Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Hibiscus and Bays Local Board office, 2 Glen Road, Browns Bay on Tuesday 24 October 2023 at 10:00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Julia Parfitt, JP (left at 12:39pm)

 

Members

Jake Law

 

 

Sam Mills

 

 

Alexis Poppelbaum, JP

 

 

Victoria Short

 

 

Gregg Walden

 

 

Leanne Willis (via MS Teams)

 

 

 


Hibiscus and Bays Local Board

24 October 2023

 

 

 

1          Nau mai | Welcome

 

            The chairperson opened the meeting and welcomed those in attendance.

 

            The Senior Local Board Advisor led the karakia timatanga.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members A Poppelbaum, S Mills and G Walden declared an interest in the Hibiscus Coast and North Harbour Community Patrols.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HB/2023/151

MOVED by Member G Walden, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 26 September 2023, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

Member V Short acknowledged and congratulated Long Bay College’s band Rumpus Machine who placed third at the New Zealand Battle of the Bands.

Member J Law acknowledged Bill Grieve, former Chair and Trustee of the Hibiscus Hospice Trust, former trustee of the Harbour Hospice Trust and current member of the Hibiscus Advisory Board who sadly passed away on 20 October 2023.  Bill was an influential proponent and supporter of the merger of the three local hospices that became one organisation nearly five years ago with the formation of  the Harbour Hospice Trust.

Member G Walden acknowledged Malcolm MacDonald, former chair of Browns Bay BID Board for his long-term contribution as chairman of the Browns Bay BID Board. Malcolm will continue on the board but no longer as a chairman.

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Item 8.2 was considered prior to Item 8.1

 

8.2

Deputation - Open and Connect New Zealand

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2023/152

MOVED by Deputy Chairperson J Parfitt, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)          whakamihi / thank Cheryl Han for her presentation and attendance at the meeting.

CARRIED

 

Attachments

a     24 October 2023, Hibiscus and Bays Local Board - Item 8.2: Open and Connect

 

 

8.1

Deputation - Friends of Okura Bush

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2023/153

MOVED by Member A Poppelbaum, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Chris Bettany and Dale Connelly for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     24 October 2023, Hibiscus and Bays Local Board - Item 8.1: Facing the tsunami: a wave of weeds in on the way

 

 

8.3

Deputation - Dacre Cottage

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2023/154

MOVED by Member A Poppelbaum, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)          whakamihi / thank Peter Townend, Shane Davis and Peter Berrit for their presentation and attendance at the meeting.

CARRIED


 

 

Attachments

a     24 October 2023, Hibiscus and Bays Local Board - Item 8.3: Dacre Cottage

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Proposed new community lease to the Hibiscus Coast Boating Club Incorporated at 162 Brightside Road, Stanmore Bay Park, Stanmore Bay

 

Chan Park – Community Lease Specialist was in attendance for this item.

 

Resolution number HB/2023/155

MOVED by Member L Willis, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)      whakaae / grant under section 54(1)(b) of the Reserves Act 1977, a new community ground lease to the Hibiscus Coast Boating Club Incorporated for 1884 square meters (more or less) located at 162 Brightside Road, Stanmore Bay on the land legally described as Lot 12 Deposited Plan 64710 (as per Attachment A to the agenda report – Site Map), subject to the following terms and conditions:

i)       term – 10 years, commencing 1 November 2023, with one 10-year right of renewal

ii)      rent – $1.00 plus GST per annum if demanded

iii)     Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan)

b)      whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023).

CARRIED

 

Item 14 was considered prior to Item 12.

 

14

Local Board Transport Capital Fund

 

Andrew Garratt – Road Safety Engineering Team Leader, Raman Singh – Senior Transportation Engineer and Beth Houlbrooke – Elected Member Relationship Partner were in attendance for this item.

 

Resolution number HB/2023/156

MOVED by Deputy Chairperson J Parfitt, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)      allocate the Local Board Transport Capital Fund 2022-2025 as follows:

i)       whakaae / approve $800,000 for a raised pedestrian crossing, footpath on the island, driver feedback sign at of Whangaparāoa Road and Hibiscus Coast Highway and a new footpath this crossing to 57A Hibiscus Coast Highway.

ii)      whakaae / approve $375,000 to construct a raised pedestrian crossing at Saddleback Rise, Murrays Bay

iii)     whakaae / approve $148,965 to make safety improvements for East Coast Bays Schools

iv)     whakaae / approve $30,000 for Torbay Plaza enhancement project

v)      whakaae / approve $350,000 for a pedestrian crossing at 141 Deep Creek Road, Torbay

vi)     whakaae / approve $150,000 for a new pedestrian refuge island on Whangaparāoa Road, Manly, near the Fire Station

b)      whakaū / confirm priorities for further projects should funds become available as:

i)       $450,000 for one-way traffic treatment at Bakehouse Lane, Ōrewa

ii)      $600,000 for a safe crossing at or near 672 Beach Road, Browns Bay

c)      tuhi ā-taipitopito / note that $35,000 additional budget has been approved to cover current contractual commitments for Ōrewa Boulevard Stage 3.

CARRIED

 

 

12

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

 

Andrew Garratt - Road Safety Engineering Team Leader and Beth Houlbrooke – Elected Member Relationship Partner were in attendance for this item.

 

Resolution number HB/2023/157

MOVED by Member V Short, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      tuhi ā-taipitopito / note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D to the agenda report) 

b)      tuhi ā-taipitopito / note Auckland Transport responses to previous local board queries about Katoa, Ka Ora (Attachment A to the agenda report) 

c)      tuhi ā-taipitopito / note Auckland Transport’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      tuhi ā-taipitopito / note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed  

e)      tautoko / support the location and scope of the proposed speed limit changes identified for this local board area (Attachments C and E to the agenda report) 

f)       tautoko / support speed limit review near schools that do not have current or proposed safe speed limits including Ōrewa College, KingsWay School, Wentworth College, Wentworth Primary, Red Beach School, Ōrewa Primary School, St John's School (Mairangi Bay), Whangaparāoa School (Auckland), Stella Maris Primary School, Whangaparāoa College and Gulf Harbour School

g)      tautoko / support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C

h)         tono / request that there be retrospective standardisation carried out for physical safety measures and signs in both slow town areas, and those schools that were subject of previous stages of the speed management stages, in order to ensure that both types of slower speed areas look and feel consistent with the ones proposed to be enacted in this Katoa, Ka Ora programme 2023.

CARRIED

 

 

13

Feedback on the draft Auckland Regional Public Transport Plan

 

Beth Houlbrooke – Elected Member Relationship Partner was in attendance for this item.

 

Resolution number HB/2023/158

MOVED by Member J Law, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)             whakarite / provide the following feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031:

Vision and goals

i)           tautoko / support the vision of the draft Regional Public Transport Plan 2023 – 2031 to “massively increase public transport use to reduce congestion, improve access for Aucklanders, support the economy and enhance the environment’

ii)         tono / request that the goals of the draft Regional Public Transport Plan 2023 – 2031 be simplified to state that public transport be a transport option that is safe, accessible, reliable, cost effective, and integrated with other modes in such a way as to enable people to switch transport modes seamlessly throughout their journey

Service Changes

iii)        tono / request that the Gulf Harbour ferry service not be withdrawn by 2028 following the completion of Ō Mahurangi Penlink as outlined in the Regional Public Transport Plan, in order to respect the overwhelming public feedback received to retain this service, from affected community members as well as associated marine industry experts

iv)        whakaae / acknowledge that out of the 3200 submissions to the Draft Regional Public Transport Plan, 1227 submissions were received in support of the retention of the Gulf Harbour ferry service

v)         tuhi ā-taipitopito / note that 7900 signatures have been received on the change.org petition to save the Gulf Harbour ferry service and that more than 2100 signatures have been received on a change.org petition to ensure that the Gulf Harbour ferry service is a reliable seven-day service

vi)        whakaae / acknowledge that the organised community group opposing the termination of the Gulf Harbour ferry service have been actively recording individual submissions and to this date have recorded 1335 submissions

vii)      kohuki / consider that the Whangaparāoa peninsula has limited transport infrastructure and faces unique transport challenges unlike comparable coastal communities in Auckland

viii)     kohuki / consider that the Whangaparāoa peninsula will be better served by a multi modal public transport system that includes buses, ferries, walking and cycling

ix)        kohuki / consider that the Gulf Harbour ferry service enhances community safety and resilience by providing vital travel options to a community that is currently reliant on Whangaparāoa Road which at two points has no alternative access if it is severed at either of these points

x)         tono / request that Auckland Transport consider reviewing the current contract with Fullers with an aim to seek other service providers to provide a more reliable service

xi)        whakaae / acknowledge that the Gulf Harbour ferry service will remain the fastest mode of public transport direct to the city centre for many living on the Whangaparāoa peninsula regardless of planned Ō Mahurangi Penlink bus routes

xii)      tono / request that Auckland Transport take into consideration the changing dynamic of technology in ferries and Auckland Council’s commitments to ferry fleet electrification alongside the benefits of emissions reducing public transport alternatives, before ending the Gulf Harbour ferry service

xiii)     tono / request that Auckland Transport notes that the causes of the fall in patronage of the Gulf Harbour ferry service can only be correlated with the dramatically lower reliability, rather than lower demand for ferries, as no demand-based research has been undertaken

xiv)     tuhi ā-taipitopito / note previous resolutions of the Hibiscus and Bays local board [HB 2021/26, HB2021/29, HB 2021/162 and HB/2022/52] requesting that the Whangaparāoa Bus Interchange receive funding to ensure construction finishes before the opening of Ō Mahurangi Penlink, for the purpose of enabling the Northern Express 2 route to terminate at Stanmore Bay

xv)      whakaae / agree and commend Auckland Transport for signalling on page 99 of the draft Regional Public Transport Plan that the East Coast and Glenvar roads intersection will be signalised from 2027 - an essential and long-overdue safety project that the community have been seeking certainty on

xvi)     tuhi ā-taipitopito / note that the much-needed Glenvar Road realignment will improve public transport viability and service coverage to meet the needs of the growing Long Bay subdivision and surrounding areas.

CARRIED

 

The meeting adjourned at 11:45am for a short break and reconvened at 11:58am.

 


15

Adoption of the Hibiscus and Bays Local Board Plan 2023

 

Resolution number HB/2023/159

MOVED by Member S Mills, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      whai / adopt the Hibiscus and Bays Local Board Plan 2023 as set out in Attachment A

b)      tautapa / delegate authority to the chairperson and/or other nominated member(s) of the Hibiscus and Bays Local Board to approve any minor edits that may be necessary to the Hibiscus and Bays Local Board Plan 2023 prior to publication.

CARRIED

 

 

16

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

 

Resolution number HB/2023/160

MOVED by Member G Walden, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

CARRIED

 

 

17

Local board feedback on proposals for fees and charges for the financial year 2024/2025

 

Resolution number HB/2023/161

MOVED by Member S Mills, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      whakarite / provide feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)       Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      the alignment of legacy memberships to current rates over three years

2)      the introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool and Leisure sites regardless of operator

B)      Aquatic Entrance Fees

1)      the introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites

2)      an increase to the concessionary discount from 15 per cent to 40 per cent

C)      Swim School Fees

1)      an increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons

D)      Recreation Fees

1)      an increase to holiday programme and OSCAR (before and after school care) fees

2)      to simplify recreation term programme pricing

ii)      Phase one of Venue Hire and Bookable Spaces review

A)      to adjust fees in line with Hire Fee Framework July 2014.

CARRIED

 

 

18

Auckland Council submission on the Inquiry into Climate Adaptation

 

Resolution number HB/2023/162

MOVED by Member J Law, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)      tautoko / support Auckland Council’s submission and the intent behind the Inquiry into Climate Adaptation.

CARRIED

 

 

19

Local board feedback on council’s submission to the draft National Policy Statement for Natural Hazard Decision-Making

 

Resolution number HB/2023/163

MOVED by Member G Walden, seconded by Deputy Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)          whakarite / provide the following feedback to be appended to the council submission on the draft National Policy Statement Natural Hazard Decision-Making.

i)           tautoko / support initiatives to provide for better for more detailed planning, and consequently improved use of land impacted by natural hazards

ii)         tuhi ā-taipitopito / note the cost of implementing this policy, versus the benefits gained are unknown, and this lack of analysis is concerning.

CARRIED

 

 

20

Hibiscus and Bays Local and Multi-board Grants Round One, and Transitional Rates Grants 2023/2024 grant allocations

 

Vincent Marshall – Grants Advisor was in attendance for this item.

 

Resolution number HB/2023/164

MOVED by Member L Willis, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round One 2023/2024, listed in Table One:

Application ID

Organisation

Main focus

Requesting funding for

Amount allocated

LG2406-102

Campbells Bay Tennis Club Inc

Sport and recreation

Towards tennis court resurfacing at Campbells Bay Tennis Club

$0.00

Refer to Facilities Grant

LG2406-103

Hibiscus Coast Senior Citizens Association Incorporated

Community

Towards venue hire at Ōrewa Community Hall

$2,500.00

LG2406-104

New Zealand Guitar Ensemble Charitable Trust

Arts and culture

Towards venue hire, catering, and koha for the director and assistant teachers for the New Zealand Guitar Ensemble Charitable Trust annual camp at YMCA Shakespeare lodge

$1,000.00

LG2406-105

East Coast Bays Cricket Club Inc

Sport and recreation

Towards coaching fees for a junior coaching programme at Windsor Park

$1,000.00

Exclusion salaries and suggest Multi-board Grants for future applications

LG2406-107

Coast Community Trust

Community

Towards annual operational costs of food, marketing, a van, equipment, and fuel/vehicle maintenance for the Meals & More programme

$2,300.00

LG2406-109

Manly Park Tennis Club Cheque

Sport and recreation

Towards equipment replacement at Manly Park Seniors Tennis Club including a fridge, vacuum cleaner, computer, projector, and a sound system (speaker and microphone)

$2,000.00

LG2406-112

Friends of Okura Bush Incorporated

Environment

Towards costs of contracting a community outreach worker, and koha to Te Kaweraua Maki and Ngāti Manuhiri for community engagement

$0.00

The group is receiving funding from the local board for multiple other projects

LG2406-114

Mairangi Bay Business Association Incorporated

Events

Towards stage hire, sound system hire, organiser fee, koha for performers, shopping vouchers, advertising, and waste removal for the Christmas in Mairangi Bay event

$0.00

Funded through the local board work programme

LG2406-115

Torbay Business Association Incorporated

Community

Towards speaker fees, catering, marketing, graphic design, prizes and vouchers, road cones, and high vis vests for community and networking events

$5,000.00

LG2406-116

Age Concern Rodney Charitable Trust

Community

Funding to cover technical operations, venue hire, and advertising for the Age Concern Rodney Christmas Concert at Centrestage Theatre

$2,300.00

LG2406-117

Dairy Flat Community Hall

Arts and culture

Towards the cost of advertising music and dance activities for young people in the Hibiscus Matters Newspaper

$0.00

Not in the local board area

LG2406-118

Browns Bay Business Association

Events

Towards staging, portaloos, inflatables, performer fees, and advertising for the Summer Spectacular carnival at Browns Bay Beach Reserve and the Phoenix Plaza

$10,000.00

LG2406-119

Love Soup

Community

Towards warehouse rent for food storage

$0.00

Exclusion rent

LG2406-121

Long Bay Chinese Association Incorporated

Community

Towards venue hire at Long Bay College and Primary School, instructors/teachers tuition fee, staff allowance, and tools/equipment for activities for members, and maintenance and tree planting at local reserves

$0.00

 

Recommend reapply in round two with more complete application

LG2406-127

Air Training Corps No. 5 (Rodney Dist) Squadron

Community

Towards cadet uniforms

$3,000.00

LG2406-129

Rotary Club of Ōrewa-Millwater Incorporated

Community

Towards venue hire, technical audio-visual services, lighting, food costs, and catering equipment hire at the Ōrewa Arts & Events Centre

$1,500.00

LG2406-130

Sir Peter Blake Marine Education and Recreation Trust Board

Sport and recreation

Towards safety helmets and VHF radios

$5,000.00

LG2406-131

Tindale Marine Research Charitable Trust

Environment

Towards materials for the manufacture of receptacles for fishing rubbish collection

$0.00

Operating costs and emptying of bins not considered in application

LG2406-133

Torbay Dramatic Society Inc

Arts and culture

Towards lighting hire for the "Grease" The musical production at the Torbay Community Hall

$2,000.00

LG2406-134

Ōrewa Croquet Club Inc

Sport and recreation

Towards the purchase of croquet mallets

$2,000.00

LG2406-137

Mairangi Arts Centre Trust

Arts and culture

Towards display technician, marketing, event karakia and consultation, practitioners fee, art resources, and workshop facilitator

$5,000.00

LG2406-138

North Shore Community Toy Library

Community

Towards the replacement of damaged electronic children's toys

$3,000.00

LG2406-140

Hibiscus Coast Community Patrol Charitable Trust

Community

Towards security camera system purchase, installation, and maintenance at entry points to the Ōrewa area

$10,000.00

LG2406-141

Ōrewa Elevate Trust

Community

Towards venue hire, stationary, drink bottles, t-shirts, stress balls, and keynote speaker fee

$2,000.00

Excludes venue hire

LG2406-143

Hibiscus Coast and Bays Sea Cadets

Community

Towards website establishment and promotions for a recruitment drive

$2,000.00

 

LG2406-144

Rodney Aphasia Group

Community

Towards venue hire and admin costs for an active engagement project for community members living with Aphasia

$1,500.00

LG2406-145

Abuse Prevention Services Inc

Community

Towards food, childcare, facilitator, follow up support, and venue hire

$4,000.00

LG2406-146

Business Whangaparāoa Incorporated

Community

Towards annual operational expenses for event and project delivery

$10,000.00

LG2406-147

Agora Connections Trust

Community

Towards food, trailer and generator hire, toy hire, bouncy castle hire and set up, and supervision for a Children's Day event at Manly Park

$2,000.00

LG2406-148

Families Growth and Thrive Charitable Trust

Community

Towards venue hire, salaries, and advertising and promotion for the delivery of kid's flea markets

$0.00

Multiple applications

LG2406-149

Mairangi Bay Business Association Incorporated

Events

Towards tables, chairs, and marquees for the Mairangi Bay Food and Wine Festival

$0.00

Funded through the Event Partnership Fund

LG2406-150

Families Growth and Thrive Charitable Trust

Arts and culture

Towards transport, wages, catering, and guided tour costs

$3,000.00

LG2406-152

The Sustainable North Trust

Environment

Towards volunteer koha, waste disposal, and volunteer management costs for event delivery in the Hibiscus and Bays local board area.

$3,000.00

LG2406-154

Kingsway School

Environment

Towards wood for recovery stations and bins, trays, labels, discard bin, and food caddy

$0.00

Exclusion school

LG2406-155

New Zealand Blue Light Ventures Inc

Community

Towards the costs of printing the Blue Light Street Smart handbooks for distribution at Ōrewa College, Whangaparāoa College, and Kingsway School

$1,000.00

LG2406-156

Salt Community Trust

Community

Towards the cost of a website rebuild

$2,800.00

LG2406-157

Ahutoetoe School Board

Environment

Towards compost kit sets, materials for resource recovery stations, and wood

$0.00

Not in local board area

LG2406-158

Mairangi Arts Centre Trust

Arts and culture

Towards practitioner fee, design, mats, and marketing costs for community workshops

$0.00

Multiple applications

LG2406-159

Silverdale & Districts Historical Society Inc

Arts and culture

Towards hot water cylinder replacement

$2,600.00

LG2406-161

Youthline Auckland Charitable Trust

Community

Towards counsellor training and supervision for providing a helpline service in the Hibiscus and Bays local board area

$3,000.00

LG2406-162

North Harbour Volleyball Association Incorporated

Sport and recreation

Towards programme coaches, referee fees, coordinators fee, and tournament director fee

$3,000.00

Exclusion salaries, tagged to coaching fees

LG2406-163

Whangaparāoa Primary School

Environment

Towards wood and bins for waste recovery stations

$0.00

Exclusion school

LG2406-165

Families Growth and Thrive Charitable Trust

Community

Towards venue hire, office rent, promotional material, salaries, tools, and accessories.

$0.00

Multiple applications

LG2406-166

Road Safety Education Limited

Community

Towards venue hire and facilitators fee for a Road Safety Youth Development project at the Ōrewa Arts & Events Centre

$1,250.00

Exclusion venue hire costs

LG2406-167

Open and Connect NZ Inc

Community

Towards venue hire, a macbook, marketing and promotional material, zoom subscription, projector, microphones, banners stationary, and first aid kits

$2,000

Exclusion zoom subscription, venue hire and Mac book. Refer to Multi-board Grants for future applications and suggest group explores ECB community facilities for venue hire

LG2406-168

Mapura Studios Division of Panacea Art Charitable Trust

Arts and culture

Towards wages and travel reimbursement

$0.00

Exclusion salaries

LG2406-169

Silverdale School Board of Trustees

Environment

Towards book printing and sandwich wraps and bags for the Waste Less Lunches programme

$0.00

Exclusion school

LG2406-174

Mountains To Sea Conservation Trust EMR

Environment

Towards facilitator and coordinator fees, and transport costs for the EMR Summer Series at Waiake Beach, Army Bay, Shakespear Regional Park, Awaruku Reserve, Deborah Reserve, and Okura-Long Bay Marine Reserve

$5,000.00

Total

 

 

 

$105,750.00

 

b)      whakaae / agree to fund, part-fund or decline each application received in Hibiscus and Bays Multi-board Grants Round One 2023/2024, listed in Table Two:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

MB2324-104

North Shore Centres of Mutual Aid Inc

Community

Towards overall operating expenses for service delivery from 1 January 2024 to 31 December 2024

$5,000.00

MB2324-120

Harbour Sport Trust

Events

Towards transportation, waste management, potable loo, security and temporary fencing cost to run Shore to Shore Fun Run event on 7 April 2024

$3,000.00

MB2324-133

North Harbour Community Patrol

Community

Towards fuel and vehicle related cost to continue community patrol in North Shore area from 1 December 2023 to 29 November 2024

$1,200.00

MB2324-146

Rainbow Youth Incorporated

Community

Towards the cost of venue hire, marketing and promotion costs, food from countdown, tote bags, art supplies, koha for facilitators, Orange Sky annual subscription, and catering costs of meetings (November 2023 - December 2023)

$500.00

MB2324-153

Ōrewa Tennis Club

Sport and recreation

Towards replacement of lights at the Ōrewa Tennis Club (November 2023)

$0

Redirect to Facilities Grant

Total

 

 

 

$9700.00

 

c)      whakaae / agree to fund, part-fund or decline each application received in Hibiscus and Bays Transitional Rates Grants 2023/2024, listed in Table Three:

Application ID

Organisation

Requesting funding for

Amount allocated

LG2406-125

Rothesay Bay Ratepayers and Residents Association

Transitional Rates Grant 2023/2024

$5,343.63

LG2406-142

Browns Bay Bowling Club Inc - NPO

Transitional Rates Grant 2023/2024

$16,911.00

LG2406-164

Murrays Bay Sailing Club Inc

Transitional Rates Grant 2023/2024

$13,117.67

LG2406-172

Nippon Judo Club Incorporated

Transitional Rates Grant 2023/2024

$3,084.69

Total

 

 

$38,456.99

 

d)         whakaae / accept late Transitional Rates Grants applications from Torbay             Community Association Incorporated and The Girl Guides Association NZ             Incorporated (known as Girl Guiding New Zealand) in Round Two 2023/2024 to        be             assessed by staff.

CARRIED

 

 

21

Adoption of a business meeting schedule for 2024

 

Resolution number HB/2023/165

MOVED by Member A Poppelbaum, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)      whai / adopt the meeting schedule outlined below for 2024:

Year

Date

Time

Venue

2024

Tuesday 27 February

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 26 March

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 23 April

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 28 May

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 25 June

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 23 July

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 27 August

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 24 September

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 22 October

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 26 November

10am

Local board office – 2 Glen Road, Browns Bay

Tuesday 10 December

10am

Local board office – 2 Glen Road, Browns Bay

 

CARRIED

 

 

22

Members' Reports

 

Resolution number HB/2023/166

MOVED by Chairperson G Brown, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the report from local board member A Poppelbaum for October 2023.

CARRIED

 

 

23

Hōtaka Kaupapa - Policy Schedule October 2023

 

Resolution number HB/2023/167

MOVED by Member V Short, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for October 2023.

CARRIED

 

 

24

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2023/168

MOVED by Member V Short, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the workshop records for October 2023.

CARRIED

 

 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

12:56pm                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................