I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 24 October 2023

9.30am

The Leslie Comrie Board Room
Level One Franklin: The Centre
12 Massey Ave
Pukekohe

and via Microsoft Teams videoconference

 

Franklin Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Angela Fulljames

 

Deputy Chairperson

Alan Cole

 

Members

Malcolm Bell JP

 

 

Sharlene Druyven

 

 

Gary Holmes

 

 

Amanda Hopkins

 

 

Andrew Kay

 

 

Amanda Kinzett

 

 

Logan Soole

 

 

(Quorum 5 members)

 

 

 

Denise Gunn

Democracy Advisor

 

18 October 2023

 

Contact Telephone: 021 981 028

Email: denise.gunn@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Franklin Local Board

24 October 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

8.1     Deputation - Beautification Trust                                                                       5

9          Te Matapaki Tūmatanui | Public Forum                                                                      6

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        Adoption of the Franklin Local Board Plan 2023                                                       9

12        Franklin Local Board Paths Targeted Rate (Covering report)                                19

13        Local board feedback on proposals for fees and charges for the financial year 2024/2025                                                                                                                      21

14        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                    27

15        Feedback on the draft Auckland Regional Public Transport Plan                         35

16        Te Ara Hauāuru - Northwest Rapid Transit                                                               39

17        Auckland Council submission on the Inquiry into Climate Adaptation                47

18        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)        53

19        Approval for new public road names at 330 Bremner Road, Drury                       59

20        Approval for a new public road name at 3 and 17 Clevedon Kawakawa Road, Clevedon                                                                                                                       65

21        Amendment to the 2022-2025 Franklin Local Board meeting schedule               69

22        Governance Forward Work calendar October 2023                                                73

23        Franklin Local Board workshop records                                                                  75

24        Process to make appointments to the board of Te Puru Community Charitable Trust                                                                                                                                       77

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

26        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public        83

C1       CONFIDENTIAL: Appointments to Te Puru Community Charitable Trust            83


1          Nau mai | Welcome

 

The meeting will open with karakia and the Chair will welcome everyone present.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 26 September 2023, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Beautification Trust

Te take mō te pūrongo

Purpose of the report

1.       To enable the Franklin Local Board to formally receive a presentation from The Beautification Trust.

Whakarāpopototanga matua

Executive summary

2.       CEO Daniel Barthow and Community Programmes Manager Sterling Ruwhiu from the Beautification Trust will present to the board on Beautification Trust activities across South Auckland including within the Franklin Local Board area.

 

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Daniel Barthow, CEO and Sterling Ruwhiu, Community Programmes Manager from the Beautification Trust for their attendance and presentation.

 

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 


 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Franklin Local Board

24 October 2023

 

 

Adoption of the Franklin Local Board Plan 2023

File No.: CP2023/15476

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Franklin Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and use the special consultative procedure (SCP) to engage with their communities.

3.       A draft version of the Franklin Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period for the SCP ran from 13 July to 14 August 2023.

4.       The local board has considered all submissions and feedback received from the consultation period. Key changes and minor edits for clarification are proposed.

5.       The Franklin Local Board Plan 2023, which includes the proposed changes, is attached to this report.

6.       The key sections of the Local Board Plan 2023 (Attachment A) are:

·    Climate action

·    Māori outcomes

·    Our community

·    Our people

·    Our environment

·    Our places

·    Our economy.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      adopt the Franklin Local Board Plan 2023 as set out in Attachment A of the agenda report.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Franklin Local Board to approve any minor edits that may be necessary to the Franklin Local Board Plan 2023 prior to publication.

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

·    adopt their local board plan by 31 October of the year following an election

·    use the special consultative procedure (SCP) to engage with their communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Tātaritanga me ngā tohutohu

Analysis and advice

Key features of the Local Board Plan 2023

10.     Climate Action and Māori Outcomes –detail the local initiatives planned to address these two regional strategic priorities and that are interwoven within the five other sections of the plan.

11.     Our community - support the community to plan and deliver activities and initiatives that recognise local history, engage new residents in community life or that promote healthy active lifestyles, environmental sustainability or local resilience, and improve access to existing Auckland Council services and facilities.

12.     Our people - we are focusing on empowering and enabling all people in our community, with a focus on key groups – Māori, young people, and the aged and disabled communities. 

13.     Our environment - support both urban and rural Franklin communities to contribute to prevention and reduction of greenhouse gas emissions, reforestation and uptake of greenspace, healthy functional waterways and the pest-free Auckland initiative.

14.     Our Places - advocate for and make changes to our current facilities network, so that our transport, parks, libraries, community halls and recreational facilities are fit for purpose, and deliver to future need and budget constraints.

15.     Our Economy - facilitate Franklin-centric economic development initiatives that support future-facing local prosperity and leverage local opportunity from growth and from local attributes.

Consideration of submissions and feedback

16.     A draft version of the Franklin Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period ran from 13 July to 14 August 2023.

17.     The Franklin Local Board has considered the submissions and feedback received.

18.     Public feedback on the draft plan was generally positive. The majority of submitters were supportive of the plan, its direction and themes covered.

19.     The key feedback points, with staff analysis and subsequent proposed changes to the outcome chapters, are outlined in Table 1 below.

Table 1: Key changes to the draft Franklin Local Board Plan 2023

Key point of feedback

Proposed change

Māori Outcomes - throughout

Reference partnership between mana whenua and iwi

Addition of text referencing partnership, and amendments to the text to replace the word ‘Māori’ with ‘mana whenua’ when this is appropriate

Request to tighten up the roading naming process

New advocacy initiative to review Council’s road naming guidelines

Placemaking to acknowledge mana whenua ahi ka status

Updated wording of objectives to reference ‘ahi ka mana whenua’; addition of new initiative regarding Te Aranga Design principles

Our Community

Support for community led initiatives, community resilience and food security

Updated wording of key initiatives

Added new key initiatives:

·    community-led placemaking initiative

·    fund a Community Broker role

Updated the priorities for strategic partnerships

Updated wording on community hub service delivery approach priorities

Our People

Support for a focus on all people and ethnic groups

Updated the contextual text and the key initiative relating to consultation and engagement methods to reference all people

Mixed feelings towards sharing decision-making with iwi

Reference to the partnership with mana whenua established by legislation in the Māori outcomes section

Suggestion for an intergenerational and holistic approach

New key initiative to deliver initiatives utilising an intergenerational approach

Suggestion to remove reference to the book and documentary ‘No Māori allowed”

Wording updated to remove any reference to book and documentary

Focus on the needs of the disabled community

Reference to disabled community in strategic partnerships; added a new to develop a profile of the disabled community in Franklin

Our Environment

Support for protecting elite soils

Additional of an advocacy point around protection of highly productive soils

Strengthen focus on land restoration and canopy cover to include rural areas, promote diversity, create corridors, plant up areas currently being mown; pest control.

Expanded objective to also reference canopy in rural areas, and key initiatives to include the words ‘eco-source native tree’; added a new initiative regarding protecting threatened species and ecosystems and canopy corridors; new objective, key initiative and advocacy point around pest control; new initiative to continue ecological volunteers’ programme; new advocacy point re mature trees

 

 

Council processes and consenting requirements are a barrier to community led projects - council needs to develop ‘fast track’ consenting processes and staff support to support community delivery

New advocacy point to develop approved designs and streamlined consenting process to address coastal erosion on private properties

Suggested priorities for trails in Franklin and proposed targeted rate

Updated key initiative to reference focus on three subdivisions, priority routes as identified by the community, role of paths targeted rate facilitator; new key initiative to develop a Franklin-wide paths plan and map unformed legal access roads; new key initiative to signal intention to partner with the community to deliver paths

Suggestions around waterways

New initiative about riparian planting; and to continue the Manukau Harbour Forum; new advocacy point to fund blue-green networks including Whangapouri Stream; new advocacy point re water quality testing

Comments around circular economy

New objective and key initiatives added regarding waste reduction and education programmes and initiatives; and an advocacy point to set up recovery centres in Franklin

Comments about local climate action plan

Updated wording to reference mana whenua partnership, and a focus on identifying options for community and business climate action

Our Places

Community requests for improvements

Additional of Clarks Beach Community Hub proposal as a key initiative to investigate further

Community leases should be for community uses

New initiative to reassess community leases against new occupancy policy after it is developed

New initiatives that clearly state board priorities for concept plan development and high priority playspace projects that have been delayed in the existing work programme

Need for youth spaces and places across Franklin, more things for young people to do and general support for a focus on youth

Updated key initiative re Franklin:  The Centre to reference youth space; new initiative to reconfigure existing facilities or partner with others to deliver new youth spaces; reference to youth support in Strategic Partnerships

 

 

Request to include Franklin Sport and Active Recreation Plan

New objective to partner with others to deliver new or improved sports facilities, with associated key objectives referencing the Franklin Sport and Active Recreation Plan

New initiative to partner with developers to deliver playspaces and other open spaces

Added in advocacy initiative regarding the the Karaka Sports Park ‘One Local Initiative’

Many requests and suggestions for community facilities and services

New advocacy points to update the Community Facilities Network Plan 2015 and the three regional policies relating to open space

New advocacy point to review public access points to harbours and waterways (eg boat ramps, wharfs)

New advocacy point to begin planning for community facilities at Drury

Comments about road maintenance, public transport, transport in general

Re-written commentary around challenges and opportunities, key transport advocacy points listed in main text; full advocacy list moved to an Appendix

Our Economy

Comments about local economic and business priorities

Updated role of Local Economic Broker to reference the ‘five pillars’ and priorities; new priorities include business attraction, focus on Franklin/North Waikato, facilitating opportunities for Māori enterprise and entrepreneurship

 

Updated other initiatives to clarify the role of elected members and remove references to Tātaki Auckland Unlimited (no longer providing support for Local Economic Development)

 

Addition of new advocacy items regarding how local economic development is supported, and for plan changes to open up land for business growth

 

20.     The Franklin Local Board Plan 2023, to be tabled at the meeting, incorporates the proposed changes to the outcome chapters as described in Table 1 and other minor changes.


 

21.     Other minor changes to the plan which respond to submissions include:

·    re-ordering of introduction sections to improve legibility

·    addition of English translation of te reo Māori words

·    plain English explanation of council focused terminology eg modal shift

·    amendments to the contextual text

·    additional points in the challenges and opportunities sections across all outcomes

·    clarifying amendments to wording within Key Initiatives to reflect feedback received

·    some regrouping of initiatives within sections

·    some movement of initiatives between outcomes for better alignment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The Franklin Local Board Plan 2023 contains a specific Climate Action section, focusing on the scope of challenges posted by climate change. It considers such impacts as increasing temperatures, rising sea levels, and changing rainfall patterns on the local board area.

23.     The plan includes specific initiatives including:

·    Provide funding for Te Korowai o Papatuuaanuku project and continue partnership with Ngaati Te Ata to restore sites of cultural significance

·    Support Ngāi Tai ki Tamaki as kaitiaki to lead restoration of the environment at Nikau Pa (Clevedon Scenic Reserve)

·    Continue to fund the local parks, ecological and environmental volunteers programme that enables local people to take part in local environmental initiatives

·    Introduce a Franklin-wide targeted rate to fund co-ordination, facilitation and delivery of paths that will accelerate modal shift within all three board subdivisions

·    Develop a Franklin-wide paths network plan to capture aspirational Franklin-wide connections between townships and villages, including mapping unformed legal access roads with potential for paths development

·    Partner with the community to deliver paths

·    Require all public space projects across urban/future urban areas to actively contribute to increases in eco-sourced native tree canopy cover and more green infrastructure

·    Identify opportunities to reduce Franklin’s mowing footprint by replacing lawn with eco-sourced native trees

·    In partnership with mana whenua, identify and communicate a suite of localised initiatives that communities, businesses, and rural producers could action within Franklin, to address climate change.

24.     The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies. 

25.     The climate impact of any initiatives the Franklin Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The adoption of the Franklin Local Board Plan 2023 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

27.     Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The local board’s views have informed the development of the final Franklin Local Board Plan 2023. Workshops were held on 5th and 19th September 2023 to discuss and consider feedback and agree any changes.

29.     In developing the plan, the Franklin Local Board considered:

·    advice from mana whenua and mataawaka

·    what is already known about our communities and what is important to them

·    submissions received via online forms, hardcopy forms, emails and post

·    feedback provided at engagement events

·    regional strategies and policies

·    staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

30.     In developing the plan, the Franklin Local Board:

·        considered views and advice expressed by mana whenua at hui with Ara Kōtui, a roopu comprising of the five southern local boards (Manurewa, Manurewa, Franklin, Māngere-Otahuhu, Ōtara-Papatoetoe) and mana whenua representatives, on 6 June and 15 August 2023

·        considered existing feedback from Māori with an interest in the local board area

·        reviewed submissions received.

31.     The Franklin Local Board Plan 2023 promotes outcomes or issues of importance to Māori through the following initiatives:

·    Collaborate with the Pukekohe Māori community to acknowledge historical racism and respond to the unmarked graves in the Pukekohe Cemetery

·    Actively participate in the Tuia elected member-rangatahi mentorship programme

·    Support rangatahi (young people) to develop capability and access local employment through the Te Ara Rangatahi delivered development programme

·    Establish joint committee/s with mana whenua to enable shared decision-making over locations of significance to mana whenua

·    Continue to invest in Ara Kōtui as a platform for identifying shared governance opportunities, building shared understanding, and developing joint advocacy e.g. for funding for mana whenua marae

·    Investigate areas identified through Ara Kōtui and within local board delegations, to consider for shared decision-making with mana whenua

·    Provide funding for Te Korowai o Papatuuaanuku project and continue partnership with Ngaati Te Ata to restore sites of cultural significance

·    Support Ngāi Tai ki Tamaki as kaitiaki to lead restoration of the environment at Nikau Pa (Clevedon Scenic Reserve)

·    Establish a committee of the local board to enable co-governance over Waiomanu Reserve and to inform the delivery of the Waiomanu Reserve Management Plan

·    Fund the Te Kete Rukuruku programme, enabling mana whenua to gift names to new and existing parks and public places

·    Implement Te Aranga Design principles in park, playground and green space upgrades

·    Facilitate opportunities for local Māori enterprise and entrepreneurship through the Local Economic Development Broker.

Ngā ritenga ā-pūtea

Financial implications

32.  Budget to implement initiatives and projects is confirmed through the annual plan budgeting.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no risks identified in adopting the Franklin Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

34.     Staff recommend that responsibility for approving any minor edits following adoption be delegated to the Chairperson and/or other nominated member(s) of the Franklin Local Board.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Plan 2023 (Under Separate Cover)

 

      

Ngā kaihaina

Signatories

Authors

Lucy Stallworthy – Senior Advisor (Acting) and Senior Māori Outcomes and Engagement Advisor

Authorisers

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Franklin Local Board Paths Targeted Rate (Covering report)

File No.: CP2023/15523

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide advice on a proposal for additional investment in paths in the Franklin Local Board area and funding this from a Franklin Local Board Paths Targeted Rate.

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 24 October 2023 Franklin Local Board meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.

 


Franklin Local Board

24 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15336

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

3.       This report seeks the feedback of the local board on consultation on proposed changes to local fees and charges.

4.       There are proposed changes to the following local fees and charges:

·    Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·    Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      whakarite / to seek feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)        Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over 3 years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2)      An increase to the concessionary discount from 15 per cent to 40 per cent.

 

 

C)     Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons.

D)     Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing.

 

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

 

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

8.       A local board workshop on fees and charges was held on 17 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. 25 of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to 7 per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Mangere-Otahuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.


 

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A).

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further 8 per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities.  Overall, these proposed changes to venue hire fee are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities.  This review will include input from local boards.

31.     A full schedule of proposed changes to fees is attached. (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the Council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 17 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Fees and Charges (Under Separate Cover)

 

b

Feedback Form for Fees and Charges Consultation content (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sugenthy Thomson - Lead Financial Advisor, Financial Strategy & Planning

Authorisers

Mark Purdie - Manager - Local Board Financial Advisors

Louise Mason - General Manager Local Board Services

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14951

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.      Auckland Council and Auckland Transport (AT) have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       AT workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       AT has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D).

b)      note AT’s responses to previous local board queries about Katoa, Ka Ora (Attachment A).

c)      note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027.

d)      note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed.

e)      support the location and scope of the proposed speed limit changes identified for this local board area (Attachment C and Attachment E).

f)       support speed limit review near schools that do not have current or proposed safe speed limits including Pukekohe North School, Sandspit Road School, View Road School, and Waiuku Primary School.

g)      support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C.

h)      support the changes proposed for Karioitahi Beach, which is an Auckland Council controlled road, as requested by Ngaati te Ata o Waiohua.  

Horopaki

Context

10.     AT is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi (New Zealand Transport Agency) adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy.  The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi (New Zealand Transport Agency).

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland, reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)   Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads.

b)   Phase Two covered approximately 8 per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools.

c)   Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools, so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)   the results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public.

b)   AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic (Attachment B).

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     AT’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system: the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of DSI is statistically significant.  In Auckland:

a)    since June 2020, when the safe speed programme started road deaths reduced 30 per cent in the areas where speed limits have changed.

b)    in comparison, over this same period, the rest of the network has seen a nine per cent increase in road deaths.

31.     30km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create a more pleasant urban environment and make it safer for children to travel independently.


 

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     AT has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board - Response to Resolutions (Under Separate Cover)

 

b

Franklin Local Board - Infographic (Under Separate Cover)

 

c

Franklin Safe Speeds - Responses to public feedback (Under Separate Cover)

 

d

Franklin Local Board - Feedback Summary (Under Separate Cover)

 

e

Katoa Ka Ora Safe Speeds Map - Franklin (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Eric van Essen, Programme Director, Strategic Programmes, Auckland Transport

Authoriser

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/14703

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan (RPTP). In particular, AT is seeking feedback on the service improvements proposed for the local board’s area.

3.       The RPTP is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       AT will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan. The AT Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A.

Horopaki

Context

5.       The Regional Public Transport Plan is Auckland’s main plan for public transport (PT) services. It outlines how PT will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape PT.

6.       The purpose of the RPTP is to enable consultation with the public and PT operators on the planning of PT services. This is a requirement of the Land Transport Management Act 2003.

7.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023, and AT received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.


 

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·    strong support for the plan’s vision and goals

·    support for the action areas within the plan

·    support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

9.       Feedback that was not supportive of the content of the draft RPTP included:

·    wanting further improvement and/or faster delivery

·    concerns that PT is too expensive or does not provide value for money

·    comments that a greater percentage of the cost of operating PT should come from users (via fares).

10.     The RPTP includes AT’s aspirations to do more in further improvements and faster delivery if and when more funding for PT becomes available.

11.     AT has provided a breakdown of the top areas submitters from each local board commented to assist the board in providing feedback (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased PT usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

13.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission PT system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

15.     Following public consultation closing, AT also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

16.     AT has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     AT held a range of public information events across the region at libraries, community centres, bus and train stations. AT also held two on-line drop-in sessions. Across all of these events, AT had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called AT to ask questions and seek clarification on content in the plan.

18.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what AT is currently funded to deliver).

19.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from AT, dated 12 July 2023.

20.     AT set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C) provided for a workshop on the draft RPTP held 19 September 2023.

21.     Workshops to date have been positive, with most local boards supporting AT’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

22.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand AT Local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

23.     AT has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

24.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka and where more detail can be found in the plan.

25.     AT intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of providing feedback to AT on the draft RPTP.

27.     The RPTP is required to be a realistically fundable plan, and AT’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

28.     Any feedback provided regarding service level improvements should take into account AT’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no risks associated with providing feedback to AT on the draft RPTP.

Ngā koringa ā-muri

Next steps

30.     AT will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

31.     The AT Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

32.     If adopted, the final RPTP will be publicly released in early December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Regional Public Transport Plan feedback template for local boards (Under Separate Cover)

 

b

Franklin Local Board area local snapshot (Under Separate Cover)

 

c

Memo - Franklin (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Luke Elliott, Principal Planner, Auckland Transport

Authoriser

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Te Ara Hauāuru - Northwest Rapid Transit

File No.: CP2023/15912

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views into rapid transit corridor investigations from Brigham Creek to the city centre alongside the Northwestern Motorway, State Highway 16.

Whakarāpopototanga matua

Executive summary

Te take mō te pūrongo

Purpose of the report

1.       To seek views into rapid transit corridor investigations from Brigham Creek to the city centre alongside the Northwestern Motorway, State Highway 16.

Whakarāpopototanga matua

Executive summary

2.       Waka Kotahi NZ Transport Agency and partners have re-commenced work on Northwest Rapid Transit (NWRT) with a Detailed Business Case (DBC).

3.       The purpose of the Northwest Rapid Transit project is to provide a fast, frequent and efficient rapid transport option to the northwest of Auckland, from Brigham Creek to the City Centre, alongside State Highway 16 (SH16).

a)  Note - Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

4.       This mahi is being led by Waka Kotahi in partnership with Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners, and in close collaboration with Auckland Council and Auckland Transport who, along with iwi representatives, have members on the project steering committee.

5.       The project area covers from Brigham Creek to the city centre along SH16 and includes providing:

a.   Rapid transit on a dedicated corridor – investigations will determine the best mode (bus or rail) and location for the corridor which could be along, or either side of, SH16.

b.   Station locations, and facilities – such as seating, passenger information displays, CCTV, lighting and bike racks.

c.   Access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

6.       The DBC process will confirm a recommended way forward for the project. The DBC will:

a) . confirm recommended mode and route for the NWRT, for an integrated rail, or independent bus solution

b)   confirm staging (and any triggers) of recommended options

c)   ensure affordable and stageable solutions are at the heart of what we are doing

d)   provide clarity on how this corridor interfaces with the wider rapid transit network and urban aspirations for the region

e)   provide a compelling investment case for the recommended option. 

7.       It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

8.       We have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

9.       We are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

10.     We look forward to discussing the potential rapid transit options with you at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

11.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will put us in a better position to have more informed discussions with stakeholders and communities


 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      whakarite / provide feedback on their position for the need for rapid transit in the Northwest

b)      provide feedback on what Waka Kotahi and partners should consider as part of our           investigations, including views on:

i)     access and connections on local roads – i.e. feeder bus services and facilities, walking and cycling connections

ii)    issues on local roads that you feel need to be addressed for rapid transit on SH16 to work well

iii)      facilities or design features you would like to see at rapid transit stations (the ones along the motorway).

 

Horopaki

Context

12.     This project will be an important part of Auckland’s public transport infrastructure to facilitate growth in the Northwest, provide attractive and equitable transport choice, and encourage mode shift. This project will help to reduce reliance on private vehicles, thus helping to build more resilience in the network while contributing to a healthier transport system that protects the climate.

13.     The investment objectives of the project are:

a)    providing an attractive, equitable rapid transit service that improves access to social, cultural and economic opportunities and is well integrated with the current and future transport system

b)    a transport intervention that reduces Auckland’s carbon footprint

c)    supporting a compact urban form and enabling quality integrated communities.

14.     Te Kawerau ā Maki have gifted the name ‘Te Ara Hauāuru’ to the project. This name references the wind that blows from the west, a powerful force and story for the iwi. The west wind carries the voice and vision of the community of the west, and the path of connection between these communities and Tāmaki Makaurau.   

15.     Waka Kotahi is incredibly grateful to Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners for sharing their knowledge (mātauranga) of the land, waters and its peoples. We acknowledge their role as kaitiaki (guardians) with responsibility for the protection of te taiao (environment) and taonga tuku iho (heritage).

Why improvements are needed

16.     The Northwest is growing with more houses, more jobs, and more people needing to travel. It’s anticipated that by 2051, the Northwest will have more than:

a)      100,000 extra people living in the Northwest

b)      40,000 new households

c)      increased congestion

d)      increased pressure on our public transport network.

17.     People living in the Northwest currently have limited public transport options and many rely heavily on their car:

a)   over 60 per cent of people living in the Northwest commute out of the area

b)    more travel to work by car than in any other region in Auckland.

Improving transport equity and wellbeing

18.     Improving transport equity in the Northwest is a key focus for this project.

19.     The Northwest is an area that’s long lacked viable public transport options. This has resulted in people relying on their cars – causing increasing congestion and carbon emissions. For many people, the lack of public transport choice has stopped them from accessing key essential services and participating in everyday activities.

20.     Providing a faster and more reliable public transport choices will transform the daily lives of many people in the Northwest for generations to come and help provide for a more vibrant and better-connected community.

More sustainable transport choice

21.     More transport choice and reducing reliance on private vehicles can help build more resilience in our networks, contribute towards a healthier, safer transport system and reliably get everyone where they need to go in a way that also helps to protect the climate.

22.     The contributions we make today towards a more sustainable future will add up to help form a healthier and safer future for us all.

23.     Better transport options will also help the Government and Aotearoa New Zealand’s commitment to reaching net zero emissions by 2050.

24.     This project will align with the Government’s Emissions Reduction Plan (ERP), which describes how we are going to meet emissions budgets and make progress towards meeting the 2050 target. This includes reduced carbon emissions, reduced embodied carbon emissions and ways to build resilience in the transport network.

Scope

Mode and route 

25.     Confirmation of the final mode (bus or rail) is required for the Detailed Business Case, and this must consider any potential future development and potential mode switch as continued growth occurs along the corridor. Transport demand for various scenarios of the wider rapid transit network will also be assessed, including a NWRT-only scenario.

26.     It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

27.     A previous investigation, as part of the Indicative Business Case, looked at the Westgate to Newton Road section of the Northwestern Motorway and recommended bus as the preferred mode.

28.     However, those investigations didn’t include the city centre components of the journey, from Newton Road to downtown, where the most critical constraints are. Previous work was also undertaken five years ago, so it is important to reflect any changes that have occurred since then such as further development of other rapid transit projects in Auckland as well as more recent city centre planning by Auckland Council and Auckland Transport.

29.     This means we need to undertake some further technical work to confirm the best mode for the corridor, as part of developing a Detailed Business Case for the project.

30.     The recommended mode will be determined based on a number of factors, including consideration of:

a)   demand

b)   capacity

c)   journey times

d)   how long the solution will continue to operate effectively, and potential for it to be upgraded

e)   engineering factors

f)    cost and value for money

g)   land acquisition

h)   integration and staging the delivery of the wider rapid transit network

i)    as well as other detailed analysis (e.g. environmental impacts).

 

31.     The overall route alignment and station placements along the NWRT corridor will be assessed with consideration to respective urban hubs and business developments, as well as key local feeder bus routes that will need to be established to support the project outcomes. 

32.     We will share the outcomes of our investigations into mode and route as the Detailed Business Case progresses.

Integration with the local network

33.     The success of a rapid transit solution along SH16 will be dependent on reliable walking, cycling and bus journeys on local roads connecting to stations along the motorway.

34.     The scope of this project includes access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

Integration with the wider rapid transit network

35.     This project will provide connections to the growing rapid transit network and make Tāmaki Makaurau a better place to live, while at the same time moving us towards a healthier transport network.

36.     As part of this project, we’re taking a whole of network approach and working closely with the Wāitemata Harbour Connections, Auckland Light Rail and Te Tupu Ngātahi – Supporting Growth.

37.     Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

38.     Further planning work on NWRT will integrate wider strategic planning including the Auckland Plan 2050 and the Auckland Rapid Transit Plan.

Community engagement

39.     The first phase of community engagement ran from 24 August to 24 September 2023 and nearly 4000 people completed our engagement survey.

40.     We are currently analysing what we’ve heard from communities. When a report is ready, we will send you a high-level summary of the community feedback with some local board specific findings.  We are aiming to share this with you in November 2023.

41.     The aim of the first phase was to let people know about the project and ask some high-level questions about their experiences and what they think we should consider as part of our investigations.

42.     The second phase of community engagement is scheduled for early 2024 (March TBC) and will involve consultation on the emerging shortlist.

43.     The first phase of engagement involved workshops with 11 local boards (presentation available Attachment B). We are very grateful for your time and inputs, some of the key things we heard in workshops with you included:

a)   support of the need for rapid transit to the Northwest and better public transport options to support urban growth

b)   the importance of improvements to local roads feeding into rapid transit stations on the motorway, and making it easy for people to transfer between services

c)   integration with the rapid transit network

d)   support for active modes and the ability to take bikes/scooters on public transport

e)   the importance of consulting widely and selling the vision for the project and its benefits

f)    the need for better public transport options further north to Kumeu and Huapai

g)   the need for better public transport connections to the North Shore along SH18

h)   the need to find ways to speed up delivery timeframes and consideration of staging options

i)    the ability to retrofit a bus solution to light-rail in the future

j)     park and ride facilities at Brigham Creek.

Ngā koringa ā-muri

Next steps

44.     We have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

45.     We are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

46.     Any feedback you provide now will feed into the investigation work currently underway. Your formal submission will be considered alongside the stakeholder and community views heard through the first phase of engagement which saw nearly 4000 people complete our survey.

47.     We intend to publish a public feedback report (which will include local board feedback) before the end of the year.

48.     We look forward to discussing the potential rapid transit options with you at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

49.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will put us in a better position to have more informed discussions with stakeholders and communities.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo to local boards 26 July 2023 (Under Separate Cover)

 

b

Local board presentation material (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Daniel McCabe, Principal Communications and Engagement Advisor, Waka Kotahi NZ Transport Agency

Authoriser

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Auckland Council submission on the Inquiry into Climate Adaptation

File No.: CP2023/15381

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local board members of the Environment Committee’s Inquiry into Climate Adaptation and invite local board input into Auckland Council’s submission.

Whakarāpopototanga matua

Executive summary

2.       Parliament’s Environment Committee has opened an Inquiry into Climate Adaptation, with submissions due on 1 November 2023.

3.       This inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met. The Ministry for the Environment has developed an Issues and Options paper to assist the Inquiry (refer Appendix A).

4.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

5.       Auckland Council staff are preparing a submission for the inquiry, led by the Chief Sustainability Office. However, the tight timeframe means that we are proposing a delegated sub-group of the Planning, Environment and Parks Committee will approve the submission after the draft submission has been circulated to elected members for comments.

6.       Local boards are invited to provide input into Auckland Council’s submission.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      whakarite / provide feedback for inclusion into Auckland Council’s submission on the Inquiry into Climate Adaptation.

 

Horopaki

Context

7.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry is open for public submissions until 1 November 2023.

8.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

9.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·    the current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·    lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·    effective mechanisms for community-led decision making

·    the role of the private sector in managing climate risk

·    potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·    Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate matauranga Māori and te ao Māori across the adaptation system

·    alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·    funding sources, access to them and principles and criteria for cost sharing

·    targets or indicators for assessing progress to more resilient communities and infrastructure.

10.     The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Ministry for the Environment released a paper to inform and support submissions titled ‘Community-led retreat and adaptation funding: issues and options’

12.     A template is attached for local board feedback (refer Attachment A).

13.     The table below sets out the key timeframes for local board input on the submission:

Date

Action

2 October 2023

Briefing for local board members

5 October 2023

Report to Planning, Environment and Parks Committee (for delegation)

6 October 2023

Deadline for local board feedback to be considered for incorporation into the submission

20 October 2023

Draft submission shared with local boards

27 October 2023

Deadline for local board feedback to be appended to the final Auckland Council submission

1 November 2023

Closing date for submissions

2 November 2023

Copy of final council submission circulated to Planning, Environment and Parks Committee members, local board members and the Independent Māori Statutory Board.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     One of the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is “to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway”.

15.     Under our current emissions pathway, Auckland will continue to experience ongoing sea-level rise, coastal inundation and erosion, and more frequent and severe weather events like those Aucklanders experienced in early 2023.

16.     Globally there needs to be urgent and rapid reductions in greenhouse gas emissions in order to avoid the worst impacts of climate change.

17.     However, regardless of the global trajectory in emissions, Auckland and New Zealand need to adapt to the impacts of climate change that are already happening and are likely to continue.

18.     The Inquiry into Climate Adaptation will likely inform the development of national legislation which will have implications for how Auckland Council undertakes adaptation.

19.     This submission contributes to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan through action B1 (Ensure our approach to planning and growth aligns with low carbon, resilient outcomes), sub-action 8 (Collaborate to ensure climate change mitigation and adaptation is a priority in national planning legislation).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The development of the proposed Climate Adaptation Bill is likely to be informed by the findings of the Inquiry into Climate Adaptation. This legislation will have significant impacts across the Auckland Council group.

21.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

22.     Learnings from the 2023 severe weather events will be incorporated into the submission by the Recovery Office and Auckland Emergency Management as they are deemed relevant to climate adaptation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local authorities will play a key role in implementation in climate adaptation, as they:

·    are the closest government bodies to communities and represent local views

·    have a responsibility to plan for and invest in improving community resilience

·    enhance community resilience through public education, infrastructure provision and land use planning processes.

24.     Local board views are being sought on the Parliamentary Environment Committee’s Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding and will be appended to council’s final submission.

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are implications for Māori within a potential future climate adaptation system.

26.     Central government are engaging directly with Māori regarding climate adaptation.

27.     A communication on the Auckland Council submission on the Inquiry into Climate Adaptation has been sent to all iwi entities and their feedback sought. IMSB secretariat staff will work with the council’s technical team throughout the development of the submission.

Ngā ritenga ā-pūtea

Financial implications

28.     The submission will be developed within existing resources.

29.     The Inquiry into Climate Adaptation will be considering funding sources for climate adaptation, as well as the role of local government.

30.     There are potentially significant financial implications for local government within a future climate adaptation system. Council’s submission provides an opportunity to state our position on how funding of climate adaptation should operate in the future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Financial and legal expertise will be sought in the development of the submission to identify possible financial, legal and reputational risks to the council associated with climate change adaptation.

Ngā koringa ā-muri

Next steps

32.     Given the tight timeframes provided to us by the Government, we will be requesting a delegated sub-group to finally approve the council submission by 1 November 2023.

33.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

34.     Please note that due to tight timeframes this may not align with scheduled local board business meetings and any inputs from local boards may need to either be delegated or utilise the urgent decision process.

35.     Local board feedback to be incorporated into the council’s submission is due by 6 October 2023.

36.     Local board feedback to be appended to the council’s submission is due by 27 October 2023.

37.     Once local board feedback has been formalised (either by urgent decision or delegated authority), Local Board Services staff will email this feedback to be incorporated in or appended to council’s submission.

38.     Once the findings of the Inquiry into Climate Adaptation are released in 2024, staff will provide local boards with a memo summarising the conclusions.

39.     Any queries can be directed to Petra Pearce, Petra.Pearce@aucklandcouncil.govt.nz.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Template for submission points on the Inquiry into Climate Adaptation (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Petra Pearce – Lead Climate Resilience Advisor

Authorisers

Lauren Simpson -Chief Sustainability Officer

Louise Mason - General Manager Local Board Services

Georgina Gilmour - Senior Local Board Advisor

 

 


Franklin Local Board

24 October 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

File No.: CP2023/15099

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with an update on the Joint Council-controlled Organisation (CCO) Engagement Plans, CCO work programme (Jul-Sep 2023), and expected milestones in its area for Quarter Two (Oct-Dec 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on CCOs delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·    Water Services Reform Programme

·    Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·    Auckland Transport rolling out a new local board relationship programme

·    reviewing the CCO Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Auckland Transport will provide their work programme updates through Forward Work Programme briefing packs coming to November 2023 local board workshops.

8.       This report provides an update on Eke Panuku and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (Oct-Dec 2023). 

9.       The next CCO quarterly report will be provided in February 2024.  

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

 

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10.     The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

·    help cement CCO and local board relations

·    agree on a common understanding of accountability between CCOs and local boards

·    coordinate CCO actions better at the local level.

11.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

13.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

14.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

15.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

16.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed.

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

 

CCO Local Board Joint Engagement Plans have expired

17.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

18.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

19.     A current review of the Joint CCO Engagement Plans is not recommended since:

·    the Water Services Reform Programme may replace Watercare with a new water entity

·    Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·    Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

Forward Works Programme (full list of Auckland Transport projects in the local board area)

Local Board Transport Capital Fund

Regional Land Transport Plan

Local Board Transport Plans

·    the CCO Accountability Policy will be updated as part of the next Long-term Plan which the CCO engagement plans would need to align. 

What are the next steps?

20.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku.

21.     Local board staff will:

·    work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·    liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·    investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·    provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

22.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

23.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

25.     More detailed updates to the CCO work programme are provided in Attachments A-B.

Eke Panuku Development Auckland

26.     There are no changes to engagement levels to report.

27.     Eke Panuku’s work programme items are provided in Attachment A.

Watercare

28.     There are no changes to engagement levels to report.

29.     Watercare’s work programme items are provided in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30.     This report does not have a direct impact on climate, however the projects it refers to will.

31.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

33.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

35.     This report does not have a direct impact on Māori, however the projects it refers to will.

36.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

37.     This report does not have financial impacts on local boards.

38.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·    an enhanced process to develop transport plans that reflect local board input and priorities

·    more consistent and timely reporting, updates and analysis on local projects and issues

·    improved support for communication and engagement with local communities.

40.     Auckland Transport will be presenting Forward Work Programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

41.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (Oct-Dec 2023) and expected milestones for work in Quarter Three (Jan-Mar 2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Eke Panuku Work Programme - Franklin (Under Separate Cover)

 

b

Watercare Work Programme - Franklin (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authoriser

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Approval for new public road names at 330 Bremner Road, Drury

File No.: CP2023/15906

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Franklin Local Board to name four new public roads created by way of a subdivision development at 330 Bremner Road, Drury.

2.       To seek approval from the Franklin Local Board to extend two existing road names.

Whakarāpopototanga matua

Executive summary

The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

4.       The developer and applicant, Karaka and Drury Consultants Limited has proposed the names presented below for consideration by the local board.

5.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

6.       The proposed names for the new public roads at 330 Bremner Road, Drury are:

 

Applicant’s Preference

Alternatives

Road 36

Amiami Lane

Ritorito Lane or Parohe Lane

Road 37

Pioke Place

Kūtai Place or Parore Place

Road 41

Kōaro Lane

Aura Lane or Civitus Lane  

Road 42

Kākara Lane

Kōheru Lane or Kupai Lane

Road 43

Humarie Way

Extension of existing road name. No alternative proposed.

Road 45

Waimarie Drive

Extension of existing road name. No alternative proposed.

 


 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approve the names as follows for the new public roads created by way of subdivision undertaken by Karaka and Drury Consultants Limited at 330 Bremner Road, Auranga Development Stage 7, Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90109050, resource consent references SUB60381726).

i)        Amiami Lane (Road 36)

ii)       Pioke Place (Road 37)

iii)      Kōaro Lane (Road 41)

iv)      Kākara Lane (Road 42)

v)      Humarie Way (Road 43)

vi)      Waimarie Drive (Road 45).

 

Horopaki

Context

7.       Resource consent reference SUB60381726 was approved for a 115 lot subdivision including 98 residential allotments, roads to vest and commonly owned access lots for Stage 7 of the Auranga Development.

8.       Roading and location plans of the development can be found in Attachments A and B.

9.       In accordance with the standards, any road including private ways, commonly owned access lots (COALs), and right of ways, that serve six or more lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

10.     In this development there are a total of six roads required to be named. The names for Roads 43 and 45 were already approved by local board on 26 July 2022.  The applicant proposes to extend these names into sections of roads that are within Stage 7. The other four roads, being Roads 36, 37, 41 and 42 would require new names. This can be seen in Attachment A, where the roads that require a name are highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

12.     The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.


 

13.     Theme: The names suggested by Ngāti Tamaoho all relates to kai-ika and mātaitai (seafood) of the area that were processed on the shore around the land. The other proposed names generally reflect the relevant landscape and emotional elements that are points of interest in the area.

Road Number

Proposed name

Meaning (as described by applicant)

Road 36

Amiami Lane

(applicant’s preference)

Meaning - sweet smelling shrub/herb

Ritorito Lane

(alternative)

This is a fish scale carving design

Parohe Lane

(alternative)

Meaning – smelt, a type of New Zealand freshwater fish

Road 37

Pioke Place

(applicant’s preference) 

Pioke is a type of Shark

Kūtai Place

(alternative)

Meaning - mussels

Parore Place

(lternative)

Meaning -Blackfish

Road 41

Kōaro Lane

(applicant’s preference) 

Kōaro is a type of whitebait

Aura Lane

(alternative)

Aura is an atmosphere that surrounds a place

Civitus Lane  

(alternative)

Civitus is Latin for community

Road 42

Kākara Lane

(applicant’s preference) 

Meaning - whelks

Kōheru Lane

(alternative)

Meaning - scad, a coastal fish

Kupai Lane

(alternative)

 Meaning - sprats

Road 43

Humarie Way

Not applicable. Existing name proposed to be extended.

Road 45

Waimarie Drive

Not applicable. Existing name proposed to be extended.

 

14.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

15.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

16.     Road Type: ‘Lane’, ‘Way’ ‘Drive’ and ‘Place’ are acceptable road types for the new roads, suiting the form and layout of the roads.

17.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22.     On 24 May 2023, the applicant’s agent contacted mana whenua for feedback. The representative of Ngāti Tamaoho has suggested the following names which are included in the list of proposed names:

·    Parore

·    Parohe

·    Kūtai

·    Kupai

·    Kākara

·    Kōaro

·    Pioke

·    Kōheru


 

23.     On 19 July 2023, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Ngāi Tai Ki Tāmaki

·    Ngāti Tamaoho

·    Te Ākitai Waiohua

·    Te Ahiwaru Waiohua

·    Ngāti Te Ata Waiohua

·    Ngāti Maru

·    Waikato-Tainui

24.     By the close of the consultation period, feedback was received from WaikatoTainui confirming that they would defer to local mana whenua. No other responses, comments, or feedback were received. In this instance however, a list of potential names has been provided by Ngāti Tamaoho and these have been accepted by the applicant for inclusion in this proposal.

25.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26.     The road naming process does not raise any financial implications for the council.

27.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

22.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report Attachment A - Roading Plan (Under Separate Cover)

 

b

Report Attachment B - Location Map (Under Separate Cover)

 

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Approval for a new public road name at 3 and 17 Clevedon Kawakawa Road, Clevedon

File No.: CP2023/15536

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Franklin Local Board to name a new public road created by way of a subdivision development at 3 and 17 Clevedon Kawakawa Road, Clevedon.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       The developer and applicant, Metlifecare Limited has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new public road at 3 and 17 Clevedon Kawakawa Road are:

·    Ōkauanga Road (applicant’s preference)

·    Te Ara Wai Tukutuku (alternative)

·    James Sangster Wilson Way (alternative)

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approves the name Ōkauanga Road for a new public road created by way of subdivision undertaken by Metlifecare Limited at 3 and 17 Clevedon Kawakawa Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90110037, resource consent references SUB60404271 of BUN60404209).

Horopaki

Context

6.       Resource consent reference SUB60404271 was approved on 25 August 2022 for the creation of two lots and a road to be vested to Council. This consent is part of an integrated residential development of up to 210 residential units.

7.       Location and Site plans of the development can be found in Attachments A and B.

8.       In accordance with the standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       In this development, the new road requires a name because it will be vested to Council as public road, which would be serving additional lots in the future. This can be seen in Attachment B, where the road that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     Theme: The proposed names have been recommended by Ngāi Tai ki Tāmaki and the Clevedon & Districts Historical Society, reflecting the the history, culture and landscape features of the area.

Proposed name

Meaning (as described by applicant)

Ōkauanga Road (applicant’s preference)

Name suggested by Ngāi Tai ki Tāmaki – “area of te awa Wairoa near to the Ōtau site. Kauanga is a crossing place of the awa which would mean that it was once a safe place to swim. Kauanga is also the name for the second brightest star – “he whetū ariki”, also known as Autahi (Canopus).”

Te Ara Wai Tukutuku (alternative)

Name suggested by Ngāi Tai ki Tāmaki - “a shortened variation of the name Te Ōkenga Wai Tukutuku, an area of our awa Te Wairoa near to the Ōtau site…”

James Sangster Wilson Way (alternative)

The first European owner of the land who owned the land between 1854 – 1905.

 

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Te Ara’ ‘Road’ and ‘Way’ are acceptable road types for the new road, suiting the form and layout of the road.

16.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows. The applicant has also consulted with Clevedon & Districts Historical Society and have obtained consent from descendants of James Sangster Wilson.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     The applicant consulted with Ngāi Tai ki Tāmaki prior to the lodgment of the road naming application and has included names suggested by Ngāi Tai ki Tāmaki as preferred name.

22.     On 20 May 2022, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·        Ngāi Tai Ki Tāmaki

·        Te Ākitai Waiohua

·        Te Ahiwaru Waiohua

·        Ngāti Te Ata Waiohua

·        Ngāti Paoa Trust Board

·        Ngāti Paoa Iwi Trust

·        Ngāti Maru

·        Ngāti Tamaterā

·        Waikato -Tainui

·        Ngāti Whanaunga

23.     By the close of the consultation period, responses were received from Te Ahiwaru Waiohua and Ngāti Whanaunga supporting the names suggested by Ngāi Tai Ki Tāmaki.

24.     This site is not listed as a site of significance to mana whenua. Te reo Māori names proposed have been suggested by Ngāi Tai Ki Tāmaki.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for the Council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report Attachment A Location Map (Under Separate Cover)

 

b

Report Attachment B Site Plan (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Amendment to the 2022-2025 Franklin Local Board meeting schedule

File No.: CP2023/13856

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for two meeting dates to be added to the 2023-2024 Franklin Local Board meeting schedule in order to accommodate the 10-year Budget 2024-2034 (the Long-Term Plan) and the Annual Budget 2024-2025 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Franklin Local Board adopted its 2022-2025 meeting schedule on Tuesday, 22 November 2022.

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unknown. 

4.       The local board is being asked to approve two meeting dates as an addition to the Franklin Local Board meeting schedule so that the modified 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approve the addition of two meeting dates to the 2022-2025 Franklin Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)        Tuesday, 30 April 2024, 9.30am 

ii)       Tuesday, 11 June 2024, 9.30am.

 

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·        Clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        Sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Franklin Local Board adopted its 2022-2025 business meeting schedule during its Tuesday 22 November 2022 business meeting.

8.       The timeframes for local board decision-making in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in late-April and early-June 2024 to feed into the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)          Add the meetings as additions to the meeting schedule.

or

ii)         Add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the 10-year Budget 2024-2034 and the Annual Budget 2024-2025.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Phoebe Peguero, Senior Operations and Policy Advisor

Authorisers

Louise Mason – General Manager, Local Board Services

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Governance Forward Work calendar October 2023

File No.: CP2023/12580

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Franklin Local Board with a governance forward work calendar (Hōtaka Kaupapa).

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work programme, a schedule of items that will come before the Franklin Local Board at business meetings and workshops over the coming months. The governance forward work programme for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed.

5.       Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the governance forward work calendar (Hōtaka Kaupapa) dated October 2023 (Attachment A).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Governance Forward Work calendar - Hōtaka Kaupapa - October 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Franklin Local Board workshop records

File No.: CP2023/12577

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Franklin Local Board workshop records for workshops held on 5, 12, 19 and 26 September 2023.

Whakarāpopototanga matua

Executive summary

2.       The Franklin Local Board holds weekly workshops to facilitate oversight of projects in their work programme or on matters that have significant local implications.

3.       The local board does not make decisions at these workshops. Workshops are not open to the public, but records are reported retrospectively.

4.       Workshop records for the Franklin Local Board are attached for 5, 12, 19 and 26 September 2023. 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 5, 12, 19 and 26 September 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board workshop record 5 September 2023 (Under Separate Cover)

 

b

Franklin Local Board workshop record 12 September 2023 (Under Separate Cover)

 

c

Franklin Local Board workshop record 19 September 2023 (Under Separate Cover)

 

d

Franklin Local Board workshop record 26 September 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Georgina Gilmour – Local Area Manager (Acting)

 

 


Franklin Local Board

24 October 2023

 

 

Process to make appointments to the board of Te Puru Community Charitable Trust

File No.: CP2023/13598

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To explain the process for appointing trustees to Te Puru Community Charitable Trust (the Trust).

Whakarāpopototanga matua

Executive summary

2.       A confidential report on the agenda seeks decisions regarding appointments and reappointments to the board of the Trust.

3.       The Trust operates the Te Puru Community Centre for the benefit of the local community.

4.       The Trust board is appointed by Auckland Council and the power to approve appointments is delegated to the Franklin Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the information in this report and that a confidential report on this agenda will seek approval to appoint and reappoint members of the Te Puru Community Charitable Trust board.

b)      note that the decision-making report is confidential due to the personal information regarding candidates that it contains.

 

Horopaki

Context

5.       The Trust is responsible for the operation of the Te Puru Community Centre located at Te Puru Park. The objective of the Trust is to provide for the recreational, social and community needs of the residents of Beachlands, Maraetai, Whitford and Clevedon.

6.       Under the Trust deed, Auckland Council has the power to make appointments to the Te Puru board, and this power means that the Trust is a council-controlled organisation (CCO) under the Local Government Act 2002.

7.       Power to make appointments on behalf of council was delegated to the Franklin Local Board by the Governing Body in November 2022 [GB/2022/114].

8.       Appointments to the Trust are made in line with the Appointment and Remuneration Policy for Council Organisations.

9.       Trustees are volunteers and do not receive remuneration for their work.

10.     The Trust will receive $160,000 in the 2023/2024 financial year through the Facilities Operating Grant fund as approved by the Parks, Arts, Community and Events Committee in 2021 [PAC/2021/31].

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Under the deed, the Trust board must have a minimum of five members and a maximum of nine. Four members have left the board in the past year and currently there are four members.

12.     Trustees are appointed for a term of three years and may be reappointed at the end of their term to a maximum of three consecutive terms.

13.     The Trust deed notes that the Trust board should include members with the following skills and attributes:

·    Business skills and experience

·    Sales and marketing skills

·    Experience in governance and financial control

·    Communication skills

·    An involvement in community affairs (including recreational and cultural activities)

·    A knowledge of recreation and facility management.

14.     The Trust deed also notes that the board should include a balance of gender and reflect the ethnic and cultural makeup of the wider community, and include business and community leaders.

15.     The Trust identifies and recommends candidates for appointment to the board. The Chair of the Trust also makes recommendations regarding board members who are eligible for reappointment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     There are no climate impacts that arise directly from appointments to the Trust board.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     There are no significant impacts to other parts of the council group arising from appointments to the Trust.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The Trust was established to benefit the residents of Beachlands, Maraetai, Whitford and Clevedon. Appointment of trustees will assist the Trust in achieving their purpose.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The Trust deed seeks that the board composition reflects the ethnic and cultural diversity of local communities.

20.     The Trust report that they regularly engage with mana whenua on matters relating to the Trust.

Ngā ritenga ā-pūtea

Financial implications

21.     There are no financial implications arising from the appointment of trustees to the Trust board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     There are risks common to all board appointments. These include:

·       Reputational risk of appointing candidates without appropriate skills or governance experience.

·       Governance risk of an unbalanced board where a loss of institutional knowledge impacts decision-making.  Conversely, retaining board members for too long can mean the board lack innovation and fresh thinking.

23.     These risks and mitigations are discussed further in the confidential item.

Ngā koringa ā-muri

Next steps

24.     Next steps are outlined in the confidential agenda item.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

James Stephens - Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Georgina Gilmour – Local Area Manager (Acting)

 

 


 


Franklin Local Board

24 October 2023

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Franklin Local Board

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Appointments to Te Puru Community Charitable Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for Te Puru Community Charitable Trust board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.