I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 19 October 2023

3.00pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Ōrākei Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Scott Milne, JP

 

Deputy Chairperson

Sarah Powrie

 

Members

Troy Churton

 

 

Angus McPhee

 

 

Penny Tucker

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

(Quorum 4 members)

 

 

 

Monique Rousseau

Democracy Advisor

 

16 October 2023

 

Contact Telephone: 027 203 2107

Email: monique.rousseau@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōrākei Local Board

19 October 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation - Young 88 Owners' Association                                                  5

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Rescind an approved road name in order to remove a road name duplication over a private road created by way of subdivisions at 12 & 46 Abbotts Way, Remuera                                        9

12        Ōrākei Local Grant Round One and Multi-board Grant Round One 2023/2024 grant allocations                                                                              13

13        Local board feedback on proposals for fees and charges for the financial year 2024/2025  23

14        Local Board Transport Capital Fund                29

15        Feedback on the draft Auckland Regional Public Transport Plan                                        35

16        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                             39

17        Auckland Council submission on the Inquiry into Climate Adaptation                                     45

18        Amendments to the 2023-2025 Ōrākei Local Board meeting schedule                                    51

19        Resolutions Pending Action report                  55

20        Chairperson and Board Members' Report       57

21        Ōrākei Local Board Workshop Records          59

22        Governance Forward Work Calendar               61

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

Chairperson S Milne will welcome those present with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Ōrākei Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 21 September 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Young 88 Owners' Association

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for individuals and groups to deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Mike Leyland will be in attendance to present to the board on opportunities to improve the plan for The Landing and surrounds, and increase usage, participation and hosting of keelboat and other sailing events at Okahu Bay.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      receive the presentation and thank Mike Leyland for his attendance.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Ōrākei Local Board

19 October 2023

 

 

Rescind an approved road name in order to remove a road name duplication over a private road created by way of subdivisions at 12 & 46 Abbotts Way, Remuera

File No.: CP2023/15047

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Ōrākei Local Board to rescind resolution OR/2017/230 for the road name ‘Pūkio Lane’, as the private road that this name attaches to has been inadvertently named twice through separate resolutions by two unrelated developers.

Whakarāpopototanga matua

Executive summary

2.       Resource consent decision SUB60228257 was approved in March 2016 at 12 & 46 Abbotts Way, Remuera by applicant Australasia Property Management Limited, and subsequently a new private road name was applied for through the Ōrākei Local Board with resolution OR/2017/230 confirming the name ‘Pūkio Lane’ on 16 November 2017. This development was not completed.

3.       Resource consent decision SUB60340436 was subsequently approved in November 2021 at the same address by applicant Abbotts Way Garden NZ Limited, and a new private road name, utilising the same roading alignment as the previous application, was applied for through the Ōrākei Local Board with resolution OR/2023/91 confirming the road name ‘Gardenview Rise’ on 21 September 2023.

4.       Due to the non-completion of the earlier development, the name ‘Pūkio Lane’ did not appear in Council’s mapping system, so the rescinding of resolution OR/2017/230 was inadvertently missed from the second application.

5.       No dwellings are using ‘Pūkio Lane’ for their addressing, as the development has yet to complete. Therefore, no persons will be affected by the proposed rescinding.

6.       Rescinding resolution OR/2017/230 for Pūkio Lane will resolve the current unintentional name duplication, and Council records will be updated to show ‘Gardenview Rise’ as the single approved name for this private road.

7.       No new road name approvals are required from the Ōrākei Local Board as resolution OR/2023/91, approving the name ‘Gardenview Rise’ will still stand.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      rescind resolution OR/2017/230 enabling the naming of Pūkio Lane.

Horopaki

Context

8.       Unintentionally, the names Pūkio Lane and Gardenview Rise have both been approved for the same private road in the development at 12 & 46 Abbotts Way, Remuera. It is therefore proposed to rescind resolution OR/2017/230 enabling ‘Pūkio Lane’ and being the name proposed by an earlier developer of the site.  That action will see the retention of the name Gardenview Rise, approved under resolution OR/2023/91 and being the name supported by the current developer.

9.       Attachment A shows the map of the road, and the extent of the approved name is highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The purpose of this report is to enable the correction of duplicate names having been unintentionally approved for a single private road.

11.     No new road name approvals are required, as the name ‘Gardenveiw Rise’ approved under resolution OR/2023/91 will remain.

12.     Attached to this report is a plan that shows the private road.

13.     Rescinding resolution OR/2017/230 for Pūkio Lane will resolve the name duplication, and Council records will be updated to show Gardenview Rise as the approved name for this stretch of private road.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

17.     Mana whenua consultation was undertaken as a component of the report informing OR/2023/91, which decision is remaining. As a result, no additional mana whenua consultation is required.

Ngā ritenga ā-pūtea

Financial implications

18.     The decision to rescind does not raise any financial implications for the Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

20.     The decision to rescind will be notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services. In addition, Council’s GIS systems will be notified, enabling the duplication issue to be patched.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site and Location plan

 

      

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Ōrākei Local Grant Round One and Multi-board Grant Round One 2023/2024 grant allocations

File No.: CP2023/14396

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Ōrākei Local Grant and Multi-board Grant round one 2023/2024.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Ōrākei Local Grants round one 2023/2024 (Attachment A).

3.       This report also presents applications received in Ōrākei Multi-board Grants round one 2023/2024 (Attachment B).

4.       The Ōrākei Local Board adopted the Ōrākei Local Board Community Grant Programme 2023/2024 on 20 July 2023. The document sets application guidelines for contestable grants (Attachment C).

5.       The local board has set a total community grants budget of $180,000.00 for the 2023/2024 financial year, with two Local Grant rounds, one Quick Response and Tree Protection round and one Multi-board round.

6.       Thirty-two applications have been received for Local Grants round one 2023/2024 requesting a total of $222,525.76 and six applications have been received for the Multi-board Grants round one 2023/2024, requesting $36,493.00 from the Local Board and an overall total of $509,053.20.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      agree to fund, part-fund or decline each application received in Ōrākei Local Grant round one, listed in the following table:

Table One: Ōrākei Local Grant round one 2023/2024 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2412-142

Action Education Incorporated

Arts and culture

Towards the cost of 20 spoken word workshops at Glendowie College, and Selwyn College

$5,000.00

Eligible

LG2412-127

AFL New Zealand Incorporated

Sport and recreation

Towards the cost of footballs, youth tops engraved AFL branded medals and other training equipment

$3,970.00

Eligible

LG2412-128

Akarana Marine Sports Charitable Trust

Community

Towards the cost of picnic tables and oak wine barrels

$9,200.00

Eligible

LG2412-144

Auckland East Community Network Incorporated

Community

Towards the cost of website host costs and website updates

$8,000.00

Eligible

LG2412-116

Auckland Table Tennis Association Incorporated

Sport and recreation

Towards the wages of a development coach and project manager, affiliation fees and insurance costs

$8,569.00

Eligible

LG2412-114

Auckland Water Ski Club Incorporated

Sport and recreation

Towards the cost of Tiger Turf artificial grass

$9,000.00

Eligible

LG2412-141

Citizens Advice Bureau Auckland City Incorporated

Community

Towards the cost of three new computers including monitors, speakers and webcams, one laptop, an HDMI cable and installation labour costs

$6,617.00

Eligible

LG2412-132

CLM Programmes Limited

Events

Towards the cost of building an obstacle course and event marketing

$3,000.00

Eligible

LG2412-108

Communities Against Alcohol Harm Incorporated

Community

Towards the cost of building and maintaining networks, web and social media monitoring and community workshops

$3,116.50

Eligible

LG2412-101

Dance Therapy NZ

Arts and culture

The the cost of wages for a therapist and mentoring assistant, supervision, programme coordinator and a client liaison

$7,000.00

Eligible

LG2412-126

Eastern Bays Community Patrol Incorporated

Community

Towards the cost of a first aid course, battery powered pump, phone and phone plan, promotional material, body cameras, traffic safety wants, patrol base camera including installation and storage

$8,627.02

Eligible

LG2412-130

Ellerslie Business Association Incorporated

Events

Towards the cost of Santa entertainment including Santa car, other entertainment, PA and sound hire, bouncy castle hire, face painting and event posters

$6,328.50

Eligible

LG2412-117

Ellerslie Residents' Association Incorporated

Environment

Towards the cost of e-waste disposal

$8,000.00

Eligible

LG2412-115

Ellerslie Sports Club Incorporated

Sport and recreation

Towards the cost of new childrens furniture

$9,488.00

Eligible

LG2412-112

Glendowie Tennis Club Incorporated

Community

Towards the purchase and installation of flood lights at the Glendowie Tennis Club

$10,000.00

Eligible

LG2412-110

Imagen8 Limited

Environment

Towards the cost of adobe license and photography teacher

$9,000.00

Eligible

LG2412-124

Mission Bay Business Association Incorporated

Community

Towards the cost of Christmas Flags for along Tamaki Drive and security cameras

$9,309.50

Eligible

LG2412-113

Mobility Assistance Dogs Trust

Community

Towards the cost of veterinary fees

$3,000.00

Eligible

LG2412-143

Mountains To Sea Conservation Trust

Community

Towards the cost of the "Tahuna Torea Kayak Day + Pourewa Spotlighting"

$7,300.52

Eligible

LG2412-125

Ocean Blue Sports Club Incorporated

Events

Towards various costs for the waka ama Matariki Hiwa i te Rangi

$10,000.00

Eligible

LG2412-102

Orakei Community Association Incorporated

Community

Towards printing costs and a forum meeting

$3,750.00

Eligible

LG2412-105

Orakei Tennis Club Incorporated

Community

Towards the cost of an electrical switchboard and wiring

$6,000.00

Eligible

LG2412-103

Remuera Business Association Incorporated

Community

Towards the cost of lighting overheads for street canopies

$10,000.00

Eligible

LG2412-120

Remuera Chinese Association Incorporated

Sport and recreation

Towards the cost of venue hire

$10,000.00

Ineligible

LG2412-123

Remuera Rackets Club Incorporated

Community

Towards the cost of upgrading the men's showers at the Remuera Rackets Club

$2,749.72

Eligible

LG2412-111

Stonefields Residents Association Incorporated

Events

Towards the associated costs for the Stonefields Residents Association, Family Market Day

$3,500.00

Ineligible

LG2412-145

The Eastern Bays Toy Library Incorporated

Community

Towards rental costs at the Glendowie Community Centre

$8,000.00

Eligible

LG2412-138

The Orakei Returned Services Association Incorporated

Community

Towards a new roof for the Orakei Returned Services Association building

$10,000.00

Eligible

LG2412-106

Re-Creators Charitable Trust

Community

Towards the cost of subsidised and free classes of Community Upcycling DIY Workshops in community spaces, Libraries and Community Centres

$5,000.00

Eligible

LG2412-133

The Royal Akarana Yacht Club Incorporated

Events

Towards the cost of catering, maintenance and safety boat, t-shirts, marquee hire, event signage, design, printing and installation

$10,000.00

Eligible

LG2412-135

The Scout Association of New Zealand - St Heliers/Glendowie

Events

Towards Jamboree and Akarana Zone costs

$4,000.00

Eligible

LG2412-129

Youthline Auckland Charitable Trust

Community

Towards the cost of volunteer clinical supervision, support and training services

$5,000.00

Eligible

Total

 

 

 

$222,525.76

 

 

b)      agree to fund, part-fund or decline each application received in Ōrākei Multi-board Grants round one 2023/2024, listed in the following table:

 

Table Two: Multi-board Grant round one 2023/2024 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2324-132

Asthma New Zealand Incorporated

Community

Towards Nurse Educator Expertise cost from 4 December 2023 to 31 March 2024

$43,973.20

Eligible

MB2324-131

Disability Sport Auckland Incorporated

Community

Towards venue hire, MC, design costs, backdrop, banners, flags, flowers, trophies, and photographer for the Disability Sport Auckland 2023 Wards Dinner at Ellerslie Event Centre

$10,000.00

Eligible

MB2324-161

Glen Innes Family Centre

Community

Towards running costs such as facilitator wages and contractor facilitator for the programmes offered at Glen Innes Family Centre (December 2023 - February 2023)

$20,000.00

Eligible

MB2324-158

Lee Clark - Better Men Limited

Community

Towards start up cost to deliver Defying Depression, Cool2Care project from 1 January 2024 to 31 December 2024

$250,000.00

Ineligible

MB2324-139

Shine School of Confidence

Arts and culture

Towards speech and drama lessons including tuition fees, venue hire, and teaching resources at various community centers or local schools (January 2024 - December 2024)

$110,080.00

Eligible

MB2324-151

Yoga Limited T/A Hot Yoga Works

Sport and recreation

Towards support due to hardship during COVID and Auckland rains (Auckland CBD August 2023 - December 2023)

$75,000.00

Eligible

Total

 

 

 

$509,053.20

 

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

 

 

 

9.       The local board grants programme sets out:

·   local board priorities

·   lower priorities for funding

·   higher priorities for funding

·   exclusions

·   grant types, the number of grant rounds and when these will open and close

·   any additional accountability requirements.

 

10.     The Ōrākei Local Board adopted the Ōrākei Local Board Community Grants Programme 2023/2024 on 20 July 2023. The document sets application guidelines for contestable grants.

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Ōrākei Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18.     A summary of each application received through Ōrākei Local Grant round one 2023/2024 (Attachment A) and the Multi-board Grant round one 2023/2024 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20.     Thirteen applicants applying to Ōrākei Local Grant round one 2023/2024 indicate their project or event target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

22.     The local board has set a total community grants budget of $180,000.00 for the 2023/2024 financial year, with two Local Grant rounds, one Quick Response and Tree Protection round and one Multi-board round.

23.     Thirty-two applications have been received for Local Grants round one 2023/2024 requesting a total of $222,525.76 and six applications have been received for the Multi-board Grants round one 2023/2024, requesting $36,493.00 from the Local Board and an overall total of $509,053.20.

24.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.     Following the Ōrākei Local Board allocation of funding for the Local Grant and Multi-board Grant round one, Grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Grant Round One 2023/2024 - application summary

 

b

Ōrākei Multi-board Grant Round One 2023/2024 - application summary

 

c

Ōrākei Community Grant Programme 2023/2024

 

     

Ngā kaihaina

Signatories

Authors

Arna Casey - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15266

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

3.       This report seeks the feedback of the local board on consultation on proposed changes to local fees and charges.

4.       There are proposed changes to the following local fees and charges:

·    Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·    Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      whakarite / to seek feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)       Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over 3 years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2)      An increase to the concessionary discount from 15 per cent to 40 per cent.

 

 

C)      Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons.

D)      Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing.

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

 

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

8.       A local board workshop on fees and charges was held on 12 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

 

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. 25 of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to 7 per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Mangere-Otahuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.

 

 

 

 

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A).

 

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further 8 per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities.  Overall, these proposed changes to venue hire fee are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities.  This review will include input from local boards.

31.     A full schedule of proposed changes to fees is attached. (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the Council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 12 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board Fees and Charges

 

b

Feedback Form

 

     

Ngā kaihaina

Signatories

Authors

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Local Board Transport Capital Fund

File No.: CP2023/14499

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Ōrākei Local Board of the reduction to its local board transport capital fund (LBTCF) for the 2022-2025 political term.

2.       The confirmed budget for Ōrākei Local Board is now $1.51 million, which includes the additional approved budget of $74,240 to cover current contractual commitments. This replaces the indicative budget of $2.2 million discussed in the June 2023 Auckland Transport report.

3.       This report confirms the projects the local board will deliver with a reduced budget and sets a priority order for currently unfunded but authorised LBTCF projects, setting local board expectation should any further budget become available.

Whakarāpopototanga matua

Executive summary

4.        Auckland Transport (AT) manages the Local Board Transport Capital Fund on behalf of the Ōrākei Local Board.  AT provides quality advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

5.        The confirmed budget for the Ōrākei Local Board this political term is $1.51 million. This differs from the indicative amount reported to the local board in June 2023.

6.        The reduction in the LBTCF reflects the pressure AT and its funding partners are under due to flood recovery work following the severe weather events in early 2023, inflation and the rising cost of doing business.

7.        In this report, Auckland Transport recommends that the Ōrākei Local Board.allocate $1.22 million to complete Roberta Reserve crossing, Ōrākei School safety improvements and a raised pedestrian crossing on Victoria Avenue to support the nearby school. These projects have already had partial investment during design processes.

8.        The remaining amount of $221,474 to be allocated to traffic calming on Tahora Avenue, Remuera and the rest divided between traffic calming projects on Riddell Road and Coombes Road.

9.        If other budget becomes available in the 2022-2025 political term, the local board confirms its priorities as a contribution to a footpath in Churchill Park to support Churchill Park School; and pedestrian crossings on Melanesia Road; Marua Road; Patteson Avenue and Watene Crescent and the St Thomas School safety improvements.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      allocate the Local Board Transport Capital Fund 2022-2025 as follows:

i)       approve the allocation of $385,000 for the completion of a raised pedestrian crossing on Riddell Road near Roberta Reserve and Glendowie School.

ii)       approve the allocation of $450,000 to complete the safety improvements on Coates Avenue to support Ōrākei School.

iii)      approve the allocation of $385,000 to complete the raised crossing on Victoria Avenue to support Victoria Avenue School.

iv)      approve the allocation of $160,000 to complete traffic calming on Tahora Avenue, Remuera.

v)      approve the remaining funds of $61,474 for traffic calming on Riddell Road and Coombes Road.

b)      confirm priorities for further projects should funds become available as:

i)       a contribution toward a footpath for Churchill Park School, contingent on contributions from other parties

ii)       Melanesia Road pedestrian facility

iii)      Marua Road pedestrian facility

iv)      Patteson Avenue pedestrian facility

v)      St Thomas School safety improvements

vi)      Merton Road pedestrian facility

vii)     Watene Crescent safety options

c)       note that $74,240 additional budget has been approved to cover current contractual commitments.

Horopaki

Context

10.     The LBTCF is an AT fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport. In 2014, the LBTCF budget was set at $20 million spread across all local boards and distributed based on Auckland Council’s Local Board Funding Policy.  Since 2020, when COVID 19 lockdowns impacted on Auckland Council’s revenue the LBTCF has been reduced. Specifically, to $15 million per annum across all local boards in the most recent Regional Land Transport Plan of which Ōrākei’s share was $2.2 million.

11.     Due to further budget reductions, (as outlined above), Ōrākei Local Board’s new allocation of LBTCF for the 2022–2025 political term is $1.51 million.

12.     Therefore, the local board must now review the programme of work that was planned and reduce it to match the new budget. The local board’s role is to review the work programme supported by AT’s quality advice, consider options, and then decide about re-prioritisation. This report confirms the new programme.

Tātaritanga me ngā tohutohu

Analysis and advice

13.      Auckland Transport held three workshops with the Ōrākei Local Board in 2023 to discuss the LBTCF and its allocation.

·    Workshop One on 2 February gathered suggestions from board members for allocating the LBTCF in the new term as well as progress reports on projects from the last political term.

·    Workshop Two on 25 May reported back on cost estimates for the proposed new projects along with the indicative budget for the new term. This was followed up by a decision report from AT in June 2023 that established the projects that the local board wished to support.

 

 

·    Workshop Three on 14 September confirmed the budget for the new term as $1.51 million which was considerably less than the figure anticipated in Workshop Two. The reduction in budget reflects the pressures on AT and our funding partners following the devastating floods of early 2023 and the roading repair bill, the reduction in AT’s overall budget as required by Auckland Council plus inflation and the rising cost of doing business.

14.      At Workshop Three, AT’s advice to the local board was to continue to progress Roberta Reserve, Ōrākei School and Victoria Avenue raised pedestrian crossings as they contributed to the local board plan objective of advocating for safety initiatives and improvements around local schools to encourage mode change and therefore reduce traffic congestion. In addition, a significant amount of the local board’s LBTCF has already been invested in these projects.

15.      AT also requested the local board to identify which projects it wished to support with the remainder of the fund and to list its remaining projects in priority order should more funding become available.

16.      The direction given by the local board at the workshop was to continue with the projects around schools as above and to support the traffic calming project on Tahora Avenue, authorised in 2022. The local board indicated that any remaining funds or savings from its 2022–2025 political term be allocated to traffic calming on Riddell Road and Coombes Road.

 

Projects identified for LBTCF in 2022–2025 Political Term:

Project

Description and Amount already invested

Funding required to complete the projects

Roberta Reserve Raised Crossing

A raised crossing on Riddell Road ($69,711).

$385,000

Ōrākei School Safety Improvements

Adding a pedestrian crossing and moving bus stops on Coates Avenue ($46,534).

$450.000

Victoria Avenue Raised Crossing

A raised crossing to support Victoria Avenue School. ($30,453).

$385,000

 

Project

Description

Estimate

Tahora Avenue, Remuera – speed calming

Interventions to slow traffic down and reduce the cut-through behaviour of motorists.

$160,000

 

17.      After the prioritisation of the above projects, there is a remaining budget of $61,474. 

18.      The direction given at the workshop is that the remaining funds be divided between the Riddell Road and Coombes Road traffic calming projects with the expectation of any savings in the resolved projects also to be applied to these projects.


 

Projects Identified for the Budget Remainder:

Project

Description

Estimates

Riddell Road, Glendowie -Additional Traffic Calming

Additional interventions between the Churchill Club and Whitehaven Road to stop speeding. Cost estimates are based on one driver feedback sign and a slow marking closer to Whitehaven Road.

 

$30,737

Coombes Road, Remuera - Speed Calming

A request for additional speed calming measures. Cost estimate is for a driver feedback sign and slow markings on the approaches.

$30,737

 

19.      The final list of projects (below) provides a priority for delivery in case LBTCF budgets this term increase. If more budget becomes available AT will automatically start work on these projects and delivery will be in the prescribed order; unless funding is limited and a decision between projects is required.

 

Priority Order for Projects if further budget is identified:

Project

Description

Estimates

Churchill Park School Footpath, Churchill Park, Glendowie

A contribution towards a new concrete footpath from the parking area to the school gate inside Auckland Council Park land. This is contingent on other funding partners being identified.

 

$170,000 (total project cost)

Melanesia Road, Kohimarama - pedestrian facility

Request for a crossing facility on Melanesia Road closer to Melanesia Road/ Baddeley Avenue intersection.

Pedestrian surveys will be undertaken to determine pedestrian desire lines as part of the scheme design.

$375,000

31 Marua Road, Ellerslie - pedestrian facility

The request is to install a new raised crossing and potentially move bus stops to achieve a better layout.

 

$375,000

85 Patteson Avenue, Mission Bay pedestrian facility

Request for a crossing facility to the kindergarten. The estimate is for a raised table crossing. Pedestrian surveys will be able to determine the demand.

 

$375,000

St Thomas School, upgrade of pedestrian facilities on Allum Road, Glendowie

Replacing a kea crossing with a raised zebra crossing and possible relocation of a bus or parking bay.

$400,000

Merton Road raised pedestrian crossing

A request for a crossing facility on Merton Road in the vicinity of the “Swimtastic” swimming school.

$375,000

33 Watene Crescent, Ōrākei - pedestrian facility

The request is for a new crossing facility adjacent to the access of the playground to provide safer access.

$375,000

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

21.     AT therefore urges the Ōrākei Local Board to consider prioritisation of projects that help reduce carbon emissions.

22.     Most of the proposed projects above will encourage either safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.      Any engagement required with other parts of the council group will be carried out on an individual-project basis.

24.      Further discussions with Auckland Council Community Facilities about the Churchill Park project will need to occur if further budget is identified for the project. Land-owner approval will also need to be sought for this project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Ōrākei Local Board discussed this programme of work at three workshops with AT in 2023.  This report reflects the views of the local board as expressed in the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

26.      The actions being consider do not have specific impacts on Māori.  Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

27.      Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

28.     This report requires consideration of a significant financial commitment of up to $1.51 million by the Ōrākei Local Board.

29.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.      There is a risk that some projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out. 

31.      As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

32.      Finally, future budgets are not confirmed meaning that there may be sudden changes to the programme next year after Auckland Council sets budgets through the Long-Term Plan process.

Ngā koringa ā-muri

Next steps

33.      AT will take note of the local board’s confirmed projects and continue to work towards public consultation and delivery.

34.      Throughout the process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Lorna Stewart - Elected Member Relationship Partner

Authorisers

John Gillespie - Head of Stakeholder and Elected Member Relationships

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/14753

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan (RPTP). In particular, AT is seeking feedback on the service improvements proposed for the local board’s area.

3.       The RPTP is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       AT will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan. The AT Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A.

Horopaki

Context

5.       The Regional Public Transport Plan is Auckland’s main plan for public transport (PT) services. It outlines how PT will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape PT.

6.       The purpose of the RPTP is to enable consultation with the public and PT operators on the planning of PT services. This is a requirement of the Land Transport Management Act 2003.

7.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023, and AT received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·    strong support for the plan’s vision and goals

·    support for the action areas within the plan

·    support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

9.       Feedback that was not supportive of the content of the draft RPTP included:

·    wanting further improvement and/or faster delivery

·    concerns that PT is too expensive or does not provide value for money

·    comments that a greater percentage of the cost of operating PT should come from users (via fares).

10.     The RPTP includes AT’s aspirations to do more in further improvements and faster delivery if and when more funding for PT becomes available.

11.     AT has provided a breakdown of the top areas submitters from each local board commented to assist the board in providing feedback (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased PT usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

13.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission PT system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

15.     Following public consultation closing, AT also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

16.     AT has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     AT held a range of public information events across the region at libraries, community centres, bus and train stations. AT also held two on-line drop-in sessions. Across all of these events, AT had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called AT to ask questions and seek clarification on content in the plan.

18.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what AT is currently funded to deliver).

19.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from AT, dated 12 July 2023.

20.     AT set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C) provided for a workshop on the draft RPTP held Thursday 5 October 2023.

21.     Workshops to date have been positive, with most local boards supporting AT’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

22.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand AT Local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

23.     AT has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

24.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka and where more detail can be found in the plan.

25.     AT intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of providing feedback to AT on the draft RPTP.

27.     The RPTP is required to be a realistically fundable plan, and AT’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

28.     Any feedback provided regarding service level improvements should take into account AT’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no risks associated with providing feedback to AT on the draft RPTP.

Ngā koringa ā-muri

Next steps

30.     AT will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

31.     The AT Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

32.     If adopted, the final RPTP will be publicly released in early December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

RPTP feedback template for local boards

 

b

RPTP consultation 2023 snapshot

 

c

RPTP post-consultation memo

 

     

 

 

 

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Local Board Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14946

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.     Auckland Council and Auckland Transport (AT) have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       AT workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       AT has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D) 

b)      note AT’s responses to previous local board queries about Katoa, Ka Ora (Attachment A) 

c)       note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed  

e)      support the location and scope of the proposed speed limit changes identified for this local board area (Attachment E) 

f)       support speed limit review near schools that do not have current or proposed safe speed limits including Glendowie College, Michael Park School, Kadimah School, A1 Student Limited, Glendowie School, St Ignatius Catholic School (St Heliers), St Michael's Catholic School (Remuera), King's School (Remuera) and Dilworth Junior Campus  

g)      support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C. 

Horopaki

Context

10.     AT is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi (New Zealand Transport Agency) adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy.  The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi (New Zealand Transport Agency).

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)   Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads.

b)   Phase Two covered approximately 8 per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools.

c)   Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)   The results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public.

b)   AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic (Attachment B).

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     AT’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system; the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of DSI is statistically significant.  In Auckland:

a)   Since June 2020, when the safe speed programme started road deaths reduced 30 per cent in the areas where speed limits have changed.

b)   In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

31.     30km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create a more pleasant urban environment and make it safer for children to travel independently.

 

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     AT has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board - Response to Resolutions

 

b

Ōrākei Local Board - Infographic

 

c

Ōrākei Safe Speeds - Responses to Public Feedback

 

d

Ōrākei Safe Speeds - LB Feedback Summary

 

e

Katoa Ka Ora Map Ōrākei

 

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Local Board Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Auckland Council submission on the Inquiry into Climate Adaptation

File No.: CP2023/14565

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local board members of the Environment Committee’s Inquiry into Climate Adaptation and invite local board input into Auckland Council’s submission.

Whakarāpopototanga matua

Executive summary

2.       Parliament’s Environment Committee has opened an Inquiry into Climate Adaptation, with submissions due on 1 November 2023.

3.       This inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.  The Ministry for the Environment has developed an Issues and Options paper to assist the Inquiry (refer Appendix A).

4.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

5.       Auckland Council staff are preparing a submission for the inquiry, led by the Chief Sustainability Office.  However, the tight timeframe means that we are proposing a delegated sub-group of the Planning, Environment and Parks Committee will approve the submission after the draft submission has been circulated to elected members for comments.

6.       Local boards are invited to provide feedback by 27th October 2023 to be appended to the final Auckland Council submission on the Inquiry into Climate Adaptation.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      whakarite / provide feedback by 27th October 2023 to be appended to the final Auckland Council submission on the Inquiry into Climate Adaptation.

 

Horopaki

Context

7.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry is open for public submissions until 1 November 2023.

8.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

9.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·    The current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·    Lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·    Effective mechanisms for community-led decision making

·    The role of the private sector in managing climate risk

·    Potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·    Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate matauranga Māori and te ao Māori across the adaptation system

·    Alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·    Funding sources, access to them and principles and criteria for cost sharing

·    Targets or indicators for assessing progress to more resilient communities and infrastructure.

10.     The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Ministry for the Environment released a paper to inform and support submissions titled ‘Community-led retreat and adaptation funding: issues and options’

12.     A template is attached for local board feedback (refer Attachment A).

13.     The table below sets out the key timeframes for local board input on the submission:

Date

Action

2 October 2023

Briefing for local board members

5 October 2023

Report to Planning, Environment and Parks Committee (for delegation)

6 October 2023

Deadline for local board feedback to be considered for incorporation into the submission

20 October 2023

Draft submission shared with local boards

27 October 2023

Deadline for local board feedback to be appended to the final Auckland Council submission

1 November 2023

Closing date for submissions

2 November 2023

Copy of final council submission circulated to Planning, Environment and Parks Committee members, local board members and the Independent Māori Statutory Board.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     One of the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is “to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway”.

15.     Under our current emissions pathway, Auckland will continue to experience ongoing sea-level rise, coastal inundation and erosion, and more frequent and severe weather events like those Aucklanders experienced in early 2023.

16.     Globally there needs to be urgent and rapid reductions in greenhouse gas emissions in order to avoid the worst impacts of climate change.

17.     However, regardless of the global trajectory in emissions, Auckland and New Zealand need to adapt to the impacts of climate change that are already happening and are likely to continue.

18.     The Inquiry into Climate Adaptation will likely inform the development of national legislation which will have implications for how Auckland Council undertakes adaptation.

19.     This submission contributes to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan through action B1 (Ensure our approach to planning and growth aligns with low carbon, resilient outcomes), sub-action 8 (Collaborate to ensure climate change mitigation and adaptation is a priority in national planning legislation).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The development of the proposed Climate Adaptation Bill is likely to be informed by the findings of the Inquiry into Climate Adaptation. This legislation will have significant impacts across the Auckland Council group.

21.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

22.     Learnings from the 2023 severe weather events will be incorporated into the submission by the Recovery Office and Auckland Emergency Management as they are deemed relevant to climate adaptation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local authorities will play a key role in implementation in climate adaptation, as they:

·    are the closest government bodies to communities and represent local views

·    have a responsibility to plan for and invest in improving community resilience,

·    enhance community resilience through public education, infrastructure provision and land use planning processes.

24.     Local board views are being sought on the Parliamentary Environment Committee’s Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding and will be appended to council’s final submission.

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are implications for Māori within a potential future climate adaptation system.

26.     Central government are engaging directly with Māori regarding climate adaptation.

27.     A communication on the Auckland Council submission on the Inquiry into Climate Adaptation has been sent to all iwi entities and their feedback sought. IMSB secretariat staff will work with the council’s technical team throughout the development of the submission.

Ngā ritenga ā-pūtea

Financial implications

28.     The submission will be developed within existing resources.

29.     The Inquiry into Climate Adaptation will be considering funding sources for climate adaptation, as well as the role of local government.

30.     There are potentially significant financial implications for local government within a future climate adaptation system. Council’s submission provides an opportunity to state our position on how funding of climate adaptation should operate in the future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Financial and legal expertise will be sought in the development of the submission to identify possible financial, legal and reputational risks to the council associated with climate change adaptation.

Ngā koringa ā-muri

Next steps

32.     Given the tight timeframes provided to us by the Government, we will be requesting a delegated sub-group to finally approve the council submission by 1 November 2023.

33.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

34.     Please note that due to tight timeframes this may not align with scheduled local board business meetings and any inputs from local boards may need to either be delegated or utilise the urgent decision process.

35.     Local board feedback to be incorporated into the council’s submission is due by 6 October 2023.

36.     Local board feedback to be appended to the council’s submission is due by 27 October 2023.

37.     Once local board feedback has been formalised (either by urgent decision or delegated authority), Local Board Services staff will email this feedback to be incorporated in or appended to council’s submission.

38.     Once the findings of the Inquiry into Climate Adaptation are released in 2024, staff will provide local boards with a memo summarising the conclusions.

39.     Any queries can be directed to Petra Pearce, Petra.Pearce@aucklandcouncil.govt.nz.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Template for submission points on the Inquiry into Climate Adaptation

 

     

Ngā kaihaina

Signatories

Authors

Petra Pearce - Lead Climate Resilience Advisor

Authorisers

Lauren Simpson - Principal Sustainability & Resilience Advisor

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Amendment to the 2023-2025 Ōrākei Local Board meeting schedule

File No.: CP2023/15601

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To seek approval for one business meeting date to be added to the 2023-2024 Ōrākei Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 (the Long-Term Plan).

Whakarāpopototanga matua

Executive summary

2.       The Ōrākei Local Board adopted its 2023-2025 meeting schedule on Thursday, 24 November 2022 (OR/2022/121).

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the 10-year Budget 2024-2034 was unknown. 

4.       The local board is being asked to approve one business meeting date as an addition to the Ōrākei Local Board meeting schedule so that the modified 10-year Budget 2024-2034 timeframe can be met.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      approve the addition of one business meeting date to the 2023-2025 Ōrākei Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 timeframe as follows:

i)       30 November 2023, 5.00pm

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Ōrākei Local Board adopted its 2023-2025 business meeting schedule during its Thursday, 24 November 2023 business meeting (OR/2022/121).

8.       The timeframe for local board decision-making in relation to the 10-year Budget 2024-2034 was unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in late-November 2023 to feed into the 10-year Budget 2024-2034 process. This timeframe is outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)          Add the meeting as an addition to the meeting schedule.

Or,

ii)         Add the meeting as an extraordinary meeting.

11.     For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2024-2034 timeframe changes again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic the 10-year Budget 2024-2034 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2024-2034 could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     These decisions are procedural in nature and any climate impacts will be negligible. The decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact these decisions’ implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.       This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or addition to the meeting schedule. There is no specific identifiable impact on Māori regarding this decision.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing business meetings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the 10-year Budget 2024-2034 and the Annual Budget 2024-2025.

Ngā koringa ā-muri

Next steps

20.       The next step will be to implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Justin Kary – Senior Local Board Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Resolutions Pending Action report

File No.: CP2023/14860

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Ōrākei Local Board with an opportunity to track reports that have been requested from staff.

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board:

a)      note the Ōrākei Local Board Resolutions Pending Action report as at 19 October 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Resolutions pending action update

 

     

Ngā kaihaina

Signatories

Authors

Monique Rousseau - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Chairperson and Board Members' Report

File No.: CP2023/14322

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Ōrākei Local Board chairperson and board members with the opportunity to provide an update on projects, activities, and issues in the local board area.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      receive the Ōrākei Local Board Chairperson and Board Members’ Report for September 2023. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson and Board Members' Report

 

     

Ngā kaihaina

Signatories

Authors

Monique Rousseau - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Ōrākei Local Board Workshop Records

File No.: CP2023/14361

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Ōrākei Local Board workshops held following the previous business meeting.

·    7 September 2023

·    14 September 2023

Whakarāpopototanga matua

Executive summary

2.       Local Board workshops are an informal forum held primarily for information or discussion purposes, as the case may be and at which no resolutions or decisions are made.

3.       Attached are copies of the records for the Ōrākei Local Board workshops held on 7 and 14 September 2023.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)   note the records for the workshops held on 7 and 14 September 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop Record - 7 September 2023

 

b

Workshop Record - 14 September 2023

 

     

Ngā kaihaina

Signatories

Authors

Monique Rousseau - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Ōrākei Local Board

19 October 2023

 

 

Governance Forward Work Calendar

File No.: CP2023/14362

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Ōrākei Local Board with its governance forward work calendar as at October  2023.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Ōrākei Local Board at business meetings over the coming months. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

3.       The calendar aims to support local boards’ governance role by:

a)  ensuring advice on agendas is driven by local board priorities

b)  clarifying what advice is required and when

c)  clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      note the draft governance forward work calendar as at October 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - October 2023

 

     

Ngā kaihaina

Signatories

Authors

Monique Rousseau - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager