / note the letter to Mayor of Auckland, Wayne Brown, regarding the importance of Tātaki Auckland Unlimited (TAU) provided as Attachment B

c)      tuhi ā-taipitopito / note the letter to Mayor of Auckland, Wayne Brown, regarding the valuable work of The Southern Initiative (TSI) in the local area, provided as Attachment C

d)      tuhi ā-taipitopito / note the memo and attachment “Māngere Community Provision Investigation” provided as Attachment D.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Letter of concern to Auckland Transport Acting Chairperson Wayne Donnelly

 

b

Letter to Mayor Wayne Brown regarding Tataki Auckland Unlimited (TAU) support in the local economy

 

c

Letter to Mayor Wayne Brown regarding the valuable work of The Southern Initiative

 

d

Māngere Community Provision Investigation

 

     

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Hōtaka Kaupapa / Governance Forward Work Calendars

File No.: CP2023/14652

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Māngere-Ōtāhuhu Local Board with its updated Hōtaka Kaupapa.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa for October 2023 for the Māngere-Ōtāhuhu Local Board is provided in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The Hōtaka Kaupapa / governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      tuhi ā-taipitopito / note the Hōtaka Kaupapa.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Work Calendar

 

     

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Māngere-Ōtāhuhu Local Board

18 October 2023

 

 

Record of Māngere-Ōtāhuhu Local Board Workshop Notes

File No.: CP2023/14653

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Māngere-Ōtāhuhu Local Board workshops held on 6 September 2023, 13 September 2023 and 27 September 2023.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

 

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      tuhi ā-taipitopito / receive the workshop notes from the workshops held on 6 September 2023, 13 September 2023 and 27 September 2023.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop Notes 6 September 2023

 

b

Workshop Notes 13 September 2023

 

c

Workshop Notes 27 September 2023

 

     

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager