I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:

Time:

Meeting Room:

 

 

Wednesday, 18 October 2023

10am

Kumeū Meeting Room, Kumeū Library,

296 Main Road, Kumeū.

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Michelle Carmichael

 

 

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

 

 

Geoff Upson

 

 

Ivan Wagstaff

 

 

Guy Wishart

 

 

(Quorum 5 members)

 

 

 

Ignacio Quinteros

Democracy Advisor

 

13 October 2023

 

Contact Telephone: +64 21 579 781

Email: ignacio.quinteros@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Local Board Member

Organisation

Position

Brent Bailey

Central Shooters Inc

President

Auckland Shooting Club

Member

Royal NZ Yacht Squadron

Member

Kaipara ki Mahurangi Act Party

Candidate

Michelle Carmichael

Fight the Tip Tiaki te Whenua Inc

Deputy chairperson

Tapora School Board of Trustees

Staff representative

Mark Dennis

Helensville Tennis Club

Elected member

 

Parakai Springs Complex

Operations manager

South Kaipara Community Patrol Steering Group

Member

Tim Holdgate

Landowners Contractors Association

Vice chairman

Agricultural & Pastoral Society Warkworth

Committee member

 

Rodney Co-Operative Lime Company Limited

Director

 

Louise Johnston

Blackbridge Environmental Protection Society

Treasurer

Colin Smith

Landowners Contractors Association

Committee member

Geoff Upson

 

 

Ivan Wagstaff

 

 

Guy Wishart

Huapai Kumeū Lions

 

President and zone chairperson

Kaipara ki Mahurangi LEC

Member

Kumeū Community Centre

Committee member

Kumeu Small Landowners Assoc

Member

Future Kumeū Inc Committee

Member

Kumeū Live (Music Events)

Manager

Kumeu Emergency Network

Member

Kumeu Community Action

Member

Kaipara ki Mahurangi Labour Party

Candidate


Rodney Local Board

18 October 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation: Community Recycling Centre at Lawrie Rd, Snells Beach        5

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        Approval of the 2023/2024 Rodney Local Board Demolition Work Programme    7

12        Expressions of Interest for a community lease of the council-owned land and the Helensville Scout Hall at 10 Porter Crescent, Helensville                                      23

13        Local Board Transport Capital Fund                                                                         31

14        Hauraki Road Raised Pedestrian Crossing Project, Leigh                                     37

15        Kaukapakapa Footpath Connections Project                                                           47

16        Two new public roads and three new private roads at 26 State Highway 1, Warkworth (Warkworth Ridge Development Stage 1A)                                          57

17        Feedback on the draft Auckland Regional Public Transport Plan                         63

18        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                    67

19        Te Ara Hauāuru - Northwest Rapid Transit                                                               73

20        Te Tupu Ngātahi (Supporting Growth Alliance) North Notices of Requirement  81

21        Local board feedback on proposals for fees and charges for the financial year 2024/2025                                                                                                                      87

22        Auckland Council submission on the Inquiry into Climate Adaptation                93

23        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)        99

24        Adoption of business meeting schedule for 2024 and 2025                                105

25        Record of urgent decision: Rodney Local Board feedback into Auckland Council's submission on the draft Government Policy Statement on Land Transport.    109

26        Hōtaka Kaupapa – Policy Schedule October 2023                                                111

27        Rodney Local Board workshop records                                                                 113

28        Rodney Ward Councillor update                                                                              115

29        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of

            Extraordinary Items

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


1          Nau mai | Welcome

 

 

 

 

2          Ngā Tamōtanga | Apologies

 

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 20 September 2023, including the confidential section, as a true and correct record.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

 

8.1       Deputation: Community Recycling Centre at Lawrie Rd, Snells Beach

Te take mō te pūrongo

Purpose of the report

1.         Trish Allen has requested a deputation to discuss the Community Recycling Centre at Lawrie Rd, Snells Beach.

2.         A presentation has been provided and is available under Attachment A of this item (under separate cover).

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakamihi / thank Ms Allen for her attendance at the meeting.

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Rodney Local Board

18 October 2023

 

 

Approval of the 2023/2024 Rodney Local Board Demolition Work Programme

File No.: CP2023/14657

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of the proposed 2023/2024 Rodney Local Board Demolition Work Programme.

Whakarāpopototanga matua

Executive summary

2.       This report outlines five buildings and six structures that are located on council-owned land within the Rodney Local Board area and that have been identified and assessed as surplus to service requirements:

a)      124 Green Road, Dairy Flat – shed 1 and shed 2 – council-owned assets

b)      51 Kent Terrace, Riverhead – concrete stairs, garden shed, boardwalk and jetty – non-council owned assets

c)       Edward Jonkers Reserve, Riverhead – boatshed, gangway, deck, and pontoon – non-council owned assets

d)      Port Albert Recreation Reserve – barn – council owned asset.

3.       The buildings and structures identified as non-council owned have no prior landowner approval and are not consented infrastructure to be built on council-owned land.

4.       The council-owned assets are at the end of the lifecycle, pose health and safety risks to the public, and have no service need aligned to them and therefore it is recommended to demolish the assets and reinstate the area to lawn where applicable.

5.       Subject to local board approval, sufficient budget has been prioritised in the Parks and Community Facilities Operational Renewals and Demolition opex fund to deliver the Rodney Local Board demolition work programme in financial year 2023/2024.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakaae / approve demolition of the buildings/structures located on council-owned land located at:

i)        124 Green Road Dairy Flat – shed 1 and shed 2 – council owned assets

ii)       51 Kent Terrace Riverhead – concrete stairs, garden shed, boardwalk and jetty – non-council assets

iii)      Edward Jonkers Reserve, Riverhead – boatshed, gangway, deck and pontoon – non-council assets

iv)      Port Albert Recreation Reserve – barn – council owned asset.

b)      tuhi ā-taipitopito / note that following deconstruction:

v)       The assets will be removed from the council’s asset database where applicable

vi)      Local renewals budget will not be able to be used to replace the assets or the services they provided, under the council’s financial policies and guidelines

vii)     Reinstating the assets will require new development funding.

Horopaki

Context

6.       Parks and Community Facilities staff have identified five buildings and six structures on council-owned land within the Rodney Local Board area that are no longer fit for purpose or have no future service need.

7.       Some of these buildings and structures are not council-owned assets and have been built without the council or local board's consent. Assessments indicate that the assets are in such poor condition, they pose health and safety risks to the public, and require removal. Where applicable, the area is to be reinstated to grass.

8.       The proposed buildings and structures for demolition are located within four Rodney Local Board sites

124 Green Road, Dairy Flat

9.       The Parks and Community Facilities Asset Assessment team undertook building assessments on the farm buildings at 124 Green Road, Dairy Flat (as identified in Figure 2) to understand the structural integrity of the buildings and report any associated risks.

10.     The assessment reports are based on non-invasive inspections of the areas of the buildings which were readily visible at the time of inspection.

11.     Shed 1 is a 112m² utility shed that was built in 1974, known as the Work Shed and used for storing household items and as the dwelling’s garage area by the previous landowner.  Shed 1 is in poor condition (condition grade 4), barely functioning with extensive deterioration.

12.     Shed 2 is a 190m² utility shed and was built in the 1960s, known as the Baghouse and was historically used by the previous landowner to bag wool. It has since been used for storing miscellaneous equipment and farming items. Shed 2 is in extremely poor condition (condition grade 5), barely functioning with extensive deterioration. 

13.     The Parks and Community Facilities Farming team have confirmed these sheds are not required and removal of the buildings would not affect the farming activities being delivered within Green Road.

14.     A more detailed assessment summary with images is provided as Attachment A to the agenda report – 124 Green Road, Dairy Flat Farm Structure Assessment Summary.

A map of a green area

Description automatically generated

Figure 1:  124 Green Road, Dairy Flat


 

Building/Structure 1:            Shed 1 (11326-B007)

Building/Structure 2:            Shed 2 (11326-B008)

 Figure 2:  124 Green Road, Dairy Flat - Farm Buildings


 

Kent Terrace Esplanade, Riverhead

15.     The Parks and Community Facilities Rodney Area Operations team responded to a call from a private resident who identified a landslide between 51a Kent Terrace and Kent Terrace Esplanade in Riverhead.

16.     Staff undertook a site inspection where three structures were identified within the Kent Terrace Esplanade which are not council-owned assets and have been installed without the appropriate consents: 

a)      A set of undermined concrete stairs

b)      A small garden shed

c)      A 49-metre boardwalk and jetty.

17.     Staff assessed the risk associated with the concrete stairs, which have been undermined by the landslide and determined that the risk of natural regression around the stairs was extremely high, therefore a safety barrier was installed as a precaution.

18.     Staff provided a written summary of the action plan to address the land instability to the property owner.

19.     The property owner has advised Parks and Community Facilities staff that the jetty was used by the local boat enthusiasts to access the Riverhead Tavern when the tavern’s jetty was occupied by the Riverhead Ferry.

20.     The property owner has also advised staff they have no desire to take responsibility for the unconsented structures within the esplanade.

21.     A more detailed assessment summary with photos is provided as Attachment B to the agenda report – Kent Terrace Esplanade, Riverhead Non-Council Owned Structures Summary.

Building/Structure 3:            Undermined concrete stairs

Building/Structure 4:            Small garden shed

Building/Structure 5:            49m Boardwalk and Jetty

A aerial view of a land with trees and a bridge

Description automatically generated,4,3,5 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Figure 3:  Kent Terrace Esplanade, Riverhead

 

Edward Jonkers Reserve, Riverhead

22.     The Parks and Community Facilities Asset Assessment team undertook assessments on the boatshed building and the gangway, deck and pontoon located within Edward Jonkers Reserve located in Riverhead (Figure 4) to understand the structural integrity of the assets and assess potential associated risks. 

23.     The assessment report is based on a non-invasive inspection of the areas which were readily visible at the time of inspection.

24.     There are multiple structures on site, namely a timber boatshed with attached deck, gangway leading to timber a deck, and concrete pontoon for boat access and berthing.

25.     The boatshed is a 26m² building which is estimated to have been built in the 2000s and appears to have been used as a clubhouse and storage facility for the Gulf Water Ski Club. The building is in poor condition commensurate with its age and usage. It has some weathertightness issues in its wall cladding, gutters, and downpipes. In addition, the deck is not structurally safe with some joists decayed with detached fixings.

26.     The gangway, deck and pontoon located south of the boatshed are also in poor condition due to collapsed timber piles. Also, there are other minor defects such as corroded steel hinges and broken rubber fender strips.

27.     The boatshed seems abandoned and in its current state, not fit for purpose. It poses a health and safety risk to the public, so the recommended action would be to demolish the structures and return the land to reserve.

28.     Further investigation was undertaken with the Corporate Records and Archives team and the Parks and Community Facilities Land Advisory team who advised the following:

a)      In 1977 the Gulf Water Ski Club (the club) was granted approval to construct a ski jump

b)      In 1992 the club obtained a coastal permit for jetties and a further ski jump

c)      In 1995 the club obtained consent for a ski jump, slalom course and pontoon landing. 

29.     As of today, the ski jumps have been removed, three more buoys have been added to the slalom course, and the applicant constructed a floating pontoon.

30.     The additional buoys and floating pontoon are not authorised under the Resource Management Act 1991.

31.     No consent or approval was found for the construction of the boat shed and numerous attempts to contact the club have been made to no avail.

32.     A more detailed assessment summary with photos is provided as Attachment C to  – Edward Jonkers Reserve Boatshed and Wharf Structure Assessment Summary.

 

 

 

 

 

 

 

 

 

 

 

 

Building/Structure 6:            Boatshed
Building/Structure 7:  Gangway, deck, and pontoon

Figure 4:  Edward Jonkers Reserve, Riverhead

 

Port Albert Recreation Reserve, Wellsford

33.     The Parks and Community Facilities Asset Assessment team assessed the barn (former hockey pavilion) at Port Albert Recreation Reserve (Figure 5) to understand the building's structural integrity and associated risks.

34.     The assessment report is based on a non-invasive inspection of the building structure which was readily visible at the time of inspection.

35.     The barn is a 114m² utility building that was built in the 1960s and used as the hockey pavilion. The barn is derelict and in extremely poor condition (Condition Grade 5), limited and hazardous functionality with extensive deterioration and urgent response required to remediate.

36.     This structure has not been in use for some time. There is currently no demand for this building at Port Albert Recreation Reserve, so it is recommended to remove the structure and concrete pad and reinstate the reserve.

37.     The removal of this structure will also make available space within the reserve for future development if required.

38.     A more detailed assessment summary with photos is provided as Attachment D to the agenda report – Port Albert Recreation Reserve Barn (former hockey pavilion) Assessment Summary.

 

Building/Structure 8:            Barn (old hockey pavilion)

Figure 5:  Port Albert Recreation Reserve, Wellsford

 

Tātaritanga me ngā tohutohu

Analysis and advice

Asset Assessment Methodology

39.     The building assessments are undertaken using visual aids only and in accordance with New Zealand Standards for Residential Property Inspections. All elements are inspected from ground level only and roofing from where access can be safely achieved. Photographs are taken during the survey, copies of which are detailed in Attachments A to D to this report.

 

 

 

 

 

 

 

 

 

 

 

 

 

Condition Grading Matrix

40.     The table below outlines the context behind each condition grade which aligns to the ratings provided for each building/structure assessed within this report.

A chart with text and numbers

Description automatically generated with medium confidence

Building/Structure Option Assessments

41.     The tables below outline the option assessments undertaken for each location where buildings or structures have been identified, including implementation recommendations for the local board’s consideration.

42.     More detail around the risks and the risk profile for each building or structure are provided in Attachments A to D of this report.

 

 

 

 

 

 

 

 

Table 1: Options assessment for 124 Green Road, Dairy Flat - Shed 1 and Shed 2

Options

Criteria

Finance/Budget

Comments

Local board outcome / Strategic alignment

Risk

Implementation

CAPEX
(estimate only)

OPEX

(estimate only)

Option 1
Do nothing

Outcome 5:

Our local parks and recreation facilities meet the needs of our growing communities

Objective:

Our communities have great local options for indoor and outdoor sport and recreation that provide opportunities for all ages and abilities.

Key Initiative:

Deliver the outcomes identified in the Green Road master plan

 High

No action - not recommended

$0

$0

This option is not recommended as it will not provide a safe environment for park users.

Option 2 Renew (like for like to today’s standard)

 

 High

 No action – not recommended

$480,000

$0

This option is not recommended as the buildings are not required to deliver the farming activities on site and do not contribute to the long-term aspirations of the reserve as identified in the Green Road Masterplan.

Option 3 Demolish or remove

 

 Low

 Preferred option – recommended

$0

$65,000

This option is recommended as it will provide a safe environment for park users and reduce ongoing maintenance costs.


 

Table 2: Options assessment for Kent Terrace Esplanade, Riverhead - Stairs, Shed, Boardwalk and Jetty

Options

Criteria

Finance/Budget

Comments

Local board outcome / Strategic alignment

Risk

Implementation

CAPEX

(estimate only)

OPEX

(estimate only)

Option 1
Do nothing

Outcome 5:

Our local parks and recreation facilities meet the needs of our growing communities.

Objective:

Our communities have great local options for indoor and outdoor sport and recreation that provide opportunities for all ages and abilities.

 

High

No action – not recommended

$0

$0

This option is not recommended as it will not provide a safe environment for park users.

Option 2
Renew (like for like to today's standard)

High

No action – not recommended

$700,000

$0

This option is not recommended as there is no demand for these structures and they are not accessible for public use.

Option 3
Demolish or remove

Low

Preferred option - recommended

$0

$85,000

This option is recommended as it will reduce maintenance costs and protect the natural waterways.

 

Table 3: Options assessment for Edward Jonkers Reserve, Riverhead - Boatshed, Gangway, Deck and Pontoon

Options

Criteria

Finance/Budget

Comments

Local board outcome / Strategic alignment

Risk

Implementation

CAPEX

(estimate only)

OPEX

(estimate only)

Option 1
Do nothing

Outcome 5:

Our local parks and recreation facilities meet the needs of our growing communities.

Objective:

Our communities have great local options for indoor and outdoor sport and recreation that provide opportunities for all ages and abilities.

High

No action – not recommended

$0

$0

This option is not recommended as it will not provide a safe environment for park users.

Option 2
Renew (like for like to today's standard)

High

No action – not recommended

$800,000

$0

This option is not recommended as there is no public demand for these assets within our reserve.

Option 3
Demolish or remove

Low

Preferred option - recommended

$0

$65,000

This option is recommended as it will ensure the park is a safe place for all to enjoy and protect our natural waterways.

 

Table 4: Options assessment for Port Albert Recreation Reserve – Barn

Options

Criteria

Finance/Budget

Comments

Local board outcome / Strategic alignment

Risk

Implementation

CAPEX

(estimate only)

 OPEX

(estimate only)

Option 1
Do nothing

Outcome 5:

Our local parks and facilities meet the needs of our growing communities.

 

Objectives:

Our communities have great local options for indoor and outdoor sport and recreation that provide opportunities for all ages and abilities

 

 High

No action – not recommended

$0

$0

This option is not recommended as it will not provide a safe environment for park users.

Option 2
Renew (like for like to today’s standard)

High

 No action – not recommended

$120,000

$0

This option is not recommended as the building is not required and there is no current demand for further buildings on site.  It will also reduce the available open space to develop the reserve in the future should an increased level of service for the sports infrastructure be in demand.

Option 3
Demolish or remove

 Low

 Preferred option - recommended

$0

$50,000

This option is recommended as it will provide a safe environment for park users and reduce ongoing maintenance costs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050

·        to prepare the region for the adverse impacts of climate change.

44.     The demolition work programme projects will partner with the community recycling centre and network to repurpose building materials where possible.

45.     The project manager will consult with the Waste Solutions department and seek direction on actions to best support the reduction of greenhouse gas emissions and use of land fill resources.


 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46.     Staff have discussed the demolition work programme with the Parks and Community Facilities’ Parks and Places Specialist for the Rodney area, the Land Advisory Services team, the Community Lease Advisor and the Parks and Community Facilities Rodney area operations team who have all indicated support for the buildings and structures detailed in this report to be demolished. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47.     Implementing the proposed demolition work programme will have a positive impact within the Rodney Local Board open space and park network by removing the buildings and structures which are currently in extremely poor condition and have no service need.

Tauākī whakaaweawe Māori

Māori impact statement

48.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

49.     The project discussed in this report will benefit Māori and the wider community through the provision of quality open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

50.     Where aspects of the work programme are anticipated to have an impact on activity of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

51.     High level indicative cost estimates for the demolition of buildings/structures at each location are outlined in the options assessment tables.

52.     A total budget of $265,000 has been allocated from the Parks and Communities Facilities Operational Renewals and Demolition opex fund to the Rodney Local Board demolition work programme. 

Rodney Local Board

demolition work programme

Parks and Communities Facilities Operational Renewals and Demolition opex

124 Green Road, Dairy Flat - shed 1 and shed 2

$65,000

Kent Terrace Esplanade, Riverhead - stairs, shed, boardwalk and jetty

$85,000

Edward Jonkers Reserve, Riverhead

boatshed, gangway, deck and pontoon

$65,000

Port Albert Recreation Reserve – barn

$50,000

Total allocated budget

$265,000

53.     Subject to approval, the Rodney Local Board demolition work programme will be delivered in financial years 2023/2024 and 2024/2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54.     The proposed demolition work programme projects may be subject to resource consent approval. Should approvals be required, this may cause a delay in the timeframe to deliver the demolition programme.

55.     There is a reputational risk to Auckland Councill should the buildings or structures remain and not be removed, hence staff’s recommendation to remove the assets and reinstate the sites.

Next steps

56.     Subject to local board and resource consent approval, Parks and Community Facilities will progress works to demolish the buildings and reinstate the areas to open space.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - 124 Green Road Assessment (Under Separate Cover)

 

b

Attachment B - Kent Terrace Esplanade Assessment (Under Separate Cover)

 

c

Attachment C - Edward Jonkers Reserve Assessment (Under Separate Cover)

 

d

Attachment D - Port Albert Recreation Reserve Assessment (Under Separate Cover)

 

      

Ngā kaihaina

Signatories

Author

Angie Bennett - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Expressions of Interest for a community lease of the council-owned land and the Helensville Scout Hall at 10 Porter Crescent, Helensville

File No.: CP2023/14738

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to undertake an expression of interest process to enable a community lease for the council-owned land at 10 Porter Crescent subject to completion of required refurbishment of the Helensville Scout Hall building located on the site.

Whakarāpopototanga matua

Executive summary

2.       The Scout Association of New Zealand as the parent body for the Helensville Scout Group has a community lease for land on which Helensville Scout’s Hall is located at 10 Porter Crescent, Helensville.

3.       The lease commenced on 1 January 1995, providing for one term of 20 years and expiring 31 December 2014. The lease is holding over on a month-to-month basis on the existing terms and conditions contained in the lease agreement.

4.       The Scout Association‘s property officer has advised that while there is short-term use of the hall, they would like to look at the option of handing the hall back to the council.

5.       Leasing staff have sought asset and seismic reports which identified required works to be undertaken to make the hall fit for occupation. The estimated cost for the required works is $350,000.

6.       The council does not have either an identified need or budget to bring the hall up to required specifications. As per the current lease agreement one option is for the Scout Association to remove the hall and remediate the land, and the other is for the Scout Association to sell the hall to an eligible community group to enter into an agreement to lease with the council for the land on which the scout hall is located.

7.       On 9 August 2023, staff sent the local board a memorandum by way of email requesting local board feedback on the option to seek expressions of interest from eligible groups for an agreement to lease (with draft community lease attached) for the land.

8.       A community lease will only commence on issue of a code compliance certificate to the eligible group for the required refurbishment works to the Helensville Scout Hall building. Staff did not receive any specific concerns from the local board about the information in the memorandum.

9.       If, through the expressions of interest process, an eligible community group can be identified (with a strong committee and financial health), the Scout Association has agreed in principle to sell the hall to the group for $1.00.

10.     The purpose of this report is to recommend to the local board that staff undertake an expression of interest process advertising the availability of the scout hall for required refurbishment. Similarly, calling for applications from eligible community groups to enter into an agreement to refurbish the hall and on completion of required refurbishment works and issue of code compliance certificate, a community lease for the council-owned land.

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakaae / approve staff to undertake an expression of interest process advertising the availability of the Helensville Scout Hall building for $1.00 and seeking applications from eligible groups for an agreement to lease for the council-owned land comprising 197 square metres (more or less) legally described as Part Lot 3 DP 3900 located at 10 Porter Crescent, Helensville (shown on attachment A to the agenda report) and subsequent community lease to an identified preferred candidate commencing on date of issue of a code compliance certificate for the required refurbishment works on the building.

Horopaki

Context

11.     Local boards have the allocated decision-making authority relating to local parks, including community leasing matters on those parks.

12.     The Rodney Local Board approved the Customer and Community Services Work Programme 2023/2024 at their local board meeting on 19 July 2023 (resolution number RD/2023/95), which included a new lease to the Scout Association

13.     The progression of an expression of interest process for the Helensville Scout Hall building is not listed in the approved Customer and Community Services Work Programme 2023/2024.

Land, lease and the Helensville Scout Hall building

14.     The Scout Association, as the parent body for Helensville Scouts, has a community lease with Auckland Council for land on which the Helensville Scouts Hall building is located at 10 Porter Crescent, Helensville.

15.     The building is owned by Helensville Scouts. The underlying land is legally described as Part Lot 3 DP 3900 which is held in fee simple by the council and subject to the provisions of the Local Government Act 2002.

16.     The Scout Association has had a succession of lease agreements for the land. The most recent commenced on 1 January 1995, providing for one term of 20 years expiring on 31 December 2014. The lease has been holding over on a month-to-month basis on the existing terms and conditions contained in the lease agreement.

17.     Since 2015, staff have been trying unsuccessfully to obtain a filled lease application form from Helensville Scouts.

18.     In late 2019, the Scout Association commissioned its own independent asbestos report which identified low risk asbestos-containing materials present in the hall. The Scout Association has provided the council with a copy of the asbestos report.

19.     Staff subsequently sought in-house asset and seismic reports which identified required works to be undertaken to make the hall fit for occupation. The asset report includes two options along with cost estimations. The lower of the two cost estimations for the works is $350,000.

Tātaritanga me ngā tohutohu

Analysis and advice

20.     During May, the Scout Association‘s property officer contacted the council advising that they had spoken to the key representative for the Helensville Scouts, establishing that while there is short-term use of the hall, the Scout Association would like to look at the option of handing the hall back to the council.

Options available to the council and the Scouts Association

21.     The council cannot reasonably assume responsibility for the hall, particularly in the current climate of financial pressures. The lease agreement contains clauses relevant to both the council’s and the Scout Association:

a)   The council as lessor holds the legal prerogative to require the Scout Association as lessee, within a reasonable time, to remove the hall and any associated improvements

b)   The Scout Association as lessee may ‘sell’ the hall and any associated improvements to an ‘incoming lessee’

c)   Subject to a) and b) above, the hall and the associated improvements revert to the council as lessor.

22.     Leasing staff propose the prudent option of progressing an expression of interest process for the hall, seeking applications from eligible community groups to apply for an agreement to lease (with the draft community lease attached) commencement date on issue of code of compliance certificate, or certificate of public use on completion of the required refurbishment works.

Landowner approval, agreement to lease and community lease

23.     Any preferred candidate or eligible group will require landowner approval and an agreement to lease (with draft community lease) for the land from the council to enable it to apply for all necessary regulatory consents to complete required works to make the hall suitable for occupation. Each component is detailed in the table below:

Component

Description

Landowner approval

This is required if the preferred candidate requires temporary use of the land around the hall to undertake the required works to the building

The local board has delegation to grant landowner approval to the preferred candidate to ‘use’ the land, subject to terms and conditions

Agreement to lease

The agreement evidences the council’s and the preferred candidate’s intentions for the land on which the hall is located

It contains strict conditions that must be met within a certain time-frame

It allows the preferred candidate time and security of tenure to seek and obtain all necessary funding and consents, then undertake the required works

A draft community lease document is appended to the agreement to lease. The standard term of tenure for ‘lessee-owned’ buildings is 10 years with one right of renewal for 10 years

Community lease

The community lease for the footprint of the land on which the scout hall is located takes effect on the date of issue of code compliance certificate/certificate of public use

The standard term of tenure for ‘lessee-owned’ buildings is 10 years with one right of renewal for 10 years

Public notification

24.     As the underlying land at 10 Porter Crescent Helensville is subject to the provisions of the Local Government Act 2002, public notification is usually required pursuant to section 138 of the Act. Section 138(1) provides that the council must consult with the public on any proposal to dispose of a park or part of a park.

25.     In terms of a lease, section 138(2) defines disposal as the grant of a lease on a park for a term in excess of six months providing that the lease has the effect of excluding or substantially interfering with the public’s access to the park.

26.     Subject to a preferred candidate being identified for an agreement to lease, any proposed new community (ground) lease comprising 197 square metres of land situated across a carpark and to the east of the Helensville War Memorial Hall complex does not substantially interfere with or exclude the public’s access (attachment A). As such, public notification of the lease will not be legally required, nor undertaken.

27.     In accordance with section 81 of the Local Government Act 2002, leasing staff will engage with mana whenua regarding any proposed new agreement to lease.

Expressions of interest process

28.     Should the local board approve to progress an expression of interest process advertising the availability of the scout hall for refurbishment under the terms of an agreement to lease and a community lease for the council owned land on issue of code compliance certificate for the refurbishment, staff will;

i)        Advertise the opportunity in local papers, on the council’s website and directly to interested parties, including mana whenua

ii)       Send out application forms along with all relevant information on the scout hall seeking applications from eligible community groups for the proposed agreement to lease.

29.     Applicants will be provided with one calendar month to fill and return their application forms.

Process on receipt of applications during the expression of interest process

30.     Staff would notify applicants on receipt of their respective applications and provide them with the approximate lead-in time for the process. Community leasing has an analysis template which is used to assess applications received through the expression of interest process.

31.     Staff would subsequently set up a meeting with the Senior Local Board Advisor, the Local Board Community Broker, the Facilities Manager, the Parks and Places Specialist and the Parks and Community Facilities Active Recreation Lead to rank the applicants in terms of:

·    eligibility (in accordance with the Auckland Council Community Occupancy Guidelines)

·    purpose and alignment with the Rodney Local Board Plan 2020 and Auckland Plan

·    whether the applicant meets an identified need

·    requirement for recreation

·    sharing and collaboration

·    extent of usage

·    group details and financial stability (including whether the group is in a position to fund all required refurbishment works to the scout hall)

·    all requirements for regulatory consents.

32.     Once the applications have been ranked, staff would workshop the findings with the local board seeking its feedback on the preferred candidate/s.

33.     Staff would then formally advise all applicants about the status of their respective applications and prepare a memorandum for the local board to progress an agreement to lease with the preferred candidate. Subject to engagement with mana whenua, staff would subsequently prepare a report for the local board for a decision on any new agreement to lease.

Amendments to the Community Occupancy Guidelines 2012 – increases in rent, maintenance and operational charges

34.     The Community Occupancy Guidelines set out the criteria and general terms and conditions for formal occupancy agreements with the council. These terms and conditions include costs such as annual rent, subsidised maintenance fees (relating to exclusive use of a council building) and operational fees (relating to the lease of space/rooms within a council building).

35.     The guidelines inform staff recommendations to local boards in terms of granting any new community lease or licence to occupy including the consequential rent, maintenance, and operational fees.

36.     On 9 June 2023, the Governing Body approved (GB/2023/101m) amendments to the guidelines to increase rent and subsidised maintenance fees.

37.     The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

38.     While the Governing Body adopted the amendments to the guidelines, local boards hold the prerogative to vary staff recommendations relating to the amount of rent and subsidised maintenance fees for leased premises (attachment B to the agenda report – Governing Body resolution number GB/2023/101m).

39.     The increases to community lessees and licensees are detailed in the table below. Note that proposed increases to operational fees (relating to the lease of space/rooms within a council building), currently $25 per square metre per annum plus GST, are still under review.

Community Lease (exclusive use of a council building)

Subsidised maintenance fee

Annual rent

Prior to 1 July 2023

As at 1 July 2023

Prior to 1 July 2023

As at 1 July 2023

Building less than 100 square metres

$250

$2,500

$1

$1,300

Building larger than 100 square metres and less than 500 square metres

$500

$5,000

$1

$1,300

Building larger than 500 square metres

$1,000

$10,000

$1

$1,300

Ground lease/licence

N/A

N/A

$1

$1,300

40.     In accordance with the above and subject to the identification of any preferred candidate for an agreement to lease, staff will recommend the annual rental amount of $1,300+GST be payable on the commencement of a community (ground) lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41.     As a decision is yet to be made on the future of the scout hall, it is too early to identify a specific construction company for any refurbishment works. As such, any potential to mitigate greenhouse gas emissions from the refurbishment cannot be quantified. All materials to be used in any future refurbishment will meet current building standards and requirements in accordance with the Building Act 2004 and the Resource Management Act 1991.

42.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that any new lessee:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities

·        include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

43.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050

·        to prepare the region for the adverse impacts of climate change.

44.     Climate change does not have potential to impact any new lease, as the subject land at 10 Porter Crescent, Helensville does not sit within a flood plain or flood prone area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45.     Council staff from within the Customer and Community Services Directorate have been consulted on the proposed expression of interest process and their respective feedback was supportive of the proposal.

46.     The proposal has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47.     On 9 August 2023, staff emailed a memorandum on the matter to the local board requesting its feedback on the option to seek expressions of interest from eligible groups for an agreement to lease (with draft community lease attached) subject to the eligible group getting a code compliance certificate for the required refurbishment works to the Helensville Scout Hall building.

48.     Staff did not receive any specific concerns from the local board about the information in the memorandum.

49.     The proposal aligns with outcome four of the 2020 Rodney Local Board Plan outcome four: our communities are resilient and have access to what they need.

Tauākī whakaaweawe Māori

Māori impact statement

50.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in the council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), and local board plans.

51.     Should the local board resolve to request staff to undertake an expression of interest process, staff will reach out directly to mana whenua groups identified as having an interest in land in the Rodney Local Board rohe (area) about the opportunity to apply for an agreement to lease to refurbish the Helensville Scout Hall building.

Ngā ritenga ā-pūtea

Financial implications

52.     The Parks and Community Facilities Department will bear the costs involved with the expression of interest process (publicly advertising the availability of the Helensville Scout Hall for required refurbishment works under a proposed agreement to lease and a community lease for the council-owned land on issue of code compliance certificate for the works).

53.     All costs involved with any required refurbishment works to the scout hall (including ongoing operating and renewal costs) would be the responsibility of any new lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54.     If leasing staff is unsuccessful in securing a preferred candidate/eligible group to enter into an agreement to lease and undertake the required refurbishment works, then the council and the Scouts Association will need to explore option a) included in the current lease agreement and noted in paragraph 21 of this report (the requirement for the Scouts Association to remove the hall, its associated improvements and reinstate the land).

Ngā koringa ā-muri

Next steps

55.     Subject to the local board approval for the expression of interest process, leasing staff will prepare a public notice for inclusion in the Rodney Times, Northwest news, direct to mana whenua contacts and on the council’s website.

56.     Subject to the above, (and leasing staff receiving interest from eligible, financially healthy and robust groups), leasing staff, along with other wider colleagues will rank the applications and discuss the findings with the local board at a workshop.

57.     Subject to the above process identifying a preferred candidate, leasing staff will engage with mana whenua seeking feedback and a formal report will be submitted to the local board to make a decision about the grant of an agreement to lease (with draft community lease attached) for the land on which the hall is located.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - GIS aerial view (Under Separate Cover)

 

b

Attachment B - Resolution number GB/2023/101 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Local Board Transport Capital Fund

File No.: CP2023/15674

 

  

Te take mō te pūrongo

Purpose of the report

1.       To confirm the Rodney Local Board reduced Local Board Transport Capital Fund budget for the 2022-2025 political term and seek local board approval of the projects to be delivered.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport manages the Local Board Transport Capital Fund on behalf of the Rodney Local Board. Auckland Transport provides quality advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

3.       The confirmed budget for Rodney Local Board is now $2,366,309 which includes the additional approved budget of $625,645 to cover current contractual commitments. This replaces the indicative budget of $2,658,000 discussed in the June 2023 Auckland Transport report.

4.       The reduction in the Local Board Transport Capital Fund reflects the pressure Auckland Transport and its funding partners are under due to flood recovery work following the severe weather events in early 2023, inflation and the rising cost of doing business.

5.       Of the confirmed budget, $625,645 has been approved as additional budget to cover the following projects with contractual commitments from the previous term:

·        Mansel Drive Warkworth Pedestrian Crossing ($250,000)

·        Hill Street Warkworth Primary School Pedestrian Crossing ($300,000)

         The above two projects were completed in August 2023 and resulted in $50,000 in savings which can be applied elsewhere

·        Point Wells Village Traffic Calming ($67,311)

·        Puhoi Village Red Carpet ($8,335).

6.       In this report, Auckland Transport recommends that the Rodney Local Board allocate $633,500 from the new term’s budget to complete the below two projects that have already had partial investment last financial year and are construction ready.:

·        Puhoi Village Red Carpet treatment ($3,500)

·        Matua Road/Tapu Road Huapai intersection upgrade ($630,000).

7.       This report further recommends that the Rodney Local Board allocate $370,000 to continue with the design and construction of:

·        Taupaki Road raised pedestrian crossing outside Harry James Reserve ($170,000)

·        Coatesville-Riverhead Highway raised pedestrian crossing ($200,000).

The above two projects have design-only contractual commitments. The Coatesville-Riverhead Highway Pedestrian Crossing will be delivered concurrently with the Rodney Local Board Transport Targeted Rate funded footpath in that same location which will complete safe walking connections and take advantage of efficiencies.

8.       It is recommended that projects with no contractual commitments are prioritised and the remaining budget of $787,163 (which includes $50,000 of cost savings from the two recently completed Warkworth pedestrian crossing projects) from the 3-year term is allocated to construct:

·        Rautawhiri Road Helensville raised pedestrian crossing ($400,000)

·        Matakana Valley Road Gateway Treatment to provide entry treatment and a pedestrian refuge island at the north-western approach to the village where the speed limit changes from 80 km/hr to 50 km/hr ($210,000)

·        Mahurangi East Road pedestrian refuge island ($177,163).

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      allocate the Local Board Transport Capital Fund 2022-2025 of $2,366,309 as follows:

i)          whakaae / approve an additional $3,500 to complete Puhoi Village Red Carpet

ii)         whakaae / approve $630,000 to complete the Matua Road/Tapu Road Huapai intersection upgrade

ii)         whakaae / approve $170,000 to complete the Taupaki Road raised pedestrian crossing outside Harry James Reserve

iv)        whakaae / approve $200,000 to complete the Coatesville Riverhead Highway raised pedestrian crossing

v)         whakaae / approve $400,000 to construct a raised pedestrian crossing at Rautawhiri Road, Helensville

vi)        whakaae / approve $210,000 to install Gateway Treatments at Matakana Valley   Road

vii)       whakaae / approve $177,163 towards the installation of a pedestrian refuge on Mahurangi East Road.

b)      tuhi ā-taipitopito / note that $625,645 additional budget has been approved to cover current contractual commitments for Mansel Drive Warkworth Pedestrian Crossing ($250,000), Hill Street Warkworth Primary School Pedestrian Crossing ($300,000), Point Wells Village Traffic Calming ($67,311) and Puhoi Village Red Carpet ($8,335).

Horopaki

Context

9.       The Local Board Transport Capital Fund (LBTCF) is an Auckland Transport (AT) fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport. In 2014, the LBTCF budget was set at $20 million spread across all local boards and distributed based on Auckland Council’s Local Board Funding Policy.

10.     Since 2020, when COVID 19 lockdowns impacted on Auckland Council’s revenue the LBTCF has been reduced specifically to $15 million per annum across all local boards in the most recent Regional Land Transport Plan of which Rodney’s share was $2,658,000.

11.     Due to further budget reductions, (as outlined above), Rodney Local Board’s new allocation of LBTCF for the 2022–2025 political term is $2,366,609.

12.     Therefore, the local board must now review the programme of work that was planned and reduce it to match the new budget. The local board’s role is to review the work programme supported by AT’s quality advice, consider options, and then decide about re-prioritisation. This report confirms the new programme.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     Auckland Transport held three workshops with the Rodney Local Board in 2023 to discuss the LBTCF and its allocation.

14.     Workshop one on 8 February: Suggestions were gathered from local board members for allocating the LBTCF in the new term as well as to progress reports on projects from the last political term

15.     Workshop two on 7 June: AT reported back on cost estimates for the proposed new projects along with the indicative budget for the new term. This was followed up by a decision report from AT in June 2023 that established the projects that the local board wished to support

16.     Workshop three on 13 September: AT confirmed the budget for the new term as $2,366,309 which was considerably less than the figure anticipated in workshop two. The reduction in budget reflects the pressures on AT and our funding partners following the devastating floods of early 2023 and the roading repair bill, the reduction in AT’s overall budget as required by Auckland Council plus inflation and the rising cost of doing business.

17.     At workshop three, AT’s advice to the local board was to continue to progress projects with contractual commitments that had been resolved in the previous term. A significant amount of the local board’s LBTCF has already been invested in these projects. Mansel Drive raised pedestrian crossing and Hill Street Warkworth Primary School raised pedestrian crossing have since been completed in August 2023 and resulted in $50,000 worth of savings which can now be applied to the current term’s projects. Puhoi Village Red Carpet will require an additional $3,500 to complete.

18.     At the third workshop AT also gave advice on projects it recommended be continued due to partial investment from the local board’s LBTCF and being construction ready.

19.     A third recommendation from that workshop was to continue with projects that had design-only contractual commitments.

 

          Projects to be completed in 2022–2025 Political Term

Project

Description

Funding required to complete

Puhoi Village Red Carpet

A traffic calming measure in Puhoi Village on Puhoi Road (for which $8,335 is funded from the approved $625,645 additional budget)

$3,500

Matua Road / Tapu Road Intersection

Intersection upgrade improvements

$630,000

Taupaki Road Pedestrian Crossing

A raised pedestrian crossing outside Harry James Reserve

$170,000

Coatesville Riverhead Highway Pedestrian Crossing

A raised pedestrian crossing to be constructed in conjunction with new footpaths funded from the RLBTTR

$200,000

20.     Auckland Transport also requested that the local board identify which projects it wished to support with the remainder of the fund in the current term.

 

 

          New Projects identified for LBTCF in 2022–2025 Political Term

Project

Description

Project cost estimates

Rautawhiri Helensville Raised Pedestrian Crossing

A raised pedestrian crossing in Rautawhiri Road, Helensville

$400,000

Gateway Treatment Matakana Valley Road

Entry treatment and a pedestrian refuge island at the north-western approach to the village

$210,000

Mahurangi East Road Pedestrian Refuge

Construct a pedestrian refuge on Mahurangi East Road near Governor Grey Road

$177,163

21.     The above projects will fully expend the budget allocation of the LBTCF for the Rodney Local Board for the 2022-2025 Political Term.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

23.     Auckland Transport therefore urges the Rodney Local Board to consider prioritisation of projects that help reduce carbon emissions.

24.     Most of the proposed projects above will encourage either safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     Any engagement required with other parts of the council group will be carried out on an individual-project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     Rodney Local Board discussed this programme of work at three workshops with AT in 2023.  This report reflects the views of the local board as expressed in the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The actions being considered do not have specific impacts on Māori.  Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

28.     Any Auckland Transport project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

29.     This report requires consideration of a significant financial commitment of up to $2,366,309 by the Rodney Local Board.

30.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     There is a risk that some projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out. 

32.     As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

33.     Finally, future budgets are not confirmed meaning that there may be sudden changes to the programme next year after Auckland Council sets budgets through the Long-term Plan process.

Ngā koringa ā-muri

Next steps

34.     Auckland Transport will take note of the local board’s confirmed projects and continue to work towards public consultation and delivery.

35.     Throughout the process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Beth Houlbrooke, Elected Member Relationship Partner

Authoriser

John Gillespie, Head of Stakeholder and Elected Member Relationships

 

 

 


Rodney Local Board

18 October 2023

 

 

Hauraki Road Raised Pedestrian Crossing Project, Leigh

File No.: CP2023/15622

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval on the design and location of the raised pedestrian crossing project on Hauraki Road, Leigh and to proceed with the physical works.

Whakarāpopototanga matua

Executive summary

2.       This report sets out the recent developments in the investigation and design phase for the Hauraki Road Raised Pedestrian Crossing Project in Leigh.

3.       On the 21 September 2022 the local board approved the deferral of the Hauraki Road Raised Pedestrian Crossing Project in Leigh as a project to be delivered under the Local Board Transport Capital Fund programme (resolution number RD/2022/127). The deferral was required as a consequence of an overall budget reduction in the Local Board Transport Capital Fund programme.

4.       On the 21 September 2022 the local board approved the Hauraki Road Raised Pedestrian Crossing Project in Leigh to be transferred and delivered as part of the Rodney Local Board Transport Targeted Rate Programme (resolution number RD/2022/128).

5.       Public consultation was carried out by Auckland Transport between May and June 2023. The two main concerns raised in the consultation were requests from the local school to change the location of the raised pedestrian crossing and requests to change the specification of the raised pedestrian crossing to have less impact on boats and trailers.

6.       In August 2023 Auckland Transport presented the findings of the public consultation at a local board workshop and discussed the issues and possible solutions. As a result of the workshop discussions Auckland Transport commissioned a vehicle and pedestrian count to investigate the concerns raised in the public consultation. The purpose of the survey counts was to measure the actual pedestrian demand to inform the design.

7.       In September 2023 Auckland Transport presented the findings of the vehicle and pedestrian survey at a local board workshop. The findings of the survey work confirmed that the proposed pedestrian crossing location at 16 Hauraki Road, Leigh is where the demand for a safe pedestrian crossing is located.

8.       The cost estimate for a raised pedestrian crossing at 16 Hauraki Road, Leigh is approximately $200,000 this includes the design, construction, and street lighting improvements.

9.       Following the local board workshop in September, the local board asked Auckland Transport to provide a cost estimate for a refuge island crossing at 16 Hauraki Road, Leigh; the cost estimate for kerb build outs and refuge islands is approximately $150,000 this includes design and construction.

10.     Waka Kotahi New Zealand Transport Agency’s Road to Zero and Auckland Transport’s Vision Zero objectives for road safety aims to reduce death and serious injuries on road by developing a robust transport network. All safety improvement projects delivered by Auckland Transport aim to align with this vision.

11.     The raised pedestrian crossing is proven to reduce vehicle speeds to 30km per hour and improve the safety of vulnerable road users (aged under 14 and over 65) by reducing the risk of death or serious injury if a crash occurred.

12.     Kerb build outs and refuge islands are not effective in achieving lower vehicle speeds therefore the risk of death or serious injury remains high. There is no priority crossing on Hauraki Road where there is high pedestrian demand. Kerb build outs and a refuge are not a priority crossing therefore the safety risk remains high. Moreover, the profile and geometry of the road is not suitable for kerb build outs.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakaae / approve the design and location at 16 Hauraki Road, Leigh of a raised pedestrian crossing and to proceed with the physical works for the raised pedestrian crossing.

Horopaki

Context

13.     In May 2018, the Rodney Local Board recommended that the Governing Body approve a targeted rate to accelerate investment in transport in the Rodney Local Board area. The recommendation was accepted, and the Rodney Local Board Transport Targeted Rate (RLBTTR) is currently scheduled to run for 10 years (2018 – 2028).

14.     The local board is the decision-maker regarding funds raised through the targeted rate. Auckland Council receives the rates payments, and Auckland Transport provides technical advice and administers the funds on behalf of the local board.

15.     The RLBTTR is ring-fenced for transport projects in the Rodney Local Board area that are not included in the Regional Land Transport Plan 2021-2031. It was established on the basis that the fund is to support:

·        new bus stops and bus services

·        new park-and-ride community hub facilities

·        new footpaths.

16.     The original consultation material for the Rodney Local Board Transport Targeted Rate led by Auckland Council sought feedback on the plan to bring forward investment in transport projects including public transport, road sealing and footpaths.

17.     The RLBTTR programme is the only Auckland Transport delivered programme where a local board has all the decision-making control outside of Auckland Transport’s Local Board Transport Capital Fund.

18.     On the 21 September 2022, the local board approved the deferral of the Hauraki Road Raised Pedestrian Crossing Project in Leigh as a project to be delivered under the Local Board Transport Capital Fund programme (resolution number RD/2022/127).

19.     On the 21 September 2022, the local board approved the Hauraki Road Raised Pedestrian Crossing Project in Leigh to be transferred and delivered as part of the Rodney Local Board Transport Targeted Rate Programme (resolution number RD/2022/128).

20.     Between May and July 2022 Auckland Transport conducted pre-consultation at the concept stage of the pedestrian crossing project in Leigh; the local board were consulted to understand preferred locations for the safety improvements, see Figure 1 below.

 

Aerial view of a neighborhood

Description automatically generated

Figure 1

21.     Auckland Transport received feedback from the local school and community groups including the Leigh Community Club, the Leigh Business Community and Strongman Trucking; see Figure 2 below for details on Leigh Business Community feedback.

An aerial view of a neighborhood

Description automatically generated

Figure 2

22.     The feedback indicated a preference for an at grade crossing and the location at 16 Hauraki Road.

23.     In August 2022, Auckland Transport assessed the feedback and reported to the local board.  As no further comments were received, Auckland Transport proceeded to scheme design for the pedestrian crossing project near 16 Hauraki Road. See below Figure 3 for concept plan submitted by Auckland Transport to the local board.

Aerial view of a road with buildings and roads

Description automatically generated

       Figure 3

 

Tātaritanga me ngā tohutohu

Analysis and advice

24.     In May 2023 public consultation was carried out by Auckland Transport with the local community in Leigh in relation to the raised pedestrian crossing project. The two main concerns raised in the consultation were requests from the local school to change the location of the raised pedestrian crossing to make this more suitable for the school community and requests to change the specification of the raised pedestrian crossing to have less impact on boats and trailers.

25.       The following table is a summary of the consultation feedback;

A screenshot of a survey

Description automatically generated

26.     Auckland Transport’s response to the public consultation feedback was that in terms of the raised pedestrian crossing location this was influenced by visibility issues. The school’s preferred location does not meet the engineering requirements for approach and visibility and the desire line was for the benefit of the wider community including the school.

27.     The Auckland Transport proposed location is close to businesses, playground, community hall, skate park, and school where there is high pedestrian demand.

28.     In terms of the feedback received on the raised pedestrian crossing design, Auckland Transport’s position is that the design complies with Auckland Transport’s Design Manual for non-bus and a non-over-dimensional vehicle route.

29.     At the local board workshop in August 2023, Auckland Transport explained that at-grade crossings are a thing of the past. The Auckland Transport design standards are adopted from Waka Kotahi NZTA’s design standards and that at-grade crossing do not align with Waka Kotahi’s Road to Zero and Auckland Transport’s Vision Zero objectives for road safety.

30.     Following the discussion at the local board workshop in August 2023, Auckland Transport commissioned a vehicle and pedestrian count to investigate the concerns raised in the public consultation. The purpose of the survey counts was to measure the actual pedestrian demand to inform the design.

31.     The survey results detailed in Figures 4, 5, 6 and 7 below provides evidence of the vehicle counts on Hauraki Road and the preferred current pedestrian movements across Hauraki Road.

An aerial view of a vehicle count summary

Description automatically generated

Figure 4

A screenshot of a computer screen

Description automatically generatedFigure 5

A screenshot of a computer generated image

Description automatically generatedFigure 6

A bird's eye view of a city

Description automatically generated

Figure 7

32.     In September 2023, Auckland Transport presented the findings of the vehicle and pedestrian survey at a local board workshop. The findings of the survey work confirmed that the pedestrian crossing location at 16 Hauraki Road, Leigh is where the demand for a safe pedestrian crossing is located.

33.     The pedestrian demand at the proposed location at 16 Hauraki Road is due to the proximity to businesses, the playground, the community hall, the skate park and the school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34.     The Rodney Local Board Transport Targeted Rate supports the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan, the Rodney Local Board Plan 2020 and Auckland Council priorities regarding mitigating the effects of climate change and reducing the council’s carbon emissions. The RLBTTR funds projects that enable better access to active and public transport, namely footpaths, bus services, bus infrastructure and community transport hub facilities.

35.     Auckland Transport strives to provide attractive alternatives to private vehicle travel, reduce the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. These projects all support pedestrian and/or cyclist safety, therefore contributing to climate change actions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36.     The appropriate council group inputs were sought by Auckland Transport in the formulation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37.     The Rodney Local Board is the decision-maker for funds collected through the Rodney Local Board Transport Targeted Rate. Auckland Council receives the rates payments, and Auckland Transport provides technical advice and administers the funds on behalf of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

38.     Receipt of this report has no identified impacts or opportunities for Māori.  Engagement with Māori, giving consideration of impacts and opportunities for Māori has been progressed through Auckland Transport’s Mana Whenua Northern Hui.

Ngā ritenga ā-pūtea

Financial implications

39.     Should the local board not approve the design and construction of a raised pedestrian crossing at 16 Hauraki Road then the previously allocated RLBTTR funds will be made available for other projects that align with the purpose of the targeted rate in the Warkworth subdivision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     A delay in making a decision on the approval for the project to move to detailed design and construction will cause delays for the project timescales and lead to additional project management costs.

41.     The projects being developed under the RLBTTR programme are subject to the usual project risks including scope changes and cost escalation associated with the development of detailed design plans. 

Ngā koringa ā-muri

Next steps

42.     Auckland Transport will finalise the design then award the physical works contract for the project.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Rahul Gowtham – Project Manager – Local and Safety Projects

Authoriser

Beth Houlbrooke – Elected Member Relationship Partner (North)

 

 

 


Rodney Local Board

18 October 2023

 

 

Kaukapakapa Footpath Connections Project

File No.: CP2023/15625

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to finalise the concept and detailed design and progress with construction of the Kaukapakapa Footpath Connections Project further to the public consultation and subsequent Waka Kotahi New Zealand Transport Agency design recommendations.

Whakarāpopototanga matua

Executive summary

2.       This report sets out the recent developments in the investigation and design phase for the Kaukapakapa Footpath Connections Project following the local board funding approval in December 2021 (resolution number RD/2021/367).

3.       The scope of the project was modified in September 2022 when the local board made a decision to include an additional pedestrian crossing at the Kaukapakapa School (resolution number RD/2022/127).

4.       The project is being delivered by Auckland Transport under the Rodney Local Board Transport Targeted Rate Programme footpaths programme.

5.       The public consultation specifically sought feedback on the pedestrian crossing locations outside the shops and the school in Kaukapakapa.

6.       The feedback from the public consultation supported the construction of the footpaths; indicated a desire for the project to maximise car parking and supported pedestrian crossings but not raised pedestrian crossings.

7.       Following the public consultation, Waka Kotahi New Zealand Transport Agency - whose road corridor the project plans to use - have provided design recommendations including;

a)      Reducing the car parking spaces from ten to seven parking spaces to maximise the maneuvering space for vehicles reversing onto State Highway 16 from the car parks in front of the shops

b)      Proceeding with a refuge pedestrian crossing at the shops in line with the outcome of the public consultation

c)      Recommended the construction of raised pedestrian crossings, one at the Kaukapakapa Hall close to the Kaukapakapa School and one near the petrol station.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)       whakaae / approve the concept design resulting from Waka Kotahi New Zealand Transport Agency recommendations for the parking design in front of the Kaukapakapa shops

b)       whakaae / approve the design and construction of two raised crossings for the project, one at the Kaukapakapa Hall close to the Kaukapakapa School and one near the petrol station

c)        whakaae / approve the design and construction of a refuge pedestrian crossing at the shops in line with feedback from the public consultation.

Horopaki

Context

8.       In May 2018, the Rodney Local Board recommended that the Governing Body approve a targeted rate to accelerate investment in transport in the Rodney Local Board area. The recommendation was accepted, and the Rodney Local Board Transport Targeted Rate (RLBTTR) is currently scheduled to run for 10 years (2018 – 2028).

9.       The local board is the decision-maker regarding funds raised through the targeted rate. Auckland Council receives the rates payments, and Auckland Transport (AT) provides technical advice and administers the funds on behalf of the local board.

10.     The RLBTTR is ring-fenced for transport projects in the Rodney Local Board area that are not included in the Regional Land Transport Plan 2021-2031. It was established on the basis that the fund is to support:

·        new bus stops and bus services

·        new park-and-ride community hub facilities

·        new footpaths.

11.     The original consultation material for the Rodney Local Board Transport Targeted Rate led by Auckland Council sought feedback on the plan to bring forward investment in transport projects including public transport, road sealing and footpaths.

12.     The RLBTTR programme is the only AT delivered programme where a local board has all the decision-making control outside of AT’s Local Board Capital Transport Fund.

13.     The Kaukapakapa Footpath Connections Project received Rodney Local Board funding approval in December 2021 (resolution number RD/2021/367) and prioritised the following:

·        Connection 2: Village centre footpath at an estimated cost of $2.9 million

·        Connection 3b: Kaukapakapa village to North Crescent via SH16 footpath at an estimated cost of $540,000.

14.     The scope of the project was modified in September 2022, when the local board made a decision to include an additional pedestrian crossing at the Kaukapakapa School that had previously been approved for funding under the Auckland Transport Local Board Capital Transport Fund (resolution number RD/2022/127).

15.     Approving both Connection 2 and Connection 3b together resulted in an estimated savings of $190,000, bringing combined cost from $3.44 million down to an estimated cost of $3.25 million.

16.       The scope of the project included:

a)        Connection 2: Footpath improvements along the Kaukapakapa village centre, including

·        safety improvements through the Kaukapakapa village centre including pedestrian crossings

·        parking improvements close to the village centre.

b)        Connection 3b: Footpath improvements along Kaukapakapa village centre to North Crescent via State Highway 16 including pedestrian crossing in front of Kaukapakapa school.

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Throughout the project design phase Auckland Transport has consulted with Waka Kotahi New Zealand Transport Agency (NZTA) and sought design reviews including safety inputs in relation to the raised pedestrian crossing locations and the improvement of parking design near the shops.

18.     Auckland Transport carried out public consultation with the community in May 2023 regarding the locations of raised crossings and the parking design; including a drop in events in Kaukapakapa on 5 and 6 May 2023.

19.     Auckland Transport also conducted an online consultation survey that ran for three weeks. This was an open consultation that was notified by mail posted out to 680 properties within a 1.5km radius of Kaukapakapa village.

20.     Auckland Transport asked three questions in relation to the pedestrian crossing options detailed in Figure 1 and 2 below:

·        which option do you prefer outside of the dairy/shops?

·        which option do you prefer outside of the school?

·        do you have any other comments regarding the proposal?

A screenshot of a map of a road

Description automatically generated

Figure 1 pedestrian crossing locations at the shops

 

A map of a road intersection

Description automatically generated

Figure 2 pedestrian crossing locations at the school

21.     A total of 153 submissions were received: 50 submissions at the in-person events and 103 online.

In-person public consultation:

22.     Of the feedback received at drop-in events about the proposed crossing outside the shops:

·        62% supported upgrading existing facilities (option 1, see Figure 1 above)

·        28% did not support any raised tables in this location.

A screenshot of a graph

Description automatically generated

Figure 3 Summary table of feedback at drop in event about crossing outside the shops

 

23.     Of the feedback received at drop-in events about the proposed crossing outside the school:

·        52% supported the installation of a crossing outside the community hall (option 2)

·        10% did not support the installation of any raised tables in these locations

·        6% supported upgrading the existing crossing (option1, see Figure 2 above) to a raised table

·        6% requested that the school crossing remain in its current form.

A graph with numbers and text

Description automatically generated

Figure 4 Summary table of feedback received at drop in event about crossing outside Kaukapakapa school

Online public consultation:

24.     Of the feedback received online about the proposed crossing outside the shops:

·        85% of those that responded were in favour of option 1 (see Figure 1 above)

·        15% of those that responded were in favour of option 2 (see Figure 1 above).

25.     Of the feedback received online about the proposed school crossing:

·        66% of those that responded preferred option 2 (see Figure 2 above)

·        34% of those that responded preferred option 1 (see Figure 2 above).

26.     In summary the public consultation supported the proposed footpaths, the project to maximise car parking, and pedestrian crossings but not raised pedestrian crossings.

Feedback from Waka Kotahi

27.     Auckland Transport project team has been in the discussion with Waka Kotahi NZTA regarding the results of the public consultation and the following summarises the feedback from Waka Kotahi NZTA.

Proposed pedestrian crossing and car park design near the shops:

28.     Waka Kotahi NZTA recommended that AT change the design for the carparks from 10 to seven carparks at 75-degree angles instead of 90 degree. This is to enable better vision and safer manoeuvring in and out of the carparks.  The proposed design reflecting Waka Kotahi’s recommendation as below:

A blueprint of a road

Description automatically generated

Figure 3 Proposed parking design in front of the shops

29.     Waka Kotahi NZTA supported keeping the crossing near the shops as proposed by AT with a pedestrian refuge crossing, instead of a raised pedestrian crossing. Waka Kotahi NZTA recommended that the crossing be moved which would result in the loss of parking spaces.

30.     The AT proposed design of the pedestrian refuge crossing in front of the shops, endorsed by Waka Kotahi, is as below:

A blueprint of a road

Description automatically generated

Figure 4:  Proposed pedestrian crossing in front of the shops

Proposed pedestrian crossing design near school:

31.     Despite the results of the public consultation showing that the community does not want to have raised pedestrian crossings, Waka Kotahi NZTA recommend that should any pedestrian crossing be installed outside the school or the hall it should be raised.

32.     Waka Kotahi NZTA has no major concerns with location of both pedestrian crossing options: near the school or near the hall.

33.     Auckland Transport requests the local board provide approval to proceed with a raised pedestrian crossing outside the Kaukapakapa Hall as per public support or remove this raised pedestrian crossing from the project.

Connection 3b, the crossing near Petrol Station

34.     Waka Kotahi NZTA have recommended a raised pedestrian crossing near the petrol station. Auckland Transport requests the local board provide approval to proceed with raised a pedestrian crossing at the petrol station or remove this raised pedestrian crossing from the project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35.     The Rodney Local Board Transport Targeted Rate supports the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan, the Rodney Local Board Plan 2020 and Auckland Council priorities regarding mitigating the effects of climate change and reducing the council’s carbon emissions. The RLBTTR funds projects that enable better access to active and public transport, namely footpaths, bus services, bus infrastructure and community transport hub facilities.

36.     Auckland Transport strives to provide attractive alternatives to private vehicle travel, reduce the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. These projects all support pedestrian and/or cyclist safety, therefore contributing to climate change actions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     The appropriate council group inputs were sought by Auckland Transport in the formulation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38.     The Rodney Local Board is the decision-maker for funds collected through the RLBTTR. Auckland Council receives the rates payments, and Auckland Transport provides technical advice and administers the funds on behalf of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

39.     Receipt of this report has no identified impacts or opportunities for Māori Engagement with Māori, giving consideration of impacts and opportunities for Māori has been progressed through Auckland Transport’s Mana Whenua Northern Hui.

Ngā ritenga ā-pūtea

Financial implications

40.     The receipt of this report has no financial impacts on the RLBTTR or the Kaukapakapa Footpath Connections Project

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.     A delay in making a decision on the approval for the project to move to detailed design and construction will cause delays for the project timescales and lead to additional project management costs.

42.     The projects being developed under the RLBTTR Programme are subject to the usual project risks including scope changes and cost escalation associated with the development of detailed design plans. 

Ngā koringa ā-muri

Next steps

43.     Auckland Transport will finalise the concept and detailed design then award the physical works contract for the project.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

 

Ngā kaihaina

Signatories

Author

Ha Nguyen – Project Manager – Auckland Transport

Authoriser

Beth Houlbrooke – Elected Member Relationship Partner (North)

 

 

 


Rodney Local Board

18 October 2023

 

 

Two new public roads and three new private roads at 26 State Highway 1, Warkworth (Warkworth Ridge Development Stage 1A) 

File No.: CP2023/14668

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to name two new public roads and three new private roads, being commonly owned access lots, created by way of a subdivision development at 26 State Highway 1, Warkworth.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       The developer and applicant, Templeton Warkworth Ridge Limited has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new private and public roads at 26 State Highway 1, Warkworth (Warkworth Ridge Development Stage 1A) are:

 

Applicant’s Preference

Alternatives

Road 7

Mahinga Avenue

Cotter Avenue

Stockyards Place

Road 8

Beaumont Rise

Pa Tuna Rise

Blackwall Rise

COAL A1-A

(commonly owned access lot)

Umar Court

Broker Lane

Blythen Avenue

COAL A1-B

(commonly owned access lot)

Hoteo Lane

Auctioneer Lane

Dusty Lane

COAL A2-E

(commonly owned access lot)

Kawakawa Lane

Drovers Lane

Muka Lane

 

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakaae / approve the following names for the five new roads created by way of subdivision undertaken by Templeton Warkworth Ridge Limited at 26 State Highway 1, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60381824, SUB60381825-A, road naming reference RDN90110622).

i)        Mahinga Avenue (Road 7)

ii)       Pa Tuna Rise (Road 8)

iii)      Umar Court (commonly owned access lot A1-A)

iv)      Hoteo Lane (commonly owned access lot A1-B)

v)      Kawakawa Lane (commonly owned access lot A2-E).

 

Horopaki

Context

6.       Resource consent reference BUN60381824 (subdivision reference number SUB60381825-A) was issued in January 2022 for the creation of 643 residential lots, one super-lot for a neighbourhood centre and associated roading and reserves.

7.       Location and scheme plans of the development can be found in Attachment A and B to the agenda report.

8.       In accordance with the standards, every public road and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9.       The new COALs and public roads therefore require road names. The roads to be named can be seen as highlighted in Attachment A to the agenda report.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area

·   a particular landscape, environmental or biodiversity theme or feature

·   an existing (or introduced) thematic identity in the area.

12.     Theme: The names reflect historical and cultural links to the locality as follows:

 

Proposed name

Meaning (as described by applicant)

Road 7

Mahinga Avenue (applicant’s preference)

Mahinga in Te Reo means ‘where work is done, activity, garden, fishery, cultivated area’.

This name references the harvesting of food

 

Gifted from Ngāti Manuhiri

Cotter Avenue (alternative)

Cotter is the Scottish term for a farmer. This name reflects the Scottish heritage of the developers

Stockyards Place (alternative)

In reference to the large saleyards and stockyard holding paddocks that surrounded the development for many years (since before 1913). The saleyards / stockyards were a major communal meeting and trading place and have only closed in recent years

Road 8

Beaumont Rise (applicant’s preference)

Beaumont has French language origins for beautiful hill / mountain

Pa Tuna Rise (alternative)

Pa tuna in Te Reo is a weir for catching eels

 

Gifted from Ngāti Manuhiri

Blackwall Rise (alternative)

Blackwall is the birthplace of Thomas Scott, a prominent ship builder in the Warkworth area

COAL A1-A

Umar Court (applicant’s preference)

Umar is the Irish name for ‘water trough’. This name reflects the Irish heritage of the developers

 

Broker Lane

(alternative)

In recognition of the stockbrokers that used to be present at the historic saleyards in the locality

Blythen Avenue

(alternative)

Gifted from the Warkworth Agricultural and Pastoral Society, in recognition of Majorie and Dean Blythen’s years of service

COAL A1-B

Hoteo Lane (applicant’s preference)

In reference to the Hoteo River located in Auckland that was an important source of freshwater for early settlers

Auctioneer Lane (alternative)

In recognition of the auctioneers that used to be at the historic saleyards in the area

Dusty Lane (alternative)

In reference to the dust that was found around the saleyards

COAL A2- E

Kawakawa Lane (applicant’s preference)

Means ‘pepper tree’ in Te Reo and is a native plant to New Zealand used for medicinal purposes

 

Gifted from Ngāti Manuhiri

Drovers Lane (alternative)

In reference to the cattle and sheep that used to be driven to the saleyards by drovers on horseback within teams of dogs

Muka Lane (alternative)

In reference to the fibers found in the flax / harakeke plant

 

Gifted from Ngāti Manuhiri

 

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     It is recommended that the applicant’s alternative name for Road 8, ’Pa Tuna Rise’ is approved over the applicant’s preference ‘Beaumont Rise’. The name has been gifted by Ngāti Manuhiri who are the iwi authority for the area, and the name has local cultural significance. The applicant’s preference ‘Beaumont Rise’ has no clear linkage to the area and is therefore not recommended.

15.     It should be noted that the applicant proposes ‘Blythen Avenue’ as an alternative option for COAL A1-A to commemorate persons who are still alive (Blythen is the surname of the individuals). In accordance with technical requirement (14) of the road naming guidelines, it is not recommended that this road name is used, as community attitudes and opinions about people can change over time.

16.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17.     Road Type: ‘Avenue’ and ‘Rise’ are acceptable road types for the new public roads, suiting their form and layout. ‘Place’ is not considered an acceptable road type for the public road, and therefore the second alternative name for Road 8 ’Stockyards Place’ is not recommended using that road type.

18.     ‘Court’ and ‘Lane’ are suitable road types for the new private roads, suiting the form and layout of the COALs. ‘Avenue’ is not considered an appropriate road type for COAL A1-A, and therefore the second alternative name ‘Blythen Avenue’ is not recommended using that road type.

19.     Consultation: Community groups and mana whenua were consulted in line with the processes and requirements described in the Guidelines.

20.     On 1 December 2022, the applicant’s agent contacted Warkworth Museum, seeking input into the naming of the roads within the Warkworth Ridge Development. Names suggested as a result of this engagement have been used in other stages of this development.

21.     The applicant engaged with the Warkworth Agricultural and Pastoral Society, who gifted the name ’Blythen’ in recognition of Majorie and Dean Blythen and their years of service.

22.     Additional commentary on mana whenua is provided in the Tauākī whakaaweawe Māori section that follows.

 

 

 

 

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

26.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

27.     Through consultation, Ngāti Manuhiri gifted several names for the Warkworth Ridge development. Some of these names have been adopted as road name options within this application (Stage 1A).

28.     On September 12, 2023, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Te Rūnanga o Ngāti Whātua

·    Ngāti Whātua o Kaipara

·    Ngāti Whātua Ōrākei

·    Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Te Kawerau ā Maki

·    Ngāti Manuhiri

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Ngāti Pāoa

·    Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·    Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

·    Ngāti Wai.

29.     By the close of the consultation period (10 working days), only one response was received. Te Kawerau ā Maki confirmed their support for the use of the names gifted from Ngāti Manuhiri.

30.     No further responses, comments, or feedback were received. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.

Ngā ritenga ā-pūtea

Financial implications

31.     The road naming process does not raise any financial implications for the council.

32.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

34.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database.  LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - 26 State Highway 1 Warkworth - Scheme Plan (Under Separate Cover)

 

b

Attachment B - 26 State Highway 1 Warkworth - Location Plan (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Mira Narula - Planning Consultant

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 

 

 


Rodney Local Board

18 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/14710

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan. In particular, AT is seeking feedback on the service improvements proposed for the local board’s area.

3.       The Regional Public Transport Plan is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       Auckland Transport will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan.

5.       The AT Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakarite / provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A to the agenda report.

Horopaki

Context

6.       The Regional Public Transport Plan (RPTP) is Auckland’s main plan for public transport services. It outlines how public transport will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape public transport.

7.       The purpose of the RPTP is to enable consultation with the public and public transport operators on the planning of public transport services. This is a requirement of the Land Transport Management Act 2003.

8.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023.and Auckland Transport (AT) received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·        strong support for the plan’s vision and goals

·        support for the action areas within the plan

·        support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

10.     Feedback that was not supportive of the content of the draft RPTP included:

·        wanting further improvement and/or faster delivery

·        concerns that public transport is too expensive or does not provide value for money

·        comments that a greater percentage of the cost of operating public transport should come from users (via fares).

11.     The RPTP includes AT’s aspirations to do more in further improvements and faster delivery if and when more funding for public transport becomes available.

12.     Auckland Transport has provided a breakdown of the top topics submitters from each local board area commented on to assist the board in providing feedback (Attachment B to the agenda report).

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased public transport usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

14.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission public transport system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

16.     Following public consultation, AT also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

17.     Auckland Transport has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Auckland Transport held a range of public information events across the region at libraries, community centres, bus and train stations. They also held two on-line drop-in sessions. Across all of these events, Auckland Transport had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called Aucklant Transport to ask questions and seek clarification on content in the plan.

19.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what Auckland Transport is currently funded to deliver).

20.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from Auckland Transport, dated 12 July 2023.

21.     Auckland Transport set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C to the agenda report) provided for at a workshop on the draft RPTP held 6 September 2023.

22.     Workshops to date have been positive, with most local boards supporting Auckland Transport’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

23.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand Auckland Transport local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Auckland Transport has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

25.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka.

26.     Auckland Transport intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

27.     There are no financial implications of providing feedback to Auckland Transport on the draft RPTP.

28.     The RPTP is required to be a realistically fundable plan, and Auckland Transport’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

29.     Any feedback provided regarding service level improvements should take into account Auckland Transport’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     There are no risks associated with providing feedback to Auckland Transport on the draft RPTP.

Ngā koringa ā-muri

Next steps

31.     Auckland Transport will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

32.     The Auckland Transport Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

33.    If adopted, the final Regional Public Transport Plan will be publicly released in early December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - RPTP feedback template for local boards (Under Separate Cover)

 

b

Attachment B - Rodney Local Board Area snapshot (Under Separate Cover)

 

c

Attachment C - RPTP post-consultation memo (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Luke Elliot – Principal Planner, Auckland Transport

Authoriser

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

18 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14943

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council and Auckland Transport have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries  within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce deaths and serious injuries. Auckland Transport is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       Auckland Transport workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       Auckland Transport has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      tuhi ā-taipitopito / note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D to the agenda report) 

b)      tuhi ā-taipitopito / note Auckland Transport’s responses to previous local board queries about Katoa, Ka Ora (Attachment A to the agenda report) 

c)      tuhi ā-taipitopito / note Auckland Transport’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      tuhi ā-taipitopito / note that since June 2020, when the programme started, road deaths reduced by 30 per cent in the areas where speed limits have changed  

e)      tautoko / support the location and scope of the proposed speed limit changes identified for the Rodney Local Board area (Attachment C and Attachment E to the agenda report) 

f)       tautoko / support speed limit review near schools that do not have current or proposed safe speed limits including Hare Krishna School  

g)      tautoko / support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C to the agenda report.

Horopaki

Context

10.     Auckland Transport (AT) is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi New Zealand Transport Agency adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy. The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi New Zealand Transport Agency.

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)      Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads

b)      Phase Two covered approximately eight per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools

c)      Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)      The results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public

b)      AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic (Attachment B to the agenda report).

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     Auckland Transport’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system; the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of deaths and serious injuries (DSI) is statistically significant.  In Auckland:

a)      Since June 2020, when the safe speed programme started road deaths reduced by 30 per cent in the areas where speed limits have changed

b)      In comparison, over this same period, the rest of the network has seen a nine per cent increase in road deaths.

31.     Thirty km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create a more pleasant urban environment and make it safer for children to travel independently.

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     Auckland Transport has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     Auckland Transport have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Response to Resolutions (Under Separate Cover)

 

b

Attachment B - Infographic (Under Separate Cover)

 

c

Attachment C - Responses to public feedback (Under Separate Cover)

 

d

Attachment D - Local board feedback summary (Under Separate Cover)

 

e

Attachment E - Safe speeds improvements for Rodney map (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 

 


Rodney Local Board

18 October 2023

 

 

Te Ara Hauāuru - Northwest Rapid Transit

File No.: CP2023/14819

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views into rapid transit corridor investigations from Brigham Creek to the city centre alongside the Northwestern Motorway, State Highway 16.

Whakarāpopototanga matua

Executive summary

2.       Waka Kotahi New Zealand Transport Agency and partners have re-commenced work on Northwest Rapid Transit  with a Detailed Business Case.

3.       The purpose of the Northwest Rapid Transit project is to provide a fast, frequent and efficient rapid transport option to the Northwest of Auckland, from Brigham Creek to the City Centre, alongside State Highway 16.

4.       Note, Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on State Highway 16 which would connect to the Northwest Rapid Transit project.

A map with a blue line

Description automatically generated

5.   This mahi is being led by Waka Kotahi New Zealand Transport Agency in partnership with Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners, and in close collaboration with Auckland Council and Auckland Transport who, along with iwi representatives, have members on the project steering committee.

 

6.       The project area covers from Brigham Creek to the city centre along State Highway 16 and includes providing:

a)    Rapid transit on a dedicated corridor – investigations will determine the best mode (bus or rail) and location for the corridor which could be along, or either side of, SH16

b)    Station locations, and facilities – such as seating, passenger information displays, CCTV, lighting and bike racks

c)    Access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

7.       The Detailed Business Case process will confirm a recommended way forward for the project and will:

a)      Confirm recommended mode and route for the Northwest Rapid Transit, for an integrated rail, or independent bus solution

b)      Confirm staging (and any triggers) of recommended options

c)      Ensure affordable and stageable solutions are at the heart of what we are doing

d)      Provide clarity on how this corridor interfaces with the wider rapid transit network and urban aspirations for the region

e)      Provide a compelling investment case for the recommended option. 

8.       It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

9.       Waka Kotahi NZTA have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

10.     Waka Kotahi NZTA are currently carrying out more detailed investigations as they work to confirm an emerging short list of options. 

11.     Waka Kotahi NZTA will discuss the potential rapid transit options at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

12.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, in order to have more informed discussion with stakeholders and communities.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakarite / provide feedback on their position for the need for rapid transit in the Northwest

b)      whakarite / provide feedback on what Waka Kotahi New Zealand Transport Agency and partners should consider as part of our investigations, including views on:

i)        Access and connections on locals roads – i.e. feeder bus services and facilities, walking and cycling connections

ii)       Issues on local roads that you feel need to be addressed for rapid transit on State Highway 16 to work well

iii)      Facilities or design features you would like to see at rapid transit stations (the ones along the motorway).

 

Horopaki

Context

13.     This project will be an important part of Auckland’s public transport infrastructure to facilitate growth in the Northwest, provide attractive and equitable transport choice, and encourage mode shift. This project will help to reduce reliance on private vehicles, thus helping to build more resilience in the network while contributing to a healthier transport system that protects the climate.

14.     The investment objectives of the project are:

a)      Providing an attractive, equitable rapid transit service that improves access to social, cultural and economic opportunities and is well integrated with the current and future transport system

b)      A transport intervention that reduces Auckland’s carbon footprint

c)      Supporting a compact urban form and enabling quality integrated communities.

15.     Te Kawerau ā Maki have gifted the name ‘Te Ara Hauāuru’ to the project. This name references the wind that blows from the west, a powerful force and story for the iwi. The west wind carries the voice and vision of the community of the west, and the path of connection between these communities and Tāmaki Makaurau.   

16.     Waka Kotahi NZTA is incredibly grateful to Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners for sharing their knowledge (mātauranga) of the land, waters and its peoples. We acknowledge their role as kaitiaki (guardians) with responsibility for the protection of te taiao (environment) and taonga tuku iho (heritage).

Why improvements are needed

17.     The Northwest is growing with more houses, more jobs, and more people needing to travel. It’s anticipated that by 2051, the Northwest will have more than:

a)      100,000 extra people living in the Northwest

b)      40,000 new households

c)      Increased congestion

d)      Increased pressure on our public transport network.

18.     People living in the Northwest currently have limited public transport options and many rely heavily on their car:

a)      Over 60 per cent of people living in the Northwest commute out of the area

b)      More travel to work by car than in any other region in Auckland.

Improving transport equity and wellbeing

19.     Improving transport equity in the Northwest is a key focus for this project.

20.     The Northwest is an area that’s long lacked viable public transport options. This has resulted in people relying on their cars – causing increasing congestion and carbon emissions. For many people, the lack of public transport choice has stopped them from accessing key essential services and participating in everyday activities.

21.     Providing a faster and more reliable public transport choices will transform the daily lives of many people in the Northwest for generations to come and help provide for a more vibrant and better-connected community.

More sustainable transport choice

22.     More transport choice and reducing reliance on private vehicles can help build more resilience in our networks, contribute towards a healthier, safer transport system and reliably get everyone where they need to go in a way that also helps to protect the climate.

23.     The contributions we make today towards a more sustainable future will add up to help form a healthier and safer future for us all.

24.     Better transport options will also help the Government and Aotearoa New Zealand’s commitment to reaching net zero emissions by 2050.

25.     This project will align with the Government’s Emissions Reduction Plan (ERP), which describes how we are going to meet emissions budgets and make progress towards meeting the 2050 target. This includes reduced carbon emissions, reduced embodied carbon emissions and ways to build resilience in the transport network.

Scope 

Mode and route 

26.     Confirmation of the final mode (bus or rail) is required for the Detailed Business Case, and this must consider any potential future development and potential mode switch as continued growth occurs along the corridor. Transport demand for various scenarios of the wider rapid transit network will also be assessed, including a  Northwest Rapid Transport (NWRT) only scenario.

27.     It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

28.     A previous investigation, as part of the Indicative Business Case, looked at the Westgate to Newton Road section of the Northwestern Motorway and recommended bus as the preferred mode.

29.     However, those investigations didn’t include the city centre components of the journey, from Newton Road to downtown, where the most critical constraints are. Previous work was also undertaken five years ago, so it is important to reflect any changes that have occurred since then such as further development of other rapid transit projects in Auckland as well as more recent city centre planning by Auckland Council and Auckland Transport.

30.     This means we need to undertake some further technical work to confirm the best mode for the corridor, as part of developing a Detailed Business Case for the project.

31.     The recommended mode will be determined based on a number of factors, including consideration of:

a)      Demand

b)      Capacity

c)      Journey times

d)      How long the solution will continue to operate effectively, and potential for it to be upgraded

e)      Engineering factors

f)       Cost and value for money

g)      Land acquisition

h)      Integration and staging the delivery of the wider rapid transit network

i)        As well as other detailed analysis (e.g., environmental impacts).

32.     The overall route alignment and station placements along the NWRT corridor will be assessed with consideration to respective urban hubs and business developments, as well as key local feeder bus routes that will need to be established to support the project outcomes. 

33.     We will share the outcomes of our investigations into mode and route as the Detailed Business Case progresses.

Integration with the local network

34.     The success of a rapid transit solution along State Highway 16 (SH16) will be dependent on reliable walking, cycling and bus journeys on local roads connecting to stations along the motorway.

35.     The scope of this project includes access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

Integration with the wider rapid transit network

36.     This project will provide connections to the growing rapid transit network and make Tāmaki Makaurau a better place to live, while at the same time moving us towards a healthier transport network.

37.     As part of this project, Waka Kotahi NZTA are taking a whole of network approach and working closely with the Wāitemata Harbour Connections, Auckland Light Rail and Te Tupu Ngātahi – Supporting Growth.

38.     Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

39.     Further planning work on NWRT will integrate wider strategic planning including the Auckland Plan 2050 and the Auckland Rapid Transit Plan.

Community engagement

40.     The first phase of community engagement ran from 24 August to 24 September 2023 and nearly 4000 people completed our engagement survey.

41.     Waka Kotahi NZTA are currently analysing what we’ve heard from communities. When a report is ready, you will be sent a high-level summary of the community feedback with some local board specific findings.  The aim is to share this with the local board in November 2023.

42.     The aim of the first phase was to let people know about the project and ask some high-level questions about their experiences and what they think Waka Kotahi NZTA should consider as part of our investigations.

43.     The second phase of community engagement is scheduled for early 2024 (March TBC) and will involve consultation on the emerging shortlist.

44.     The first phase of engagement involved workshops with 11 local boards (presentation available Attachment B to the agenda report). Waka Kotahi NZTA are very grateful for the local board time and inputs, some of the key things we heard in workshops with you included:

a)      Support of the need for rapid transit to the Northwest and better public transport options to support urban growth

b)      The importance of improvements to local roads feeding into rapid transit stations on the motorway, and making it easy for people to transfer between services

c)      Integration with the rapid transit network

d)      Support for active modes and the ability to take bikes/scooters on public transport

e)      The importance of consulting widely and selling the vision for the project and its benefits

f)       The need for better public transport options further north to Kumeū and Huapai

g)      The need for better public transport connections to the North Shore along SH18

h)      The need to find ways to speed up delivery timeframes and consideration of staging options

i)       The ability to retrofit a bus solution to light-rail in the future

j)       Park and ride facilities at Brigham Creek.

 

Ngā koringa ā-muri

Next steps

45.     Waka Kotahi NZTA have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

46.     Waka Kotahi NZTA are currently carrying out more detailed investigations to confirm an emerging short list of options. 

47.     Any feedback provided now will feed into the investigation work currently underway. The local board’s formal submission will be considered alongside the stakeholder and community views heard through the first phase of engagement which saw nearly 4000 people complete our survey.

48.     Waka Kotahi NZTA intend to publish a public feedback report (which will include local board feedback) before the end of the year 2023.

49.     Waka Kotahi NZTA will discuss the potential rapid transit options at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

50.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will put Waka Kotahi NZTA in a better position to have more informed discussions with stakeholders and communities.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Memo to local boards 26 July 2023 (Under Separate Cover)

 

b

Attachment B - Local board workshop presentation (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Daniel McCabe – Principal Communications and Engagement Advisor, Waka Kotahi NZ Transport Agency

Authoriser

Lesley Jenkins - Local Area Manager

 


Rodney Local Board

18 October 2023

 

 

Te Tupu Ngātahi (Supporting Growth Alliance) North Notices of Requirement

File No.: CP2023/15683

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This report provides information regarding the Te Tupu Ngātahi (Supporting Growth Alliance) North projects and seeks local board confirmation regarding the Strategic Transport Network programme and the associated Notices of Requirement.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Transport Board approved the Detailed Business Case on 26 September for the projects and lodgement of Notices of Requirement subject to:

·        “receiving a formal statement from the Rodney, Upper Harbour and Hibiscus and Bays local boards outlining their position on the Strategic Transport Network.”

3.       The Auckland Transport Board has requested this to provide them assurance there are no material issues that would preclude lodging these Notices of Requirement.

 

4.       The Auckland Transport Board also noted current council and Te Tupu Ngātahi (Supporting Growth Alliance) alignment around the Future Development Strategy, but that this will be reconsidered by the Auckland Transport Board if there are any future changes.

 

5.       Auckland Council’s Planning, Environment and Parks Committee was set to consider at its 5 October 2023 meeting whether to discontinue the Future Urban Zone or defer the decision pending further investigations. The meeting was deferred to 2 November 2023. Subsequently, Te Tupu Ngātahi requested and received informal feedback from the local boards within a limited timeframe which was greatly appreciated. The informal feedback was to confirm the engagement that has occurred with the local boards over the development of the Indicative and Detailed Business Cases. The feedback was sought in relation to the matter addressed in this report.

6.       With the delay of the Planning, Environment and Parks Committee meeting we have been asked by the Auckland Transport Board to seek a “formal written statement”, by way of a resolution from local boards.

7.       Te Tupu Ngātahi (Supporting Growth Alliance) seeks Rodney Local Board acknowledgement of the intent to lodge the 13 Notices of Requirement with Auckland Council in early November 2023.

8.       Te Tupu Ngātahi (Supporting Growth Alliance) has attended a number of workshops with the local board over the past four to five years gaining valuable insights into community values and aspirations, our engagement activity with the local community, and informal feedback on the development of our Strategic Network.

9.       Te Tupu Ngātahi (Supporting Growth Alliance) acknowledge local boards usual way of providing formal written feedback is through its agreed approach with Auckland Council for participating in Resource Management Act 1991 processes which will happen following public notification of the Notices of Requirement. We also look forward to receiving formal feedback as part of this process.

 

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whiwhi / receive the report regarding the request from the Auckland Transport Board for a formal statement from the Rodney Local Board outlining their position on the Strategic Transport Network

b)      acknowledge the forthcoming lodgment of the 13 Notices of Requirement associated with the Te Tupu Ngātahi Strategic Network and note that there are not any significant concerns / issues regarding the lodgement

c)      tuhi ā-taipitopito / note that future formal local board feedback on the Notices of Requirement will be provided through the agreed approach with Auckland Council for participating in Resource Management Act 1991 processes.

Horopaki

Context

10.     Te Tupu Ngātahi is an alliance between Auckland Transport and Waka Kotahi New Zealand Transport Agency (Waka Kotahi) for the purpose of planning and route protecting the strategic transport networks needed to support Auckland Councils’ future urban growth areas identified in the Auckland Plan, Future Urban Land Supply Strategy (FULSS) and Unitary Plan over the next 30 plus years.

11.     In North Auckland (Dairy Flat, Wainui, Silverdale and Orewa), the council’s FULSS forecasts a threefold increase in growth with 41,000 new houses, 22,000 new jobs and 110,000 more people (see Attachment A to the agenda report). Auckland Council’s draft FDS which will replace the FULSS, recommends slower staging of this growth over the next 30 years plus a large area for further investigation in south Dairy Flat. There are live development proposals currently underway in the Milldale, Wainui and Silverdale West.

12.     Te Tupu Ngātahi’s North Detailed Business Case (DBC) identifies the Strategic Transport Network (see Attachment B to the agenda report) for North Auckland and recommends this for route protection. This was developed by Te Tupu Ngātahi, Auckland Transport and Waka Kotahi in collaboration with partners, Auckland Council and mana whenua. It builds on previous Auckland Transport Board approved business cases to develop the network (i.e., Transport for Future Urban Growth (TFUG) Programme Business Case (PBC 2016) Case and Supporting Growth Indicative Business Case (IBC 2019)).

13.     The Auckland Transport Board at its September meeting requested feedback from the local board prior to them making a decision regarding the Detailed Business Case and lodgement of the Notices of Requirement.

14.     Te Tupu Ngātahi acknowledge and appreciated the informal feedback that has been received from the local boards and individual local board members throughout our programme development. 

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Te Tupu Ngātahi’s recommended Strategic Transport Network for North Auckland supports planned greenfield growth by:

a)         Providing a comprehensive public transport network initially anchored around interim SH1 bus shoulder improvements and then a new Rapid Transit Corridor (RTN) through Dairy Flat from Albany to Milldale. New stations at Milldale, Pine Valley Road and indicative stations through Dairy Flat are supported by a comprehensive multimodal arterial network

b)         Improving access to existing and planned business areas to encouraging more employment activities to locate in North Auckland is critical to removing reliance on long-distance travel to access jobs. Improvements to State Highway One including new and upgraded interchanges at O Mahurangi Penlink, Wilks Road and Silverdale will improve access for freight supported by a comprehensive multimodal arterial network

c)         Providing multimodal upgrades to Dairy Flat Highway and East Coast Road will improve north-south network resilience for all modes as an alternative to State Highway One. A ladder network of east-west arterials will connect these corridors to State Highway One and the new and upgraded interchanges providing efficient access to key land uses and corridors for al modes

d)         With over half of the future urban area within the walking catchment of the RTN, and all corridors including active modes and/or provision for public transport this will enable significant mode shift in North Auckland and improved public transport access to and from Auckland.  This will support Auckland Transport’s long-term climate change and mode shift targets.

16.     The network has also been designed to enable optimal long-term outcomes for other significant transport projects including: O Mahurangi Penlink and interim bus improvements on State Highway One being constructed by Waka Kotahi; and Milldale Highgate Bridge, Argent Lane and New Pine Valley Road being delivered by developers in partnership with Crown Infrastructure Partners and Auckland Transport/Auckland Council. The Waitematā Harbour Connections project has also confirmed light rail as the current preferred RTN mode to North Auckland and its extension beyond Albany.

17.     The North DBC assumes that the proposed network is delivered over four decades to align with the Council’s latest land use timing and climate change considerations as set out in the draft FDS. Irrespective of this timing, there are large active developments underway and pressure for growth from established developers including Fulton Hogan, Hugh Green, Fletchers, AV Jennings, and the Ministry of Education. A significant part of Auckland Transport’s Strategic Transport Network is expected to be delivered by developers.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     Te Tupu Ngātahi has been aware of the likely impacts of climate change since its establishment in 2018. An eliminate/avoid, reduce/defer and optimise/offset approach has been adopted for the IBC, DBC and NoR phases respectively. Enabled and embodied carbon considerations have also been embedded in businesses cases processes.

19.     For the North, modelling shows the Strategic Transport Network will reduce Vehicle Kilometres Travelled (VKTs) by 12,400 km in 2048+ and CO2 emissions by12,800 tonnes per year compared to the baseline. Route protecting further contributes to emission reductions by supporting a compact land use, corridor alignments that reduce embodied carbon during construction and enabling land release to be timed with sustainable mode improvements. The majority of unquantified savings will be achieved by conversion of the vehicle fleet.

20.     Long-term resilience has also been a focus of the business case processes. Flood modelling has been assessed at 2.1 degrees warming and 16 percent increase in rainfall events based on guidance from council. Given the uncertainty of climate change effects in the future, the assessment also considers a more severe climate change scenario of 3.8 degrees warming and a 32.7 per cent increase on rainfall. All infrastructure within the recommended network has been designed to withstand 1-in-100 flooding events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     Auckland Council is a partner of Te Tupu Ngātahi and are regularly updated on the programme, including North Auckland. Te Tupu Ngātahi worked collaboratively with Auckland Council undertaking parallel workstreams to integrate land use and transport for the RTN and future urban zones including joint public consultation. Work is also being undertaken between Auckland Transport and Auckland Council on how future urban growth areas are funded.

22.     Te Tupu Ngātahi updates Watercare regularly on its projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Ngā kiritaki / Customers

23.     Feedback from landowners and public engagement in July/August 2022 resulted in changes to the preferred options, with the impacts on property owners being a key consideration.

24.     Regular engagement throughout the Detailed Business Case with developers, community interest groups and infrastructure providers (i.e., KiwiRail, utilities and Ministry of Education) has informed option development, selection, and refinement.

25.     The response from the community and stakeholders has been generally positive, and overall, there has been general support for the recommended network and route protection. The exception being some potentially impacted property owners who have concerns regarding individual property effects from the proposed designations, particularly the new RTN. Te Tupu Ngātahi has and will continue to engage with landowners as part of the NoR phase. A summary of engagement is included as Attachment C to the agenda report.

Ngā mema pōti / Rodney Local Board

26.     Te Tupu Ngātahi has regularly engaged with the three relevant local boards being Rodney, Upper Harbour and Hibiscus and Bays, seeking input on the public engagement approach, and updating on preferred options and the feedback received. There is a high level of understanding of our network and the route protection we are seeking. There has been a high level of interest in resilience and council’s approach to growth following the January flooding.

27.     In the period between 2018 and 2023 Te Tupu Ngātahi Supporting Growth has presented to the Rodney Local Board on nine occasions and provided eleven written memorandum’s for information. Key themes and informal feedback received is outlined below:

a)         Urban growth and transport

            There is clear understanding from the local boards of the importance of route protection and the need for an integrated transport network that encourages people towards mass rapid transport, reduce commute times and increase productivity across the region. The success of the Northern Busway was noted

 

b)         Property and impact on landowners

·        Throughout the engagement the local boards have expressed awareness and concern for the impacts of the projects on local landowners, and how the property effects will be managed through the Public Works Act. There was acknowledgement of the long lapse periods and that the projects are not currently funded and the uncertainty this creates for landowners

·        It was noted that the preferred route for the Rapid Transport Corridor (RTC) travels through some the most built-up established lifestyle properties in the most expensive parts of Dairy Flat such as Grace Hill and Goodland Estate and the implications for the cost of land acquisition

·        Discussions on the options considered in determining the recommended alignment and the criterial used in assessing the preferred route. Property impacts and costs are considered but are weighted against other constraints. 

c)         Flooding, location of the town centre

·        Of key interest in the interactions with Rodney Local Board has been whether the project team had considered the effects of flooding particularly in the Dairy Flat area following the flooding earlier this year. This was in relation to the proposed Rapid Transit Corridor (RTC) and other road projects subject to the Notices of Requirement, including Goodland estate (former Kauri Swamp), Bawden Road and other areas bordering the Dairy Stream

·        Assurances were provided that the location of flood plains have been considered through the optioneering process. Infrastructure corridors have generally been positioned outside of flood plains, but corridors do, on occasion, need to cross flood plain areas as is the case for many of the existing roads. In these locations, the design allows bridging of these areas as to remain resilient to flooding and to minimise flooding impacts on surrounding land

·        Interest has been shown with the proposed location of the town centre in Dairy Flat and the outcome of Auckland Council’s consultation on this in 2022. Auckland Council is awaiting the outcome of the FDS before advising the community of its decision.

d)         Future Development Strategy

·        More recently, with the Auckland Council’s consultation on the FDS Rodney Local Board Deputy Chairperson asked whether the decision to lodge will be influenced by the outcome of the FDS consultation. The Strategic Transport Network is aligned with council’s recommendation on the FDS, which is available on Auckland Council website https://infocouncil.aucklandcouncil.govt.nz/Open/2023/10/20231005_PEPCC_ATT_11310_EXCLUDED_WEB.htm.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Mana whenua are a partner of Te Tupu Ngātahi and continue to be engaged with through regular hui. Kaitiaki representatives supplied input into the option development process. Mana whenua support the DBC and the next stages of route protection, but some have opposed Auckland Council’s identification of the North Auckland future urban growth areas. Mana whenua in the North have advised that they strongly support lodgement of the Strategic Transport Network.

Ngā ritenga ā-pūtea

Financial implications

29.     The Auckland Transport and Waka Kotahi boards approved Supporting Growth Programme Alliance Agreement includes funding for Indicative Business Cases, Detailed Business Cases and route protection for the entire programme.

30.     Funding has also been sought through the draft Joint Transport Plan and draft Regional Land Transport Plan 2024-2034 review. The work of Tupu Ngātahi remains a priority in both these plans at this stage in the process.

31.     Early property acquisition risk from the designation is estimated at $37 million (P50 escalated) over the Regional Land Transport Plan 2021-2031 period and a funding bid has been submitted into the draft Joint Transport Plan and draft Regional Land Transport Plan 2024-24 review through a regional “Route Protection and Encroachments Property” line.

32.     There are no funding implications for the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Key risks and mitigations are outlined in the table below.

Key risk

Mitigation

Ongoing confusion and uncertainty within the community regarding long term growth in the area

Lodgement of Notices of Requirement which are aligned with council recommendations regarding the FDS. This enables landowners and the community to participate in a formal notification process prior to any decision which would be later in 2024

 

Ngā koringa ā-muri

Next steps

34.     Following receipt of formal feedback, the Auckland Transport Board will make its decision regarding the North Detailed Business Case and lodgement of Notice of Requirements.

35.     Should Notices of Requirement be lodged, we anticipate public notification by Auckland Council in mid-November with Hearings to be take place in 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Council's vision and growth for North (Under Separate Cover)

 

b

Attachment B - Te Tupu Ngātahi Recommended North Strategic Transport Network (Under Separate Cover)

 

c

Attachment C - Summary of Engagement (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Julie Boucher - Te Tupu Ngātahi Owner Interface Manager – Communications & Engagement Auckland Transport

Philippa White - Te Tupu Ngātahi North Engagement Lead

Authorisers

Alastair Lovell – Te Tupu Ngātahi Owner Interface Manager Auckland Transport

 

 

 


Rodney Local Board

18 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15279

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February 2024 to 28 March 2024.

3.       This report seeks the feedback of the local board on proposed changes to local fees and charges consultation content.

4.       There are proposed changes to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakarite / provide feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)        Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over three years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites

2)      An increase to the concessionary discount from 15 per cent to 40 per cent

C)     Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons

D)     Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February 2024 to28 March 2024.

8.       A local board workshop on fees and charges was held on 4 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February 2024 to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. Twenty-five of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to seven per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Mangere-Otahuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A to the agenda report).

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further eight per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities.  Overall, these proposed changes to venue hire fee are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities.  This review will include input from local boards.

31.     A full schedule of proposed changes to fees is attached. (Attachment A to the agenda report).

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the Council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 4 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

A blue and white list with black text

Description automatically generated

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Rodney Local Board Fees and Charges 2024/2025 (Under Separate Cover)

 

b

Attachment B - Feedback form for proposed changes (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sugenthy Thomson - Lead Financial Advisor, Financial Strategy & Planning

Authorisers

Mark Purdie - Manager - Local Board Financial Advisors

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Auckland Council submission on the Inquiry into Climate Adaptation

File No.: CP2023/14598

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local board members of the Environment Committee’s Inquiry into Climate Adaptation and invite local board input into Auckland Council’s submission.

Whakarāpopototanga matua

Executive summary

2.       Parliament’s Environment Committee has opened an Inquiry into Climate Adaptation, with submissions due on 1 November 2023.

3.       This inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.  The Ministry for the Environment has developed an Issues and Options paper to assist the Inquiry (refer Attachment A to the agenda report).

4.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

5.       Auckland Council staff are preparing a submission for the inquiry, led by the Chief Sustainability Office. However, the tight timeframe means that we are proposing a delegated sub-group of the Planning, Environment and Parks Committee will approve the submission after the draft submission has been circulated to elected members for comments.

6.       Local boards are invited to provide input into Auckland Council’s submission.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whakarite / provide feedback for inclusion into Auckland Council’s submission on the Inquiry into Climate Adaptation.

Horopaki

Context

7.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry is open for public submissions until 1 November 2023.

8.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

9.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·    the current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·    lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·    effective mechanisms for community-led decision making

·    the role of the private sector in managing climate risk

·    potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·    Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate matauranga Māori and te ao Māori across the adaptation system

·    alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·    funding sources, access to them and principles and criteria for cost sharing

·    targets or indicators for assessing progress to more resilient communities and infrastructure.

10.     The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Ministry for the Environment released a paper to inform and support submissions titled ‘Community-led retreat and adaptation funding: issues and options’.

12.     A template is attached for local board feedback (refer Attachment A to the agenda report).

13.     The table below sets out the key timeframes for local board input on the submission:

Date

Action

2 October 2023

Briefing for local board members

5 October 2023

Report to Planning, Environment and Parks Committee (for delegation)

6 October 2023

Deadline for local board feedback to be considered for incorporation into the submission

20 October 2023

Draft submission shared with local boards

27 October 2023

Deadline for local board feedback to be appended to the final Auckland Council submission

1 November 2023

Closing date for submissions

2 November 2023

Copy of final council submission circulated to Planning, Environment and Parks Committee members, local board members and the Independent Māori Statutory Board

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     One of the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is “to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway”.

15.     Under our current emissions pathway, Auckland will continue to experience ongoing sea-level rise, coastal inundation and erosion, and more frequent and severe weather events like those Aucklanders experienced in early 2023.

16.     Globally there needs to be urgent and rapid reductions in greenhouse gas emissions in order to avoid the worst impacts of climate change.

17.     However, regardless of the global trajectory in emissions, Auckland and New Zealand need to adapt to the impacts of climate change that are already happening and are likely to continue.

18.     The Inquiry into Climate Adaptation will likely inform the development of national legislation which will have implications for how Auckland Council undertakes adaptation.

19.     This submission contributes to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan through action B1 (Ensure our approach to planning and growth aligns with low carbon, resilient outcomes), sub-action 8 (Collaborate to ensure climate change mitigation and adaptation is a priority in national planning legislation).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The development of the proposed Climate Adaptation Bill is likely to be informed by the findings of the Inquiry into Climate Adaptation. This legislation will have significant impacts across the Auckland Council group.

21.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

22.     Learnings from the 2023 severe weather events will be incorporated into the submission by the Recovery Office and Auckland Emergency Management as they are deemed relevant to climate adaptation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local authorities will play a key role in implementation in climate adaptation, as they:

·    are the closest government bodies to communities and represent local views

·    have a responsibility to plan for and invest in improving community resilience

·    enhance community resilience through public education, infrastructure provision and land use planning processes.

24.     Local board views are being sought on the Parliamentary Environment Committee’s Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding and will be appended to council’s final submission.

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are implications for Māori within a potential future climate adaptation system.

26.     Central government are engaging directly with Māori regarding climate adaptation.

27.     A communication on the Auckland Council submission on the Inquiry into Climate Adaptation has been sent to all iwi entities and their feedback sought. Independent Māori Statutory Board (IMSB) secretariat staff will work with the council’s technical team throughout the development of the submission.

Ngā ritenga ā-pūtea

Financial implications

28.     The submission will be developed within existing resources.

29.     The Inquiry into Climate Adaptation will be considering funding sources for climate adaptation, as well as the role of local government.

30.     There are potentially significant financial implications for local government within a future climate adaptation system. Council’s submission provides an opportunity to state our position on how funding of climate adaptation should operate in the future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Financial and legal expertise will be sought in the development of the submission to identify possible financial, legal and reputational risks to the council associated with climate change adaptation.

Ngā koringa ā-muri

Next steps

32.     Given the tight timeframes provided to us by the Government, we will be requesting a delegated sub-group to finally approve the council submission by 1 November 2023.

33.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

34.     Please note that due to tight timeframes this may not align with scheduled local board business meetings and any inputs from local boards may need to either be delegated or utilise the urgent decision process.

35.     Local board feedback to be incorporated into the council’s submission is due by 6 October 2023.

36.     Local board feedback to be appended to the council’s submission is due by 27 October 2023.

37.     Once local board feedback has been formalised (either by urgent decision or delegated authority), Local Board Services staff will email this feedback to be incorporated in or appended to council’s submission.

38.     Once the findings of the Inquiry into Climate Adaptation are released in 2024, staff will provide local boards with a memo summarising the conclusions.

39.     Any queries can be directed to Petra Pearce, Petra.Pearce@aucklandcouncil.govt.nz.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Template for submission points on the Inquiry into Climate Adaptation (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Petra Pearce - Lead Climate Resilience Advisor

Authorisers

Lauren Simpson - Principal Sustainability & Resilience Advisor

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

File No.: CP2023/15037

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Rodney Local Board with an update on the Joint Council-controlled Organisation Engagement Plans, CCO work programme (Jul-Sep 2023), and expected milestones in its area for Quarter Two (Oct-Dec 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 Council-controlled Organisation Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       Council-controlled Organisations provide local boards with the work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on council-controlled Organisation s delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·        Water Services Reform Programme

·        Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·        Auckland Transport rolling out a new local board relationship programme

·        reviewing the council-controlled Organisation Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Auckland Transport will provide their work programme updates through forward work programme briefing packs coming to November 2023 local board workshops.

8.       This report provides an update on Eke Panuku Development Auckland and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (Oct-Dec 2023). 

9.       The next council-controlled Organisation quarterly report will be provided in February 2024.  

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

Horopaki

Context

What are Council-Controlled Organisations Local Board Joint Engagement Plans?

10.     The 2020 Review of Auckland Council’s council-controlled organisations (CCOs) recommended that CCOs and local boards adopt an engagement plan to:

·        help cement CCO and local board relations

·        agree on a common understanding of accountability between CCOs and local boards

·        coordinate CCO actions better at the local level.

11.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

13.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

14.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

15.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

16.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible

CCO Local Board Joint Engagement Plans have expired

17.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

18.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

19.     A current review of the Joint CCO Engagement Plans is not recommended since:

·        the Water Services Reform Programme may replace Watercare with a new water entity

·        Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·        Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

o   Forward Works Programme (full list of Auckland Transport projects in the local board area)

o   Local Board Transport Capital Fund

o   Regional Land Transport Plan

o   Local Board Transport Plans.

·        the council-controlled Organisation Accountability Policy will be updated as part of the next Long-term Plan which the CCO engagement plans would need to align. 

What are the next steps?

20.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku Development Auckland.

21.     Local board staff will:

·        work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·        liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·        investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·        provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

22.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

23.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

25.     More detailed updates to the CCO work programme are provided in Attachments A and B to the agenda report.

Eke Panuku Development Auckland

26.     Eke Panuku’s work programme items are provided in Attachment A to the agenda report.

Watercare

27.     Watercare’s work programme items are provided in Attachment B to the agenda report.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     This report does not have a direct impact on climate, however the projects it refers to will.

29.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

31.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

33.     This report does not have a direct impact on Māori, however the projects it refers to will.

34.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

35.     This report does not have financial impacts on local boards.

36.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·        an enhanced process to develop transport plans that reflect local board input and priorities

·        more consistent and timely reporting, updates and analysis on local projects and issues

·        improved support for communication and engagement with local communities.

38.     Auckland Transport will be presenting forward work programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

39.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (Oct-Dec 2023) and expected milestones for work in Quarter Three (Jan-Mar 2023).

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 

 


Rodney Local Board

18 October 2023

 

 

Adoption of business meeting schedule for 2024 and 2025

File No.: CP2023/12239

 

  

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Rodney Local Board business meeting schedule for 2024 and 2025.

Whakarāpopototanga matua

Executive summary

2.       The Rodney Local Board adopted its 2023 business meeting schedule dates on Wednesday 16 November 2022 with the venues to be confirmed (RD/2022/160).

3.       Dates for the meetings in years 2024 and 2025 were not adopted at the November 2022 meeting to enable confirmation of the two alternating venues. With the venues now confirmed, this report is to adopt the meeting schedule for the remainder of the term.

4.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the LGA on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings.

5.       Sections 46, 46(A) and 47 in Part 7 of Local Government Official Information and Meetings Act 1987 require that meetings are publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

6.       Adopting a meeting schedule helps with meeting these requirements. Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments.

7.       One business meeting per month is sufficient for formal business to be considered. There are some instances for which the local board may need to have meetings in addition to this schedule. The specific times and dates for meetings for matters such as local board agreements are yet to be finalised. Local board meeting schedules may need to be updated once these details are confirmed.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whai / adopt the business meeting schedule outlined below for the period February 2024 to September 2025.

Year

Date

Time

Venue (subject to change)

2024

Wednesday 21 February 

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

 

Wednesday 20 March

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 17 April

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

Wednesday 15 May

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 19 June

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

Wednesday 17 July

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 21 August

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

Wednesday 18 September

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 16 October

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

Wednesday 20 November

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 11 December

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

2025

Wednesday 19 February

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 19 March

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

Wednesday 16 April

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 21 May

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

Wednesday 18 June

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 16 July

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

Wednesday 20 August

10.00am

Kumeū Meeting Room

296 Main Road, Kumeū

Wednesday 17 September

10.00am

Rodney Local Board Office

3 Elizabeth Street, Warkworth

 

b)      whakaae / approve the addition of two meeting dates to the 2024-2025 Rodney Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)        Wednesday 1 May 2024, 10am

ii)       Wednesday 12 June 2024, 10am.

c)      tuhi ā-taipitopito / note the meeting dates and times for matters such as local board agreements are yet to be finalised.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Record of urgent decision: Rodney Local Board feedback into Auckland Council's submission on the draft Government Policy Statement on Land Transport.

File No.: CP2023/13890

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the record of an urgent decision using the local board’s urgent decision-making process (resolution number RD/2022/158) which outlined the Rodney Local Board feedback into Auckland Council’s submission on the draft Government Policy Statement on Land Transport.

Whakarāpopototanga matua

Executive summary

2.       The Ministry of Transport has released the draft Government Policy Statement on Land Transport 2023/24-2033/34 for public consultation.

3.       The draft Government Policy Statement on Land Transport 2024 sets out the priorities for a 10-year period to 2034 and is updated every three years. It outlines what the government wants to achieve in land transport, and how it expects to see funding allocated between types of activities across the land transport system.

4.       The draft Government Policy Statement on Land Transport 2024 identifies six strategic priorities that the government wants its investment programme to achieve:

·        Maintaining and Operating the System: Focuses on efficiently maintaining the condition of the existing transport system to meet the current and future needs of users

·        Increasing Resilience: Aims to enhance the transport system's ability to withstand natural and human-made hazards

·        Reducing Emissions: Aims for a transition to a lower carbon transport system to address climate change

·        Safety: Aims to significantly improve safety across all modes of transportation

·        Sustainable Urban and Regional Development: Aims to provide accessible and reliable transport options to support social, cultural, and economic opportunities. Also emphasizes developing low-emission transport and reducing congestion

·        Integrated Freight System: Focuses on designing and operating efficient, resilient, and low-carbon transport corridors and hubs to support economic activities.

5.       The draft Government Policy Statement proposes an increase in National Land Transport Fund revenue from $15.5 billion in 2021/22-2023/24 to $20.8 billion in 2024/25- 2026/27, an increase of $5.3 billion (34 per cent). 

6.       The deadline for the local board to provide feedback was Thursday 14 September 2023. This was prior to the next business meeting therefore the local board feedback was formalised using the urgent decision delegation process.

7.       The Rodney Local Board formal feedback and associated documents are provided under Attachment A of this agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whiwhi / receive the record of the urgent decision made on 13 September 2023 as set out in Attachment A on the draft Government Policy on Land Transport 2024.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Record of urgent decision - Rodney Local Board feedback Government Policy Statement Land Transport 2024 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Robyn Joynes - Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Hōtaka Kaupapa – Policy Schedule October 2023

File No.: CP2023/01363

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Hōtaka Kaupapa – Policy Schedule update for October 2023.

Whakarāpopototanga matua

Executive summary

2.       This report contains the Hōtaka Kaupapa – Policy Schedule, a schedule of items that will come before the Rodney Local Board at business meetings and workshops over the coming months.

3.       The Hōtaka Kaupapa – Policy Schedule for the Rodney Local Board is included in Attachment A to the agenda report.

4.       The Hōtaka Kaupapa – Policy Schedule aims to support local boards’ governance role by:

·        ensuring advice on agendas and workshop material is driven by local board priorities

·        clarifying what advice is required and when

·        clarifying the rationale for reports.

5.       The Hōtaka Kaupapa – Policy Schedule will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed and is subject to change. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for October 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hotaka Kaupapa - Policy Schedule update October 2023

 

     

Ngā kaihaina

Signatories

Author

Ignacio Quinteros - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Rodney Local Board workshop records

File No.: CP2023/01388

 

  

Te take mō te pūrongo

Purpose of the report

1.       To receive the Rodney Local Board workshop records for October 2023.

Whakarāpopototanga matua

Executive summary

2.       Local board workshops are held to give local board members an opportunity to receive information and updates or provide direction and have discussion on issues and projects relevant to the local board area. No binding decisions are made or voted on at workshop sessions.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whiwhi / receive the Rodney Local Board workshop records for October 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 4 October 2023

 

b

Workshop record 11 October 2023

 

     

Ngā kaihaina

Signatories

Author

Ignacio Quinteros - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 

 


Rodney Local Board

18 October 2023

 

 

Rodney Ward Councillor update

File No.: CP2023/05361

 

  

Te take mō te pūrongo

Purpose of the report

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Greg Sayers, to update them on the activities of the Governing Body.

 

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a)      whiwhi / receive Councillor Sayer’s update on activities of the Governing Body

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ward councillor report September 2023

 

     

Ngā kaihaina

Signatories

Author

Ignacio Quinteros - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager