I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 25 October 2023

1.00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

 

Whau Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Ross Clow

 

 

Catherine Farmer

 

 

Sarah Paterson-Hamlin

 

 

Warren Piper

 

 

Susan Zhu

 

 

(Quorum 4 members)

 

 

 

Claire Bews

Democracy Advisor

 

19 October 2023

 

Contact Telephone: 021 540 216

Email: claire.bews@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Whau Local Board

25 October 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation: Sport Waitākere - Te Kura o Pātiki (Rosebank School), Neighbourhood Play System                     5

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Whau Ward Councillor's update                         9

12        Adoption of the Whau Local Board Plan 2023                                                                              11

13        Local board feedback on proposals for fees and charges for the financial year 2024/2025  19

14        Whau Quick Response Round One 2023/2024 grant allocations                                                 25

15        Local Board Transport Capital Fund                29

16        Amendment to the 2022-2025 Whau Local Board meeting schedule                                    31

17        Local board feedback on council’s submission to the draft National Policy Statement for Natural Hazard Decision-Making                      35

18        Auckland Council submission on the Inquiry into Climate Adaptation                                     37

19        Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)                                 43

20        Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027                             49

21        Feedback on the draft Auckland Regional Public Transport Plan                                        55

22        Chair's Report - Kay Thomas                            59

23        Hōtaka Kaupapa / Governance Forward Work Programme                                                          61

24        Whau Local Board Workshop Records            63

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of elected members of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

·       New Lynn Citizens Advice Bureau

·       Western Quilters

·       Citizens Advice Bureau
Waitākere Board

·       Literacy Waitākere

·       West Auckland Heritage Conference

·       Whau Wildlink Network

Volunteer

 

Member

Chair

 

Board member

Committee member

 

Member

Fasitua Amosa

·       Equity NZ

·       Massive Theatre Company

·       Avondale Business Association

Vice President

Board member

A family member is the Chair

Ross Clow

 

 

 

 

·       Portage Licensing Trust

·       Te Whau Coastal Walkway  Environmental Trust

·       Bay Olympic Sports Club

·       Forest and Bird Society

·       Waitākere Ranges Protection Society

·       New Lynn Heritage Protection Society

·       Trust Community foundation Limited

·       Karekare Surf Lifesaving Club

·       Libraries

Trustee

Patron

Life Member

Member

Member


Member

 

Trustee

Member

A family member is a Librarian

Catherine Farmer

·       Avondale-Waterview Historical Society

·       Blockhouse Bay Historical Society

·       Blockhouse Bay Bowls

·       Forest and Bird organisation

·       Grey Power

Member


Member

Patron

Member

Member

Sarah Paterson-Hamlin

·       New Zealand Down Syndrome Association

Employee

Warren Piper

·       New Lynn RSA

·       New Lynn Business Association

Associate member

Member

Susan Zhu

·       Chinese Women Association of New Zealand

·       Chinese Medicine Council of New Zealand

Member / Legal Advisor

Member / Deputy Chair

 

External Organisations

Lead

Alternate

The Avondale Business Association

Kay Thomas

Ross Clow

The Blockhouse Bay Business Association

Warren Piper

Sarah Paterson-Hamlin

The New Lynn Business Association

Warren Piper

Kay Thomas

The Rosebank Business Association

Warren Piper

Fasitua Amosa

The Whau Coastal Walkway Environmental Trust

Ross Clow

Sarah Paterson-Hamlin

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Whau Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 27 September 2023, as true and correct.

 

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Sport Waitākere - Te Kura o Pātiki (Rosebank School), Neighbourhood Play System

Te take mō te pūrongo

Purpose of the report

1.       To receive a deputation from Sport Waitākere’ Play Advisor on the Te Kura o Pātiki (Rosebank School), Neighbourhood Play System.

Whakarāpopototanga matua

Executive summary

2.       Pauline Butt, Sport Waitākere Play Advisor, will be attending to provide the board with insights into the Te Kura o Pātiki (Rosebank School), Neighbourhood Play System, an exciting approach to urban play design that places the key stakeholder – tamariki – at the centre of the process. Sport Waitākere NPS webpage.

 

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whiwhi / receive the presentation from Sport Waitākere on the Te Kura o Pātiki (Rosebank School), Neighbourhood Play System and thank Pauline Butt for her attendance.

 

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Whau Local Board

25 October 2023

 

 

Whau Ward Councillor's update

File No.: CP2023/15111

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Whau Ward Councillor, Kerrin Leoni.

2.       A period of 10 minutes has been set aside for the Whau Ward Councillor to have an opportunity to update the Whau Local Board on regional matters.

 

Ngā tūtohunga

Recommendation

That the Whau Local Board:

a)      whiwhi / receive the report and thank Whau Ward Councillor Kerrin Leoni, for her update.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Ward Councillor Kerrin Leoni - October Report (Under Separate Cover)

 

      

Ngā kaihaina

Signatories

Authors

Claire Bews - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Adoption of the Whau Local Board Plan 2023

File No.: CP2023/14459

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Whau Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and use the special consultative procedure (SCP) to engage with their communities.

3.       A draft version of the Whau Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period for the SCP ran from 13 July to 14 August 2023. 139 pieces of feedback were received.

4.       The local board has considered all submissions and feedback received from the consultation period. Minor changes and edits to draft local board plan are proposed to reflect the feedback received.

5.       The Whau Local Board Plan 2023, which includes the proposed changes, is attached to this report.

6.       The key sections of the Whau Local Board Plan 2023 (Attachment A) are:

·    Māori outcomes

·    Climate action

·    Our people

·    Our environment

·    Our community

·    Our places

·    Our economy.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whai / adopt the Whau Local Board Plan 2023 as set out in Attachment A of the agenda report.

b)      tautapa / delegate authority to the Chairperson and/or other nominated member(s) of the Whau Local Board to approve any minor edits that may be necessary to the Whau Local Board Plan 2023 prior to publication.

 

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

·    adopt their local board plan by 31 October of the year following an election

·    use the special consultative procedure (SCP) to engage with their communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Tātaritanga me ngā tohutohu

Analysis and advice

Key features of the Whau Local Board Plan 2023

10.     The local board plan strategic framework consists of five key themes which each have specific objectives and initiatives with measures of success, as well as areas of advocacy for the local board.

11.     Considerations for Māori outcomes and climate action are included within each theme and referenced along with a summary in Māori outcomes and Climate action sections.

12.     Table 1 below provides further explanation of the strategic framework applied in the local board plan:

Table 1. Local board plan strategic framework

Strategic Framework

Item

Description

Theme

An area of focus that encompasses related subject matter. Five themes of the local board plan are:

·    Our people

·    Our environment

·    Our community

·    Our places

·    Our economy.

These themes each have a dedicated section in the local board plan.

Objective

A goal the local board seeks to achieve that is realistic (in the current financial environment), measurable, and relevant to its roles and responsibilities.

Initiative

A programme of work, project or activity/set of related activities that bring its associated objective to life; it should be deliverable (‘actionable’) and meaningful but not specific solutions.

Measure of Success

A tool that outlines what success looks like and how we measure if we have achieved the objective or initiatives outlined in the plan.

Advocacy

An activity that the local board may not have decision-making responsibilities or funding for but recognise the value it will add to the local community.

 

13.     Key features of the Whau Local Board Plan 2023 include:

·    Māori outcomes – focused on four key outcomes Kia ora te hononga / Effective Māori participation, Kia ora te taiao / Kaitiakitanga, Kia ora te ahurea / Māori identity and culture, and Kia ora te whanau / Whānau and tamariki wellbeing. This includes initiatives to strengthen relationships with mana whenua and mataawaka, protect and enhance the environment in partnership with mana whenua and community, support Māori-focused projects, programmes and events, and grow community capacity to deliver services that enhance whānau and tamariki wellbeing.   

·    Climate action – focused on four key areas to improve adaptive capacity, increase community support for climate action, reduce carbon emissions, waste, etc., and improve environmental quality and lessen climate-related issues. This includes initiatives to improve community resilience, reduce barriers to taking climate action, support and advocate for activities that deliver on low carbon and waste reduction goals, and fund environmental and ecological improvement programmes.

·    Our people – focused on ensuring diverse communities are supported, represented, respected, empowered, and able to thrive and enabling community members to engage with local democracy and influence what happens in their neighbourhoods. This includes initiatives to promote belonging and wellbeing, strengthen partnerships, engage with Māori, and ensure diverse communities are heard and contribute to a collective west Auckland voice.

