I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 October 2023

12.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Damian Light

 

Deputy Chairperson

Bo Burns

 

Members

Katrina Bungard

 

 

David Collings

 

 

Bruce Kendall

 

 

John Spiller

 

 

Mike Turinsky

 

 

Adele White

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Matt Fletcher

Democracy Advisor

 

13 October 2023

 

Contact Telephone: 027 226 0530

Email: matt.fletcher@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Howick Local Board

19 October 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation - Daniel Barthow and Sterling Ruwhiu of the Beautification Trust   5

8.2     Deputation - Ormiston Senior College Students                                              6

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

9.1     Public Forum - Marion Skelton of the Friends of Mangemangeroa               6

9.2     Public Forum - Dr Margaret Kitchen                                                                  6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              7

11        Governing Body Members' Update                                                                              9

12        Chairperson's Report                                                                                                  11

13        Howick Local Board Work Programme Reallocations 2023/2024 – Howick Youth Facility                                                                                                                           13

14        Approval for two new road names at 323 Flat Bush School Road, Flat Bush     17

15        Approval for three new road names at 459 Ormiston Road,  Flat Bush               23

16        Feedback on the draft Auckland Regional Public Transport Plan                         29

17        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                    33

18        Howick Local Board Transport Capital Fund                                                           39

19        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)        45

20        Local board feedback on proposals for fees and charges for the financial year 2024/2025                                                                                                                      51

21        Adoption of the Howick Local Board Plan 2023                                                      57

22        Appointments to External Organisations - East Auckland Tourism                     63

23        Amendment to the 2022-2025 Howick Local Board meeting schedule                 67

24        Urgent Decision of the Howick Local Board to Formalise Feedback on the Government Policy Statement on Land Transport 2024                                         71

25        Urgent Decision of the Howick Local Board to Formalise Feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper                                                                                  73

26        Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill      75

27        Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council Submission on the Inquiry into Climate Adaptation                                 77

28        Urgent Decision of the Howick Local Board to Formalise Feedback on the Draft NPS for Natural Hazard Decision-Making                                                                          79

29        Howick Local Board Workshop Records                                                                  81

30        Hōtaka Kaupapa | Governance Forward Work Calendar                                        83

31        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

The Chair will open the meeting and welcome everyone present.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 September 2023, as a true and correct record.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Daniel Barthow and Sterling Ruwhiu of the Beautification Trust

Te take mō te pūrongo

Purpose of the report

1.    Daniel Barthow and Sterling Ruwhiu of the Beautification Trust will present a deputation showcasing their work over the past financial year (30 June 2022 - 1 July 2023).

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      thank Daniel Barthow and Sterling Ruwhiu for their deputation and attendance.

 

 

8.2       Deputation - Ormiston Senior College Students

Te take mō te pūrongo

Purpose of the report

1.    Ormiston Senior College students Adarshpreet, Yav, and Sheddish will present a deputation on Ormiston Road and school transportation issues, following on from their recent work with Auckland Transport and Waka Kotahi.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      thank Adarshpreet, Yav, and Sheddish for their deputation and attendance.

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

9.1       Public Forum - Marion Skelton of the Friends of Mangemangeroa

Te take mō te pūrongo

Purpose of the report

Marion Skelton of the Friends of Mangemangeroa will be in attendance to address the removal of the cattle yards at Mangemangeroa Reserve.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whakamihi / thank Marion Skelton for their presentation and attendance.

 

 

9.2       Public Forum - Dr Margaret Kitchen

Te take mō te pūrongo

Purpose of the report

Dr Margaret Kitchen will be in attendance to talk about a small community sustainable educational garden.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whakamihi / thank Dr Margaret Kitchen for her presentation and attendance.

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Howick Local Board

19 October 2023

 

 

Governing Body Members' Update

File No.: CP2023/14453

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Howick Ward Councillors to have an opportunity to update the local board on regional matters.

Whakarāpopototanga matua

Executive summary

2.       Providing the Howick Ward Councillors with an opportunity to update the local board on regional matters they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whiwhi / receive the written and verbal reports from Cr Sharon Stewart QSM and Cr Maurice Williamson.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Chairperson's Report

File No.: CP2023/14454

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the local board chairperson an opportunity to update the local board on any announcements and note the chairperson’s written report.

Whakarāpopototanga matua

Executive summary

2.       The local board chairperson will update the local board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whiwhi / receive the Chairperson’s verbal update and written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board: Chairperson's Report - Chair Light's Written Report

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Howick Local Board Work Programme Reallocations 2023/2024 – Howick Youth Facility

File No.: CP2023/15693

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve reallocation of funding within the Howick Local Board’s 2023/2024 work programme.

Whakarāpopototanga matua

Executive summary

2.       The Howick Local Board approved a 2023/2024 work programme for the Customer and Community Service Directorate on 20 July 2023 (HW/2023/126) and 17 August 2023 (HW/2023/148, HW/2023/149, HW/2023/150, HW/2023/151, HW/2023/152.

3.       As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4.       The Howick Youth Facility and Programmes (ID 198) requires more funding to secure a long-term Youth Space in Botany Town Centre.

5.       The following activity within the work programme has been identified as requiring more funding:

a)   ID 198: Howick Youth Facility and Programmes - $130,000

6.       To support the above activity, it is recommended that budget from the following activities is reallocated:

a)   ID 207: Howick War Memorial Hall - $82,000

b)   ID 216: Community Grants Howick - $48,000

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      approve the reallocation of $130,000 towards the activity Howick Youth Facility and Programmes (ID 198), from the following funds:

i)        $82,000 from activity ID 207: Howick War Memorial Hall - $82,000 to Howick Youth Facility and Programmes (ID 198)

ii)       $48,000ID 216: Community Grants Howick  to Howick Youth Facility and Programmes (ID 198)

Horopaki

Context

7.       The Howick Local Board approved a 2023/2024 work programme for the Customer and Community Service Directorate on 20 July 2023 (HW/2023/126) and 17 August 2023 (HW/2023/148, HW/2023/149, HW/2023/150, HW/2023/151, HW/2023/152).

8.       A temporary East Auckland Youth Space was trialed at the Botany Town Centre from April 2022- September 2022.  Over that time, over 10,000 young people went through the space and 157 days of activities were held. Public feedback was overwhelmingly in favour of establishing a more permanent space.

9.       The Howick Local Board’s community partners for this project have approached the local board with an opportunity to set up a space for the next 5 years. This will give the local board and the local youth the stability and certainty. 

10.     To secure a long-term Youth Space in Botany Town Centre an additional one-off fund of $130,000 is required.  

11.     As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

12.     Operational expenditure can be reallocated across departments, but must remain as operational expenditure (i.e. it cannot not be used as capital expenditure), and should reallocated on the basis that delivery can be achieved before the end of the financial year.

13.     Any budget reallocated in the current financial year must be spent by 30 June 2024 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Staff have identified two activities within the operational work programme that can be reallocated within the 2023/2024 financial year towards the Howick Youth Facility and Programmes (ID 198). The total amount to be reallocated is $130,000.

15.     The following table provides a breakdown of the spending reallocated against each activity.

  Table 1: Work programme activities for reallocation by the local board

ID

Work Programme Name

Activity Name

Reason for reallocation

Reallocation

amount

207

Customer and Community Services

Howick War Memorial Hall

An opportunity has arisen to secure a long-term lease for the Howick Youth Facility, which requires additional funding.

$82,000

216

Customer and Community Services

Community Grants Howick

An opportunity has arisen to secure a long-term lease for the Howick Youth Facility, which requires additional funding.

$48,000

TOTAL

 

 

 

$130,000

 

Activities to reallocate budget

16.     The following activities have been identified as currently underfunded and can be delivered by the end of the 2022/2023 financial year.

 

  Table 2: Activities to reallocate toward

ID

Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

198

Customer and Community Services

Howick Youth Facility and Programmes

Implement recommendations from the findings of the temporary youth space activation.

$130,000

TOTAL

 

 

 

$130,000

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The proposed work programme reallocation does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

19.     Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2023/2024.

21.     The nature of the reallocation aligns with the local board’s work programme and the Howick Local Board Plan 2020.

22.     The nature of the reallocation aligns with the local board’s work programme and the draft Howick Local Board Plan 2023.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

24.     Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its operational budget for the 2023/2024 financial year.

25.     The activities recommended to receive funding align with the Howick Local Board Plan 2020 and the draft Howick Local Board Plan 2023.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There is a risk that despite the reallocation, some ,lof the budget remains unspent at the end of the financial year. However, delivery staff from the relevant departments believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

Ngā koringa ā-muri

Next steps

27.     The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps.

28.     The Howick Local Board 2022/2023 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Blair Morrow - Local Board Advisor

Authoriser

Ian Milnes - Senior Local Board Advisor

 

 


Howick Local Board

19 October 2023

 

 

Approval for two new road names at 323 Flat Bush School Road, Flat Bush

File No.: CP2023/14963

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Howick Local Board to name a new public road and a new private road, being a commonly owned access lot (COAL), created by a way of a subdivision development at 323 Flat Bush School Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3.       The developer and applicant, YC Property Development Limited, has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new roads at 323 Flat Bush School Road are:

 

Applicant’s Preference

Alternatives

Road 1

Waraki Street

Kahukura Street or Tuiti Street

COAL 1

Karera Place

Orangitea Place or Emere Place

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      approve the following names for the two new roads created by the subdivision undertaken by YC Property Development Limited at 323 Flat Bush School Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90110464, resource consent reference SUB60380666).

i.    Waraki Street (Road 1)

ii.    Karera Place (COAL 1).

Horopaki

Context

6.       Resource consent reference SUB60380666 of BUN60380664 was approved for the creation of 44 residential allotments, two COALs, a pedestrian accessway and a public road at 323 Flat Bush School Road. 

7.       Site and location plans of the development can be found in Attachments A and B.

8.       In accordance with the standards, any road including private ways, commonly owned accessed lots (COALs), and right of ways, that serve five or more lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       In this development, the public road and COAL 1 therefore requires a name as they each serve more than five lots. Only four lots will be accessed from the other COAL (Lot 101) in the development. Therefore, the COAL (Lot 101) does not need to be named.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     Theme:  The proposed names generally reflect the landscape features in the area and the

developer’s aspirations for the development.

Road Number

Proposed name

Meaning (as described by applicant)

Road 1

Waraki Street

(applicant’s preference)

Waraki means morning song or bird song. The development is on the outskirts of a rural area where you can hear birds singing from the trees in the morning.

Kahukura Street

(alternative)

Kahukura represents the rainbow. A rainbow is often a sign of hope, the beauty after a storm, a pot of gold and good fortune. This is desired for this high intensity development.

Tuiti Street

(alternative)

Tuiti means sweetness and greatness. This affordable housing development is all about a great & caring community.

COAL 1

Karera Place

(applicant’s preference)

Karera refers as light green or pale green. The landscaping selected within the subdivision will provide enhancement to the subdivision.

Orangitea Place

(alternative)

Orangitea means light blue. Blue colour represents calmness, serenity and inspiration.

Emere Place

(alternative)

Emere recognises New Zealand’s cultural diversity and it is also linked to the owners & developers of this land.

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Street’ and ‘Place’ are acceptable road types for the new roads, suiting the form and layout of the public road and COAL respectively.

16.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     This report seeks the local board’s decision. The decision sought in this report will not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     The applicant contacted Ngāi Tai Ki Tāmaki, Ngāti Tamaoho and Te Ākitai Waiohua in May, July and August 2023 regarding proposed names for the subdivision. Ngāti Tamaoho deferred to Ngāi Tai Ki Tāmaki and Te Ākitai Waiohua. No response was received from Ngāi Tai Ki Tāmaki and Te Ākitai Waiohua.

22.     On 30 August 2023, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·        Ngāi Tai Ki Tāmaki

·        Ngāti Tamaoho

·        Te Ākitai Waiohua

·        Te Ahiwaru Waiohua

·        Ngāti Te Ata Waiohua

·        Ngāti Paoa Trust Board

·        Ngāti Paoa Iwi Trust

·        Ngāti Maru

·        Ngāti Tamaterā

·        Waikato-Tainui

·        Ngāti Whanaunga

·        Te Patukirikiri

23.     By the close of the consultation period, no responses, comments, or feedback were received. It cannot be construed that a lack of response is indicative of acceptance of the names proposed, however Māori road names are being proposed in this instance.

24.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for the council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report Attachment  A -  Site Plan

 

b

Report Attachment B - Location Map

 

     

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Approval for three new road names at 459 Ormiston Road,  Flat Bush

File No.: CP2023/14995

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Howick Local Board to name three public roads, created by a way of a subdivsion development at 459 Ormiston Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3.       The developer and applicant, Triumph Park Ltd, has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new roads at 459 Ormiston Road, Flat Bush are:

 

Applicant’s Preference

Alternatives

Road 1

Tinaku Road (extension of an existing road)

Road 2

Mill Hill Close

Palm View Close or Parkland View Close

Road 3

Golfwell Road

Kohi Road or Miko Road

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      approve the names as follows for the three new roads created by the subdivision undertaken by Triumph Park Ltd at 459 Ormiston Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90109839, resource consent reference SUB60330318).

i.    Tinaku Road (Road 1)

ii.    Mill Hill Close (Road 2)

iii.   Golfwell Road (Road 3).

 

Horopaki

Context

6.       Resource consent reference SUB60330318 was approved for the creation of residential allotments and three public roads which are to be vested to Council.  

7.       Site and location plans of the development can be found in Attachments A and B.

8.       In accordance with the standards, any road including private ways, commonly owned accessed lots (COALs), and right of ways, that serve five or more lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore in this development, the three public roads need to be named as the roads would each be serving more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     Theme:   The proposed names reflect the landscape features and landmarks in the area.

Road Number

Proposed name

Meaning (as described by applicant)

Road 2

Mill Hill Close

(applicant’s preference)

There is a Mill Road nearby. The name ‘ Mill Hill’ has been proposed to have some form of connection to the community.

Palm View Close

(alternative)

There are a lot of trees, including palm trees on the site.

Parkland View Close

(alternative)

The developer intends to develop a beautiful subdivision for the community that is park like, with park likeviews.

Road 3

Golfwell Road

(applicant’s preference)

The developer’s son represented New Zealand in the Junior Olympics playing golf.

There is a golf course in the wider area, being the Whitford Park Golf course.

 

Kohi Road

(alternative)

Kohi means to collect, gather together.

Miko Road 

(alternative)

Miko is the Māori term for a nikau palm seedling.

 

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Road’ and ‘Close’ are acceptable road types for the new roads, suiting the form and layout of the public roads.

16.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     This reports seeks the local board’s decision. The decision made in accordance with this report will not have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     On 4 September 2023, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·        Ngāi Tai Ki Tāmaki

·        Ngāti Tamaoho

·        Te Ākitai Waiohua

·        Te Ahiwaru Waiohua

·        Ngāti Te Ata Waiohua

·        Ngāti Paoa Trust Board

·        Ngāti Paoa Iwi Trust

·        Ngāti Maru

·        Ngāti Tamaterā

·        Waikato-Tainui

·        Ngāti Whanaunga

·        Te Patukirikiri.

22.     Response was received from Te Ahiwaru Waiohua recommending the applicant consult with Ngāi Tai Ki Tāmaki. However, by the close of the consultation period, no response was received from Ngāi Tai Ki Tāmaki. It cannot be construed that a lack of response is indicative of acceptance of the names proposed, however, and dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua. At the same time, in the absence of mana whenua response, the developer is placing the application before the local board for a determination.

23.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24.     The road naming process does not raise any financial implications for the council.

25.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report Attachment A Location Map

 

b

Report Attachment B Site Plan

 

     

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/14743

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan (RPTP). In particular, AT is seeking feedback on the service improvements proposed for the local board’s area.

3.       The RPTP is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       AT will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan. The AT Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A.

Horopaki

Context

5.       The Regional Public Transport Plan is Auckland’s main plan for public transport (PT) services. It outlines how PT will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape PT.

6.       The purpose of the RPTP is to enable consultation with the public and PT operators on the planning of PT services. This is a requirement of the Land Transport Management Act 2003.

7.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023, and AT received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·    strong support for the plan’s vision and goals

·    support for the action areas within the plan

·    support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

9.       Feedback that was not supportive of the content of the draft RPTP included:

·    wanting further improvement and/or faster delivery

·    concerns that PT is too expensive or does not provide value for money

·    comments that a greater percentage of the cost of operating PT should come from users (via fares).

10.     The RPTP includes AT’s aspirations to do more in further improvements and faster delivery if and when more funding for PT becomes available.

11.     AT has provided a breakdown of the top areas submitters from each local board commented to assist the board in providing feedback , which is presented as Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased PT usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

13.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission PT system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

15.     Following public consultation closing, AT also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

16.     AT has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     AT held a range of public information events across the region at libraries, community centres, bus and train stations. AT also held two on-line drop-in sessions. Across all of these events, AT had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called AT to ask questions and seek clarification on content in the plan.

18.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what AT is currently funded to deliver).

19.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from AT, dated 12 July 2023.

20.     AT set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C) provided for a workshop on the draft RPTP held on 28 September 2023.

21.     Workshops to date have been positive, with most local boards supporting AT’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

22.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand AT Local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

23.     AT has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

24.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka and where more detail can be found in the plan.

25.     AT intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of providing feedback to AT on the draft RPTP.

27.     The RPTP is required to be a realistically fundable plan, and AT’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

28.     Any feedback provided regarding service level improvements should take into account AT’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no risks associated with providing feedback to AT on the draft RPTP.

Ngā koringa ā-muri

Next steps

30.     AT will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

31.     The AT Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

32.     If adopted, the final RPTP will be publicly released in early December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

RPTP Feedback Template for Local Boards

 

b

RPTP Consultation 2023 Snapshot

 

c

RPTP Post-Consultation Memo

 

     

Ngā kaihaina

Signatories

Author

Luke Elliott – Principal Planner, Auckland Transport

Authoriser

Manoj Ragupathy - Local Area Manager

 

 

 


Howick Local Board

19 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14944

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.      Auckland Council and Auckland Transport (AT) have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       AT workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       AT has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes in Attachment D 

b)      note AT’s responses to previous local board queries about Katoa, Ka Ora in Attachment A 

c)      note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed  

e)      support the location and scope of the proposed speed limit changes identified for this local board area in Attachment C and Attachment E 

f)       support speed limit review near schools that do not have current or proposed safe speed limits including Tyndale Park Christian School, Saint Kentigern College, Sancta Maria College, Sancta Maria Catholic Primary School, Howick Primary School, Macleans Primary School, Pakuranga Heights School, Riverhills School, St Mark's School (Pakuranga), Our Lady Star of the Sea School (Howick) and Sunnyhills School

g)      support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C

Horopaki

Context

10.     AT is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi (New Zealand Transport Agency) adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy.  The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi (New Zealand Transport Agency).

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)   Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads.

b)   Phase Two covered approximately 8 per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools.

c)   Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)   The results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public.

b)   AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic (Attachment B).

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     AT’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system; the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of DSI is statistically significant.  In Auckland:

a)   Since June 2020, when the safe speed programme started road deaths reduced 30 per cent in the areas where speed limits have changed.

b)   In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

31.     30km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create a more pleasant urban environment and make it safer for children to travel independently.

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     AT has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board - Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027 - Attachment A: Response to Resolutions

 

b

19 October 2023, Howick Local Board - Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027 - Attachment B: Infographic

 

c

19 October 2023, Howick Local Board - Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027 - Attachment A: Responses to Public Feedback

 

d

19 October 2023, Howick Local Board - Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027 - Attachment D: Local Board Feedback Summary

 

e

19 October 2023, Howick Local Board - Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027 - Attachment E: Map of Howick

 

     

Ngā kaihaina

Signatories

Author

Eric van Essen - Programme Director, Strategic Programmes, Auckland Transport

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Howick Local Board Transport Capital Fund

File No.: CP2023/15580

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Inform the Howick Local Board about a reduction to the Local Board Transport Capital Fund (LBTCF) for the remainder of 2022-2025 political term.

2.       Provide direction to Auckland Transport (AT) re-prioritising the LBTCF work programme.

Whakarāpopototanga matua

Executive summary

3.       Auckland Council need to reduce budgets after 2023’s extreme weather events severely damaged infrastructure requiring funds to be allocated to recovery. This revision of the Council budgets impacts on the LBTCF.

4.       This report discusses the specific impact on Howick Local Board; and requests a decision regarding allocation of the remaining LBTCF.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      authorise Auckland Transport to allocate a total of $ 2,472,995 from the Local Board Transport Capital Fund 2022-2025 as follows:

i) Bradbury Road Traffic Calming - $ 350,000.

ii)            Picton Street and Ridge Road Intersection Improvements - $ 490,000.

iii)           6 Valderama Drive Pedestrian Crossing - $ 375,000.

iv)           Granger Road and Selwyn Road Pedestrian Improvements - $ 375,000.

v)            Michael Jones Drive Speed Calming - $ 450,000.

vi)           Paparoa Road Pedestrian Crossing Upgrade - $ 425,955.

b)      request that Auckland Transport authorises construction of the Bucklands Beach Road, The Parade Traffic Calming and Pedestrian Improvements project, noting that final plans will be discussed at an upcoming local board workshop.

c)      authorise release of $ 7,000 from the Local Board Transport Capital Fund to fund the remaining value of the project of the Bucklands Beach Road, The Parade Traffic Calming and Pedestrian Improvements Bradbury Road Traffic Calming project.

d)      noting Auckland Transport’s commitment of $ 1,147,309 delivers a total work programme of $ 3,620,264. This commitment includes the following project either completely or partially funded by Auckland Transport:

i) Aviemore to Botany Shared Path – Fully funded by Auckland Transport - $            357,988.

ii)            Howick Bus Shelters – Fully funded by Auckland Transport - $ 184,443.

iii)      Bucklands Beach Road, The Parade Traffic Calming and Pedestrian Improvements – Partially funded $ 594,350 by Auckland Transport but with an additional $ 7,000 from the current Local Board Transport Capital Fund.

Horopaki

Context

5.       The LBTCF was established in 2012 and provides local boards with a budget to deliver small projects that are not on AT’s work programme. The original budget was $ 10 million spread across all 21 local boards using Council’s ‘Local Board Funding Policy.

6.       In 2014, Council increased the LBTCF budget to $20 million spread across all local boards; and distributed as before.

7.       Since 2020, COVID 19 lockdowns impacted on Auckland Council’s revenue and the LBTCF had to be reduced from $20 to $15 million per annum.

8.       After this reduction Howick Local Board’s share was $3,766,000 for this electoral term.

9.       Later, in 2023 after two extreme weather incidents in Auckland, the Council needed to further reduce budgets so extra funds could be made available for recovery and the LBTCF was reduced again.

10.     Due to the 2023 Council budget reductions the LBTCF’s annual budget allocations are now as follows:

a)   23-24 Financial Year – $ 7,377,000.

b)   24-25 Financial Year – $ 7,000,000.

c)   25 -26 Financial Year – $ 15,000,000.

 

11.     After this change Howick’s Local Board’s LBTCF allocation for this electoral term is $ 3,620,000. This amount includes an additional $ 1,147,309 covers finishing work on projects that are already contracted. 

12.     In summary, Howick Local Board’s LBTCF budget for this electoral term is now $ 3,620,000 rather than the originally planned $3,776,000. 

13.     This reduction means that the local board needs to review its LBTCF programme and provide directions to AT.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Auckland Transport supported Howick Local Board’s consideration of the how the LBTCF is used providing technical advice at three workshops in 2023:

a)   2 March 2023: The first workshop with the newly elected Howick Local Board. The aims of the which were to report on projects from the previous electoral term; and to provide options and gather suggestions from Members about possible LBTCF projects in this term.

b)   25 May 2023: A second workshop, at which cost estimates for the projects were provided to the local board to support decisions about the work programme. Generally, the advice at these workshops would inform the board’s decisions about the LBTCF work programme wand be finalised at their June meeting. In this case, the work programme was not finalised by resolution and decision-making was postponed until the impact of proposed budget reductions was confirmed.

c)   7 September 2023: The local board was informed about the impact of Council’s reduced budget on the proposed programme and provided with expert advice about prioritisation. 

15.     On 7 September 2023, AT’s advice to Howick Local Board can be summarized as follows:

a)   The local board has several projects that are already contracted for construction. AT will provide $ 1,147,309 to make sure that these commitments are met without impacting further on the local board’s planned programme. The following projects are either fully or partially funded in this manner:

a.   Aviemore to Botany Shared Path. This project is currently being built so will be fully funded by AT - $ 357,988.

b.   Howick Bus Shelters. This project is currently being built so will be fully funded by AT - $ 184,443.

Bucklands Beach Road, The Parade Traffic Calming and Pedestrian Improvements. In 2021, construction was authorised by Resolution Number HW/2021/210 and construction is ready to start. The project will be partially funded by AT - $ 594,350. However, requires a resolution to from the local board for an additional $ 7,000 required to top up the project. Additionally, there are some minor design changes that the board needs an opportunity to review. This review is scheduled on 26 October 2023.

b)   Contracts are already in place to design the following projects:

a.   Bradbury Road Traffic Calming.

b.   Picton Street and Ridge Road d Intersection Improvements.

c)   Completion of only projects with contractual commitments requires expenditure of $ 1,147,000 from the LBTCF. However, AT’s advice is that the local board should complete all of the projects listed above including the ones that contracts for design work have been entered into requiring another $847,000.  A total of $ 1,994,000.

d)   This leaves a total of $ 1,625,000 that can be used to deliver other projects and at the workshop the following projects were identified as priorities:

a.   6 Valderama Drive Pedestrian Crossing.

b.   Granger Road and Selwyn Road Pedestrian Improvements.

c.   Michael Jones Drive Speed Calming

d.   51 Paparoa Road Pedestrian Crossing Upgrade.

16.     AT’s advice regarding prioirtisiation provided by technical specialists at the workshops is based on the delivering the most efficient and effective programme for the Howick Local Board.

17.     Howick Local Board is in an enviable position because some projects were already contracted for construction. This means that when AT responded to LBTCF budget cuts by committing to underwrite existing contracts for construction, these project costs will be met by AT. The board therefore has suffered minimal budget impact.  The recommendations proposed will confirm the board’s programme and allow AT to start work on delivering the listed projects.

18.     The table below summarises the programme developed with AT that is the basis for this report’s recommendations.

 

Projects identified for LBTCF in 2022–2025 Political Term

Project

AT investment

Funding required from the LBTCF to complete

Aviemore to Botany Shared Path

$357,988

0

Howick Bus Shelters

$ 184,443

0

Bucklands Beach Road, The Parade Traffic Calming and Pedestrian Improvements

$ 594,350

$ 7000

Bradbury Road Traffic Calming

$10,528

$ 350,000

Picton Street and Ridge Road Intersection Improvementsg

 

$ 490,000

6 Valderama Drive Pedestrian Crossin-

 

$ 375,000

Granger Road and Selwyn Road Pedestrian Improvements

 

$375,000

Michael Jones Drive Speed Calming

 

$450,000

Paparoa Road Pedestrian Crossing Upgrade

 

$ 425,955

Totals

1,147,309

$2,472,955

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

20.     AT therefore urges the Howick Local Board to consider prioritisation of projects that help reduce carbon emissions.

21.     Most of the proposed projects above will encourage either safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     Any engagement required with other parts of the council group will be carried out on an individual-project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Howick Local Board discussed this programme of work at three workshops with AT in 2023.  This report reflects the views of the local board as expressed in the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

24.     The actions being consider do not have specific impacts on Māori.  Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

25.     Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

26.     This report requires consideration of a significant financial commitment of up to $2,472,955 by the Howick Local Board.

27.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There is a risk that some projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out. 

29.     As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

30.     Finally, future budgets are not confirmed meaning that there may be sudden changes to the programme next year after Auckland Council sets budgets through the Long-Term Plan process.

Ngā koringa ā-muri

Next steps

31.     AT will take note of the local board’s confirmed projects and continue to work towards public consultation and delivery.

32.     Throughout the process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Ben Stallworthy - Principal Advisor, Auckland Transport

Authoriser

John Gillespie - Head of Stakeholder and Elected Member Relationships, Auckland Transport

 

 

 

 


Howick Local Board

19 October 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

File No.: CP2023/15036

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with an update on the Joint Council-controlled Organisation (CCO) Engagement Plans, CCO work programme (Jul-Sep 2023), and expected milestones in its area for Quarter Two (Oct-Dec 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on CCOs delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·    Water Services Reform Programme

·    Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·    Auckland Transport rolling out a new local board relationship programme

·    reviewing the CCO Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Auckland Transport will provide their work programme updates through Forward Work Programme briefing packs coming to November 2023 local board workshops.

8.       This report provides an update on Eke Panuku and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (Oct-Dec 2023). 

9.       The next CCO quarterly report will be provided in February 2024.  

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

 

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10.     The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

·    help cement CCO and local board relations

·    agree on a common understanding of accountability between CCOs and local boards

·    coordinate CCO actions better at the local level.

11.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

13.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

14.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

15.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

16.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed.

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

 

CCO Local Board Joint Engagement Plans have expired

17.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

18.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

19.     A current review of the Joint CCO Engagement Plans is not recommended since:

·    the Water Services Reform Programme may replace Watercare with a new water entity

·    Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·    Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

Forward Works Programme (full list of Auckland Transport projects in the local board area)

Local Board Transport Capital Fund

Regional Land Transport Plan

Local Board Transport Plans

·    the CCO Accountability Policy will be updated as part of the next Long-term Plan which the CCO engagement plans would need to align. 

What are the next steps?

20.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku.

21.     Local board staff will:

·    work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·    liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·    investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·    provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

22.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

23.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

25.     More detailed updates to the CCO work programme are provided in Attachments A-B.

Eke Panuku Development Auckland

26.     Eke Panuku’s work programme items are provided in Attachment A.

Watercare

27.     Watercare’s work programme items are provided in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     This report does not have a direct impact on climate, however the projects it refers to will.

29.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

31.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

33.     This report does not have a direct impact on Māori, however the projects it refers to will.

34.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

35.     This report does not have financial impacts on local boards.

36.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·    an enhanced process to develop transport plans that reflect local board input and priorities

·    more consistent and timely reporting, updates and analysis on local projects and issues

·    improved support for communication and engagement with local communities.

38.     Auckland Transport will be presenting Forward Work Programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

39.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (Oct-Dec 2023) and expected milestones for work in Quarter Three (Jan-Mar 2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Eke Panuku Development Auckland work programme update

 

b

Watercare work programme update

 

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15273

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

3.       This report seeks the feedback of the local board on consultation on proposed changes to local fees and charges.

4.       There are proposed changes to the following local fees and charges:

·    Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·    Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whakarite / to seek feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)        Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over 3 years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2)      An increase to the concessionary discount from 15 per cent to 40 per cent.

C)     Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons.

D)     Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing.

 

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

 

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

8.       A local board workshop on fees and charges was held on 12 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. 25 of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to 7 per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Mangere-Otahuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A).

 

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further 8 per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities.  Overall, these proposed changes to venue hire fee are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities.  This review will include input from local boards.

31.     A full schedule of proposed changes to fees is attached. (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the Council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 12 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

A blue and white list with black text

Description automatically generated

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board - Local board feedback on proposals for fees and charges for the financial year 2024/2025 - Attachment A: Full schedule of proposed changes to fees

 

b

19 October 2023, Howick Local Board - Local board feedback on proposals for fees and charges for the financial year 2024/2025 - Attachment B: Feedback Form

 

     

Ngā kaihaina

Signatories

Author

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Louise Mason - General Manager Local Board Services

 

 


Howick Local Board

19 October 2023

 

 

Adoption of the Howick Local Board Plan 2023

File No.: CP2023/15385

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Howick Local Board Plan 2023 in Attachment A.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and use the special consultative procedure (SCP) to engage with their communities.

3.       A draft version of the Howick Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period for the SCP ran from 13 July to 14 August 2023.

4.       The local board has considered all submissions and feedback received from the consultation period. Substantive changes and minor edits for clarification are proposed.

5.       The Howick Local Board Plan 2023, which includes the proposed changes, is attached to this report as Attachment A.

6.       The key sections of the Local Board Plan 2023 are:

·    Māori outcomes

·    Climate action

·    Our people

·    Our environment

·    Our community

·    Our places

·    Our economy.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      adopt the Howick Local Board Plan 2023 as set out in Attachment A of the agenda report

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Howick Local Board to approve any minor edits that may be necessary to the Howick Local Board Plan 2023 prior to publication.

 

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

·        adopt their local board plan by 31 October of the year following an election

·        use the special consultative procedure (SCP) to engage with their communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Tātaritanga me ngā tohutohu

Analysis and advice

Key features of the Local Board Plan 2023

10.     Māori outcomes - We recognise the importance of having strong, sustainable relationships with mana whenua, and we are committed to strengthening our relationship with Ngāi Tai Ki Tāmaki, as we acknowledge them as the pre-eminent mana whenua of our rohe. We welcome opportunities to work with all Māori in enhancing Māori identity and culture, realising the great potential our rangatahi have, and supporting the hauora of whanau and tamariki.

11.     Climate action - Local Boards have an important role to play in leading and supporting Auckland’s response to the climate emergency, including supporting regional climate plan initiatives, integrating climate awareness into all decisions, including community investment.

12.     Our people - Supporting people in our diverse communities to be strong, resilient, inclusive and healthy, and who actively participate to make our area a wonderful, safe place to lie, work and play.

13.     Our environment - Protecting our natural environment to ensure the world we pass on to future generations has been well looked after and nourished.

14.     Our community - Supporting community participation with our services and facilities and maintain them in such a way as to efficiently provide maximum benefit for our area.

15.     Our places - Supporting our growth, development and transport by promoting vibrant town centres, better, more accessible public transport and greater connectivity with schools, key community facilities and transport hubs.

16.     Our economy - Supporting our economic recovery by promoting local businesses, Business Improvement Districts, facilitating local youth employment and increasing tourism opportunities and visitor numbers.

Consideration of submissions and feedback

17.     A draft version of the Howick Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period ran from 13 July to 14 August 2023

18.     The Howick Local Board has considered the submissions and feedback received.

19.     Public feedback on the draft plan was generally positive. The majority of submitters were supportive of the plan, its direction and themes covered.

20.     The key feedback points, with staff analysis and subsequent proposed changes to the outcome chapters are outlined in Table 1 below.

Table 1: Substantive changes to the draft Howick Local Board Plan 2023

Key point of feedback

Analysis

Proposed change

. . . we would like to point out that the Urban Ngahere Strategy target for canopy cover across the urban area is 30% not 15%. That is the absolute minimum for local board areas . . .

The submitter is correct. The overall target for tree canopy cover in the Urban Ngahere Strategy across Auckland’s urban area is 30%. The minimum target is 15%.

Under the Climate Action chapter on page 11, add the following text (in italics):

The average canopy cover is slightly above the minimum target under the Urban Ngahere Strategy – 16% versus 15% (noting that the Strategy’s overall target is 30% canopy cover across Auckland’s urban area)

. . . . We would ask, however, that HHV [Howick Historical Village] be recognized in the Our People section of text, . . . This section would be a natural fit for HHV and the cultural heritage we preserve, collect, and display.

It is accepted that the Howick Historical Village is a natural fit under the Our People chapter where it discusses Heritage, arts and culture.

Under the Heritage, arts and culture section of the Our People chapter on page 14, add the following text (in italics):

We will continue to support this diversity via our festivals, arts, culture, music and heritage activities and experiences – including our ongoing support of the Howick Historical Village.

. . . request the Local Board include in its Plan the following . . .

Advocate to the governing body for Watercare to invest in infrastructure that will reduce and prevent sewage overflows into local streams, such as Pakuranga Creek

This submission could be added to the advocacy section of the Our Environment chapter, and broadened to include all overflow events

Under the Our Environment chapter Advocacy section, page 20, add the following text (in italics):

Improvements on our local stormwater and wastewater infrastructure to minimise overflow events

 

21.     The Howick Local Board Plan 2023 incorporates the proposed substantive changes to the outcome chapters as described in Table 1 and other minor changes.

22.     Other changes to the plan include minor edits for clarification following peer reviews.

23.     Other feedback points which did not materially result in changes to the Howick Local Board Plan mainly related to operational requests and/or issues. These submissions have been noted and can be considered when developing future work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     The Howick Local Board Plan 2023 contains a specific Climate Action section, focusing on the scope of challenges posted by climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

25.     The plan includes specific objectives and initiatives including:

·        Development of a local, community-led climate action plan.

·        Supporting pest free programmes.

·        Working with communities to adopt and restore sensitive ecological areas, improve local water quality and clean up the environment.

·        Advocating for crucial infrastructure upgrades.

·        Implement the Howick Urban Ngahere Action Plan 2021 to increase tree canopy coverage on public land by 3%.

·        Future rehabilitation of the former Greenmount landfill into public open space.

·        Reducing waste to landfill.

·        Improving public transport and increasing the walking and cycling network to encourage less reliance on private vehicles.

·        Implement measures to manage coastal erosion and mitigate effects of storm surge and sea level rise.

·        Advocate for development of a shoreline adaptation plan - including support for funding and implementation.

26.     The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies. 

27.     The climate impact of any initiatives the Howick Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The adoption of the Howick Local Board Plan 2023 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

29.     Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The local board’s views have informed the development of the final Howick Local Board Plan 2023. Workshops were held on 7th September and 12 October 2023 to discuss and consider feedback and agree any changes.

31.     In developing the plan, the Howick Local Board considered:

·    advice from mana whenua and mataawaka

·    what is already known about our communities and what is important to them

·    submissions received via online forms, hardcopy forms, emails and post

·    feedback provided at engagement events

·    regional strategies and policies

·    staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

32.     In developing the plan, the Howick Local Board:

·    considered views and advice expressed by mana whenua and mataawaka at two online information sessions held on 8 and 13 June 2023

·    considered existing feedback from Māori with an interest in the local board area

·    reviewed submissions received.

33.     The Howick Local Board Plan 2023 promotes outcomes or issues of importance to Māori by:

·        Incorporating Māori culture, language, art and stories into the design of public spaces.

·        Strengthening relationships with Ngāi Tai ki Tāmaki to identify joint aspirations and acknowledge them as kaitiaki of our area.

·        Support the Tūpuna Maunga Authority to protect and enhance Ōhuiarangi / Pigeon Mountain.

·        Supporting Ngāi Tai Ki Tāmaki in its management of Te Naupata / Musick Point via the local board’s work programme.

Ngā ritenga ā-pūtea

Financial implications

34.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     There are no risks identified in adopting the Howick Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

36.     Staff recommend that responsibility for approving any minor edits following adoption be delegated to the Chairperson and/or other nominated member(s) of the Howick Local Board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board - Adoption of the Howick Local Board Plan - Final Howick Local Board Plan 2023

 

     

Ngā kaihaina

Signatories

Author

Ian Milnes - Senior Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Appointments to External Organisations - East Auckland Tourism

File No.: CP2023/15413

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To appoint elected members as the board’s representative to East Auckland Tourism.

Whakarāpopototanga matua

Executive summary

2.       Local boards have a statutory responsibility to communicate with community organisations and special interest groups within their local board area. These organisations range from business associations, statutory organisations, trusts, to entities for which the council has the right to appoint directors (known as council organisations (COs)). Elected members are often invited to participate in these external organisations in various capacities.

3.       This report provides detail about these various categories of appointments to external organisations to inform appointments by the local board.

4.       This report provides details of the external organisations that have existing arrangements with the local board or for which a relationship is prescribed in policy, such as business associations running Business Improvement District (BID) programmes.

5.       At its 17 November business meeting, the Howick Local Board resolved (HW/2022/177) to appoint leads and alternates to relevant external organisations.

6.       At its September 2023 Annual General Meeting, East Auckland Tourism amended its constitution to require a Howick Local Board member to serve as an elected member representative.

7.       This change to the organisation’s constitution does not compel the board to appoint a representative. However, the Howick Local Board gave direction on 28 September 2023 that they would like to do so regardless.

8.       This report has therefore come back before the board to allow board members to appoint a lead and alternate.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)   kopou / appoint a lead and an alternate member as the board’s representative to East Auckland Tourism.

Horopaki

Context

9.       Participation in community organisations is an established part of an elected member's role and having a relationship with community organisations and interest groups is an important part of the local board role.

10.     Several external organisations provide for the formal participation of representatives of the Auckland Council in their affairs. These can include arrangements via:

·        a trust deed that provides for a council representative on an organisation’s board, committee, or other function

·        provisions in law, policy or resource consent that require council representative arrangements. For example, a regulation providing for a community liaison committee or a resource consent requiring the formation of a committee with elected member representation

·        other partnerships or associations entered into by the council which provide for elected member representation.

11.     These arrangements often include other duties depending on the organisation, the nature of that organisation’s work and/or the relationship with the council.

12.     At its 17 November business meeting, the Howick Local Board resolved (HW/2022/177) to appoint leads and alternates to relevant external organisations.

13.     At its September 2023 Annual General Meeting, East Auckland Tourism amended its constitution to require a Howick Local Board member to serve as an elected member representative.

14.     This change to the organisation’s constitution does not compel the board to appoint a representative. However, the Howick Local Board gave direction on 28 September 2023 that they would like to do regardless.

15.     This report has therefore come back before the board to allow board members to appoint a lead and alternate.

Appointments for the purpose of managing relationships and communications

16.     The Local Government (Auckland Council) Act 2009 specifically provides that a local board must communicate with community organisations and special interest groups within its local board area (section 13(2)(c)). In the past few terms, some local boards appointed dedicated leads to manage these relationships and ensure good communication lines with specific organisations and interest groups. These members act as a liaison between the local board and these organisations or groups.

17.     While appointing representatives is one way to maintain good relationships and open communication, it is important that this is not done in isolation from the work of the local board during the term. In that regard, staff consider that a conversation about the local boards engagement plan for the term can best inform decisions on appointments that are made purely for the purpose of engagement and communications. This would ensure there is strategic value in these appointments and that there is a clear distinction from other appointments being recommended in this report.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     A great deal of appointments require attendance of members at either monthly or quarterly meetings of these external organisations.

19.     Elected members are encouraged to consider taking on responsibilities only if they can commit to the time and effort that is required.

20.     Any other additional considerations will be included in the list in Appendix A.

Managing conflicts of interests

21.     The primary role of elected members appointed to external organisations is representing the council. However, depending on their activities, these arrangements may impact their decision-making role within the council.

22.     Conflicts of interest can sometimes arise in relation to such appointments, for example where the appointment involves a legal duty to act in the organisation’s best interest (e.g. as a director or trustee). A conflict may also arise where the appointed representatives become heavily involved and very invested in the affairs and decisions relating to that external organisation. In these situations, a conflict could arise when the local board is making certain types of decision in relation to the other organisation.

23.     In order to reduce the risk of conflicts, elected members should not take part in the management of these organisations.  Unless there is a specific arrangement otherwise, the role as an appointee should be confined to attending meetings, voting at annual or general meetings and acting as a conduit of information.

24.     From 20 November 2022 new amendments to the Local Government Act 2002 come into force and require elected members to make a pecuniary interest return within 120 days of coming into office and before the last day of February in subsequent years, which includes declaring all appointments that a member has by virtue of being an elected member. Having an interest does not necessarily mean there is a conflict, but it is important to be mindful of any perceptions of conflict if elected members are actively involved with community groups, even in their official capacity.

Accountability

25.     Appointed representatives are strongly encouraged to make regular reports to the local board on their activities and as appropriate, progress made by that organisation on key issues that is relevant to the local board and council.

Official capacity

26.     Elected representatives are delegated representation roles in their capacity as elected local board members. Should they cease to become an elected member, their appointment would be automatically repealed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     This decision is procedural in nature and is not expected to result in any increase to greenhouse gas emissions nor will it be adversely impacted by the predicted effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     These appointment decisions facilitate positive relationships with key partners and are not expected to have any significant adverse impact on the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     Local boards are generally committed to nurturing and maintaining relationships with key stakeholders. This report and recommendations align with what local boards want.

30.     There may be an interest in making more appointments or arrangements of this nature for the purpose of managing relationships and ensuring key community groups have dedicated liaisons that make their engagement with the local board easier. Staff are supportive of this approach, however, in order to ensure these arrangements are meaningful and useful, the local board is strongly encouraged to consider making any additional appointments in the context of a discussion about its engagement strategy for the term.

Tauākī whakaaweawe Māori

Māori impact statement

31.     This is a procedural decision that is not considered to have specific implications for Māori. Where relevant, any specific arrangements for Māori co-governance and co-management entities will be addressed in a dedicated report.

Ngā ritenga ā-pūtea

Financial implications

32.     The decision to appoint elected members to outside organisations is procedural in nature so does not have any financial implications.

33.     Where financial decisions relating to these external organisations are taken, the implications of those decisions and these appointments, where appropriate and relevant, will be assessed accordingly.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     There are some reputational risks that may arise if elected members appointed to external organisations do not meet the expectations for their role. These include attendance at meetings and making themselves available or accessible to the groups to which they are appointed. To manage these risks, elected members are encouraged to carefully consider these roles and requirements and only take these commitments on if they can honour them.

35.     To mitigate the risk of actual and perceived conflicts when can undermine decisions of the council, elected members are required to include the appointments made in this report in their annual declarations.

Ngā koringa ā-muri

Next steps

36.     Once appointed, staff will prepare correspondence from the chairperson to East Auckland Tourism informing them of the appointed representatives for their organisation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Ian Milnes - Senior Local Board Advisor

Blair Morrow - Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Amendment to the 2022-2025 Howick Local Board meeting schedule

File No.: CP2023/15411

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for a meeting date to be added to the 2023-2024 Howick Local Board meeting schedule in order to accommodate the 10-year Budget 2024-2034 (the Long-term Plan) and the Annual Budget 2024-2025 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Howick Local Board adopted the 2022-2025 meeting schedule on 8 December 2022 (HW/2022/199).

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unknown. 

4.       The local board is being asked to approve a meeting date as an addition to the Howick Local Board meeting schedule so that the modified 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      approve the addition of a meeting date to the 2022-2025 Howick Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)        Thursday, 30 November 2023, 2.30pm

ii)       Thursday, 2 May 2024, 1.30pm

iii)      Thursday, 13 June 2024, 1.30pm.

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Howick Local Board adopted its 2022-2025 business meeting schedule during its Thursday, 8 December 2022 business meeting.

8.       The timeframes for local board decision-making in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in late-November 2023 and late-April and early-June 2024 to feed into the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)          Add the meetings as additions to the meeting schedule

or

ii)         Add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the 10-year Budget 2024-2034 and the Annual Budget 2024-2025.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Urgent Decision of the Howick Local Board to Formalise Feedback on the Government Policy Statement on Land Transport 2024

File No.: CP2023/13634

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note that an urgent decision was made to formalise the Howick Local Board’s feedback on the Government Policy Statement on Land Transport 2024.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 17 November 2022 the Howick Local Board resolved (HW/2022/178) the following in relation to urgent decision-making:

That the Howick Local Board:

a)    delegate authority to Chairperson Damian Light and Deputy Chairperson Bo Burns, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)    confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)    note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       Local boards had the opportunity to provide feedback on the Government Policy Statement (GPS) on Land Transport 2024.

4.       An urgent decision was required as the deadline for feedback to be incorporated into the council’s submission was 15 September 2023. The Howick Local Board’s next scheduled business meeting was on 21 September 2023.

5.       The decision was not approved in time for the publication of the 21 September business meeting agenda, and will therefore be noted at the 19 October meeting.

6.       This decision is included in the Agenda Report as Attachment A. The original report is included as Attachment B, while the report attachments are included as Attachments C and D.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the urgent decision made on 13 September 2023 to formalise feedback on the Government Policy Statement on Land Transport 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Government Policy Statement on Land Transport 2024 - Copy of Urgent Decision

 

b

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Government Policy Statement on Land Transport 2024 - Agenda Report

 

c

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Government Policy Statement on Land Transport 2024 - Report Attachment A: Draft Government Policy on Land Transport 2024

 

d

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Government Policy Statement on Land Transport 2024 - Report Attachment B: GPS Memo for Elected Members and IMSB Members

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Urgent Decision of the Howick Local Board to Formalise Feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper

File No.: CP2023/14718

 

  

 

Te take mō te pūrongo

Purpose of the report

1.   To note that an urgent decision was made to formalise the Howick Local Board’s feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 17 November 2022 the Howick Local Board resolved (HW/2022/178) the following in relation to urgent decision-making:

That the Howick Local Board:

a)    delegate authority to Chairperson Damian Light and Deputy Chairperson Bo Burns, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)    confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)    note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       Local boards had the opportunity to provide feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper.

4.       An urgent decision was required as the deadline for feedback to be incorporated into the council’s submission was 29 September 2023. The Howick Local Board’s next scheduled business meeting was on 19 October 2023.

5.       This decision is included in the Agenda Report as Attachment A. The original report is included as Attachment B, while the report attachment is included as Attachment C.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the urgent decision made on 13 September 2023 to formalise feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper - Copy of Urgent Decision

 

b

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper - Agenda Report

 

c

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on Bottom Fishing Access Zones in the Hauraki Gulf Tīkapa Moana Marine Park – Fisheries New Zealand discussion paper - Report Attachment A: Consultation

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill

File No.: CP2023/14724

 

  

 

Te take mō te pūrongo

Purpose of the report

1.   To note that an urgent decision was made to formalise the Howick Local Board’s feedback on the Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 17 November 2022 the Howick Local Board resolved (HW/2022/178) the following in relation to urgent decision-making:

That the Howick Local Board:

a)    delegate authority to Chairperson Damian Light and Deputy Chairperson Bo Burns, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)    confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)    note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       Local boards had the opportunity to provide feedback on the Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

4.       An urgent decision was required as the deadline for feedback to be incorporated into the council’s submission was 29 September 2023. The Howick Local Board’s next scheduled business meeting was on 19 October 2023.

5.       This decision is included in the Agenda Report as Attachment A. The original report is included as Attachment B.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the urgent decision made on 13 September 2023 to formalise feedback on the Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill - Copy of Urgent Decision

 

b

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council submission on Hauraki Gulf / Tīkapa Moana Marine Protection Bill - Agenda Report

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council Submission on the Inquiry into Climate Adaptation

File No.: CP2023/15397

 

  

 

Te take mō te pūrongo

Purpose of the report

1.   To note that an urgent decision was made to formalise the Howick Local Board’s feedback on the Auckland Council Submission on the Inquiry into Climate Adaptation.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 17 November 2022 the Howick Local Board resolved (HW/2022/178) the following in relation to urgent decision-making:

That the Howick Local Board:

a)    delegate authority to Chairperson Damian Light and Deputy Chairperson Bo Burns, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)    confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)    note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       Local boards had the opportunity to provide feedback on the Auckland Council submission on the Inquiry into Climate Adaptation.

4.       An urgent decision was required as the deadline for feedback to be incorporated into the council’s submission was 6 October 2023. The Howick Local Board’s next scheduled business meeting was on 19 October 2023.

5.       This decision is included in the Agenda Report as Attachment A. The original report is included as Attachment B, while the report attachment is included as Attachment C.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the urgent decision made on 5 October 2023 to formalise feedback on the Auckland Council submission on the Inquiry into Climate Adaptation.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council Submission on the Inquiry into Climate Adaptation - Copy of Urgent Decision

 

b

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council Submission on the Inquiry into Climate Adaptation - Agenda Report

 

c

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Auckland Council Submission on the Inquiry into Climate Adaptation - Report Attachment A

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Urgent Decision of the Howick Local Board to Formalise Feedback on the Draft NPS for Natural Hazard Decision-Making

File No.: CP2023/15593

 

  

 

Te take mō te pūrongo

Purpose of the report

1.   To note that an urgent decision was made to formalise the Howick Local Board’s feedback on the Draft NPS for Natural Hazard Decision-Making.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 17 November 2022 the Howick Local Board resolved (HW/2022/178) the following in relation to urgent decision-making:

That the Howick Local Board:

a)    delegate authority to Chairperson Damian Light and Deputy Chairperson Bo Burns, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b)    confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c)    note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3.       Local boards had the opportunity to provide feedback on the Draft NPS for Natural Hazard Decision-Making.

4.       An urgent decision was required as the deadline for feedback to be incorporated into the council’s submission was 6 October 2023. The Howick Local Board’s next scheduled business meeting was on 19 October 2023.

5.       This decision is included in the Agenda Report as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the urgent decision made on 5 October 2023 to formalise feedback on the Draft NPS for Natural Hazard Decision-Making.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board: Urgent Decision of the Howick Local Board to Formalise Feedback on the Draft NPS for Natural Hazard Decision-Making – Fisheries New Zealand discussion paper - Copy of Urgent Decision

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Howick Local Board Workshop Records

File No.: CP2023/14455

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  No resolutions are passed, or decisions reached but are solely for the provision of information and discussion.

3.       This report attaches the workshop records for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the workshop records for the workshops held on 28 September and 5, 12 October.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board - Howick Local Board Workshop Records - 28 September 2023 Record of Workshop

 

b

19 October 2023, Howick Local Board - Howick Local Board Workshop Records - 5 October 2023 Record of Workshop

 

c

19 October 2023, Howick Local Board - Howick Local Board Workshop Records - 12 October 2023 Record of Workshop

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 

 


Howick Local Board

19 October 2023

 

 

Hōtaka Kaupapa | Governance Forward Work Calendar

File No.: CP2023/14456

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Howick Local Board with its updated Hōtaka Kaupapa.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to meetings and distributed to council staff.

3.       The Hōtaka Kaupapa / governance forward work calendars was introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·   ensuring advice on meeting agendas is driven by local board priorities

·   clarifying what advice is expected and when

·   clarifying the rationale for reports.

 

Ngā tūtohunga                                                          

Recommendation/s

That the Howick Local Board:

a)      note the Hōtaka Kaupapa included as Attachment A of the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 October 2023, Howick Local Board - Hōtaka Kaupapa | Governance Forward Work Calendar - Copy of the Hōtaka Kaupapa

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager