Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Leslie Comrie Board Room, Level One Franklin: The Centre, 12 Massey Ave, Pukekohe and via Microsoft Teams videoconference on Tuesday, 24 October 2023 at 9.32am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Angela Fulljames

 

Deputy Chairperson

Alan Cole

 

Members

Malcolm Bell JP

 

 

Sharlene Druyven

 

 

Gary Holmes

 

 

Amanda Hopkins

 

 

Andrew Kay

 

 

Amanda Kinzett  

(via video conference)

 

Logan Soole

 

 

 


Franklin Local Board

24 October 2023

 

 

 

1          Nau mai | Welcome

 

The meeting opened with karakia and the Chair welcomed everyone present.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member Hopkins declared a perceived conflict of interest in the Confidential Item C1: Appointments to Te Puru Community Charitable Trust and excused herself from the room during this item.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number FR/2023/166

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:  

That the Franklin Local Board:

a)          whakaū / confirm the ordinary minutes of its business meeting held on 26 September 2023 as true and correct, subject to the following change;

·       Item 17, Approval for 23 new public road names and a new private road name at 60A Dyke Road, Papakura, Resolution number FR/2023/158 clause a) xxi) correction of spelling from Belgium Blue Lane (Road 21) to Belgian Blue Lane.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgement:

 

 

 

Resolution number FR/2023/167

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:  

That the Franklin Local board:

a)      whakamihi / acknowledge, with thanks, the significant support provided by the Franklin Local Board Services staff in drafting the Franklin Local Board Plan 2023 and enabling opportunities for community input.

CARRIED

 


 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Beautification Trust

 

A presentation was provided. A copy will be placed on the minutes and will be available on the Auckland Council website.

 

Resolution number FR/2023/168

MOVED by Member M Bell JP, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      whakamihi / thank Daniel Barthow, CEO and Louise Beauvink, Marketing and Communications Manager from the Beautification Trust for their attendance and presentation.

CARRIED

 

Attachments

a     24 October 2023 Franklin Local Board - Beautification Trust presentation

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Adoption of the Franklin Local Board Plan 2023

 

Lucy Stallworthy, Senior Advisor (Acting) was in attendance to speak to this item.

 

Resolution number FR/2023/169

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:  

That the Franklin Local Board:

a)      adopt the Franklin Local Board Plan 2023 as set out in Attachment A of the agenda report.

b)      tono / request the communications and media strategy for the Long Term Plan include specific communications focused on the proposed Franklin Paths Targeted Rate, targeted to communities across the whole of the Franklin local board area, that both raises awareness, and informs the community about the proposal.

c)      tautapa / delegate authority to the Chairperson of the Franklin Local Board to approve any minor edits that may be necessary to the Franklin Local Board Plan 2023 prior to publication.

CARRIED

 


 


12

Franklin Local Board Paths Targeted Rate

 

Chris Charles, Regional Trails Programme Manager and Aaron Matich, Principal Advisor Financial Policy, were online to speak to this item.

 

Resolution number FR/2023/170

MOVED by Deputy Chairperson A Cole, seconded by Member L Soole:  

That the Franklin Local Board:

a)    whakaae / agree to recommend that the Governing Body consult on the introduction of a Franklin Local Board Paths Targeted Rate of $52 (GST inclusive) per Separately Used or Inhabited Part per annum, increasing each year with inflation, on all rateable properties in the Franklin Local Board area to fund additional investment in paths in the Franklin Local Board as part of the 10-year Budget 2024-2034.

b)    tono / request the communications and media strategy for the Long Term Plan include specific communications focused on the proposed Franklin Paths Targeted Rate, targeted to communities across the whole of the Franklin local board area, that both raises awareness, and informs the community about the proposal.

CARRIED

 

 

13

Local board feedback on proposals for fees and charges for the financial year 2024/2025

 

Manoj Rathod, Lead Financial Advisor, was online for this item.

 

Resolution number FR/2023/171

MOVED by Chairperson A Fulljames, seconded by Member A Kay:  

That the Franklin Local Board:

a)          whakarite / provide the following feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 as follows:

 

Business Area

Active Communities

Category

Proposals

Local Board feedback

Membership fees

Proposal 1:  Introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

 

taukoto / support

 

Proposal 2:  Align legacy memberships to current rates over three years.

 

 

 

 

 

 

 

 

 

taukoto / support

 

Business Area

Business Area

Business Area

Active Communities

Active Communities

Active Communities

Category

Category

Category

Aquatic entrance fees

Proposal 1:  Introduce baseline aquatic entrance fees for all Auckland Council Pool & Leisure sites

 

·       includes swimming, spa, sauna and steam use for adults, as well as spectator and supervising adult fees.

 

taukoto / support

 

Suggest an exemption to the spectator fee for caregivers supervising children

 

Proposal 2:  Increase the concessionary discount from 15% to 40%

 

·       includes swim, spa, sauna and steam for community services, senior, student (17+) and permanent disability card holders

 

taukoto / support

Swim school fees

Proposal 1:  Increase swimming lesson pricing closer to market rates whilst maintaining accessible pricing for Aucklanders.

 

taukoto / support

Note concern regarding the quality of service of swimming lessons provided at the Whiteside Pool in Waiuku

 

Suggest that if council, and operators on behalf of council, are going to offer swimming lessons, the quality of the service needs to be high

 

Request council put mechanisms in place to hold operators to account, to ensure high quality service provision.

 

Proposal 2:  New 30% discount for Community Service Card Holders and their dependents.

 

taukoto / support

 

Proposal 3:  New 40% discount for those with special needs that require private lessons.

 

taukoto / support

Recreation fees

Proposal 1:  Increase holiday programme and OSCAR (before & after school care) fees to maximise government subsidies and ensure higher levels of cost recovery.

 

taukoto / support

 

Proposal 2:  Simplify recreation term programme pricing.

 

taukoto / support

 

b)         tautoko / support the proposed venue hire and bookable spaces fee proposal.

c)          tuhi ā-taipitopito / note that increases in prices may impact on the ability of community groups to access bookable spaces and venues for hire, and there may be unintended consequences not yet understood.

d)         tuhi ā-taipitopito / note subjective evidence via comments from the community that users have chosen to go elsewhere due to the cost of using council spaces.

e)          tuhi ā-taipitopito / note the local boards preference for facilities to be well-utilised.

f)           tuhi ā-taipitopito / note the risk that at a certain (unknown) price point, users may choose to go elsewhere, potentially leading to under-utilisation.

g)         tono / request staff monitor usage and report to the board annually on usage of venues for hire and bookable spaces, across Franklin local board area.

CARRIED

 

 

14

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

 

Ben Stallworth, Auckland Transport and Adam Moller, Auckland Transport, were online to speak to this item

 

Resolution number FR/2023/172

MOVED by Chairperson A Fulljames, seconded by Member L Soole:  

That the Franklin Local Board:

a)      tuhi ā-taipitopito / note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D).

b)      tuhi ā-taipitopito / note Auckland Transport’s (AT) responses to previous local board queries about Katoa, Ka Ora (Attachment A).

c)      tuhi ā-taipitopito / note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027.

d)      tuhi ā-taipitopito / note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed.

e)      tautoko / support the location and scope of the proposed speed limit changes identified for this local board area (Attachment C and Attachment E).

f)       tautoko /support speed limit review near schools that do not have current or proposed safe speed limits including Pukekohe North School, Sandspit Road School, View Road School, and Waiuku Primary School.

g)      tautoko /support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C, in particular:

i)           tautoko / support the recommendation that a short section of Beachlands Road (between 50 metres west of Wakelin Road and 50 metres east of Bell Road) is included in the variable speed limited zone to capture where school children cross Beachlands Road near the school.

ii)         tautoko / support a permanent speed limit reduction on Whitford-Maraetai Rd, near Omana Regional Park, from the Beachlands roundabou, to the start of the 50 kph zone in Maraetai, noting this speed limit reduction is necessary to enable a bus stop at Te Puru and a pedestrian crossing at the western end of Maraetai School Road.

iii)        tautoko / support permanent speed reductions in Pukekohe (inside the ring road) and Waiuku town centres.

iv)        tautoko / support the request to extend a proposed variable school zone around Valley School in Pukekohe, further on East Street.

v)         tautoko / support the request for speed limit reduction in the area around Waiuku Primary School

vi)        tautoko / support the request for a permanent speed reduction around Kawakawa Bay township, noting this is also an advocacy point in our Franklin Local Board Plan 2023.

vii)      tono / request Auckland Transport proceed with urgency an intersection speed zone at the Whitford-Maraetai Road Clifton Road intersection, noting this is an advocacy point in our Franklin Local Board Plan 2023, and this intersection services a landfill; and also noting that engineering treatments are requested to make this intersection safer.

ix)     tautoko / support the request to extend the 60km/h speed limit on Glenbrook Beach Road near the Dunsmuir Road intersection approximately 200 metres further south past the bend.

h)         tautoko / support the changes proposed for Karioitahi Beach, which is an Auckland Council controlled road, as requested by Ngaati te Ata o Waiohua.  

i)           tono / request that Auckland Transport staff work with and support Auckland Council Parks and Community Facilities staff to progress a longer term strategy to address risks to pedestrian safety, the environment and heritage values from vehicle movements on Karioitahi Beach and reserves.

ii)         tuhi ā-taipitopito / note that simply changing speed to mitigate harm should not be the only action considered by Auckland Transport.

iii)        tono / request that re-engineering be considered alongside speed reduction, particularly on rural roads and where the quality of the road surface creates safety issues.

iv)        tono / request that Auckland Transport staff continue to engage with local boards on location specific changes so that the local board has the opportunity to inform and support local speed management improvements.

v)         suggest that requests from partners and the community to lower speeds be prioritised.

CARRIED

 

 

15

Feedback on the draft Auckland Regional Public Transport Plan

 

Resolution number FR/2023/173

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)      whakarite / provide the following feedback to Auckland Transport (AT) on the draft Auckland Regional Public Transport Plan (RPTP) 2023-203:

 

Vision and Goals

i)           tautoko / support the RPTP vision ‘to massively increase public transport use to reduce congestion, improve access for Aucklanders, support the economy and enhance the environment.’

ii)         tautoko / support the five goals of the RPTP:

A)         Services providing an excellent customer experience.

B)         Enhancing the environment and tackling the climate emergency.

C)         Safe and accessible transport for everyone.

D)         Integrating public transport into a growing Auckland.

E)         Funding and delivering public transport transparently.

Service changes

iii)        tautoko / support the proposed changes to bus services in the Franklin Local Board area, as advised by memo dated 12 July 2023 and as outlined in the table below:

Route Number

Route Name

Route Description

Service Level

Current (2023)

Service Level Future (2031)

Description of changes

384

Ramarama

Ramarama – Maketu Road – Drury Station

N/A

Connector

New route from 2026 with Drury Station opening

391

Pukekohe Northeast loop

Pukekohe Station – Valley Road – Cape Hill Road – Pukekohe Station (loop)

Connector

N/A

Replaced by AT Local by 2025

392

Pukekohe Northwest loop

Pukekohe Station – Kayes Road – Birdwood Road – Helvetia Road – Pukekohe Station

Connector

N/A

Replaced by AT Local by 2025

393

Pukekohe South loop

Pukekohe Station – Svendsen Road – Kitchener Road – Beresford Road – Pukekohe Station

Connector

N/A

Replaced by AT Local by 2025

394

Paerata Road

Pukekohe Station – Paerata Road – Papakura Station

Local

Local

Current route will be redirected to end at Paerātā Station when it opens in 2026

395

Waiuku peak

Waiuku – Kingseat – Te Hihi – Hingaia Road – Papakura Station

 

Peak

N/A

Withdrawn in 2026 with changes to Franklin services as part of new Southern train stations

Route Number

Route Name

Route Description

Service Level

Current (2023)

Service Level Future (2031)

Description of changes

396

Waiuku

Waiuku – Patumahoe – Pukekohe Station

Local

Local

Route upgraded to 2026 with changes to Franklin services as part of new Southern train stations

738

Pine Harbour

Maraetai – Beachlands – Pine Harbour

N/A

Local

New route from 2025

739

Beachlands

Maraetai – Beachlands – Whitford – Ormiston Town Centre – Botany Town Centre

Local

Local

Route via Ninth View Avenue from 2024. Beachlands loop will become two-way

LOCAL

AT Local

Service area covering Pukekohe

5:30am to 9:30pm weekdays
 6:30am to 8:30pm
weekends

5:30am to 9:30pm weekdays
 6:30am to 8:30pm weekends

Introduced from 2025 alongside withdrawal of 391, 392 and 393 bus routes

PINE

Pine Harbour Ferry

Pine Harbour – Downtown

Local

Local

Additional peak (from 2024), midday (from 2026) and weekend (from 2026) trips

STH becomes SHL

Southern Line

Papakura – Britomart via Newmarket becomes Pukekohe – Ōtāhuhu via City Rail Link stations. Some trips will operate limited stops

Rapid (at peak times)
Connector (other times)

Rapid

Service will change when City Rail Link opens in 2026

 

iv)        tono / request that Auckland Transport investigate other underutilised bus routes and areas with no public transport, with a view to implementing further AT Local on-demand ride share services, with particular focus on Beachlands/Maraetai (limited services) and Clevedon (no current services).

v)         tono / request Auckland Transport begin the planning needed to connect South-East Auckland (particularly Clevedon) with the wider public transport network, to ensure services can be implemented without delay when the population reaches the given criteria.

vi)        tuhi ā-taipitopito / note south-east Auckland is currently connected by one ferry service and limited bus services, servicing only the Beachlands/Maraetai area.

vii)      tono / request Auckland Transport progress the following key initiative from the Franklin Local Board Plan 2020:  “a new bus service that connects growing Wairoa communities to community facilities and services and to transport hubs including at Botany, Pine Harbour and Papakura train station”.  This means a south-east link service eg Botany/Howick – Beachlands/Maraetai – Clevedon – Papakura.

viii)     tono / request Auckland Transport review the Special Housing Area legislation, to ensure the requirement for public transport in this legislation has been addressed in the proposed Regional Public Transport Plan.  Special Housing Areas in Franklin that should be connected to the public transport network include Clarks Beach, Glenbrook Beach, and Belmont (Pukekohe).

ix)        tono/ request that Auckland Transport continue to work in partnership with the board on ways to increase the frequency, reliability, and extent of public transport services in Franklin.

Actions

x)         tautoko / support introducing a weekly fare cap, to reduce the cost of regular use of public transport.

xi)        tautoko / support extending the transfer window (the time between tagging off of one service and onto the next, in which the same fare is applied to the journey), from 30 minutes.

xii)      tautoko / support improving the reliability of bus services, including with new bus or transit lanes, and giving late-running buses priority at intersections to get back on schedule.

Alignment with Local Board Plan

xiii)     tono / request that the RPTP reference the following elements from the Franklin Local Board Plan 2023 that contextualise public transport in Franklin:

A)         Most communities in Franklin rely on cars because it’s communities are geographically spread out

B)         The public transport network that currently exists is perceived as unreliable and there is limited ‘park and ride’ space available, reducing people’s ability to commute using public transport

C)         Public transport services do not include express services so commuting to the central city is often slower by public transport than by car

D)         There is a lack of cross-border network planning that focusses on the public transport needs of both the Franklin Local Board area and the North Waikato.

xiv)   tono / request Auckland Transport consider the following advocacy points from the Franklin Local Board Plan 2023: Appendix A: Transport Advocacy:

A.    Add more park and ride capacity so that rural people (including those coming from the Waikato) can get to trains or ferries rather than commuting to employment and service centres by private car, putting designations in place now in anticipation of further growth eg more parking at Drury, Paerata and Ngaakaroa train stations than what is currently planned

B.    Increase ferry capacity and frequency at Pine Harbour, Beachlands, to address local population growth and east Auckland congestion issues, and offer off-road commuter options

C.    Joined up planning between Kainga Ora, Auckland Council, and Auckland Transport, to ensure all Kainga Ora developments are connected to the public transport network

D.    Bus services - new:

                                               i)     a ‘rural township’ bus service to link Clevedon with the Papakura train station and Pine Harbour ferry and on to Botany (i.e a south-east link connector service)

                                             ii)     a direct service between Beachlands and Howick, and Beachlands and Manukau, with no change at Botany

                                           iii)     a service to Kawakawa Bay and Orere Point (limited services)

                                           iv)     a service from Clarks Beach to Paerata train station and Pukekohe noting that any service to Papakura will be affected by congestion on Hingaia Road in the long-term.

                                             v)     a future service between Bombay and new stations and town centres at Drury/Ramarama, potentially part of Route 384

E.    Bus services – existing:

                                               i)     more frequent services to Port Waikato (currently only on Thursdays)

                                             ii)     bus shelters at stops in Waiuku

                                           iii)     more frequent services between Papakura and Waiuku

                                           iv)     more frequent services between Waiuku and Pukekohe

                                             v)     Auckland Transport ‘On Demand’ services are made available in Pukekohe and Beachlands-Maraetai.

F.    Reduction in public transport fares for those travelling the largest distances i.e. living on the edges of Auckland

G.    Support electrification of the rail network, southern line level crossing upgrades, and 3rd and 4th train tracks

H.    Express train services from Franklin into central Auckland that are equal to, or faster than travelling by car to encourage commuters to use trains

I.      Investigate ferry services on the Manukau Harbour that improve network resilience and enable connection by ferry between Clarks Beach, Waiuku, Glenbrook Beach, Āwhitu Peninsula and Little Huia to trains at Onehunga.

J.     To recognise Pukekohe (and Papakura) train stations as transport hubs for the North Waikato. Auckland Transport, Auckland Council and Waikato Regional Council must work together with central government to develop better public transport across local authority boundaries. This could include a ‘park and bus’ facility connecting Waikato commuters to Auckland’s bus and rail service hubs at Pukekohe or Drury.

Other comments

xvi)     tono / request Auckland Transport consider installing new bus shelters at bus stops that do not currently have shelters, to make public transport more attractive and increase patronage. This is of particular importance in Waiuku.

xvii)   tono / request that Auckland Transport look at ways to improve public safety and security train stations, particularly in the evening and weekends.

CARRIED

 

 

16

Te Ara Hauāuru - Northwest Rapid Transit

 

Resolution number FR/2023/174

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      whakatārewa / defer to the local boards who will be impacted by the transit in the Northwest as there are minimal local implications for Franklin communities.

CARRIED

 

 

17

Auckland Council submission on the Inquiry into Climate Adaptation

 

Resolution number FR/2023/175

MOVED by Member M Bell JP, seconded by Member G Holmes:  

That the Franklin Local Board:

a)          whakahē / respectfully decline the opportunity to provide feedback for inclusion into Auckland Council’s submission on the Inquiry into Climate Adaptation, as while this is an important issue, there will be opportunities to comment at a later stage with more information.

CARRIED

 


 

18

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

 

Resolution number FR/2023/176

MOVED by Chairperson A Fulljames, seconded by Member L Soole:  

That the Franklin Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).b)

b)      tono / request the following corrections to the Watercare engagement approach, to more accurately reflect the local boards decision-making role (or lack thereof):

vi)        Isabella Pump Station – change from Collaborate to Inform

vii)      Okaroro Drive, Beachlands facility future planning – change from Collaborate to Consult

viii)     Servicing coastal communities – change from Collaborate to Consult

ix)        South West Wastewater Treatment Scheme – change from Collaborate to Inform.

c)    tuhi ā-taipitopito / note with concern the repeated delay of timely information from Auckland Transport when updates are requested by elected members. Request that Auckland Transport adequately resource their elected member relationship team, given transportation is of high interest to the Franklin local Board area communities.

CARRIED

 

 

19

Approval for new public road names at 330 Bremner Road, Drury

 

Resolution number FR/2023/177

MOVED by Deputy Chairperson A Cole, seconded by Member L Soole:  

That the Franklin Local Board:

a)      whakaae / approve the names as follows for the new public roads created by way of subdivision undertaken by Karaka and Drury Consultants Limited at 330 Bremner Road, Auranga Development Stage 7, Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90109050, resource consent references SUB60381726).

i)   Amiami Lane (Road 36)

ii)   Pioke Place (Road 37)

iii)  Kōaro Lane (Road 41)

iv)  Kākara Lane (Road 42)

v)   Humarie Way (Road 43)

vi) Waimarie Drive (Road 45).

CARRIED

 


 

20

Approval for a new public road name at 3 and 17 Clevedon Kawakawa Road, Clevedon

 

Resolution number FR/2023/178

MOVED by Member M Bell JP, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)      whakaae / approve the name Ōkauanga Road for a new public road created by way of subdivision undertaken by Metlifecare Limited at 3 and 17 Clevedon Kawakawa Road, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90110037, resource consent references SUB60404271 of BUN60404209).

CARRIED

 

 

21

Amendment to the 2022-2025 Franklin Local Board meeting schedule

 

Resolution number FR/2023/179

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      whakaae / approve the addition of two meeting dates to the 2022-2025 Franklin Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)       Tuesday, 30 April 2024, 9.30am 

ii)      Tuesday, 11 June 2024, 9.30am.

CARRIED

 

 

22

Governance Forward Work calendar October 2023

 

Resolution number FR/2023/180

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:  

That the Franklin Local Board:

a)      tuhi ā-taipitopito / note the governance forward work calendar (Hōtaka Kaupapa) dated October 2023 (Attachment A).

CARRIED

 

 

23

Franklin Local Board workshop records

 

Resolution number FR/2023/181

MOVED by Deputy Chairperson A Cole, seconded by Chairperson A Fulljames:  

That the Franklin Local Board:

a)      whiwhi / receive the Franklin Local Board workshop records for 5, 12, 19 and 26 September 2023.

CARRIED

 


 

24

Process to make appointments to the board of Te Puru Community Charitable Trust

 

James Stephens, Senior Advisor, was online to speak to this item.

 

Resolution number FR/2023/182

MOVED by Chairperson A Fulljames, seconded by Member M Bell JP:  

That the Franklin Local Board:

a)      tuhi ā-taipitopito / note the information in this report and that a confidential report on this agenda will seek approval to appoint and reappoint members of the Te Puru Community Charitable Trust board.

b)      tuhi ā-taipitopito / note that the decision-making report is confidential due to the personal information regarding candidates that it contains.

CARRIED

 

 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

26        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Noting that Member Hopkins expressed a perceived conflict of interest in this item, and took no part in the discussion or voting on this item.

Resolution number FR/2023/183

MOVED by Chairperson A Fulljames, seconded by Member L Soole:  

That the Franklin Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Appointments to Te Puru Community Charitable Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for Te Puru Community Charitable Trust board.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

10.30am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.32pm          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointments to Te Puru Community Charitable Trust

 

Resolution number FR/2023/184

MOVED by Chairperson A Fulljames, seconded by Member M Bell JP

That the Franklin Local Board

e)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report.

f)       tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

 

10.35am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................