·    Our environment – focused on proactively working with communities to protect the environment, achieve sustainability goals and build resilience by understanding the need to adapt to a changing climate and take action. This includes initiatives to protect trees and greenspace, enhance our waterways, and work with partners and communities to exercise the principle of kaitiakitanga and build local resilience to climate change.

·    Our community – focused on providing accessible, inclusive facilities and services in collaboration with our communities so individuals face fewer barriers to participation, and feel connected and supported. This includes initiatives around community facilities and services as well as planning to consider future community needs, climate change, and growth.

·    Our places – focused on physical and social connection and ensuring individuals feel safe, have a sense of ownership and pride, and enjoy spending time in the Whau. This includes initiatives to create safe, welcoming spaces reflective of the area’s history and diversity as well as advocacy for improved transport options and connections to benefit community and further reduce carbon emissions.

·    Our economy – focused on partnership and collaboration to encourage communities to shop and work locally and strengthen the local economy. This includes initiatives with Business Improvement Districts and advocacy for increased employment/skill development opportunities and high-quality urban development.

Consideration of submissions and feedback

14.     A draft version of the Whau Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period ran from 13 July to 14 August 2023. 139 pieces of feedback were received.

15.     The Whau Local Board has considered the submissions and feedback received. 

16.     Public feedback on the draft plan was generally positive. The majority of submitters were supportive of the plan, its direction, and themes covered.

17.     The Whau Local Board has made minor changes to the draft plan based on the feedback received and combined with further staff analysis and advice, but due to low submission numbers it did not make substantive changes, noting that the feedback received may not reflect of the population’s views.

18.     The key feedback points/advice and the subsequent proposed changes to the relevant pages of the Whau Local Board Plan 2023 are outlined in Table 2 below.

Table 2. Proposed changes to the draft Whau Local Board Plan 2023

Key point of feedback/advice

Proposed change/s

Further enhance support of diversity and belonging

Page 17-18

Amended Initiative: Participate in and support programmes that use external funding, such as Welcoming Communities, to welcome and connect new immigrants to Whau, to build a culture of belonging, and to provide opportunities for our diverse populations to come together   

Recognise/adopt Mana Motuhake o te Kai (West Auckland Kai Sovereignty Plan)

Page 18

Amended Initiative: Grow capacity and network with partners to provide opportunities for kai sovereignty projects, such as through Mana Motuhake o te Kai, and other initiatives that support this kaupapa

Reflect and include all neighbourhoods in the plan

Page 18

Amended Initiative: Find new ways to engage with our communities in every neighbourhood (Avondale, Blockhouse Bay, Fruitvale, Glenavon, Glendene, Green Bay, Kelston, New Lynn, New Windsor, and Rosebank) and involve individuals and groups, especially those generally underrepresented, in civic initiatives and democratic processes

Advocate for Te Kawerau ā Maki marae development

Page 19

New Advocacy: Marae development in the west, specifically, supporting the aspirations of Te Kawerau ā Maki to build a marae and papakāinga at Te Henga

Reflect changes to tree protection in recently passed legislation

Page 21

Amended Challenge: Uncertainty around recently passed tree protection legislation and how it may be reflected in the Auckland Unitary Plan.

Further support biodiversity initiatives

Page 22

Amended Initiative: Ensure Whau River and its tributaries are cared for and biodiversity is supported through programmes that carry out native riparian planting, stream restoration and clean ups, habitat improvement, and pest control activities  

Advocate for better interactions/ connections between industry and waterways (i.e. visual, ecological, etc.)

Page 23

New Advocacy: Additional environment-related considerations for industry and development along waterways and foreshore areas

Consider universal design and accessibility options

Expand on active recreation to include play

Page 25

Amended Initiative: Work to ensure community facilities, playgrounds, and other spaces are fit for purpose with universal design standards in mind and ensure there are accessible and inclusive options and opportunities for active recreation and play for all

Highlight and support the arts

Page 25

Amended Initiative: Support arts and cultural programmes at a range of facilities throughout Whau

Reflect key age groups (e.g. with specific needs or interests) in the plan

Page 26

Amended Objective: Strong and effective partnerships with community groups, including Māori, age-specific interest groups, and migrant led groups, who are empowered and supported to deliver quality services

Expand on areas where accessibility and public transport is an issue

Page 29

New Challenge: Lack of accessibility and convenient public transport options to and from some parts of the Whau (e.g. Green Bay, Kelston, Rosebank peninsula)

Page 31

Amended Advocacy: Improved public transport services, including bus services for areas not easily accessible in Whau (with a focus on areas of higher deprivation and the Rosebank peninsula), train network and service improvements (with good alternative options during the Western Line closure), and better wayfinding infrastructure throughout the network

Broaden employment/ skill development to be more inclusive

Page 33-34

Amended Initiative: Continue to support partners who offer employment/skill development opportunities for rangatahi, Māori and Pacific peoples, immigrants, and marginalised populations

 

19.     The Whau Local Board Plan 2023 (Attachment A) incorporates the proposed changes as described in Table 1 and other minor edits.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     The Whau Local Board Plan 2023 contains a specific Climate action section, focusing on the scope of challenges posted by climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

21.     The plan includes specific climate action focused objectives, initiatives, and advocacy items throughout the five key themes.

22.     The plan proposes to support climate action in the following ways:

·    Improve adaptive capacity: Support people and community partners to improve local resilience through projects focused on lessening the impacts of climate change and environmental education.

·    Increase community support for climate action amongst diverse populations: Empower communities to understand climate solutions and help reduce barriers to taking climate action.

·    Reduce carbon emissions, waste, etc.: Support programs that deliver on low carbon and waste reduction goals and advocate for sustainable development/building practices and reduced transport related carbon emissions through improved active and public transport options.

·    Improve environmental quality and lessen climate-related issues: Fund environmental and ecological improvement programmes and projects and advocate for infrastructure, projects, and plans that achieve related climate action goals.

23.     Further details regarding the specific objectives, initiatives, and advocacy items can be found in the Climate action section of the Whau Local Board Plan 2023 (Attachment A).

24.     The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies. 

25.     The climate impact of any initiatives the Whau Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The adoption of the Whau Local Board Plan 2023 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

27.     Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The local board’s views have informed the development of the final Whau Local Board Plan 2023. Workshops were held on 11 October 2023 to discuss and consider feedback and agree any changes.

29.     In developing the plan, the Whau Local Board considered:

·    advice from mana whenua and mataawaka

·    what is already known about our communities and what is important to them

·    submissions received via online forms, hardcopy forms, emails and post

·    feedback provided at engagement events

·    regional strategies and policies

·    staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

30.     In developing the plan, the Whau Local Board:

·    considered views and advice expressed by mana whenua, Te Kawerau ā Maki, during a Rangatira ki te Rangatira/ governance hui with the three West Local Boards, Henderson-Massey, Waitākere Ranges, and Whau, together with ward councillors at Te Ipu Kura a Maki (Henderson Civic) on 18 August 2023

·    considered views and advice expressed by mataawaka during a joint hui with the three west Local Boards, Henderson-Massey, Waitākere Ranges, and Whau, at Hoani Waititi Marae on 9 August 2023

·    considered existing feedback from Māori with an interest in the local board area

·    reviewed feedback received by submitters who selected that they whakapapa Māori.

31.     The plan promotes outcomes or issues of importance to Māori through many of its objectives, initiatives, and advocacy items. These include but are not limited to:

·    Kia ora te hononga – Effective Māori participation: Progress the Waitākere ki tua action plan, strengthening partnerships and relationships with mana whenua and mataawaka, and engaging with and involving Māori in local board initiatives.

·    Kia ora te taiao – Kaitiakitanga: Continue work focused on protecting and enhancing the environment in partnership with mana whenua and supporting communities to exercise the principle of kaitiakitanga.

·    Kia ora te ahurea – Māori identity and culture: Support Māori-focused projects, programmes, and events, and celebrate and recognise Māori history and mātauranga Māori in Whau.

·    Kia ora te whanau – Whānau and tamariki wellbeing: Grow capacity and support community groups to deliver programmes and projects that enhance whānau and tamariki wellbeing.

32.     Further details regarding the specific objectives, initiatives, and advocacy items can be found in the Māori outcomes section of the Whau Local Board Plan 2023 (Attachment A).

Ngā ritenga ā-pūtea

Financial implications

33.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     There are no risks identified in adopting the Whau Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

35.     Staff recommend that responsibility for approving any minor edits following adoption be delegated to the Chairperson and/or other nominated member(s) of the Whau Local Board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board Plan 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Brenda Tang - Senior Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Local board feedback on proposals for fees and charges for the financial year 2024/2025

File No.: CP2023/15787

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback on the proposed changes to local fees and charges consultation content which will be consulted on as part of the 10-year Budget 2024-2034.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

3.       This report seeks the feedback of the local board on consultation on proposed changes to local fees and charges.

4.       There are proposed changes to the following local fees and charges:

·    Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·    Phase one of Venue Hire and Bookable Spaces review.

5.       The Governing Body will agree regional consultation items including proposed changes to fees and charges on 6 December 2023.

6.       Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whakarite / to seek feedback on the proposed changes to local fees and charges consultation content which will be consulted as part of the 10-year Budget 2024-2034 for the following:

i)       Phase two of Active Communities fees and charges review

A)      Membership Fees

1)      The alignment of legacy memberships to current rates over 3 years

2)      The introduction of a new Auckland wide membership option that allows access to all Auckland Council Pool & Leisure sites regardless of operator.

B)      Aquatic Entrance Fees

1)      The introduction of baseline aquatic entrance fees for all Auckland Council Pool and Leisure sites.

2)      An increase to the concessionary discount from 15 per cent to 40 per cent.

C)      Swim School Fees

1)      An increase to swimming lesson prices closer to market rates whilst maintaining accessible pricing for Aucklanders

2)      A new 30 per cent discount for Community Service Card Holders and their dependents

3)      A new 40 per cent discount for those with special needs that require private lessons.

D)      Recreation Fees

1)      An increase to holiday programme and OSCAR (before and after school care) fees

2)      To simplify recreation term programme pricing.

 

ii)       Phase one of Venue Hire and Bookable Spaces review

A)      To adjust fees in line with Hire Fee Framework July 2014.

 

Horopaki

Context

7.       Auckland Council will be consulting on proposed changes to fees and charges alongside the 10-year Budget 2024-2034 consultation. The consultation is planned to take place from 28 February – 28 March 2024.

8.       A local board workshop on fees and charges was held on 18 October 2023. This report seeks the feedback of the local board on proposed changes to fees and charges that will be included alongside the 10-year Budget 2024-2034 consultation.

9.       A three-year cycle of fee reviews was introduced in the Annual Budget 2022/2023. The review ensures that the cost recovery decisions previously made by the council continue to be met. Over the years the cost of delivering these services have increased but the fees and charges for users have not been adjusted accordingly.

10.     Local boards could choose to increase or decrease its fees and charges from the proposal. This may result in extra funding for the local board if fees are increased or a top-up may be required from the local board funding if fees are reduced from the proposal.

11.     The Governing Body will agree on consultation items including proposed fees and charges on 6 December 2023.

12.     Local boards will also be asked to approve their local consultation content between 28 and 30 November 2023.

13.     Public consultation on the 10-year Budget 2024-2034 is planned to take place from 28 February to 28 March 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     This is the third year of the fee review cycle. There are changes proposed to the following local fees and charges:

·        Phase two of Active Communities fees and charges review – Membership fees, Aquatic entrance fees, Swim school fees and Recreation fees

·        Phase one of Venue Hire and Bookable Spaces review.

Active Communities

15.     There are 45 Active Communities sites (pool and leisure facilities) across the Auckland region. 25 of these are currently managed directly by Auckland Council. A Request for Proposal process is currently underway for council owned pool and leisure services. Relevant fees and charges proposed will be included as part of the contract negotiations.

16.     The review of fees and charges for Active Communities services has been split into two phases due to its size and complexity. Council managed bookable spaces were reviewed and adopted in 2023 as phase one.

17.     In this second phase, staff have reviewed the majority of the remaining fees to ensure an appropriate level of cost recovery to enable the council to provide an equitable service across the network.

Membership fees

18.     Some customers are on membership rates that we no longer offer. They include memberships may have been in place prior to amalgamation in 2010, or membership types that have since been discontinued. We are proposing to align these legacy memberships with current membership options over three years. In year one, we estimate that around 4,500 memberships (approximately 20 per cent) will increase by up to 7 per cent. The estimated increase in revenue is $260,000 in year one across the region.

19.     We are also proposing to introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure sites, both council-managed and contracted. The estimated increase in revenue from this proposal is expected to be around $90,000 per year across the region.

Aquatic entrance fees

20.     The baseline aquatic entrance fees for all council managed and contracted pools and leisure sites are proposed to change. This will include fees for swimming, spa, sauna and steam room use for adults as well as spectator and supervising adult fees.

21.     Alongside this proposed fee change, we are proposing an increased discount rate for seniors (over 65 years), students (over 17), Community Services card and permanent disability card holders, from 15 per cent currently to 40 per cent. This proposal will increase revenue by an estimated $77,000 per annum across the region and will ensure equitable access for users of these services.

22.     Officers have reviewed data available and found no conclusive evidence to support a significant change to the targeted rate for Mangere-Otahuhu and Otara Papatoetoe local boards at this stage. It is recommended that the targeted rate be adjusted by the forecast council rate of inflation for 2024/2025. As of the time this report was written the forecast rate of inflation for council’s arts and recreation services was 3.5 per cent for 2024/2025. This will be used to calculate the targeted rate amount to be included in the 10-year budget consultation. The final rate amount will be set in June 2024 based on the updated inflation forecast available to the council at that point.

Swim school fees

23.     An increase in swim school fees is proposed. This will align swimming lesson pricing closer to market rates while maintaining accessible pricing for Aucklanders. This proposal includes a new 30 per cent discount for Community Services card holders and their dependents and a 40 per cent discount for those with special needs requiring private lessons. This proposal is estimated to increase revenue by approximately $745,000 per year across the region.

Recreation fees

24.     We are also proposing to increase OSCAR before and after school care and holiday programme fees to maximise government subsidies and to ensure higher levels of cost recovery. Term programme fees have also been adjusted across the network to provide a simpler charging framework and recover costs appropriately. This proposal is estimated to increase revenue by approximately $196,000 per year across the region.

25.     A full schedule of proposed changes to fees is attached (Attachment A).

 

Venue Hire and Bookable Spaces

26.     Venue hire and bookable spaces incorporates community halls, community centres, art centres and bookable library spaces. Fees for 252 bookable spaces at 110 venues are included in this review.

27.     A review of fees has been split into two phases. The Hire Fee Framework considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. It also addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together. Phase one of this review will ensure that fees across similar venues are charged appropriately across the portfolio.

28.     Fees for around half of the venues reviewed are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity.

29.     Around 40 per cent of fees are proposed to increase by up to $2 to align them to similar or nearby venues and a further 8 per cent of fees are proposed to increase by up to $12 for this reason. For a small number of venues, we are proposing to decrease fees to generate interest in hiring these facilities. Overall, these proposed changes to venue hire fees are expected to the generate an increase in revenue of around $160,000.

30.     In phase two we will investigate the cost to serve and assess the balance between rates and user pays to ensure we are providing good value to the ratepayer, whilst providing accessibility to customers and communities. This review will include input from local boards.

31.     A full schedule of proposed changes to fees is attached. (Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The local board input into consultation on fees and charges is procedural in nature. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The fees and charges review ensures that the cost recovery decisions previously made by the council continue to be met. There are no impacts to the council group wider than the parent (Auckland Council).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     A local board workshop on fees and charges was held on 18 October 2023.

35.     The local board has the opportunity to input on the local fees and charges before the governing body makes a decision on consulting on changes to fees and charges alongside the 10-year Budget 2024-2034.

36.     Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to the local board finalising its local board agreement and adopting local fees and charges.

Tauākī whakaaweawe Māori

Māori impact statement

37.     The council does not hold information on the ethnicity of fee payers so is not able to identify the exact impact on the proposed changes on Māori. The impact of the proposed rates and fees changes on Māori will be similar to that on other residents in Auckland.

Ngā ritenga ā-pūtea

Financial implications

38.     The local board provides input to regional plans and proposals. There will be information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

39.     The table below summarises the total financial implications for all local boards:

Table One: Total financial implications for local boards

A blue and white list with black text

Description automatically generated

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The proposed changes to rates fees and charges will allow the council to meet its cost recovery targets for the relevant activities for the 2024/2025 financial year. If these adjustments are not made the level of general rates increase may have to be higher than set out in the Mayoral proposal or further alternative budget mitigations found.

Ngā koringa ā-muri

Next steps

41.     The Governing Body will adopt the consultation document and supporting information content the 10-year Budget 2024-2034 including the changes to fees and changes for 2024/2025 on 6 December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Whau Local Board Fees and Charges 2024-2025 (Under Separate Cover)

 

b

Attachment B - Feedback form for proposed changes to local fees and charges consultation content (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Sugenthy Thomson - Lead Financial Advisor

Authorisers

Mark Purdie - Lead Financial Advisor

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Whau Quick Response Round One 2023/2024 grant allocations

File No.: CP2023/14729

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Whau Local Board with information on applications in 2032/2024 Whau Quick Response Round One, and to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in 2023/2024 Whau Quick Response Round One (Attachment A).

3.       On 26 July 2023, the Whau Local Board adopted the Whau Local Grant Programme 2023/2024. The document sets application guidelines for contestable grants submitted to the local board (Attachment B).

4.       The Whau Local Board originally set a total community grant budget of $82,500.00 for the 2023/2024 financial year.

5.       Twelve applications were received for the quick response grant round, requesting a total of $20,581.17.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in 2023/2024 Whau Quick Response Round One

Application ID

Organisation

Requesting funding for

Amount requested

QR2421-103

Suburbs New Lynn Cricket Club

Towards first aid kits for teams at the Suburbs New Lynn Cricket Club

$1,758.30

QR2421-104

Waitakere Japanese Supplementary School

Towards audio/sound system, venue hire, and sausage sizzle for fundraising for Undokai

$869.68

QR2421-107

Communicare

Towards social workers fee for advocacy services at Ioana Presbyterian Church, Blockhouse Bay

$1,440.00

QR2421-108

Masoe Ioasa Papalii Lana

Towards transport, catering, and entertainment for the Seniors End of Year Celebration

$1,000.00

QR2421-109

West Auckland Community Toy Library

Towards board games and marble runs for the toy library

$762.00

QR2421-112

Gujarati Samaj New Zealand Incorporated

Towards outing and outdoor activities, summer camp, youth and cultural activities, kid's summer camp

$7,500.00

QR2421-113

Blockhouse Bay Ladies Probus Club

Towards bus trips

$1,000.00

QR2421-115

West Auckland Men's Rebus Club

Towards lapel microphone and hall hire from November 2023 to October 2024

$1,000.00

QR2421-116

Youthline Auckland Charitable Trust

Towards triage clinical support for volunteer counsellors who staff the Youthline Helpline

$2,000.00

QR2421-117

Glendene Playcentre

Towards compost bin worm farm, raised garden bed, garden mix, catering, and native grasses

$1,271.19

QR2421-118

Mrs. A Sioni

Towards clothing materials for uniforms, cultural materials, transport and refreshments

$980.00

QR2421-119

Mrs. A D Niuapu

Towards venue hire, uniforms, catering, and marketing for the Taonga Tuku Iho - A Celebration of Cultural Reconnection, at Kelston Community Hub

$1,000.00

Total

 

 

$20,581.17

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council Community Grant Policy supports each local board to adopt a grant programme.

8.       The local board grant programme sets out:

·     local board priorities

·     lower priorities for funding

·     exclusions

·     grant types, the number of grant rounds and when these will open and close

·     any additional accountability requirements.

9.       The Whau Local Board adopted its grant programme on 26 July 2023, which sets application guidelines for a contestable grant (Attachment B).

10.     The community grant programmes have been extensively advertised through the Council grant webpage, local board webpages, local board e-newsletters, Facebook pages, Council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the Local Board Grant Programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grant Policy and the Local Board Grant Programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The Local Board Grant Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Based on the main focus of an application, a subject matter expert from the relevant department provides input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14.     The grant programme has no identified impacts on Council-controlled Organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Whau Local Board Community Grant Programme.

16.     The local board is requested to note that section 48 of the Community Grant Policy states: “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

Tauākī whakaaweawe Māori

Māori impact statement

17.     The local board grant programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

18.     The Whau Local Board originally set a total community grant budget of $82,500 for the 2023/2024 financial year.

19.     Twelve applications were received for the quick response grant round, requesting a total of $20,581.17.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     The allocation of grants occurs within the guidelines and criteria of the Community Grant Policy and the local board grant programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

21.     Following the Whau Local Board allocation of funding, the grant staff will notify the applicants of the local board’s decision.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Quick Response Round One Application Summary 2023/2024 (Under Separate Cover)

 

b

Whau Local Board Grants Programme 2023/2024 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Local Board Transport Capital Fund

File No.: CP2023/15376

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To allocate the 2022-2025 Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport manages the Local Board Transport Capital Fund on behalf of the Whau Local Board. 

3.       A decision relating to the allocation of the 2022-2025 Local Board Transport Capital Fund is being sought.

4.       The Auckland Transport report on the Local Board Capital Fund Transport is attached to this report (Attachment A).

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      allocate the 2022-2025 Local Board Transport Capital Fund and confirm its priorities should future funding become available.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport Local Board Transport Capital Fund report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Brenda Tang - Senior Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Amendment to the 2022-2025 Whau Local Board meeting schedule

File No.: CP2023/13831

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for three meeting dates to be added to the 2023-2024 Whau Local Board meeting schedule in order to accommodate the 10-year Budget 2024-2034 (the Long-Term Plan) and the Annual Budget 2024-2025 (Annual Plan) timeframes and to include a change of date from 6 December to 13 December for the final 2023 business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Whau Local Board adopted its 2022-2025 meeting schedule on Wednesday, 7 December 2022.

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unknown. 

4.       The local board is being asked to approve three extraordinary meeting dates as an addition to the Whau Local Board meeting schedule so that the modified 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes can be met.

5.       With the additional November 2023 business meeting, local board services recommended that the final Whau business meeting for the year, be changed from 6 December 2023 to 13 December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whakaae / approve the addition of three extraordinary meeting dates to the 2022-2025 Whau Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes as follows:

i)       Wednesday, 29 November 2023, 1.00pm

ii)       Wednesday, 1 May 2024, 1.00pm

iii)      Wednesday, 12 June 2024, 1.00pm.

b)      whakaae / approve the change of Whau Local Board December 2023 meeting from 6 December 2023 to 13 December 2023.

Horopaki

Context

6.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

7.       In summary, adopting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

8.       The Whau Local Board adopted its 2022-2025 business meeting schedule during its Wednesday, 7 December 2022 business meeting.

9.       The timeframes for local board decision-making in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 were unavailable when the meeting schedule was originally adopted.

10.     The local board is being asked to make decisions in late-November 2023 and late-April and early-June 2024 to feed into the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The local board has two choices:

i)          Add the meetings as additions to the meeting schedule.

Or,

ii)         Add the meetings as extraordinary meetings.

12.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

13.     For option two, only the specific topic the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-year Budget 2024-2034 and the Annual Budget 2024-2025 process could be considered at this meeting.

14.     Staff recommend option 2 – approving these meetings as extraordinary meetings, as there are ample meetings to manage usual business in the schedule. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

18.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Ngā ritenga ā-pūtea

Financial implications

19.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the 10-year Budget 2024-2034 and the Annual Budget 2024-2025.

Ngā koringa ā-muri

Next steps

21.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Claire Bews - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Local board feedback on council’s submission to the draft National Policy Statement for Natural Hazard Decision-Making

File No.: CP2023/15796

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek the views of the local board on the draft National Policy Statement for Natural Hazard Decision-Making (NPS-NHD) for inclusion into the council submission.

Whakarāpopototanga matua

Executive summary  

2.       The Ministry for the Environment’s draft NPS-NHD is open for public submission from 18 September, with a closing date of 20 November 2023.

3.       The draft NPS- NHD aims to direct how decision-makers consider natural hazard risk in planning decisions relating to new development under the Resource Management Act 1991. The draft covers all natural hazards and applies to council decisions regarding resource consents, plan changes, and notices of requirement for new development only. Natural hazard risk assessment is required, categorized as high, moderate, or low risk, with restrictions in high-risk areas and mitigation in moderate-risk areas.

4.       Auckland Council will be making a submission on the draft NPS-NHD for consideration by the Planning and Environment and Parks Committee on 2 November 2023. With final approval delegated to Councillor Hill’s, Councillor Dalton and a member of the IMSB.

5.       A memo was sent to all local board members on 29 September 2023 providing information on the council’s submission process to the draft NPS-NHD (Attachment A). A briefing was held on 2 October 2023.

6.       Local boards are invited to provide feedback by 10 November 2023 to be appended to the council submission. The closing date of the submission is 20 November 2023.

 

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whakarite / provide feedback to be appended to the council submission on the draft National Policy Statement Natural Hazard Decision-Making.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

MEMO - AC Submission on the draft NPS for Natural Hazard Decision-Making (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Claire Bews - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Auckland Council submission on the Inquiry into Climate Adaptation

File No.: CP2023/15764

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform local board members of the Environment Committee’s Inquiry into Climate Adaptation and invite local board input into Auckland Council’s submission.

Whakarāpopototanga matua

Executive summary

2.       Parliament’s Environment Committee has opened an Inquiry into Climate Adaptation, with submissions due on 1 November 2023.

3.       This inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met. The Ministry for the Environment has developed an Issues and Options paper to assist the Inquiry.

4.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

5.       Auckland Council staff are preparing a submission for the inquiry, led by the Chief Sustainability Office. However, the tight timeframe means that we are proposing a delegated sub-group of the Planning, Environment and Parks Committee will approve the submission after the draft submission has been circulated to elected members for comments.

6.       Local boards are invited to provide input into Auckland Council’s submission.

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whakarite / provide feedback for inclusion into Auckland Council’s submission on the Inquiry into Climate Adaptation.

 

Horopaki

Context

7.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry is open for public submissions until 1 November 2023.

8.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

9.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·    the current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·    lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·    effective mechanisms for community-led decision making

·    the role of the private sector in managing climate risk

·    potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·    Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate matauranga Māori and te ao Māori across the adaptation system

·    alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·    funding sources, access to them and principles and criteria for cost sharing

·    targets or indicators for assessing progress to more resilient communities and infrastructure.

10.     The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Ministry for the Environment released a paper to inform and support submissions titled ‘Community-led retreat and adaptation funding: issues and options’

12.     A template is attached for local board feedback (refer Attachment A).

13.     The table below sets out the key timeframes for local board input on the submission:

Date

Action

2 October 2023

Briefing for local board members

5 October 2023

Report to Planning, Environment and Parks Committee (for delegation)

6 October 2023

Deadline for local board feedback to be considered for incorporation into the submission

20 October 2023

Draft submission shared with local boards

27 October 2023

Deadline for local board feedback to be appended to the final Auckland Council submission

1 November 2023

Closing date for submissions

2 November 2023

Copy of final council submission circulated to Planning, Environment and Parks Committee members, local board members and the Independent Māori Statutory Board.

 

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     One of the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan is “to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway”.

15.     Under our current emissions pathway, Auckland will continue to experience ongoing sea-level rise, coastal inundation and erosion, and more frequent and severe weather events like those Aucklanders experienced in early 2023.

16.     Globally there needs to be urgent and rapid reductions in greenhouse gas emissions in order to avoid the worst impacts of climate change.

17.     However, regardless of the global trajectory in emissions, Auckland and New Zealand need to adapt to the impacts of climate change that are already happening and are likely to continue.

18.     The Inquiry into Climate Adaptation will likely inform the development of national legislation which will have implications for how Auckland Council undertakes adaptation.

19.     This submission contributes to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan through action B1 (Ensure our approach to planning and growth aligns with low carbon, resilient outcomes), sub-action 8 (Collaborate to ensure climate change mitigation and adaptation is a priority in national planning legislation).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The development of the proposed Climate Adaptation Bill is likely to be informed by the findings of the Inquiry into Climate Adaptation. This legislation will have significant impacts across the Auckland Council group.

21.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

22.     Learnings from the 2023 severe weather events will be incorporated into the submission by the Recovery Office and Auckland Emergency Management as they are deemed relevant to climate adaptation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     Local authorities will play a key role in implementation in climate adaptation, as they:

·    are the closest government bodies to communities and represent local views

·    have a responsibility to plan for and invest in improving community resilience

·    enhance community resilience through public education, infrastructure provision and land use planning processes.

24.     Local board views are being sought on the Parliamentary Environment Committee’s Inquiry into Climate Adaptation, which is considering options for community-led retreat and adaptation funding and will be appended to council’s final submission.

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are implications for Māori within a potential future climate adaptation system.

26.     Central government are engaging directly with Māori regarding climate adaptation.

27.     A communication on the Auckland Council submission on the Inquiry into Climate Adaptation has been sent to all iwi entities and their feedback sought. IMSB secretariat staff will work with the council’s technical team throughout the development of the submission.

Ngā ritenga ā-pūtea

Financial implications

28.     The submission will be developed within existing resources.

29.     The Inquiry into Climate Adaptation will be considering funding sources for climate adaptation, as well as the role of local government.

30.     There are potentially significant financial implications for local government within a future climate adaptation system. Council’s submission provides an opportunity to state our position on how funding of climate adaptation should operate in the future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Financial and legal expertise will be sought in the development of the submission to identify possible financial, legal and reputational risks to the council associated with climate change adaptation.

Ngā koringa ā-muri

Next steps

32.     Given the tight timeframes provided to us by the Government, we will be requesting a delegated sub-group to finally approve the council submission by 1 November 2023.

33.     A technical team, made up of experts from across the council group, will prepare a first draft of the council’s submission.

34.     Please note that due to tight timeframes this may not align with scheduled local board business meetings and any inputs from local boards may need to either be delegated or utilise the urgent decision process.

35.     Local board feedback to be incorporated into the council’s submission is due by 6 October 2023.

36.     Local board feedback to be appended to the council’s submission is due by 27 October 2023.

37.     Once local board feedback has been formalised (either by urgent decision or delegated authority), Local Board Services staff will email this feedback to be incorporated in or appended to council’s submission.

38.     Once the findings of the Inquiry into Climate Adaptation are released in 2024, staff will provide local boards with a memo summarising the conclusions.

39.     Any queries can be directed to Petra Pearce, Petra.Pearce@aucklandcouncil.govt.nz.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Template for submission points on the Inquiry into Climate Adaptation (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Petra Pearce - Lead Climate Resilience Advisor

Authorisers

Lauren Simpson -Chief Sustainability Officer

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Update on Joint Council-controlled Organisation Engagement Plans, work programme items (Jul-Sep 2023) and expected milestones (Oct-Dec 2023)

File No.: CP2023/15072

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Whau local board with an update on the Joint Council-controlled Organisation (CCO) Engagement Plans, CCO work programme (Jul-Sep 2023), and expected milestones in its area for Quarter Two (Oct-Dec 2023). 

Whakarāpopototanga matua

Executive summary

2.       The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3.       CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

4.       The engagement plans expired in June 2023 and have not been updated since June 2022. Annual Budget 2023/2024 impacts on CCOs delayed a review starting in the first half of 2023.

5.       A current review of the plans is not recommended due to disruptions and unknowns from:

·    Water Services Reform Programme

·    Tātaki Auckland Unlimited no longer having dedicated staff to support local boards

·    Auckland Transport rolling out a new local board relationship programme

·    reviewing the CCO Accountability Policy through the Long-term Plan 2024-2034.

6.       This report does not include work programme updates from Tātaki Auckland Unlimited or Auckland Transport.

7.       Auckland Transport will provide their work programme updates through Forward Work Programme briefing packs coming to November 2023 local board workshops.

8.       This report provides an update on Eke Panuku and Watercare work programme items from July to September 2023 and the engagement approach and anticipated milestones for Quarter Two (Oct-Dec 2023). 

9.       The next CCO quarterly report will be provided in February 2024.  

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      whiwhi / receive the council-controlled organisation update on engagement plans, the work programme (Jul-Sep 2023) and anticipated milestones and engagement approaches for Quarter Two (Oct-Dec 2023).

 

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10.     The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

·    help cement CCO and local board relations

·    agree on a common understanding of accountability between CCOs and local boards

·    coordinate CCO actions better at the local level.

11.     These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12.     Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

CCO work programme items

13.     CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

14.     The work programme is not a full list of projects in the local board area. It includes work programme items for engagement purposes.

15.     Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

16.     The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below. Note that the “involve” and “empower” categories are not included in the CCO reporting as decided when the joint engagement plans were adopted.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach

Commitment to local boards

Inform

CCOs will keep local boards informed.

Consult

CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.

Collaborate

CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

 

CCO Local Board Joint Engagement Plans have expired

17.     The CCO Local Board Joint Engagement Plans expired in June 2023. The plans have not been updated since June 2022.

18.     The plans were not updated in the first half of 2023 due to disruptions to CCOs caused from Annual Budget 2023/2024 impacts.  

19.     A current review of the Joint CCO Engagement Plans is not recommended since:

·    the Water Services Reform Programme may replace Watercare with a new water entity

·    Tātaki Auckland Unlimited no longer has dedicated support staff to support local board engagement and liaison following Annual Budget 2023/2024 impacts

·    Auckland Transport is currently rolling out work which future engagement plans would need to consider, such as:

Forward Works Programme (full list of Auckland Transport projects in the local board area)

Local Board Transport Capital Fund

Regional Land Transport Plan

Local Board Transport Plans

·    the CCO Accountability Policy will be updated as part of the next Long-term Plan to which the CCO engagement plans would need to align. 

What are the next steps?

20.     The CCO quarterly reporting will continue to provide work programme updates from Watercare and Eke Panuku.

21.     Local board staff will:

·    work with Auckland Transport on providing clarity on local transport plans and how the transport plans would either replace or integrate with the Joint CCO Engagement Plans

·    liaise with Tātaki Auckland Unlimited on what engagement and reporting resource they are able to provide to local boards following their restructure

·    investigate what engagement requirements and role the new water entity will have with the Joint CCO Engagement Plans

·    provide support to local boards on advocating for any changes wanted to the CCO Accountability Policy through developing the next Long-term Plan. 

22.     Auckland Transport will provide updates on their work programme through the Forward Works Programme workshops starting in November 2023. 

23.     Local boards received the last update to the CCO work programme and engagement approach in July 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     The following sections provide an update on work programme items for Eke Panuku and Watercare. 

25.     More detailed updates to the CCO work programme are provided in Attachments A-B.

Eke Panuku Development Auckland

26.     During the first quarter, Eke Panuku Development Auckland assisted Whau Local Board with the progression of Te Hono Project – the future library and community hub to be located in the heart of Avondale.  The project faced a significant funding shortfall due to an increase in construction costs across the industry. On 27 September, Whau Local Board approved the preliminary design and recommended to Governing Body a reallocation of $15 million from the Whau Aquatic and Recreation Centre budget to Te Hono.  On 28 September, the Governing Body approved the reallocation of funding, which enables the project to be progressed to developed design stage.

27.     Eke Panuku’s work programme items are provided in Attachment A.

Watercare

28.     Watercare’s core role is supplying water, treating wastewater, testing water quality, building and maintaining infrastructure. Their spring newsletter informed that 1,732 wastewater overflows caused by blockages occurred in north and west Auckland in the previous 12 months.  To reduce overflows, $10.6 billion has been invested in wastewater projects in the next 20 years.  Notable shifts on projects in the Whau this quarter include:-

·    Upgrades to New Lynn Water Pump Station in Manawa Reserve – project outcome is for increased pumping capacity to cater for growth and improve capability of water supply to network. Vandalism and theft at the pumpstation resulted in significant repair works and has pushed the anticipated completion date out from October to December 2023.

·    Central Interceptor: Miranda Reserve.  There are two undertakings within the Miranda Reserve area.

Miranda Reserve (Blockhouse Bay Rd) site - construction of the glass-reinforced plastic lining in the shaft which connects into the central interceptor network was progressed.  All work on this site is due for completion in the next quarter when reinstatement of the Reserve will commence. The playground removed from the site has been installed at a school in Vanuatu.

Central Interceptor: Miranda Reserve (PS25) construction site. Work is still in progress on construction of underground overflow chambers and related shafts. Construction will continue into the new year.

29.     Watercare’s work programme items are provided in Attachment B.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30.     This report does not have a direct impact on climate, however the projects it refers to will.

31.     Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.     Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

33.     The work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     This report on the CCO work programme items provides the communication of up-to-date information from CCOs to local boards on projects in their area.

Tauākī whakaaweawe Māori

Māori impact statement

35.     This report does not have a direct impact on Māori, however the projects it refers to will.

36.     Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis. 

Ngā ritenga ā-pūtea

Financial implications

37.     This report does not have financial impacts on local boards.

38.     Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Some local boards expressed concern over the quality of CCO work programme reporting in April and July 2023, in particular with Auckland Transport. Auckland Transport is currently working on a relationship project which has objectives to deliver:

·    an enhanced process to develop transport plans that reflect local board input and priorities

·    more consistent and timely reporting, updates and analysis on local projects and issues

·    improved support for communication and engagement with local communities.

40.     Auckland Transport will be presenting Forward Work Programme briefing packs to local boards at November 2023 workshops which will address their CCO quarterly updates.

Ngā koringa ā-muri

Next steps

41.     The local board will receive the next CCO work programme report in February 2024 which will include an update on projects from Quarter Two (Oct-Dec 2023) and expected milestones for work in Quarter Three (Jan-Mar 2023).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Eke Panuku Dvlp Ak Update Sep 2023 (Under Separate Cover)

 

b

Attachment B - Watercare Update Sep 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Antonina Georgetti - Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Katoa, Ka Ora - draft Auckland Speed Management Plan 2024-2027

File No.: CP2023/14957

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board with a summary of public consultation feedback, respond to previous queries and seek formal resolutions supporting the location and scope of proposed speed limit changes.

Whakarāpopototanga matua

Executive summary

2.     Auckland Council and Auckland Transport (AT) have adopted a Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3.       Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4.       A speed management plan for the Auckland region is a government requirement and will set safe and appropriate speed limits to reduce road deaths and serious injuries. Katoa, Ka Ora is the name of this plan, and it is overseen by the Tāmaki Makaurau Transport Safety Governance Group, a group of eight organisations partnering to deliver safe transport for all.

5.       AT workshopped Katoa, Ka Ora with local boards in February and March 2023, and local boards provided formal feedback about the proposal in March and April 2023, specifically the five development approaches within the speed management plan.

6.       Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023.

7.       AT has analysed and summarised the consultation feedback received and provided responses to previous local board queries about Katoa, Ka Ora. This information is provided as a series of attachments to this report for local board members to review.

8.       Further, the report seeks local board support for the location and scope of the proposed speed limit changes within its area.

9.       Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      tuhi ā-taipitopito / note the summary of public consultation feedback received on the proposed Katoa, Ka Ora speed limit changes (Attachment D) 

b)      tuhi ā-taipitopito / note AT’s responses to previous local board queries about Katoa, Ka Ora (Attachment A) 

c)       tuhi ā-taipitopito / note AT’s legal obligations under the Land Transport Rule: Setting of Speed Limits 2022 (Rule) and that the Rule requires best efforts to complete safe and appropriate speed limit setting near schools by 2027 

d)      tuhi ā-taipitopito / note that since June 2020, when the programme started, road deaths reduced 30 per cent in the areas where speed limits have changed  

e)      tautoko / support the location and scope of the proposed speed limit changes identified for this local board area (Attachment C and Attachment E) 

f)       tautoko / support speed limit review near schools that do not have current or proposed safe speed limits including Odyssey House School (Auckland), Auckland International College and Arahoe School

g)      tautoko / support speed limit review of additional locations requested in public consultation feedback and recommended for the next future consultation in Attachment C.

Horopaki

Context

10.     AT is Auckland’s Road Controlling Authority (RCA). Part of this role is reviewing and ensuring that speed limits across Auckland are safe and appropriate for road function, safety, design, and use. 

Alignment with Central Government policy

11.     In 2019, Waka Kotahi (New Zealand Transport Agency) adopted a vision of a New Zealand where no one is killed or seriously injured in road crashes and launched the ‘Road to Zero’ national strategy.  The strategy’s target is to reduce the number of people killed and seriously injured on New Zealand’s roads by 40 per cent by 2030. A key part of the strategy is protecting vulnerable road users, for instance children travelling to school.

12.     The strategy’s action plan includes the Land Transport Rule: Setting of Speed Limits 2022 (the Rule) which sets out requirements road controlling authorities must comply with when setting speed limits. The Rule requires road controlling authorities to make best efforts to have speed limit changes for roads outside schools completed by December 2027, and these changes must be built into speed management plans.

13.     The Rule groups schools into two classifications; category one and category two. Most Auckland schools are classified as category one, or schools where children may be out and about outside the school gate. To comply with the Rule, speed limits of 30km/h (fixed or variable) are required in the area outside of the school. Category two schools are where children are more likely to be picked up or dropped off within the school grounds.

Alignment with Auckland Council policy

14.     Auckland Council’s Governing Body has consistently supported the programme.

15.     In 2018, Auckland Council’s Planning Committee in Resolution Number PLA/2018/83 requested that AT accelerate its road safety and speed management programme, including direction to work with partners like New Zealand Police and Waka Kotahi (New Zealand Transport Agency).

16.     Since then, both Auckland Council’s Planning Committee; and in this term the Transport and Infrastructure Committee have been regularly briefed. In April 2023, the Transport and Infrastructure Committee unanimously carried recommendations on the proposed approach and provided feedback supporting consistent, easy-to-understand changes that communities can understand. See Resolution Number TICCC/2023/44.

Auckland Transport’s role

17.     Katoa, Ka Ora is fundamental to Auckland’s Vision Zero approach to road safety and is aligned to the Auckland Plan 2050 vision of a safe transport network, free from death and serious injury. So, after receiving endorsement from Auckland Council and the Auckland Transport Board, the safe speeds programme has progressively reviewed roads across Auckland reducing speed limits on many roads.

18.     In the most recent phase of speed limit changes, the programme focuses on town centres, roads near schools and rural marae.

19.     Katoa, Ka Ora is the first speed management plan under the 2022 Rule. It follows three phases implemented between June 2020 and March 2023 under previous legislation. The phases can be summarised as follows:

a)   Phase One covered approximately 11 per cent of the local road network and focused on the highest risk roads.

b)   Phase Two covered approximately 8 per cent of the network and had a significant focus on safe speeds for rural roads and roads near schools.

c)   Phase Three covered approximately 19 per cent of the network and included roads around schools, rural roads, town centre roads, rural marae and roads requested by the community.

20.     Since early 2022, Katoa, Ka Ora has evolved based on insights gathered during 64 separate engagements with local boards, mana whenua, stakeholder groups and local communities.

21.     Katoa, Ka Ora focuses on safety around schools so AT directly surveyed all schools with proposed speed limit changes in late-2022 and early 2023. The summary results of the local schools survey was shared with each local board as part of the February/March 2023 workshop follow-up.

22.     Information about the iterative engagement process used to develop Katoa, Ka Ora was shared with local boards in two rounds of workshops held in February/March 2022 and in February/March 2023.

23.     Katoa, Ka Ora implementation is planned to start in 2024, and the Rule requires that every proposed change is consulted on. Public consultation for Katoa, Ka Ora was open from 24 July to 28 August 2023. 7801 pieces of feedback were received.

Tātaritanga me ngā tohutohu

Analysis and advice

24.     Katoa, Ka Ora has been consulted on with the public and with local boards. This report updates local boards on:

a)   The results of the public consultation conducted from 24 July to 28 August 2023 in each local board area, including AT’s responses to the changes requested by members of the public.

b)   AT’s response to the local board feedback provided in April 2023, including AT’s responses to changes requested by members of the public.

25.     This information is included in attachments to this report and AT’s overall considerations for this local board area are summarised in a two-page summary infographic (Attachment B).

26.     Additionally, the full consultation report will be published on the AT website by early November 2023.

27.     The attachments provide a clear summary of what people in this local board area said about the programme so local board members are aware of community sentiment as they consider AT’s technical advice.

Technical advice

28.     AT’s technical advice is that from a statutory perspective, AT must act in accordance with its legal purpose to contribute to an effective, efficient and safe land transport system; the Government Policy Statement on Land Transport and its legal obligations under the Rule. This includes finalising a speed management plan within legal timeframes and setting safe speed limits near all schools by 2027. Under these legal obligations, AT must act once it has reviewed a road and found the speed limit is unsafe.

29.     In accordance with our legal obligations to make best efforts to set safe speed limits near all schools by 2027, we are proposing to include a review of permanent speed limits near all remaining schools in a future consultation.

30.     Further, the impact of speed reduction on the number of DSI is statistically significant.  In Auckland:

a)   Since June 2020, when the safe speed programme started road deaths reduced 30 per cent in the areas where speed limits have changed.

b)   In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

31.     30km/h is the internationally accepted speed at which there is a sensible balance between maintaining traffic movement and still significantly reducing the chances of people walking or cycling being killed or seriously injured if they are struck by a vehicle. This is the reason that the 30km/h speed around schools is used for the safe speed programme.

32.     In summary, AT’s advice is that Katoa, Ka Ora meets a statutory requirement to reduce speed across the city. The proposed speed of 30km/h near schools is consistent with legislative requirements and is supported by substantial overseas research and study that demonstrates significant reductions in DSI on roads operating at this speed, with minimal disruption to traffic flow.  

33.     Additionally, speed reductions delivered to date by the programme are already reducing DSI. It is for these reasons that AT’s advice to the local board is to support the programme.

Customer research

34.     As directed in Auckland Council’s letter of expectation, AT has completed customer research to more deeply understand the views and needs of Aucklanders on this issue. The latest research shows that 61 per cent of Aucklanders believe that lower speed limits could help reduce the number of serious injuries and deaths on Auckland roads, with 74 per cent of Aucklanders willing to accept increases in travel time if it would help make travel safer in Auckland.

35.     Overall, around 44 per cent of Auckland residents oppose speed limit reductions and 43 per cent support. After being informed about the decrease in road deaths and serious injuries on roads where speed limits have been reduced, support for the speed limit reductions increases to 57 per cent and opposition decreases. Support remains highest for speed limit reductions near schools, kindergartens, or other community facilities at 74 per cent.

36.     Recent customer research on safety near schools shows the safety of children travelling to school is a critical and increasing concern to parents. Their experiences of high-speed vehicles, near misses, crime and ‘stranger danger’ around schools mean an increasing number of parents drive their children to and from school. School speed limits, and physically separating children from danger are strongly supported by parents and in locations with comprehensive speed management parents feel more comfortable letting their children walk to school.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro-mobility by reducing the risk to vulnerable road users, making these modes more attractive.

38.     A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create a more pleasant urban environment and make it safer for children to travel independently.

39.     A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     The Safe Speeds Programme was endorsed by the Auckland Council Planning committee and the current term Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     AT has visited all local boards during February and March 2023 to discuss the proposed changes.

42.     Summaries of community, school and mana whenua requests were provided to local boards in February and March 2023 to support their consideration of this topic.

43.     In post-workshop resolutions local boards indicated their level of support for the programme. Common themes were higher levels of support near schools, town centres and places where people are out and about.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

45.     Engagement with iwi at the northern, central, and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. In 2022, the Mana Whenua Kaitiaki Forum confirmed their strategic plan has an objective to reduce road deaths for mana whenua and mātāwaka. Across 2022 and 2023 a series of hui and a wānanga with mana whenua were completed for Katoa, Ka Ora.

46.     Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

47.     Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at their workshops in February and March 2023.

Ngā ritenga ā-pūtea

Financial implications

48.     Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora, the introduction of safe speed limits has considerable social cost implications.  Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Public understanding regarding the ‘why’ for safe speeds needs continued communication. Comprehensive communications including the evidence and key facts have been provided to increase understanding and support of safe speeds. 

50.     Funding constraints may require the scale of the plan to be reduced or delivery to be slowed or delayed.  Clear updates will be given should there be changes to funding throughout the duration of the programme.

Ngā koringa ā-muri

Next steps

51.     The Safe Speeds Programme Team will review and consider all feedback received from local boards. We will use this, along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our legal and safety obligations as a road controlling authority, to help edit and finalise Katoa, Ka Ora, a speed management plan for Auckland.

52.     We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee in November 2023. Confirmation of a date is yet to be received.

53.     Once all feedback has been considered and edits and reviews completed, the team will seek approval of the plan from the Regional Transport Committee in early 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board - Response to Resolutions (Under Separate Cover)

 

b

Whau Local Board Safe Speeds - Infographic (Under Separate Cover)

 

c

Whau Local Board - Response to site specific feedback (Under Separate Cover)

 

d

Whau Safe Speeds - Local Board feedback summary (Under Separate Cover)

 

e

Katoa Ka Ora Map Whau (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Eric van Essen - Programme Director, Strategic Programmes, Auckland Transport

Authorisers

Adam Milina - Local Area Manager

 

 

 


Whau Local Board

25 October 2023

 

 

Feedback on the draft Auckland Regional Public Transport Plan

File No.: CP2023/15104

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal views on the draft Auckland Regional Public Transport Plan 2023-2031 and to provide information received from public consultation.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is seeking feedback from local boards on the draft Auckland Regional Public Transport Plan (RPTP). In particular, AT is seeking feedback on the service improvements proposed for the local board’s area.

3.       The RPTP is the main plan for public transport services in Auckland. It also includes a vision, goals, policies, and targets that relate to the planning and delivery of the public transportation system.

4.       AT will use the local board’s formal views, along with feedback received via public consultation, to finalise the plan. The AT Board is expected to adopt the final plan in November 2023.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)      provide feedback to Auckland Transport on the draft Auckland Regional Public Transport Plan 2023-2031, in line with the template provided in Attachment A.

Horopaki

Context

5.       The Regional Public Transport Plan is Auckland’s main plan for public transport (PT) services. It outlines how PT will be managed and improved over the next eight years, with a detailed focus on the first three years. This includes the services that will operate during this period (and how they will change) and the goals, policies and actions that will shape PT.

6.       The purpose of the RPTP is to enable consultation with the public and PT operators on the planning of PT services. This is a requirement of the Land Transport Management Act 2003.

7.       Public consultation on the draft RPTP ran from 17 July to 17 August 2023, and AT received over 3,200 responses. This compares well to the 462 responses the previous (2018) RPTP received.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Public feedback was generally very supportive of the content of the draft RPTP. This includes:

·    strong support for the plan’s vision and goals

·    support for the action areas within the plan

·    support for most proposed service improvements (with the main exception of the removals of ferry services to Gulf Harbour and Northcote Point).

9.       Feedback that was not supportive of the content of the draft RPTP included:

·    wanting further improvement and/or faster delivery

·    concerns that PT is too expensive or does not provide value for money

·    comments that a greater percentage of the cost of operating PT should come from users (via fares).

10.     The RPTP includes AT’s aspirations to do more in further improvements and faster delivery if and when more funding for PT becomes available.

11.     AT has provided a breakdown of the top areas submitters from each local board commented to assist the board in providing feedback (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Public transport has a key role to play in helping to reduce emissions, as set out in Auckland Council’s Transport Emissions Reduction Pathway (TERP). The RPTP acknowledges the ambitious targets the TERP has for increased PT usage, and the actions and improvements included in the RPTP will play an important role in making progress towards those targets.

13.     One of the RPTP’s goals is ‘enhancing the environment and tackling the climate emergency’. This goal guides efforts of transition to a low-emission PT system, encouraging mode shift, and adapting infrastructure to a changing climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Auckland Council’s Transport and Infrastructure Committee endorsed the overall strategic direction for the draft RPTP in April 2023. This included the vision and goals for the plan, and a ‘balanced’ approach to service improvements.

15.     Following public consultation closing, AT also engaged with the council’s advisory panels to get specific feedback about aspects of the plan relevant to the panels’ expertise.

16.     AT has also worked with Auckland Council and Eke Panuku staff to ensure, where possible, the draft RPTP is aligned with other strategic plans and projects across the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     AT held a range of public information events across the region at libraries, community centres, bus and train stations. AT also held two on-line drop-in sessions. Across all of these events, AT had hundreds of conversations with the public which will also be used to inform changes to the plan. In addition, some members of the public called AT to ask questions and seek clarification on content in the plan.

18.     Public feedback was generally supportive of the vision and goals in the draft RPTP and requested additional service improvements (beyond what AT is currently funded to deliver).

19.     Proposed service improvements in the draft RPTP in the local board’s area were set out in a memo from AT, dated 12 July 2023.

20.     AT set out the feedback received from residents of the local board’s area in a memo and supporting material (Attachment B and Attachment C) provided for a workshop on the draft RPTP held on Wednesday, 20 September 2023.

21.     Workshops to date have been positive, with most local boards supporting AT’s proposals for service improvements and initiatives to reduce the cost of public transport to users (such as the proposed weekly fare cap and extended transfer window).

22.     Some local boards have also requested more information around the use of existing services and expressed an interest in exploring the potential for on-demand AT Local services to operate in their area.

Tauākī whakaaweawe Māori

Māori impact statement

23.     AT has held multiple hui with mana whenua as part of the development of the RPTP and will be making changes to the draft RPTP based on their feedback.

24.     The draft RPTP includes a Māori outcomes section (part 3.7), which outlines key areas of concern to mana whenua and mataawaka and where more detail can be found in the plan.

25.     AT intends to revise part 3.7, and other relevant parts of the RPTP, to reflect feedback received from Māori (both mana whenua and mataawaka).

Ngā ritenga ā-pūtea

Financial implications

26.     There are no financial implications of providing feedback to AT on the draft RPTP.

27.     The RPTP is required to be a realistically fundable plan, and AT’s budget for additional services is constrained (and fully allocated to the service improvements proposed in the draft RPTP).

28.     Any feedback provided regarding service level improvements should take into account AT’s financial constraints, and the trade-offs that may be required to implement them (for example, increasing services on one route is likely to require reductions on another route).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There are no risks associated with providing feedback to AT on the draft RPTP.

Ngā koringa ā-muri

Next steps

30.     AT will use the feedback provided by the local board, along with feedback received from the public and other stakeholders, to finalise the draft RPTP.

31.     The AT Board will consider adopting the revised RPTP at their 29 November 2023 meeting.

32.     If adopted, the final RPTP will be publicly released in early December 2023.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Regional Public Transport Plan (RLTP) feedback template for local boards (Under Separate Cover)

 

b

Regional Public Transport Plan (RPTP) consultation 2023 snapshot (Under Separate Cover)

 

c

Regional Public Transport Plan (RPTP) post-consultation memo (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Luke Elliott - Principal Planner, Auckland Transport

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Chair's Report - Kay Thomas

 

File No.: CP2023/15112

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Whau Local Board:

a)      whiwhi / receive Chair Kay Thomas’ October 2023 report.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair Kay Thomas - October 2023 Report (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Claire Bews - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Hōtaka Kaupapa / Governance Forward Work Programme

 

File No.: CP2023/15113

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Whau Local Board Hōtaka Kaupapa / Governance Forward Work Programme calendar (the calendar).

Whakarāpopototanga matua / Executive summary

2.       The calendar for the Whau Local Board is in Attachment A. The calendar is updated monthly and reported to business meetings.

3.       The calendar is part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for October 2023.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Whau Local Board Hōtaka Kaupapa / Governance Work Programme - October 2023 (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Claire Bews - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Whau Local Board

25 October 2023

 

 

Whau Local Board Workshop Records

File No.: CP2023/15114

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present records of workshops held by the Whau Local Board.

Whakarāpopototanga matua

Executive summary

2.       Briefings provided at the workshops were as follows:

6 September 2023

1.      Auckland Transport Monthly Update

2.      Auckland Transport - Local Board Transport Capital Fund – Update

3.      Local Board Plan – Review of Consultation Feedback

4.      I&ES - Buffer Plant Pest Programme Options

5.      Blockhouse Bay Separation Project - (Pipe to reduce overflows in Blockhouse Bay)

 

13 September 2023

1.      Eke Panuku – Te Hono Updates

2.      Whau and Parks and Community Facilities Updates

·    Blockhouse Bay Rec Reserve Changing Rooms

3.      Parks and Community Facilities Contracts Update

 

20 September 2023

1.      2023 Regional Public Transport Plan - 2023 (RPTP)

2.      Community Led Partners Presentations

·    Green Bay Community House

·    Kelston Hub

·    Blockhouse Bay Community Centre

3.      LB Annual Planning workshop 1 - LTP Intro

4.      Kāinga Ora Updates

 

 

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a)   tuhi ā-taipitopito / note the records of the workshops held on 6, 13 and 20 September 2023.

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Whau Local Board workshop records for 6, 13 and 20 September 2023 (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Claire Bews - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager