Minutes of Ōrākei Local Board - Thursday, 19 October 2023

Ōrākei Local Board

19 October 2023

Chairperson S Milne welcomed those present and opened the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Deputy Chair S Powrie and Member T Churton declared an interest in Item 12 Ōrākei Local Grant Round One and Multi-board Grant Round One 2023/2024 grant allocations.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OR/2023/105

MOVED by Chairperson S Milne, seconded by Member A McPhee:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 September 2023, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Young 88 Owners' Association
	Mike Leyland was in attendance to speak to the Board on behalf of the Young 88 Owners’ Association about The Landing.
	A presentation was tabled in support of this item. A copy of the tabled presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2023/106 MOVED by Chairperson S Milne, seconded by Member T Churton: That the Ōrākei Local Board: a) receive the presentation from Mike Leyland on behalf of the Young 88 Owners’ Association and thank him for his attendance. CARRIED
	Attachments a 19 October 2023, Ōrākei Business Meeting: item 8.1 - Deputation - Young 88 Owners' Association - Presentation

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum – Royal Akarana Yacht Club
	Linda Smith was in attendance to speak to the Board on behalf of the Royal Akarana Yacht Club about a possible future event at The Landing.
	A presentation was tabled in support of this item. A copy of the tabled presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2023/107 MOVED by Member A McPhee, seconded by Deputy Chairperson S Powrie: That the Ōrākei Local Board: a) receive the presentation from Linda Ross on behalf of the Royal Akarana Yacht Club and thank her for her attendance. CARRIED
	Attachments a 19 October 2023, Ōrākei Business Meeting: item 9.1 - Royal Akarana Yacht Club - Event Summary

10 Ngā Pakihi Autaia | Extraordinary Business

There were no extraordinary items.

Rescind an approved road name in order to remove a road name duplication over a private road created by way of subdivisions at 12 & 46 Abbotts Way, Remuera

Resolution number OR/2023/108

MOVED by Chairperson S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a) rescind resolution OR/2017/230 enabling the naming of Pūkio Lane.

CARRIED

Ōrākei Local Grant Round One and Multi-board Grant Round One 2023/2024 grant allocations

Deputy Chair S Powrie declared an interest in the grant applications for LG2412-126 - Eastern Bays Community Patrol Incorporated and LG2412-144 – Auckland East Community Network Incorporated and took no part in the discussion or voting on these items.

Member T Churton declared an interest in the grant application for LG2412-114 - Auckland Water Ski Club Incorporated and took no part in the discussion or voting on this item.

Resolution number OR/2023/109

MOVED by Member M Voyce, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) approve the following grant applications in the Ōrākei Local Grant round one 2023/2024, listed in the following table:

Table One: Ōrākei Local Grant round one 2023/2024 grant applications:

Application ID	Organisation	Requesting funding for	Amount approved
LG2412-142	Action Education Incorporated	Towards the cost of 20 spoken word workshops at Glendowie College, and Selwyn College	$2,000.00
LG2412-144	Auckland East Community Network Incorporated	Towards the cost of website host costs and website updates	$5,000.00
LG2412-114	Auckland Water Ski Club Incorporated	Towards the cost of Tiger Turf artificial grass	$3,000.00
LG2412-141	Citizens Advice Bureau Auckland City Incorporated	Towards the cost of three new computers including monitors, speakers and webcams, one laptop, an HDMI cable and installation labour costs	$3,000.00
LG2412-126	Eastern Bays Community Patrol Incorporated	Towards the cost of a first aid course, battery powered pump, phone and phone plan, promotional material, body cameras, traffic safety wants, patrol base camera including installation and storage	$5,000.00
LG2412-130	Ellerslie Business Association Incorporated	Towards the cost of Santa entertainment including Santa car, other entertainment, PA and sound hire, bouncy castle hire, face painting and event posters	$2,000.00
LG2412-117	Ellerslie Residents' Association Incorporated	Towards the cost of e-waste disposal	$2,000.00
LG2412-112	Glendowie Tennis Club Incorporated	Towards the purchase and installation of flood lights at the Glendowie Tennis Club	$5,000.00
LG2412-110	Imagen8 Limited	Towards the cost of adobe license and photography teacher	$3,000.00
LG2412-124	Mission Bay Business Association Incorporated	Towards the cost of Christmas Flags for along Tamaki Drive and security cameras	$4,500.00
LG2412-143	Mountains To Sea Conservation Trust	Towards the cost of the "Tahuna Torea Kayak Day + Pourewa Spotlighting"	$1,000.00
LG2412-125	Ocean Blue Sports Club Incorporated	Towards various costs for the waka ama Matariki Hiwa i te Rangi	$3,000.00
LG2412-102	Orakei Community Association Incorporated	Towards printing costs and a forum meeting	$2,000.00
LG2412-123	Remuera Rackets Club Incorporated	Towards the cost of upgrading the men's showers at the Remuera Rackets Club	$2,500.00
LG2412-111	Stonefields Residents Association Incorporated	Towards the associated costs for the Stonefields Residents Association, Family Market Day	$1,500.00
LG2412-145	The Eastern Bays Toy Library Incorporated	Towards rental costs at the Glendowie Community Centre	$2,000.00
LG2412-138	The Orakei Returned Services Association Incorporated	Towards a new roof for the Orakei Returned Services Association building	$3,000.00
LG2412-133	The Royal Akarana Yacht Club Incorporated	Towards the cost of catering, maintenance and safety boat, t-shirts, marquee hire, event signage, design, printing, and installation	$5,000.00
LG2412-135	The Scout Association of New Zealand - St Heliers / Glendowie	Towards Jamboree and Akarana Zone costs	$1,000.00
Total			$55,500.00

