I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 25 October 2023

4.00pm

Local Board Chambers
35 Coles Crescent, Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson

Members

Felicity Auva'a

 

George Hawkins

 

Kelvin Hieatt

 

Andrew Webster

 

(Quorum 3 members)

 

 

 

Isobelle Robb

Infocouncil Democracy Advisor

 

19 October 2023

 

Contact Telephone:  

Email: isobelle.robb@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

25 October 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

5          He Tamōtanga Motuhake | Leave of Absence                                                            5

6          Te Mihi | Acknowledgements                                                                                       5

7          Ngā Petihana | Petitions                                                                                                5

8          Ngā Tono Whakaaturanga | Deputations                                                                    5

9          Te Matapaki Tūmatanui | Public Forum                                                                      5

10        Ngā Pakihi Autaia | Extraordinary Business                                                              6

11        Governing Body Members' Update                                                                              7

12        Chairperson's update                                                                                                    9

13        Papakura Local and Multi-board Grants round one 2023/2024 grants allocation 11

14        Papakura Youth Scholarship Grants 2023/2024 grants allocation                        21

15        Approval to partially rescind PPK/2017/2011, and to name a new private road at 35 Te Napi Drive, Conifer Grove (Waiata Shores Development, Stage 6B)               27

16        Approval for a public road name at 241 Park Estate Road, Hingaia                     31

17        Endorsement of the transfer of asset and proposed new community lease to Papakura Theatre Company Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura                                                                                      35

18        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)        43

19        Adoption of the Papakura Local Board Plan 2023                                                   49

20        Local board feedback on proposals for fees and charges for the financial year 2024/2025                                                                                                                      57

21        Amendment to the 2022-2025 Papakura Local Board meeting schedule             63

22        Feedback on the draft Auckland Regional Public Transport Plan                         67

23        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                    71

24        Te Ara Hauāuru - Northwest Rapid Transit                                                               79

25        Auckland Council submission on the Inquiry into Climate Adaptation                85

26        Urgent Decision - Papakura Local Board formal feedback on the Takaanini Level Crossing Detailed Business Case – Walters Road Independent Peer Review    91

27        Urgent Decision of the Papakura Local Board – Managing the use and development of highly productive land: Potential amendments to the National Policy Statement – Highly Productive Land                                                                                               93

28        Papakura Local Board Governance Forward Work Calendar - October 2023      95

29        Papakura Local Board Workshop Records                                                              97

30        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

The Chair will lead the meeting in prayer.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 September 2023, including the confidential section, as a true and correct record.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Papakura Local Board

25 October 2023

 

 

Governing Body Members' Update

File No.: CP2023/15352

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Papakura-Manurewa ward Councillors to update the Papakura Local Board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whiwhi / receive verbal or written updates from Councillors Angela Dalton and Daniel Newman.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Georgina Gilmour – Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Chairperson's update

File No.: CP2023/15353

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Local Board Chairperson to verbally update the local board on activities and any issues addressed in their capacity as Chairperson.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Papakura Local and Multi-board Grants round one 2023/2024 grants allocation

File No.: CP2023/14270

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for 2023/2024 Papakura Local and Multi-board Grants Round Two.

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board adopted the Papakura Local Grants Programme 2023/2024 (refer Attachment A) on the 26 July 2023. The document sets application guidelines for contestable grants submitted to the local board.

3.       The local board has set a total community grants budget of $421,878 for the 2023/2024 financial year.

4.       This report presents applications received in Papakura Local and Multi-board grants round one presented in Attachment B and C respectively.

5.       The Papakura Local Board received 36 applications for Papakura Local Grants round one requesting a total of $175,932.54. The Multi-board round one received applications requesting a total of $19,268.72.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

(a)  agree to fund, part-fund or decline each application received below:

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2414-103

Papakura Business Association Incorporated

Community

Towards Christmas star installation and takedown from 17 November 2023 to 10 January 2024

$2,500.00

Eligible

LG2414-104

Papakura Business Association Incorporated

Community

Towards Christmas flag installation and removal from 16 November 2023 to 10 January 2024

$5,000.00

Eligible

LG2414-106

Papakura Business Association Incorporated

Community

Towards Anzac flag installation and removal on 25 March 2024 to 3 May 2024

$5,000.00

Eligible

LG2414-107

Auckland Seniors Support And Caring Group

Arts and culture

Towards catering, costumes and tutoring on 16 December 2023

$2,000.00

Eligible

LG2414-108

Auckland Basketball Services Ltd

Sport and recreation

Towards coaching and affiliation fees from 1 November 2023 to 28 June 2024

$5,000.00

Eligible

LG2414-109

The Rising Foundation

Community

Towards wages for The Rising Foundation programme coordinator at Papakura High School from 7 November 2023 to 28 November 2023

$4,076.00

Eligible

LG2414-110

Kura Care Trust

Sport and recreation

Towards coach wages at Ray Small Park from 1 November 2023 to 29 July 2024

$5,000.00

Eligible

LG2414-111

Counties Manukau Touch Association Incorporated

Sport and recreation

Towards sports equipment and first aid kits at Bruce Pulman Park from 4 November 2023 to 3 March 2024

$5,000.00

Eligible

LG2414-112

Auckland Southern District Chinese Association Incorporated

Community

Towards venue hire, instructor, stationary and overall costs at Elizabeth Campbell Hall from 1 January 2024 to 30 June 2024

$4,517.29

Eligible

LG2414-113

Papakura Sea Scouts

Community

Towards jamboree camp fees from 30 December 2023 to 7 January 2024

$12,000.00

Eligible

LG2414-114

Manukau Beautification Charitable Trust

Events

Towards contractor costs and equipment hire for Eyes on Nature and EcoFest from 11 March 2024 to 28 June 2024

$5,000.00

Eligible

LG2414-115

Kiwiora Community Trust

Community

Towards venue hire, nutritionist hire and sushi workshop costs from 13 November 2023 to 31 January 2024

$1,949.13

Ineligible

LG2414-119

Papakura Tennis & Squash Club Inc

Sport and recreation

Towards tennis ball machine purchase and koha at Papakura Tennis & Squash Club from 2 November 2023 to 29 February 2024

$4,967.67

Eligible

LG2414-120

Papakura Marae Society Incorporated

Community

Towards car child restraints

$5,000.00

Eligible

LG2414-121

Papakura Community Trust Redhill Community Centre

Community

Towards vehicle and pedestrian gates at 163 Dominion Road from 1 November 2023 to 31 March 2024

$8,757.00

Eligible

LG2414-124

Papakura Central School Board of Trustees

Community

Towards Whare and new Fale at Papakura Central School

$5,000.00

Eligible

LG2414-128

Badmiton New Zealand Incorporated

Sport and recreation

Towards shuttlecocks and venue hire of Counties Manukau Badminton Hall from 19 April 2024 to 21 April 2024

$5,000.00

Eligible

LG2414-131

Southside

Arts and culture

Towards costumes, props, staging, lighting, printing, sound and venue hire of Elim Christian Centre from 19 February 2024 to 2 March 2024

$5,000.00

Eligible

LG2414-132

Manurewa Chess

Community

Towards chess coaching, chess equipment, tournament costs, prizes and admin costs from 1 November 2023 to 31 October 2024

$4,977.78

Eligible

LG2414-133

Papakura Community Trust Redhill Community Centre

Community

Towards CCTV at Redhill Community Centre from 1 November 2023 to 31 March 2024

$3,900.00

Eligible

LG2414-134

Supreme Sikh Society of New Zealand

Community

Towards stationary at 70 Takanini School Road

$5,000.00

Ineligible

LG2414-135

Counties Manukau Gymnastics Inc

Sport and recreation

Towards medals for Counties Manukau Gymnastics

$2,987.70

Eligible

LG2414-139

Great Potentials Foundation New Zealand

Community

Towards furniture purchase at 14 Maurice Street

$5,000.00

Eligible

LG2414-140

Drury United Soccer Club

Sport and recreation

Towards coach fees at Drury Sports Complex from 20 March 2024 to 11 September 2024

$5,000.00

Eligible

LG2414-141

Drury United Soccer Club

Sport and recreation

Towards uniforms at Drury Sports Complex

$4,787.00

Eligible

LG2414-142

Life Education Trust Counties Manukau

Community

Towards overall costs for Life Education lessons from 29 January 2024 to 12 April 2024

$8,486.00

Eligible

LG2414-145

New Zealand Blue Light Ventures Incorporated

Community

Towards printing Street Smart handbooks

$3,724.00

Eligible

LG2414-146

Te Whakaora Tangata Trust

Community

Towards telecommunication costs and printing for the Family Restoration Programme from 1 November 2023 to 29 February 2024

$2,000.00

Eligible

LG2414-147

Road Safety Education Limited

Community

Towards venue hire of Bruce Pulman Park and Karaka Sports Park from 23 November 2023 to 30 June 2024

$3,000.00

Eligible

LG2414-148

Papakura and Districts Historical Society Incorporated

Arts and culture

Towards vinyl cutter, plotter and label making equipment at Papakura Museum

$1,866.45

Eligible

LG2414-150

Youthline Auckland Charitable Trust

Community

Towards overhead costs for the Youthline Helpline from 1 November 2023 to 30 June 2024

$4,000.00

Eligible

LG2414-152

Tread Lightly Charitable Trust

Environment

Towards wages and towing costs for the Tread Lightly mobile classroom from 1 November 2023 to 25 October 2024

$6,000.00

Eligible

LG2414-153

Action Education Inc

Arts and culture

Towards spoken word poetry workshop costs at Rosehill College from 7 November 2023 to 28 June 2024

$5,000.00

Eligible

LG2414-154

Mapura Studios Division of Panacea Art Charitable Trust

Arts and culture

Towards wages at Real World Living from 15 February 2024 to 20 December 2024

$4,500.00

Eligible

LG2414-156

Mountains to Sea Conservation Trust EMR

Environment

Towards facilitator and kayak costs at Bottle Top Bay from 1 January 2024 to 31 May 2024

$4,936.52

Eligible

LG2414-157

Papakura Tennis & Squash Club Inc

Sport and recreation

Towards planning for facility renewal at Papakura Tennis & Squash Club

$10,000.00

Eligible

Total

 

 

 

$175,932.54

 

 

(b)  agree to fund, part-fund or decline each application received below:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2324-125

Youthtown Incorporated

Community

Towards the three events for staffing, vehicle costs, marketing, vendors, basketball costs, referees, admin costs, and venue hire in Bruce Pulman Park, Eventfinda Stadium, and Potters Park (March 2024)

$5,000.00

Eligible

MB2324-132

Asthma New Zealand Incorporated

Community

Towards Nurse Educator Expertise cost from 4 December 2023 to 31 March 2024

$5,000.00

Eligible

MB2324-159

Anxiety NZ Trust

Community

Towards wages to employ part time specialist community educator to work across Auckland (December 2023 - November 2024)

$5,200.00

Eligible

MB2324-163

Babylon Community Development Charitable Trust

Arts and culture

Towards airtime cost of Voice of Mesopotamia-Access Community Radio weekly program on Planet FM104.6 from 31 August 2023 to 31 August 2024

Unknown

Ineligible

MB2324-164

Bravo Company Charitable Trust

Community

Towards tramping and tenting related cost to deliver Well-being for fathers project from 4 December 2023 to 31 July 2024

$4,068.72

Eligible

Total

 

 

 

$19,268.72

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7.       Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    higher priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close.

·    any additional accountability requirements.

 

8.       The Papakura Local Board adopted the grants programme for 2023/2024 (refer Attachment A) on the 26 July 2023, and will operate two small grants and two local grants rounds for this financial year.

9.       The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. Events and activities have been assessed according to this criterion.

11.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

14.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

18.     The local board has set a total community grants budget of $421,878 for the 2023/2024 financial year.

19.     The Papakura Local Board received 36 applications for Papakura Local Grants round one requesting a total of $175,932.54. The Multi-board round one received applications requesting a total of $19,268.72.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

21.     Following the Papakura Local Board allocating funding for the Local and Multi-board round one, council staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura 2023/2024 Grants Programme

 

b

Papakura 2023/2024 Local Grants round one application summary (Under Separate Cover)

 

c

Papakura 2023/2024 Multiboard Grants round one application summary (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Papakura Youth Scholarship Grants 2023/2024 grants allocation

File No.: CP2023/14289

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for 2023/2024 Papakura Youth Scholarship Grant.

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board adopted the Papakura Youth Grants Programme 2023/2024 (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board for the Youth Scholarship Grants.

3.       A budget of $20,000 has been set for this grant and will have one round in the 2023/2024 financial year.

4.       This report presents applications received in Papakura Youth Scholarship Grant presented in Attachment B.

5.       The Papakura Local Board received 31 applications for the Papakura Youth Scholarship Grant requesting a total of $46,429.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

(a)  agree to fund, part-fund or decline each application received below:

 

Application ID

Requesting funding for

Amount requested

Eligibility

YG2414-101

Towards accommodation costs while studying at Auckland University of Technology

$2,000.00

Ineligible

YG2414-102

Towards laptop purchase

$1,500.00

Eligible

YG2414-105

Towards accommodation costs

$1,500.00

Eligible

YG2414-106

Towards petrol, car registration, WOF and course supplies

$1,500.00

Eligible

YG2414-108

Towards tuition fees and textbook costs

$1,500.00

Eligible

YG2414-109

Towards school trip costs

$1,500.00

Ineligible

YG2414-111

Towards laptop purchase

$1,500.00

Ineligible

YG2414-112

Towards assorted university costs

$1,500.00

Eligible

YG2414-113

Towards iPad and accessories purchase

$1,500.00

Ineligible

YG2414-118

Towards course books, accommodation and an electronic device

$1,500.00

Ineligible

YG2414-119

Towards accommodation and course books

$1,500.00

Ineligible

YG2414-121

Towards laptop purchase

$1,479.00

Eligible

YG2414-123

Towards accommodation and travel costs

$1,500.00

Eligible

YG2414-124

Towards iPad purchase

$1,500.00

Ineligible

YG2414-125

Towards iPad and accessories

$1,500.00

Ineligible

YG2414-126

Towards university fees and laptop or iPad purchase

$1,500.00

Eligible

YG2414-128

Towards laptop and course books

$1,500.00

Ineligible

YG2414-129

Towards travel costs

$950.00

Eligible

YG2414-132

Towards Kura Kakahu, tablet, sleeping gear and kura supplies

$1,500.00

Eligible

YG2414-133

Towards tablet, school uniform, school supplies and camping equipment

$1,500.00

Ineligible

YG2414-134

Towards course fees

$1,500.00

Ineligible

YG2414-135

Towards Tablet, clothing, sleeping bag and school supplies

$1,500.00

Eligible

YG2414-136

Towards tablet, kura supplies and camping equipment

$1,500.00

Ineligible

YG2414-137

Towards tablets, outdoor education equipment, clothing and stationary

$1,500.00

Ineligible

YG2414-138

Towards school uniforms, tablet, camping gear and school supplies.

$1,500.00

Eligible

YG2414-139

Towards camping supplies, tablet, swimming gear and hiking gear

$1,500.00

Ineligible

YG2414-140

Towards uniform, travel and tablet

$1,500.00

Ineligible

YG2414-141

Towards tablet, kura supplies and camping supplies

$1,500.00

Ineligible

YG2414-142

Towards tablet, kura supplies and camping gear

$1,500.00

Ineligible

YG2414-144

Towards chromebook and books

$1,500.00

Ineligible

YG2414-145

Towards uniform, educational supplies and camping gear

$1,500.00

Eligible

Total

 

$46,429.00

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7.       Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    higher priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close.

·    any additional accountability requirements.

 

8.       The Papakura Local Board adopted the grants programme for 2023/2024 (refer Attachment A) and will operate one Youth Scholarship grant for this financial year.

9.       The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. Events and activities have been assessed according to this criterion.

11.     the aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     the local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

14.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

18.     A budget of $20,000 has been set for this grant and will have one round in the 2023/2024 financial year.

19.     The Papakura Local Board received 31 applications for the Papakura Youth Scholarship Grant requesting a total of $46,429.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

21.     Following the Papakura Local Board allocating funding for this round, council staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2023/2024 Papakura Youth Scholarship Grant programme

 

b

2023/2024 Papakura Youth Scholarship application summary (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Approval to partially rescind PPK/2017/2011, and to name a new private road at 35 Te Napi Drive, Conifer Grove (Waiata Shores Development, Stage 6B)

File No.: CP2023/15005

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to partially rescind resolution PPK/2017/2011, and to name a new private road at 35 Te Napi Drive, Conifer Grove.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       The developer and applicant, Fletcher Residential Limited, has proposed the name presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5.       The proposed name for the new private road at 35 Te Napi Drive, Conifer Grove is:

·    Clarry Lane

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      partially rescind PPK/2017/2011 in relation to resolution (a) which approved the name ‘Clarry Close’ for Road 13 created by way of subdivision undertaken by Fletcher Residential Limited at 35 Te Napi Drive.

b)      approve the name Clarry Lane for the new private road created by way of subdivision undertaken by Fletcher Residential Limited at 35 Te Napi Drive, Conifer Grove, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60413681, SUB60413683 and road naming reference RDN90110747).

Horopaki

Context

6.       Resource consent reference BUN60413681 (subdivision reference number SUB60413683) was issued in May 2023 to undertake a two-lot fee simple subdivision to establish a residential lot containing 57 dwellings, a road to vest, and one commonly owned access lot.

7.       The following thirteen road names were approved in 2017 by the Papakura Local Board under PPK/2017/2011, for the Waiata Shores Development.

·    Road 1 – Te Napi Drive

·    Road 2 – Waituarua Drive

·    Road 3 – Naganui Avenue

·    Road 4 – Pepene Avenue

·    Road 5 – Parone Crescent

·    Road 6 – Riria Crescent

·    Road 7 – Adlam Lane

·    Road 8 – Orford Lane

·    Road 9 – Gosper Road

·    Road 10 – Te Awapu Crescent

·    Road 11 – Periko Way

·    Road 12 – Neilds Close

·    Road 13 – Clarry Close

8.       Since this approval, the road layout within the development has changed. Within Stage 6B Road 13 no longer exists, and Accessway 1 (highlighted in yellow in Attachment B) is a new COAL that has been created.

9.       Therefore, the applicant and developer seek to partially rescind the approval of PPK/2017/2011 in relation to resolution (a) which approved the name ‘Clarry Close’ for Road 13, and have the name ‘Clarry Lane’ approved for the new COAL (Accessway 1).

10.     The approved roading plan under PPK/2017/2011, and Road 13 to be rescinded can be seen in Attachment A to the agenda report. The proposed roading layout, and new COAL to be named can be seen in Attachment B to the agenda report.

11.     The location plan of the development can be found in Attachment C to the agenda report.

12.     In accordance with the standards, every public road and any private way, COAL, or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

13.     Therefore, the new COAL requires a road name because it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

15.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the addressing standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

16.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17.     Road Type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

18.     Consultation: Mana whenua have not been consulted because no new road name is proposed. No consultation with any other property owners was necessary.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23.     In this instance, no new road name is being proposed and notwithstanding the amended road location, no additional mana whenua consultation was undertaken.

24.     This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for the council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database.  LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report Attachment A – Road Plan Map

 

b

Report Attachment B – Accessway Map

 

c

Report Attachment C – Road Location Map

 

     

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Approval for a public road name at 241 Park Estate Road, Hingaia

File No.: CP2023/15552

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to name a new public road, created by way of a subdivision development at 241 Park Estate Road, Hingaia.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       The developer and applicant, Fletcher Living has proposed to name Lot 600, 241 Park Estate Road, being an extension of an existing public road. 

4.       The proposed road name option has been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua has not been consulted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approves the road name Ngakoro Road for the extension to that public road created by way of subdivision undertaken by Fletcher Living at 241 Park Estate Road, Hingaia in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90111501, resource consent reference SUB60411361).

Horopaki

Context

5.       Resource consent reference SUB60411361 (of BUN60411308) was issued on 22 September 2023 for a residential development and subdivision including the creation of a number of roads to be vested.

6.       Location and Site plans of the development can be found in Attachments A and B.

7.       In accordance with the standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

8.       A number of roads remain to be named within the development, however due to the development staging the applicant is seeking approval for the extension of Ngakoro Road only. Separate applications will be submitted for the other roads at a later stage. The road that requires a name as part of this application has been identified in Attachment B.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10.     The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

11.     Assessment: The proposed road name is an extension of an existing road name and has been assessed by the council’s Subdivision Specialist team to ensure that it meets both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the name within the local context and in accordance with the delegation.

12.     Confirmation:  Since this is an extension to an existing road rather than proposing a new name, feedback from Land Information New Zealand (LINZ) has not been sought.

13.     Consultation: As this application is seeking the naming of an extension to an existing road no additional consultation has been sought.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The decision sought for this report has no identified impact on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

17.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.  The guidelines include an objective of recognising cultural and ancestral linkages to areas of land through the engagement with mana whenua through the road naming process.   In this instance, the application seeks the naming of the extension of the existing and previously approved Ngakoro Road. As a result, no further consultation has been undertaken. 

18.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

19.     The road naming process does not raise any financial implications for the Council.

20.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

22.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report attachment A - Location Map

 

b

Report attachment B - Site Plan

 

     

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Endorsement of the transfer of asset and proposed new community lease to Papakura Theatre Company Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura

File No.: CP2023/15022

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to transfer shed 1 on Longford Park Esplanade Reserve, 1R Great South Road, Papakura to Papakura Theatre Company Incorporated for $1.00 consideration if demanded.

2.       To grant a new community ground lease to Papakura Theatre Company Incorporated for shed 1 on Longford Park Esplanade Reserve, 1R Great South Road, Papakura.

Whakarāpopototanga matua

Executive summary

3.       Shed 1 on Longford Park Esplanade Reserve, Papakura was previously used by the Papakura Salvation Army for storage, the group vacated the shed in April 2021 and the shed has been vacant since then.

4.       The shed is not on the council fixed asset register because it was formerly characterised as being group owned, therefore the transfer of the asset has no adverse effects to council.

5.       Papakura Theatre Company Incorporated (the group) have applied for a new community ground lease to commence occupation of shed 1 for storage.

6.       Papakura Local Board during the workshop on 5 July 2023 expressed support in the transfer and use of the shed by the group.

7.       The group operate from the Off-Broadway Theatre at 41 Elliot Street, Papakura and the shed on the reserve will be used primarily to store production props and costumes.

8.       The application aligns with the Papakura Local Board Plan 2020 outcome one: a vibrant and prosperous local economy. The group’s aim is to produce musicals, plays and other theatre performances for the community of Papakura, the wider Counties Manukau area and Auckland.

9.       Community leases are one of the ways in which council provides support to local community organisations, assisting them to sustain the activities and experiences they provide, in alignment with recognised local priorities.

10.     A site visit was undertaken with the Papakura facilities co-ordinator on 13 June 2023. The shed has been vacant since approximately 2021 and requires maintenance works, which the tenant will attend to as required.

11.     At the board’s Parks and Community Facilities Monthly Update on 5 July 2023 the area operations manager advised, based on the direction from the asset assessors, that the shed was fit for purpose to be used only as a storage facility.  The group have agreed that this is their intention and have arranged the necessary building insurance.

12.     The group are aware of the condition of the shed, the maintenance works required, and the risks associated with leasing the building. The group have agreed to undertake the necessary repairs and ongoing maintenance works to the shed at their own expense. The shed is leased to the group on an as-is-where-is basis.

13.     The delegated authority for the divestment of Community Facilities assets lies with the local board.

14.     A Community Outcomes Plan is not considered necessary as the group is using the shed for storage purposes.

15.     Iwi engagement was held in August 2023.

16.     This report recommends approving the asset transfer and a new community ground lease be granted to Papakura Theatre Company Incorporated for a term of 10 years commencing from 1 November 2023 with one 10 year right of renewal.

17.     Subject to the local board’s decision to transfer the building to the group and grant the ground lease, staff will work with the group to finalise the lease agreement.

18.     On 8 June 2023 the annual budget was approved by council’s governing body, this included changes to the Community Occupancy Guidelines that allows for the rent for a community lease to increase from $1.00 plus GST per annum to $1,300.00 plus GST per annum, taking effect from 1 July 2023. The decision whether to charge the increased rental is at the discretion of local boards.

19.     As the group applied for a new lease in December 2022, prior to the annual budget changes, staff recommend that the rental be $1.00 plus GST per annum if demanded in accordance with the Community Occupancy Guidelines 2012 operative at the time of the application.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the transfer of Shed 1 on Longford Park Esplanade Reserve, 1R Great South Road, Papakura (outlined in red on Attachment A – site plan) to Papakura Theatre Company Incorporated for $1.00 consideration if demanded

b)      Whakaae / grant, under Section 61(2B) of the Reserves Act 1977, a new community lease to Papakura Theatre Company Incorporated for an area comprising 29m2 (more or less) located at Longford Park Esplanade Reserve, 1R Great South Road, Papakura on the land legally described as Part Allotment 5 Section 12 Village of Papakura (as per Attachment A – site plan), subject to the following terms and conditions:

i.    term – 10 years commencing 1 November 2023 with one 10 year right of renewal, reaching final expiry on 31 October 2043

ii.    rent – $1.00 plus GST per annum if demanded.

c)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines (updated July 2023) and the Reserves Act 1977.

a)      note that iwi engagement was undertaken in August 2023 and no objections or submissions were received.

Horopaki

Context

20.     This report considers the transfer of the asset, and a new community ground lease at 1R Great South Road, Papakura.

21.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

22.     Papakura Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2023/2024 at the 26 July 2023 local board meeting (Resolution number PPK/2023/106). This item is number 3610 on the approved work programme.  

Land, building and lease

23.     The land at Longford Park Esplanade Reserve is described as Part Allotment 5 Section 12 Village of Papakura and is held by Auckland Council in trust as a classified Local Purpose (community buildings) Reserve by New Zealand Gazette 1989-page 1126.

24.     The shed has remained abandoned since 2021 after Papakura Salvation Army last used the shed in 2021 for storage purposes.

25.     The area of the shed to be leased is approximately 29m2 (refer to Attachment A).

26.     For a group owned building, all operational and maintenance costs are borne by the tenant.

27.     The group will undertake repairs and maintenance works to the shed as required.

28.     The building will be primarily used by the group for storage of their production props and costumes.

Papakura Theatre Company Incorporated

29.     Papakura Theatre Company Incorporated started out as Papakura Drama Club in 1954 and was incorporated under the Incorporated Societies Act 1908 on 16 August 1977.

30.     The group is located at the Off Broadway Theatre at 41 Elliot Street, Papakura, where they run their productions.

31.     The group’s purpose is to produce musicals, plays and other associated performances for the community of Papakura and the wider Counties Manukau area and Auckland.

32.     The group is a founding member of the Musical Theatre New Zealand Incorporated. This group aims to cultivate and advance the arts of musical theatre, dance, music and drama at the various branches and provide training, education and entertainment for member groups.

33.     There are 118 members of the Papakura theatre group, made up of the following age groups:

a)           10 children 5 – 13 years

b)           10 youth 14 – 21 years

c)           40 adults 22 – 50 years

d)           58 adults 51 +

34.     Of these, 61% are NZ European, 20% Maori, 10% Pacific Island, 1 % Indian and 8% Asian.

35.     To support local Maori in the community, the group actively encourage all cultures and diversities to perform in their shows and present to similar audiences. They also participate in the local annual Santa Parade and have sung at several ANZAC services. Their members and casts from shows have performed at various local concerts, including Matariki events.

36.     The group receive funds by way of hireage, production ticket sales and grants.

37.     The group, on taking ownership of the shed, will repaint and repair the building, including guttering.

Tātaritanga me ngā tohutohu

Analysis and advice

38.     Auckland Council’s Community Occupancy Guidelines (updated July 2023) sets out the criteria for applicants, guides local board decision-making and outlines the standard terms and conditions of community leases.

39.     Local boards have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms in the guidelines.

40.     The shed is not on the council fixed asset register because it was formerly characterised as a group owned asset, therefore there is no real value identified and on this basis the transfer will not have adverse impact on council.

41.     The group propose to use the shed for storage and have stated in their application form that they will attend to repainting and repairing the guttering to improve the condition of the shed.

42.     It would be beneficial to grant a community ground lease of the shed to the group as the benefits are two-fold, the theatre group have a facility to store their items at a lower market value then commercial storage spaces and the shed will be maintained and looked after during the group's tenure.

Public notification and engagement

43.     Prior to any lease being granted, iwi engagement is required under the terms of section 4 of the Conservation Act 1987.

44.     Public notification is not required as the proposed use by the group aligns with the purpose as provided under section 61(2A) of the Reserves Act 1977.

Assessment of the application

45.     The group has submitted a comprehensive application supporting the new lease application.

46.     The area proposed to be leased to the consists of 29m2 (more or less) and is outlined in red in Attachment A.

47.     The group has provided financials which show that accounting records are being kept and funds are being managed appropriately.

48.     The group have all necessary insurance cover, including public liability and building insurance, in place.  

49.     A site visit was undertaken by staff, and it has been noted that the shed requires maintenance and is fit for purpose only as a storage facility. The tenant will undertake repair and maintenance works to the shed.  

50.     Staff recommend that a new community lease be granted for a term of 10 years commencing 1 November 2023 with one 10 year right of renewal in November 2032; reaching final expiry on 31 October 2043.

Tauākī whakaaweawe āhuarangi

Climate impact statement

51.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

·        use sustainable waste, energy and water efficiency systems

·        use eco labelled products and services

·        seek opportunities to reduce greenhouse gas emissions from lease-related activities

52.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

53.     Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54.     Council staff from within the Customer and Community Services Directorate have been consulted on the proposed new lease. Their feedback is noted as follows:

Relevant team

Feedback

Sport and Recreation Lead, Parks and Community Facilities

No objections – Sport and Recreation Lead

Facilities Manager, Area Operations, Parks and Community Facilities

 

Parks and Places Specialist, Parks and Community Facilities

Support – Parks and Places Specialist

Strategic Broker, Connected Communities

Support – Connected Communities

55.     The transfer of the asset and the proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56.     The proposed lease will benefit the community by enabling initiatives that promote theatre and production for the local board area and its surrounding communities.

57.     The process of the application has been notified to Papakura Local Board through the Community Facilities monthly update workshop and board members have indicated their support of transfer of the asset and the lease proposal.

58.     The delivered activities align with the Papakura Local Board Plan 2020 outcome and objective:

Outcome

Objective

Outcome one: a vibrant and prosperous local economy 

Regular local cultural and arts experiences in Papakura

Tauākī whakaaweawe Māori

Māori impact statement

59.     Iwi engagement on the intention to transfer the asset and grant a new community lease for Shed 1, Longford Park Esplanade Reserve, as per Section 4 of the Conservation Act 1987, was undertaken in August 2023 with the nine iwi groups identified as having an interest in land. The engagement involved an email to all iwi identified as having an interest in the area (Attachment B – list of iwi consulted), containing detailed information on the land, the applicant, the lease proposal.

60.     No objections or requests for hui or kaitiaki site visit were received from the iwi and mana whenua groups.

61.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.  

62.     These commitments are expressed in council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, council’s Māori Responsiveness Framework.

63.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

64.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Ngā ritenga ā-pūtea

Financial implications

65.     Staff have consulted with council’s Financial Strategy and Planning Department. No concerns were raised regarding the financial implications of the transfer of the asset or for the proposed new lease to Papakura Theatre Company Incorporated for the shed located at Longford Park Esplanade Reserve.

66.     On 8 June 2023 the annual budget was approved by council’s governing body, this included changes to the Community Occupancy Guidelines 2012.  This enabled local boards, at their discretion, to increase the annual rent for a community ground lease from $1.00 plus GST per annum to $1,300.00 plus GST per annum taking effect from 1 July 2023.

67.     As the group applied for a lease in December 2022, prior to the annual budget changes, staff recommend that the rental be at $1.00 plus GST per annum in accordance with the Community Occupancy Guidelines 2012 operative at the time of the application.

68.     If the board chooses to retain the rent at $1.00 per annum, there will be no requirement for the board to top-up the community lease revenue budget. However, the board will not have the benefit of the additional revenue of $1,300.00 per annum over the initial term. The level of rent can be reviewed on renewal of the lease and at the expiry of the term.

69.     Ongoing maintenance and renewal is the responsibility of the tenant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

70.     Should the local board resolve not to grant the recommended community lease to Papakura Theatre Company Incorporated for Shed 1, Longford Park Esplanade Reserve, 1R Great South Road, Papakura, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

71.     Should the building remain unoccupied, there is a risk associated with the lack of maintenance and needed improvements. Council will be liable for the asset regardless of whether budget is allocated to or identified for renewals. The renewal of the building would also not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

72.     Subject to the local board approving the transfer of the asset and granting the recommended new community lease, staff will work with Papakura Theatre Company Incorporated to finalise the lease agreement in line with the local board decision.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A Shed 1 Site map

 

b

Attachment B Mana Whenua contacts

 

     

Ngā kaihaina

Signatories

Authors

Jo Heaven - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

File No.: CP2023/15321

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with an update on the Joint Council-controlled Organisation (CCO) Engagement Plans, CCO work programme (Jul-Sep 2023), and expected milestones in its area for Quarter Two (Oct-Dec 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on CCOs delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·    Water Services Reform Programme

·    Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·    Auckland Transport rolling out a new local board relationship programme

·    reviewing the CCO Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Auckland Transport will provide their work programme updates through Forward Work Programme briefing packs coming to November 2023 local board workshops.

8.       This report provides an update on Eke Panuku and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (Oct-Dec 2023). 

9.       The next CCO quarterly report will be provided in February 2024.  

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

 

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10.     The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

·    help cement CCO and local board relations

·    agree on a common understanding of accountability between CCOs and local boards

·    coordinate CCO actions better at the local level.

11.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

13.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

14.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

15.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

16.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed.

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

 

CCO Local Board Joint Engagement Plans have expired

17.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

18.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

19.     A current review of the Joint CCO Engagement Plans is not recommended since:

·    the Water Services Reform Programme may replace Watercare with a new water entity

·    Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·    Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

Forward Works Programme (full list of Auckland Transport projects in the local board area)

Local Board Transport Capital Fund

Regional Land Transport Plan

Local Board Transport Plans

·    the CCO Accountability Policy will be updated as part of the next Long-term Plan which the CCO engagement plans would need to align. 

What are the next steps?

20.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku.

21.     Local board staff will:

·    work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·    liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·    investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·    provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

22.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

23.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

25.     More detailed updates to the CCO work programme are provided in Attachments A-B.

Eke Panuku Development Auckland

·     There are no changes to engagement levels to report.

26.     Eke Panuku’s work programme items are provided in Attachment A.

Watercare

·     There are no changes to engagement levels to report.

27.     Watercare’s work programme items are provided in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     This report does not have a direct impact on climate, however the projects it refers to will.

29.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

31.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

33.     This report does not have a direct impact on Māori, however the projects it refers to will.

34.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

35.     This report does not have financial impacts on local boards.

36.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·    an enhanced process to develop transport plans that reflect local board input and priorities

·    more consistent and timely reporting, updates and analysis on local projects and issues

·    improved support for communication and engagement with local communities.

38.     Auckland Transport will be presenting Forward Work Programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

39.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (Oct-Dec 2023) and expected milestones for work in Quarter Three (Jan-Mar 2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Eke Panuku Development Auckland work programme update

 

b

Watercare work programme update

 

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Adoption of the Papakura Local Board Plan 2023

File No.: CP2023/15758

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Papakura Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and use the special consultative procedure (SCP) to engage with their communities.

3.       A draft version of the Papakura Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period for the SCP ran from 13 July to 14 August 2023.

4.       The local board has considered all submissions and feedback received from the consultation period. Minor edits to the draft have been made.

5.       The Papakura Local Board Plan 2023, which includes the minor edits, is attached to this report.

6.       The key sections of the Local Board Plan 2023 (Attachment A) are:

·    Māori outcomes

·    Climate action

·    Our people

·    Our environment

·    Our community

·    Our places

·    Our economy

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the Papakura Local Board Plan 2023 as set out in Attachment A of the agenda report.

b)      delegate authority to the Chairperson and/or other nominated member(s) of the Papakura Local Board to approve any minor edits that may be necessary to the Papakura Local Board Plan 2023 prior to publication.

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

adopt their local board plan by 31 October of the year following an election

use the special consultative procedure (SCP) to engage with their communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Tātaritanga me ngā tohutohu

Analysis and advice

Key features of the Local Board Plan 2023

10.     Māori outcomes - The Papakura Local Board will continue to strengthen its relationships with Māori through supporting projects and initiatives relating to Ara Kōtui, Pukekiwiriki Paa Joint Management Committee, connecting and supporting communities, youth employment, Te Kete Rukuruku (dual naming and story telling of parks), Te Koiwi Pond enhancements, promotion of Māori identity and culture in Papakura as well as the Tuia young leader mentoring programme.

11.     Climate action - The Papakura area is needing to respond to various climate change challenges relating to transport, emissions, flooding, coastal erosion, loss of urban ngahere, water infrastructure, food security and intensification. The Papakura Local board intends to respond through activities such as pest control and management, water quality improvements, riparian and urban ngahere planting, and community-led sustainable food initiatives to improve ecosystem resilience.

12.     Our people - The Papakura Local Board want to continue strong partnerships with Māori and that Māori aspirations are supported. The diverse community identity and culture in Papakura is celebrated. The safety of the community, their wellbeing, community preparedness and resilience is improved across the local board area.

13.     Our environment - The Papakura Local Board wish to continue support of programmes that improve the health of the environment through increasing the tree canopy coverage, improving air and water quality, reducing the threat of pests, and addressing pollution and waste. The Papakura board want people to have opportunities to enjoy the environment around local parks, the Manukau harbour and streams.

14.     Our community - The Papakura Local board want a community enriched by its diversity, where people feel connected and lead active, healthy lives. There are great parks and places to play and enjoy and the board would like people to come together at lively events and activities that include people socially, drawing on the strengths of different cultures. As the population grows and becomes more diverse, parks, community spaces and facilities need to keep pace with rising demand and changing needs.

15.     Our places - The Papakura Local Board would like a well-connected area where it’s easy to move around. The roads are less congested, public transport is convenient and reliable, walkways and cycleways are linked together and safe. It is also important to ensure that the significant growth occurring in the local board area is supported by appropriate infrastructure.

16.     Our economy - Papakura Local Board want to see the local economy thrive, with successful local businesses creating quality jobs for local people. With the commercial centres being great places to work, shop, relax and enjoy. Visitor numbers are increased through the promotion of facilities and services in Papakura.

Consideration of submissions and feedback

17.     A draft version of the Papakura Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period ran from 13 July to 14 August 2023

18.     The Papakura Local Board has considered the submissions and feedback received.

19.     Public feedback on the draft plan was generally positive. The majority of submitters were supportive of the plan, its direction and themes covered.

20.     There were no substantive changes.

21.     The Papakura Local Board Plan 2023 (Attachment A) incorporates minor changes.

22.     Minor changes to the plan which respond to feedback / submissions include:

·    More overt inclusion of play opportunities

·    Specific inclusion of support for Tennis and Squash

·    Specific inclusion of support for the Community Broker role

·    Updated to reflect some groups no longer active in Local Board area

·    Broadening the reference to the ‘Heritage Map’ project to progressing projects identified in the Papakura Heritage Interpretation Strategy. The Heritage Map is a proposed project within that Strategy

·    Addition of initiative: Support the development of Papakura Local Board area community and business emergency response plans and resilience programme.

·    Addition of initiative: Identify Papakura open space investment priorities

·    Addition of initiative: Working in partnership with Te Ākitai Waiohua on the future of Kirk’s Bush

23.     Other themes and feedback points which did not materially result in changes to the Papakura Local Board Plan with staff analysis and responses are outlined in Table 1 below.

Table 1: Other feedback points and responses

Key point of feedback

Analysis

Response

Overall plan meeting needs

Common themes received were;

Issues with roading/ maintenance/ potholes

Crime/motorbikes

Roaming dogs

Less liquor/vape stores

Maintenance/Rubbish

Overall Plan setup comments

57% of submitters agreed that the plan meets the needs of the community very or quite well.

No edits to the plan.

Our People:

Common themes received were;

Te reo language

Strong Māori focus

Crime concerns

Motorbikes

Affordable housing

The feedback showed most people supported the objectives in the draft plan.

Feedback reflected social cohesion, wellbeing and diversity are the most important activities.

No edits to the plan.

Our Environment:

Common themes received were;

Mangrove removal environmental concerns

Waste education required

Overall rubbish concerns

Flooding concerns

Environmental education

The feedback showed overall support for the objectives under this outcome.

Feedback noted and some may be included in later work programme development.

No edits to the plan.

Our Community:

Common themes received were;

Playground upgrades

Dog parks

Youth activities, activations and youth centre requests

Sports fields and parks upgrades

Prioritise accessibility for disabled people to participate in the community, use council facilities and public spaces etc.

The feedback showed overall support for the objectives under this outcome.

Feedback noted and some may be included in later work programme development.

Minor edits to the plan as outlined earlier in this report relating to: 

·    more overt inclusion of play opportunities

·    specific inclusion of support for Tennis and Squash

·    an update to reflect some groups no longer active in Local Board area.

 

Our Places:

Common themes received were;

Frustration with AT delivered road maintenance standards i.e. Potholes, broken or incomplete footpaths

Strong support for public transport improvements e.g. express rail and direct bus services

Cycleways for and against

Speed limit reductions for an against

The feedback showed overall support for the objectives under this outcome.

Feedback noted and some may be included in later work programme development and board advocacy.

No edits to the plan.

Our Economy:

Common themes received were;

Support for investment in events

Support for third party community service providers such as the Citizens advice bureau.

Support for the work of the targeted rate funded Papakura Business Improvement District (BID)

The feedback showed overall support for the objectives under this outcome.

Less support shown for the cultural and arts experiences objective.

Feedback noted and some may be included in later work programme development.

No edits to the plan.

Other feedback:

·   Road safety needs – road calming measures, pedestrian crossings, maintenance

·   Climate action – for and against

·   Youth needs

Feedback noted and some may be included in later work programme development.

No edits to the plan.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     The Papakura Local Board Plan 2023 contains a specific Climate Action section, focusing on the scope of challenges posted by climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

25.     The plan includes specific objectives, initiatives and advocacy opportunities relating to climate including:

working with other local boards to maximise future investment opportunities including those with climate outcomes.

exploring wider funding opportunities with the Governing Body and central government to be more responsive to environmental issues such as water and biodiversity outcomes.

rebuilding of the Auckland rail network over the next three years, and the opening of the City Rail Link. While these changes may present a challenge in the short-term, they also provide an opportunity for Papakura residents to travel sustainably to work or other locations.

when community facilities renewals are being planned, the local board will seek opportunities to make climate responsive improvements such as the installation of solar power panels.

connecting groups (including community-led initiatives) and agencies within Papakura that work within climate capability and resilience space.

an advocacy opportunity to further extend the on-demand ride share services as well as maximising the metropolitan status zoning for intensification in the town centre.

encouraging cyclists to connect between the Southern Pathway and the Papakura town centre through the installation of way finding signage.

activities such as pest control and management, water quality improvements, riparian and urban ngahere planting, and community-led sustainable food initiatives to improve ecosystem resilience.

advocating for additional climate action funding for the Papakura Food Hub.

advocating for a local emergency response plan to be developed that is community-led and implemented.

26.     The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies. 

27.     The climate impact of any initiatives the Papakura Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The adoption of the Papakura Local Board Plan 2023 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

29.     Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The local board’s views have informed the development of the final Papakura Local Board Plan 2023. Workshops were held on 6 September and 11 October 2023 to discuss and consider feedback and agree any changes.

31.     In developing the plan, the Papakura Local Board considered:

advice from mana whenua and mataawaka

what is already known about our communities and what is important to them

submissions received via online forms, hardcopy forms, emails and post

feedback provided at engagement events

regional strategies and policies

staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

32.     In developing the plan, the Papakura Local Board:

·    considered views and advice expressed by mana whenua at two online information sessions held on 8 and 13 June 2023;

·    considered existing feedback from Māori with an interest in the local board area;

·    reviewed submissions received.

33.     The Papakura Local Board Plan 2023 promotes outcomes or issues of importance to Māori through the following:

Ara Kōtui

Pukekiwiriki Paa Joint Management Committee 

Te Kete Rukuruku which involves the collection and telling of the unique stories of Tāmaki Makarau Auckland.

34.     The local board also funds several projects which align with Māori priorities including:

TUIA mentoring which is developing leadership capacity of rangatahi Māori in communities throughout Aotearoa New Zealand

ongoing support for the Manukau Harbour Forum and the Papakura Stream (ecological restoration and waterways protection) to improve the water quality of the Manukau Harbour

the urban ngahere programme to increase tree canopy coverage

Te Koiwi pond enhancements in collaboration with Papakura Marae

giving visibility to Māori culture and te reo through progressing projects in the Papakura Heritage Interpretation Strategy.

enhancing the environment and biodiversity through pest animal and plant control

fund local Māori-led initiatives such as Māori Wardens, Whiri Aroha, Matariki celebrations at Pukekiwiriki Paa and others

celebrating and promoting te ao Māori through our libraries and events

supporting food security activities such as māra kai community gardens.

Ngā ritenga ā-pūtea

Financial implications

35.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     There are no risks identified in adopting the Papakura Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

37.     Staff recommend that responsibility for approving any minor edits following adoption be delegated to the Chairperson and/or other nominated member(s) of the Papakura Local Board.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Plan 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Victoria Hutt - Senior Local Board Advisor

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15331

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

3.       This report seeks the feedback of the local board on consultation on proposed changes to local fees and charges.

4.       There are proposed changes to the following local fees and charges:

·    Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·    Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakarite / to seek feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)        Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over 3 years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2)      An increase to the concessionary discount from 15 per cent to 40 per cent.

C)     Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons.

D)     Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing.

 

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

 

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

8.       A local board workshop on fees and charges was held on 18 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. 25 of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to 7 per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Mangere-Otahuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A).

 

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further 8 per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities.  Overall, these proposed changes to venue hire fee are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities.  This review will include input from local boards.

31.     A full schedule of proposed changes to fees is attached. (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the Council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 18 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Full Schedule of Proposed Changes to Fees in Papakura Local Board Area

 

b

Local Board Feedback Form

 

     

Ngā kaihaina

Signatories

Authors

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Louise Mason - General Manager Local Board Services

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Amendment to the 2022-2025 Papakura Local Board meeting schedule

File No.: CP2023/13778

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for three meeting dates to be added to the 2023-2024 Papakura Local Board meeting schedule in order to accommodate the 10-year Budget 2024-2034 (the Long-Term Plan) and the Annual Budget 2024-2025 (Annual Plan) timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Papakura Local Board adopted its 2022-2025 meeting schedule on Wednesday, 23 November 2023.

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unknown. 

4.       The local board is being asked to approve three meeting dates as an addition to the Papakura Local Board meeting schedule so that the modified 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the addition of three meeting dates to the 2022-2025 Papakura Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)        Wednesday, 29 November 2023, 4.00pm

ii)       Wednesday, 1 May 2024, 4.00pm

iii)      Wednesday, 12 June 2024, 4.00pm

 

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Papakura Local Board adopted its 2022-2025 business meeting schedule during its Wednesday, 23 November 2023 business meeting.

8.       The timeframes for local board decision-making in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in late-November 2023 and late-April and early-June 2024 to feed into the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)          Add the meetings as additions to the meeting schedule.

Or,

ii)         Add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the 10-year Budget 2024-2034 and the Annual Budget 2024-2025.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Phoebe Peguero - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/14828

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan (RPTP). In particular, AT is seeking feedback on the service improvements proposed for the local board’s area.

3.       The RPTP is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       AT will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan. The AT Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A.

Horopaki

Context

5.       The Regional Public Transport Plan is Auckland’s main plan for public transport (PT) services. It outlines how PT will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape PT.

6.       The purpose of the RPTP is to enable consultation with the public and PT operators on the planning of PT services. This is a requirement of the Land Transport Management Act 2003.

7.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023, and AT received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·    strong support for the plan’s vision and goals

·    support for the action areas within the plan

·    support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

9.       Feedback that was not supportive of the content of the draft RPTP included:

·    wanting further improvement and/or faster delivery

·    concerns that PT is too expensive or does not provide value for money

·    comments that a greater percentage of the cost of operating PT should come from users (via fares).

10.     The RPTP includes AT’s aspirations to do more in further improvements and faster delivery if and when more funding for PT becomes available.

11.     AT has provided a breakdown of the top areas submitters from each local board commented to assist the board in providing feedback (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased PT usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

13.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission PT system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

15.     Following public consultation closing, AT also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

16.     AT has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     AT held a range of public information events across the region at libraries, community centres, bus and train stations. AT also held two on-line drop-in sessions. Across all of these events, AT had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called AT to ask questions and seek clarification on content in the plan.

18.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what AT is currently funded to deliver).

19.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from AT, dated 12 July 2023.

20.     AT set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C) provided for a workshop on the draft RPTP held 20 September 2023.

21.     Workshops to date have been positive, with most local boards supporting AT’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

22.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand AT Local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

23.     AT has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

24.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka and where more detail can be found in the plan.

25.     AT intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of providing feedback to AT on the draft RPTP.

27.     The RPTP is required to be a realistically fundable plan, and AT’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

28.     Any feedback provided regarding service level improvements should take into account AT’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no risks associated with providing feedback to AT on the draft RPTP.

Ngā koringa ā-muri

Next steps

30.     AT will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

31.     The AT Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

32.     If adopted, the final RPTP will be publicly released in early December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

RPTP feedback template for Local Boards

 

b

Papakura Local Board Area Snap Shot

 

c

Auckland Transport Memo to Papakura Local Board

 

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14954

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.      Auckland Council and Auckland Transport (AT) have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       AT workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       AT has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D) 

b)      note AT’s responses to previous local board queries about Katoa, Ka Ora (Attachment A) 

c)      note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed  

e)      support the location and scope of the proposed speed limit changes identified for this local board area (Attachment C and Attachment E) 

f)       support speed limit review near schools that do not have current or proposed safe speed limits including Redhill School

g)      support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C.

Horopaki

Context

10.     AT is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi (New Zealand Transport Agency) adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy.  The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi (New Zealand Transport Agency).

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)   Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads.

b)   Phase Two covered approximately 8 per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools.

c)   Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)   The results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public.

b)   AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic (Attachment B).

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     AT’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system; the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of DSI is statistically significant.  In Auckland:

a)   Since June 2020, when the safe speed programme started road deaths reduced 30 per cent in the areas where speed limits have changed.

b)   In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

31.     30km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create a more pleasant urban environment and make it safer for children to travel independently.

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     AT has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board - Auckland Transport's Response to Resolutions

 

b

Papakura Local Board Infographic

 

c

Papakura Local Board Safe Speeds - Response to Public Feedback

 

d

Papakura Local Board Safe Speeds - Feedback Summary

 

e

Papakura Local Board Katoa Ka Ora Map

 

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Te Ara Hauāuru - Northwest Rapid Transit

File No.: CP2023/14988

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views into rapid transit corridor investigations from Brigham Creek to the city centre alongside the Northwestern Motorway, State Highway 16.

Whakarāpopototanga matua

Executive summary

2.       Waka Kotahi NZ Transport Agency and partners have re-commenced work on Northwest Rapid Transit (NWRT) with a Detailed Business Case (DBC).

3.       The purpose of the Northwest Rapid Transit project is to provide a fast, frequent and efficient rapid transport option to the northwest of Auckland, from Brigham Creek to the City Centre, alongside State Highway 16 (SH16).

a.  Note, Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

4.       This mahi is being led by Waka Kotahi in partnership with Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners, and in close collaboration with Auckland Council and Auckland Transport who, along with iwi representatives, have members on the project steering committee.

 

5.       The project area covers from Brigham Creek to the city centre along SH16 and includes providing:

a.   Rapid transit on a dedicated corridor – investigations will determine the best mode (bus or rail) and location for the corridor which could be along, or either side of, SH16.

b.   Station locations, and facilities – such as seating, passenger information displays, CCTV, lighting and bike racks.

c.   Access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

6.       The DBC process will confirm a recommended way forward for the project. The DBC will:

a.   confirm recommended mode and route for the NWRT, for an integrated rail, or independent bus solution

b.   confirm staging (and any triggers) of recommended options

c.   ensure affordable and stageable solutions are at the heart of what we are doing

d.   provide clarity on how this corridor interfaces with the wider rapid transit network and urban aspirations for the region

e.   provide a compelling investment case for the recommended option. 

7.       It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

8.       We have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

9.       We are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

10.     We look forward to discussing the potential rapid transit options with you at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

11.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will put us in a better position to have more informed discussions with stakeholders and communities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakarite / provide feedback on their position for the need for rapid transit in the Northwest

b)      provide feedback on what Waka Kotahi and partners should consider as part of our investigations, including views on:

i)        access and connections on locals roads – i.e. feeder bus services and facilities, walking and cycling connections

ii)       issues on local roads that you feel need to be addressed for rapid transit on SH16 to work well

iii)      facilities or design features you would like to see at rapid transit stations (the ones along the motorway).

 

 

 

 

 

Horopaki

Context

12.     This project will be an important part of Auckland’s public transport infrastructure to facilitate growth in the Northwest, provide attractive and equitable transport choice, and encourage mode shift. This project will help to reduce reliance on private vehicles, thus helping to build more resilience in the network while contributing to a healthier transport system that protects the climate.

13.     The investment objectives of the project are:

a.   providing an attractive, equitable rapid transit service that improves access to social, cultural and economic opportunities and is well integrated with the current and future transport system

b.   a transport intervention that reduces Auckland’s carbon footprint

c.   supporting a compact urban form and enabling quality integrated communities.

14.     Te Kawerau ā Maki have gifted the name ‘Te Ara Hauāuru’ to the project. This name references the wind that blows from the west, a powerful force and story for the iwi. The west wind carries the voice and vision of the community of the west, and the path of connection between these communities and Tāmaki Makaurau.   

15.     Waka Kotahi is incredibly grateful to Te Kawerau ā Maki, Ngāti Whātua Ōrākei, Te Ākitai Waiohua and other iwi partners for sharing their knowledge (mātauranga) of the land, waters and its peoples. We acknowledge their role as kaitiaki (guardians) with responsibility for the protection of te taiao (environment) and taonga tuku iho (heritage).

Why improvements are needed

16.     The Northwest is growing with more houses, more jobs, and more people needing to travel. It’s anticipated that by 2051, the Northwest will have more than:

a.    100,000 extra people living in the Northwest

b.    40,000 new households

c.    increased congestion

d.    increased pressure on our public transport network.

17.     People living in the Northwest currently have limited public transport options and many rely heavily on their car:

a.    over 60 per cent of people living in the Northwest commute out of the area

b.    more travel to work by car than in any other region in Auckland.

Improving transport equity and wellbeing

18.     Improving transport equity in the Northwest is a key focus for this project.

19.     The Northwest is an area that’s long lacked viable public transport options. This has resulted in people relying on their cars – causing increasing congestion and carbon emissions. For many people, the lack of public transport choice has stopped them from accessing key essential services and participating in everyday activities.

20.     Providing a faster and more reliable public transport choices will transform the daily lives of many people in the Northwest for generations to come and help provide for a more vibrant and better-connected community.

More sustainable transport choice

21.     More transport choice and reducing reliance on private vehicles can help build more resilience in our networks, contribute towards a healthier, safer transport system and reliably get everyone where they need to go in a way that also helps to protect the climate.

22.     The contributions we make today towards a more sustainable future will add up to help form a healthier and safer future for us all.

23.     Better transport options will also help the Government and Aotearoa New Zealand’s commitment to reaching net zero emissions by 2050.

24.     This project will align with the Government’s Emissions Reduction Plan (ERP), which describes how we are going to meet emissions budgets and make progress towards meeting the 2050 target. This includes reduced carbon emissions, reduced embodied carbon emissions and ways to build resilience in the transport network.

Scope

Mode and route 

25.     Confirmation of the final mode (bus or rail) is required for the Detailed Business Case, and this must consider any potential future development and potential mode switch as continued growth occurs along the corridor. Transport demand for various scenarios of the wider rapid transit network will also be assessed, including a NWRT-only scenario.

26.     It’s important that we undertake a robust analysis of all the potential bus and rail rapid transit options in order to deliver the best outcome for the Northwest.

27.     A previous investigation, as part of the Indicative Business Case, looked at the Westgate to Newton Road section of the Northwestern Motorway and recommended bus as the preferred mode.

28.     However, those investigations didn’t include the city centre components of the journey, from Newton Road to downtown, where the most critical constraints are. Previous work was also undertaken five years ago, so it is important to reflect any changes that have occurred since then such as further development of other rapid transit projects in Auckland as well as more recent city centre planning by Auckland Council and Auckland Transport.

29.     This means we need to undertake some further technical work to confirm the best mode for the corridor, as part of developing a Detailed Business Case for the project.

30.     The recommended mode will be determined based on a number of factors, including consideration of:

a.   demand

b.   capacity

c.   journey times

d.   how long the solution will continue to operate effectively, and potential for it to be upgraded

e.   engineering factors

f.    cost and value for money

g.   land acquisition

h.   integration and staging the delivery of the wider rapid transit network

i.    as well as other detailed analysis (e.g. environmental impacts).

31.     The overall route alignment and station placements along the NWRT corridor will be assessed with consideration to respective urban hubs and business developments, as well as key local feeder bus routes that will need to be established to support the project outcomes. 

32.     We will share the outcomes of our investigations into mode and route as the Detailed Business Case progresses.

Integration with the local network

33.     The success of a rapid transit solution along SH16 will be dependent on reliable walking, cycling and bus journeys on local roads connecting to stations along the motorway.

34.     The scope of this project includes access and connections to local bus services – we’re working with Auckland Transport to look at improvements to the supporting transport network (including feeder bus services and facilities, walking and cycling).

Integration with the wider rapid transit network

35.     This project will provide connections to the growing rapid transit network and make Tāmaki Makaurau a better place to live, while at the same time moving us towards a healthier transport network.

36.     As part of this project, we’re taking a whole of network approach and working closely with the Wāitemata Harbour Connections, Auckland Light Rail and Te Tupu Ngātahi – Supporting Growth.

37.     Te Tupu Ngātahi Supporting Growth has developed a long-term Strategic Plan for the Northwest which includes a rapid transit corridor from Kumeū to a new interchange at Brigham Creek on SH16 which would connect to the Northwest Rapid Transit project.

38.     Further planning work on NWRT will integrate wider strategic planning including the Auckland Plan 2050 and the Auckland Rapid Transit Plan.

Community engagement

39.     The first phase of community engagement ran from 24 August to 24 September 2023 and nearly 4000 people completed our engagement survey.

40.     We are currently analysing what we’ve heard from communities. When a report is ready, we will send you a high-level summary of the community feedback with some local board specific findings.  We are aiming to share this with you in November 2023.

41.     The aim of the first phase was to let people know about the project and ask some high-level questions about their experiences and what they think we should consider as part of our investigations.

42.     The second phase of community engagement is scheduled for early 2024 (March TBC) and will involve consultation on the emerging shortlist.

43.     The first phase of engagement involved workshops with 11 local boards (presentation available Attachment B). We are very grateful for your time and inputs, some of the key things we heard in workshops with you included:

a.   support of the need for rapid transit to the Northwest and better public transport options to support urban growth

b.   the importance of improvements to local roads feeding into rapid transit stations on the motorway, and making it easy for people to transfer between services

c.   integration with the rapid transit network

d.   support for active modes and the ability to take bikes/scooters on public transport

e.   the importance of consulting widely and selling the vision for the project and its benefits

f.    the need for better public transport options further north to Kumeu and Huapai

g.   the need for better public transport connections to the North Shore along SH18

h.   the need to find ways to speed up delivery timeframes and consideration of staging options

i.    the ability to retrofit a bus solution to light-rail in the future

j.    park and ride facilities at Brigham Creek.

 

Ngā koringa ā-muri

Next steps

44.     We have made progress on establishing and assessing a long list of potential rapid transit modes and alignments along the Northwestern Motorway (State Highway 16).

45.     We are currently carrying out more detailed investigations as we work to confirm an emerging short list of options. 

46.     Any feedback you provide now will feed into the investigation work currently underway. Your formal submission will be considered alongside the stakeholder and community views heard through the first phase of engagement which saw nearly 4000 people complete our survey.

47.     We intend to publish a public feedback report (which will include local board feedback) before the end of the year.

48.     We look forward to discussing the potential rapid transit options with you at local board workshops in the coming months, prior to the second phase of engagement early next year which will involve public consultation on the shortlisted options.

49.     The second phase of public engagement was initially planned to be in November-December this year. However, more time is needed to further our detailed investigations. Therefore, the second phase of engagement has been moved to early 2024, which will put us in a better position to have more informed discussions with stakeholders and communities.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo to local boards 26 July 2023

 

b

Local board workshop presentation

 

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Auckland Council submission on the Inquiry into Climate Adaptation

File No.: CP2023/14827

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local board members of the Environment Committee’s Inquiry into Climate Adaptation and invite local board input into Auckland Council’s submission.

Whakarāpopototanga matua

Executive summary

2.       Parliament’s Environment Committee has opened an Inquiry into Climate Adaptation, with submissions due on 1 November 2023.

3.       This inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.  The Ministry for the Environment has developed an Issues and Options paper to assist the Inquiry.

4.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

5.       Auckland Council staff are preparing a submission for the inquiry, led by the Chief Sustainability Office.  However, the tight timeframe means that we are proposing a delegated sub-group of the Planning, Environment and Parks Committee will approve the submission after the draft submission has been circulated to elected members for comments.

6.       Local boards are invited to provide input into Auckland Council’s submission.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      whakarite / provide feedback for inclusion into Auckland Council’s submission on the Inquiry into Climate Adaptation.

 

Horopaki

Context

7.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry is open for public submissions until 1 November 2023.

8.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

9.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·    The current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·    Lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·    Effective mechanisms for community-led decision making

·    The role of the private sector in managing climate risk

·    Potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·    Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate matauranga Māori and te ao Māori across the adaptation system

·    Alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·    Funding sources, access to them and principles and criteria for cost sharing

·    Targets or indicators for assessing progress to more resilient communities and infrastructure.

10.     The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Ministry for the Environment released a paper to inform and support submissions titled ‘Community-led retreat and adaptation funding: issues and options’

12.     A template is attached for local board feedback (refer Attachment A).

13.     The table below sets out the key timeframes for local board input on the submission:

Date

Action

2 October 2023

Briefing for local board members

5 October 2023

Report to Planning, Environment and Parks Committee (for delegation)

6 October 2023

Deadline for local board feedback to be considered for incorporation into the submission

20 October 2023

Draft submission shared with local boards

27 October 2023

Deadline for local board feedback to be appended to the final Auckland Council submission

1 November 2023

Closing date for submissions

2 November 2023

Copy of final council submission circulated to Planning, Environment and Parks Committee members, local board members and the Independent Māori Statutory Board.

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     One of the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is “to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway”.

15.     Under our current emissions pathway, Auckland will continue to experience ongoing sea-level rise, coastal inundation and erosion, and more frequent and severe weather events like those Aucklanders experienced in early 2023.

16.     Globally there needs to be urgent and rapid reductions in greenhouse gas emissions in order to avoid the worst impacts of climate change.

17.     However, regardless of the global trajectory in emissions, Auckland and New Zealand need to adapt to the impacts of climate change that are already happening and are likely to continue.

18.     The Inquiry into Climate Adaptation will likely inform the development of national legislation which will have implications for how Auckland Council undertakes adaptation.

19.     This submission contributes to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan through action B1 (Ensure our approach to planning and growth aligns with low carbon, resilient outcomes), sub-action 8 (Collaborate to ensure climate change mitigation and adaptation is a priority in national planning legislation).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The development of the proposed Climate Adaptation Bill is likely to be informed by the findings of the Inquiry into Climate Adaptation. This legislation will have significant impacts across the Auckland Council group.

21.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

22.     Learnings from the 2023 severe weather events will be incorporated into the submission by the Recovery Office and Auckland Emergency Management as they are deemed relevant to climate adaptation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local authorities will play a key role in implementation in climate adaptation, as they:

·    are the closest government bodies to communities and represent local views

·    have a responsibility to plan for and invest in improving community resilience,

·    enhance community resilience through public education, infrastructure provision and land use planning processes.

24.     Local board views are being sought on the Parliamentary Environment Committee’s Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding and will be appended to council’s final submission.

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are implications for Māori within a potential future climate adaptation system.

26.     Central government are engaging directly with Māori regarding climate adaptation.

27.     A communication on the Auckland Council submission on the Inquiry into Climate Adaptation has been sent to all iwi entities and their feedback sought. IMSB secretariat staff will work with the council’s technical team throughout the development of the submission.

Ngā ritenga ā-pūtea

Financial implications

28.     The submission will be developed within existing resources.

29.     The Inquiry into Climate Adaptation will be considering funding sources for climate adaptation, as well as the role of local government.

30.     There are potentially significant financial implications for local government within a future climate adaptation system. Council’s submission provides an opportunity to state our position on how funding of climate adaptation should operate in the future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Financial and legal expertise will be sought in the development of the submission to identify possible financial, legal and reputational risks to the council associated with climate change adaptation.

Ngā koringa ā-muri

Next steps

32.     Given the tight timeframes provided to us by the Government, we will be requesting a delegated sub-group to finally approve the council submission by 1 November 2023.

33.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

34.     Please note that due to tight timeframes this may not align with scheduled local board business meetings and any inputs from local boards may need to either be delegated or utilise the urgent decision process.

35.     Local board feedback to be incorporated into the council’s submission is due by 6 October 2023.

36.     Local board feedback to be appended to the council’s submission is due by 27 October 2023.

37.     Once local board feedback has been formalised (either by urgent decision or delegated authority), Local Board Services staff will email this feedback to be incorporated in or appended to council’s submission.

38.     Once the findings of the Inquiry into Climate Adaptation are released in 2024, staff will provide local boards with a memo summarising the conclusions.

39.     Any queries can be directed to Petra Pearce, Petra.Pearce@aucklandcouncil.govt.nz.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Template for submission points on the Inquiry into Climate Adaptation

 

     

Ngā kaihaina

Signatories

Authors

Petra Pearce - Lead Climate Resilience Advisor

Authorisers

Lauren Simpson - Principal Sustainability & Resilience Advisor

Louise Mason - General Manager Local Board Services

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Urgent Decision - Papakura Local Board formal feedback on the Takaanini Level Crossing Detailed Business Case – Walters Road Independent Peer Review

File No.: CP2023/15564

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board urgent decision regarding the Takaanini Level Crossing Detailed Business Case – Walters Road Independent Peer Review.

Whakarāpopototanga matua

Executive summary

2.       At the 30 May 2023 Auckland Transport Board meeting, after a presentation by the Wallace Group, it was agreed that the Walters Road level crossing over bridge project be deferred until the August 2023 board meeting to enable:

·    further research to be carried out regarding the efficacy of the underpass option;

·    a reconciliation to be done between the Takanini Business Association / Takanini Village Limited;

·    engineering consultant (Riley Consultants Ltd) and the Auckland Transport Supporting Growth Alliance business case;

·    re-engagement with the Papakura Local Board; and

·    thorough and careful consideration to be made on the best crossing option.

3.       After advocacy from the Papakura Local Board chairperson the Auckland Transport chairperson instructed an independent peer review be undertaken.  Arup and GAIA undertook this work (see attachments C and D).

4.       The results of the independent peer review were workshopped with the Papakura Local Board on 20 September 2023 (see attachment B).

5.       The Papakura Local Board’s formal feedback was required before the 26 September 2023 Auckland Transport Board meeting. 

6.       The local board’s business meeting was scheduled for 27 September 2023 which is after the Auckland Transport Board meeting.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board urgent decision regarding the Takaanini Level Crossing Detailed Business Case – Walters Road Independent Peer Review as follows:

That the Papakura Local Board:

a)        receive the Takaanini Level Crossing Detailed Business Case – Walters Road peer review information.

 

b)        appreciates the Auckland Transport Board initiating a peer review of the Walters Road level crossing business case in relation to an over bridge versus underpass following the Papakura Local Board advocacy (for further investigation of an underpass option) to the Auckland Transport Board Chair and Chief Executive.

 

c)        notes the peer review provided revised costings from independent consultants who worked with the Wallace Group and Riley Consultants Ltd.

 

d)        notes the advice that the cost for an over bridge is less than an underpass.

 

e)        expects Auckland Transport, Supporting Growth and Kiwirail will undertake integrated communication with the community after the Auckland Transport Board decision on 26 September 2023 in relation to the Walters Road level crossing project.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - Papakura Local Board formal feedback on the Takaanini Level Crossing Detailed Business Case – Walters Road Independent Peer Review

 

b

Walters Road Papakura level crossing - overbridge vs underpass independent peer review powerpoint presentation

 

c

Takanini Level Crossing - Walters Road Independent Peer Review - Arup report

 

d

Takanini Level Crossings - Walters Road Independent Peer Review - GAIA Engineering Geotechnical Report

 

     

Ngā kaihaina

Signatories

Authors

Lee Manaia - Local Board Advisor

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Urgent Decision of the Papakura Local Board – Managing the use and development of highly productive land: Potential amendments to the National Policy Statement – Highly Productive Land

File No.: CP2023/15573

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Urgent Decision of the Papakura Local Board regarding the Ministry for the Environment (MfE) and the Ministry for Primary Industries (MPI) discussion document on Managing the use and development of highly productive land: Potential amendments to the National Policy Statement – Highly Productive Land.

Whakarāpopototanga matua

Executive summary

2.       The Ministry for the Environment (MfE) and the Ministry for Primary Industries (MPI) are seeking feedback on managing the use and development of highly productive land (HPL).

3.       Since the national policy statement was introduced in 2022, two issues have been raised about its restrictions on the use and development of highly productive land for activities that don’t rely on soil.

4.       The two issues being consulted on are a lack of a clear consent pathway for:

·    Construction of new specified infrastructure on HPL in clause 3.9(2)(j)(i). Specified infrastructure can include developments such as solar farms and infrastructure needed at pace, for example to support the recovery after Cyclone Gabrielle.

·    Development and relocation of intensive indoor primary production and greenhouses on HPL.

5.       The link to the discussion document can be found here.

6.       Local board feedback was required by 6 October 2023 to be incorporated in the Auckland Council submission which will be signed off by the Planning, Environment and Parks Committee on the 25 October 2023.

7.       The next Papakura Local Board meeting is scheduled for 25 October 2023 which did not meet the required time frames.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board Urgent Decision providing feedback on the Ministry for the Environment (MfE) and the Ministry for Primary Industries (MPI) discussion document on Managing the use and development of highly productive land: Potential amendments to the National Policy Statement – Highly Productive Land as follows:

The Papakura Local Board:

a)         whakarite / provide the following feedback on the “Managing the use and development of highly productive land: Potential amendments to the National Policy Statement – Highly Productive Land”:

i)          Support in principle protecting highly productive class 1, 2 and 3 soils

ii)         Support in principle productive activities on class 1, 2, and 3 soils that make use of the highly productive soil

iii)         Oppose in principle the proposed widening of exceptions to include construction of new infrastructure

iv)        Suggest that exceptions for new infrastructure on class 3 soils be considered on a case by case basis, with consideration of scale, site coverage, terrain, and reverse sensitivity

v)         Support a partial exception that allows for buildings that support existing production that does use soils, eg:  existing market garden wanting to replace or build a new packing shed

vi)        Oppose in principle any new use of highly productive class 1 and 2 soils for activities that are not dependent on the soil.

vii)       Suggest exceptions for intensive indoor primary production on class 3 soils be considered on a case by case basis, noting there is a need for these activities to be located close to supporting activities for this sector.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision - Papakura Local Board -   Managing the use and development of highly productive land: Potential amendments to the National Policy Statement – Highly Productive Land

 

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Papakura Local Board Governance Forward Work Calendar - October 2023

File No.: CP2023/15354

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three-month Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

5.       The Governance Forward Work Calendar is also shared with mana whenua iwi organisations, along with an invitation to contact the local board through Local Board Services Department in liaison with the Local Board Chair, should mana whenua representatives wish to attend a business meeting or workshop on particular subjects of interest.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Governance Forward Work Calendar – October 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Governance Forward Work Calendar - October 2023

 

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Georgina Gilmour - Local Area Manager (acting)

 

 


Papakura Local Board

25 October 2023

 

 

Papakura Local Board Workshop Records

File No.: CP2023/15355

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board’s records for the workshops held on 13, 20 and 27 September 2023.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.

4.       This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:

i)        13 September 2023

ii)       20 September 2023

iii)      27 September 2023

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record - 13 September 2023

 

b

Papakura Local Board Workshop Record - 20 September 2023

 

c

Papakura Local Board Workshop Record - 27 September 2023

 

     

Ngā kaihaina

Signatories

Authors

Isobelle Robb - Democracy Advisor

Authorisers

Georgina Gilmour - Local Area Manager (acting)