b) request all successful funding applicants acknowledge Ōrākei Local Board’s support for their organisation and that the event or project include the Ōrākei Local Board logo on any marketing material or promotional products and that the board is referenced in any media statements.

c) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

d) decline the following applications in the Ōrākei Local Grant round one 2023/2024 grant applications, listed in the following table:

Application ID	Organisation	Requesting funding for	Decline reason
LG2412-127	AFL New Zealand Incorporated	Towards the cost of footballs, youth tops engraved AFL branded medals and other training equipment	Requested item does not align with local board priorities
LG2412-128	Akarana Marine Sports Charitable Trust	Towards the cost of picnic tables and oak wine barrels	Grant round oversubscribed
LG2412-116	Auckland Table Tennis Association Incorporated	Towards the wages of a development coach and project manager, affiliation fees and insurance costs	Requested item does not align with local board priorities
LG2412-132	CLM Programmes Limited	Towards the cost of building an obstacle course and event marketing	Grant round oversubscribed
LG2412-108	Communities Against Alcohol Harm Incorporated	Towards the cost of building and maintaining networks, web and social media monitoring and community workshops	Insufficient evidence on the benefits of the project to the Ōrākei Local Board area
LG2412-101	Dance Therapy NZ	The cost of wages for a therapist and mentoring assistant, supervision, programme coordinator and a client liaison	Requested item does not align with local board priorities
LG2412-115	Ellerslie Sports Club Incorporated	Towards the cost of new children’s furniture	Grant round oversubscribed
LG2412-113	Mobility Assistance Dogs Trust	Towards the cost of veterinary fees	Grant round oversubscribed
LG2412-105	Orakei Tennis Club Incorporated	Towards the cost of an electrical switchboard and wiring	Application insufficiently developed
LG2412-103	Remuera Business Association Incorporated	Towards the cost of lighting overheads for street canopies	Application insufficiently developed
LG2412-120	Remuera Chinese Association Incorporated	Towards the cost of venue hire	Grant round oversubscribed
LG2412-106	Re-Creators Charitable Trust	Towards the cost of subsidised and free classes of Community Upcycling DIY Workshops in community spaces, Libraries and Community Centres	Requested item does not align with local board priorities
LG2412-129	Youthline Auckland Charitable Trust	Towards the cost of volunteer clinical supervision, support, and training services	Central Government funding role

e) decline the following grant applications in the Ōrākei Multi-board Grant round one 2023/2024, listed in the following table:

Table Two: Multi-board Grant round one 2023/2024 grant applications:

Application ID	Organisation	Requesting funding for	Decline reason
MB2324-132	Asthma New Zealand Incorporated	Towards Nurse Educator Expertise cost from 4 December 2023 to 31 March 2024	Requested item does not align with local board priorities
MB2324-131	Disability Sport Auckland Incorporated	Towards venue hire, MC, design costs, backdrop, banners, flags, flowers, trophies, and photographer for the Disability Sport Auckland 2023 Wards Dinner at Ellerslie Event Centre	Requested item does not align with local board priorities
MB2324-161	Glen Innes Family Centre	Towards running costs such as facilitator wages and contractor facilitator for the programmes offered at Glen Innes Family Centre (December 2023 - February 2023)	Requested item does not align with local board priorities
MB2324-158	Better Men Limited	Towards start-up cost to deliver Defying Depression, Cool2Care project from 1 January 2024 to 31 December 2024	Ineligible
MB2324-139	Shine School of Confidence	Towards speech and drama lessons including tuition fees, venue hire, and teaching resources at various community centres or local schools (January 2024 - December 2024)	Requested item does not align with local board priorities
MB2324-151	Yoga Limited T/A Hot Yoga Works	Towards support due to hardship during COVID and Auckland rains (Auckland CBD August 2023 - December 2023)	Requested item does not align with local board priorities

CARRIED

Pursuant to Standing Order 9.4, Member T Churton requested that his abstention be recorded.

Local board feedback on proposals for fees and charges for the financial year 2024/2025

Sugenthy Thomson, Lead Financial Advisor, was in attendance to speak to the item.

Resolution number OR/2023/110

MOVED by Chairperson S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a) support the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i) Phase two of Active Communities fees and charges review

A) Membership Fees

1) The alignment of legacy memberships to current rates over 3 years

2) The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B) Aquatic Entrance Fees

1) The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2) An increase to the concessionary discount from 15 per cent to 40 per cent.

C) Swim School Fees

1) An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2) A new 30 per cent discount for Community Service Card Holders and their dependents

3) A new 40 per cent discount for those with special needs that require private lessons.

D) Recreation Fees

1) An increase to holiday programme and OSCAR (before and after school care) fees

2) To simplify recreation term programme pricing.

ii) Phase one of Venue Hire and Bookable Spaces review

E) To adjust fees in line with Hire Fee Framework July 2014.

b) request a council-initiated review of the venue and Bookable Spaces booking system with a view to creating a more flexible booking system.

CARRIED

Local Board Transport Capital Fund

Lorna Stewart, AT Elected Member Relationship Partner, and Glenn Boyd, Local Area Manager, were in attendance to speak to the item.

Resolution number OR/2023/111

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) the Board would like to express their disappointment at the long timeframes between resolving on our local board transport projects and delivery and the significant variation between initial rough order of costs to true costs. This has resulted in significant changes to the range and viability of projects.

b) allocate the Local Board Transport Capital Fund 2022-2025 as follows:

i) approve the allocation of $385,000 for the completion of a raised pedestrian crossing on Riddell Road near Roberta Reserve and Glendowie School.

ii) approve the allocation of $450,000 to complete the safety improvements on Coates Avenue to support Ōrākei School, subject to receiving the school’s approval of the latest design.

iii) approve the allocation of $385,000 to complete the raised crossing on Victoria Avenue to support Victoria Avenue School.

iv) approve the allocation of $160,000 to complete traffic calming on Tahora Avenue, Remuera.

v) approve the remaining funds of $61,474 for traffic calming on Riddell Road and Coombes Road.

c) confirm priorities for further projects should funds become available as:

i) a contribution toward a footpath for Churchill Park School, contingent on contributions from other parties

ii) Melanesia Road pedestrian facility

iii) Marua Road pedestrian facility

iv) Patteson Avenue pedestrian facility

v) St Thomas School safety improvements

vi) Merton Road pedestrian facility

vii) Watene Crescent safety options

d) note that $74,240 additional budget has been approved to cover current contractual commitments.

A division was called for, voting on which was as follows:

For

Member T Churton

Member A McPhee

Deputy Chairperson S Powrie

Member P Tucker

Member D Wong

Against

Chairperson S Milne

Member M Voyce

Abstained

The motion was declared carried by 5 votes to 2.

CARRIED

Member M Voyce left the meeting at 4.20pm.

15	Feedback on the draft Auckland Regional Public Transport Plan
	Lorna Stewart, AT Elected Member Relationship Partner, was in attendance to speak to the item.
	Resolution number OR/2023/112 MOVED by Deputy Chairperson S Powrie, seconded by Chairperson S Milne: That the Ōrākei Local Board: a) provide the tabled feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031. CARRIED
	Attachments a 19 October 2023, Ōrākei Business Meeting: item 15 - Feedback on the draft Regional Public Transport Plan

Member M Voyce returned to the meeting at 4.22pm.

16	Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027
	Lorna Stewart, AT Elected Member Relationship Partner, was in attendance to speak to the item.
	Resolution number OR/2023/113 MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie: That the Ōrākei Local Board: a) provide the tabled feedback to Auckland Transport on the Katoa, Ka Ora – draft Auckland Speed Management Plan 2024-2027. CARRIED
	Attachments a 19 October 2023, Ōrākei Business Meeting: item 16 - Feedback on the Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

Auckland Council submission on the Inquiry into Climate Adaptation

Resolution number OR/2023/114

MOVED by Member M Voyce, seconded by Member A McPhee:

That the Ōrākei Local Board:

a) receive the report.

CARRIED

Amendments to the 2023-2025 Ōrākei Local Board meeting schedule

Resolution number OR/2023/115

MOVED by Member D Wong, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) approve an extraordinary business meeting on 30 November 2023, 4.00pm at the Ōrākei Local Board office, 25 St Johns Road, Meadowbank, to accommodate the 10-year Budget 2024-2034 timeframe.

CARRIED

Resolutions Pending Action report

Resolution number OR/2023/116

MOVED by Chairperson S Milne, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) note the Ōrākei Local Board Resolutions Pending Action report as at 19 October 2023.

b) agree that Resolution number OR/2019/88 be removed from the resolution tracker regarding renaming Ladies Bay to a dual name as it has been referred to the NZ Geographic Board.

c) agree that resolution number OR/2019/207 be removed from the resolution tracker regarding Hapimana Reserve also being named Biddick Reserve as it has been referred to the Te Kete Rukuruku programme for future consideration.

CARRIED

Chairperson and Board Members' Report

Resolution number OR/2023/117

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) receive the Ōrākei Local Board Chairperson and Board Members’ Report for September 2023.

CARRIED

Ōrākei Local Board Workshop Records

Resolution number OR/2023/118

MOVED by Member A McPhee, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) note the records for the workshops held on 7 and 14 September 2023.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2023/119

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) note the draft governance forward work calendar as at October 2023.

CARRIED

23 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.27 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Scott Milne, JP
Deputy Chairperson	Sarah Powrie
Members	Troy Churton
	Angus McPhee
	Penny Tucker
	Margaret Voyce
	David Wong, JP