Tira Hautū / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 26 October 2023 at 10.05am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

 

 

Cr Josephine Bartley

From 10.29am, Item 4.2;
Until 4.27pm, Item 13

 

Cr Angela Dalton

Until 3.37pm, Item 9

 

Cr Chris Darby

From 10.10am, Item 4.1

 

Cr Julie Fairey

 

 

Cr Alf Filipaina, MNZM

Until 3.37pm, Item 9

 

Cr Christine Fletcher, QSO

 

 

Cr Lotu Fuli

Until 4.27pm, Item 13

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

Cr Mike Lee

Until 4.05pm, Item 10

 

Cr Kerrin Leoni

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

Via electronic link

 

Cr Sharon Stewart, QSM

 

 

Cr Ken Turner

Via electronic link,

until 2.05pm

 

Cr Wayne Walker

 

 

Cr John Watson

Until 5.06pm, Item C1

 

Cr Maurice Williamson

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

Allan Matson

Waitematā Local Board Member

 

 

 

 

 

 

 

 

 

 


Governing Body

26 October 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number GB/2023/190

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

That the Governing Body:

a)          whakaae / accept the apologies from:

Lateness

Cr J Bartley
Cr C Darby

Early Departure

Cr A Dalton

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GB/2023/191

MOVED by Cr W Walker, seconded by Cr S Stewart:  

That the Governing Body:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 28 September 2023 and the extraordinary minutes of its meeting, held on Friday, 6 October 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Ngā Kōrero a te Marea | Public Input

 

4.1

Public Input:  West Auckland is Flooding - Buyout Scheme

 

Lyall Carter and Rupinder Banger addressed the Governing Body.

 

Cr C Darby joined the meeting at 10.10am.

 

Resolution number GB/2023/192

MOVED by Cr S Henderson, seconded by Cr K Leoni:  

That the Governing Body:

a)          whiwhi / receive the public input from West Auckland is Flooding regarding “Buyout Scheme” and whakamihi / thank them for their attendance.

CARRIED

 

 


 

 

4.2

Public Input:  Chris Newman - Māorification of our city's politics, culture, economy and customs

 

Chris Newman addressed the Governing Body.

 

Cr J Bartley joined the meeting at 10.29am.

 

Resolution number GB/2023/193

MOVED by Cr W Walker, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)          whiwhi / receive the public input from Chris Newman regarding “Māorification of our city's politics, culture, economy and customs” and whakamihi / thank him for his attendance.

CARRIED

 

Note:   Under Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded as follows:

·        Cr J Bartley

·        Cr A Dalton

·        Cr J Fairey

·        Cr K Leoni

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

5.1

Local Board Input - Waitematā Local Board - Fitzroy Hotel, 75-77 Wakefield Street, Auckland

 

Allan Matson, Member – Waitematā Local Board addressed the Governing Body and provided images in support.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes were made to the original motion, adding new clause b), with the agreement of the meeting.

 

Resolution number GB/2023/194

MOVED by Cr J Watson, seconded by Cr W Walker:  

That the Governing Body:

a)     whiwhi / receive the local board input from Alan Matson, Waitemata Local Board regarding the Fitzroy Hotel, 75-77 Wakefield Street, Auckland and whakamihi / thank him for his attendance.

b)     tautohu / refer this matter to the Chief of Strategy to engage with the building owner.

CARRIED

 

Attachments

a     26 October 2023, Governing Body:  Item 5.1 - Local Board Input - Waitematā Local Board - Fitzroy Hotel, 75-77 Wakefield Street, Auckland, Images

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

7

Māori seats for Auckland Council – consultation feedback and next steps

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr G Sayers left the meeting at 11.10am.

 

 

Note:   the following was moved as a chairperson’s recommendation.

 

MOVED by Mayor W Brown, seconded by Cr K Leoni:  

That the Governing Body:

a)      whakaae / agree that further work is required to determine the appropriate arrangements for Māori representation on Auckland Council, including in discussion with Māori and the Auckland public, and request that this be considered by the Joint Governance Working Party and reported back to the Governing Body by 31 December 2024.

 

The meeting adjourned at 11.48am and reconvened at 12.01pm.

 

Note:   following questions on the item, Cr K Leoni withdrew her support of the original motion as seconder.

 

MOVED by Mayor W Brown, seconded by Cr C Fletcher:  

That the Governing Body:

a)      whakaae / agree that further work is required to determine the appropriate arrangements for Māori representation on Auckland Council, including in discussion with Māori and the Auckland public, and request that this be considered by the Joint Governance Working Party and reported back to the Governing Body by 31 December 2024.

 

 

Discussion on the item commenced. 

Cr G Sayers returned to the meeting at 1.20pm.

 

 

MOVED by Cr A Filipaina, seconded by Cr L Fuli an amendment by way of replacement:  

That the Governing Body:

a)      whiwhi / receive the consultation feedback from Māori, the wider public and local boards on Māori seats for Auckland Council (Attachments A, B and C to this report).

b)      whakaae / agree to establish one or more Māori wards for electoral purposes under the Local Electoral Act 2001, for the Local Government Elections 2025 and note that further work to determine the final number of wards will be undertaken as part of the representation review process by the Joint Governance Working Party.

 

 

 

 

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr A Dalton

Cr C Darby

Cr J Fairey

Cr A Filipaina

Cr L Fuli

Cr S Henderson

Cr R Hills

Cr K Leoni

Against

Cr A Baker

Cr C Fletcher

Cr M Lee

Cr D Newman

Cr G Sayers

Deputy Mayor D Simpson

Cr S Stewart

Cr K Turner

Cr W Walker

Cr J Watson

Cr M Williamson

Abstained

Mayor W Brown

The motion was declared lost by 9 votes to 11.

 

The substantive motion was put.

 

Resolution number GB/2023/195

MOVED by Mayor W Brown, seconded by Cr C Fletcher:  

That the Governing Body:

a)      whakaae / agree that further work is required to determine the appropriate arrangements for Māori representation on Auckland Council, including in discussion with Māori and the Auckland public, and request that this be considered by the Joint Governance Working Party and reported back to the Governing Body by 31 December 2024.

A division was called for, voting on which was as follows:

For

Cr A Baker

Mayor W Brown

Cr C Darby

Cr C Fletcher

Cr M Lee

Cr D Newman

Cr G Sayers

Deputy Mayor D Simpson

Cr S Stewart

Cr K Turner

Cr W Walker

Cr J Watson

Cr M Williamson

Against

Cr J Bartley

Cr A Dalton

Cr J Fairey

Cr A Filipaina

Cr L Fuli

Cr S Henderson

Cr R Hills

Cr K Leoni

Abstained

 

The motion was declared carried by 13 votes to 8.

CARRIED

 

Attachments

a     26 October 2023, Governing Body:  Item 7 - Māori seats for Auckland Council – consultation feedback and next steps, Presentation

 

Cr K Turner retired from the meeting at 2.05pm.

 

The meeting adjourned at 2.05pm and reconvened at 2.38pm.

 

Cr J Bartley, Cr C Darby, Cr J Fairey, Cr L Fuli, Cr S Henderson, Cr R Hills, Cr M Lee, Cr K Turner, Cr W Walker and Cr J Watson were not present.

 

 

8

Acting Chief Executive and Group Chief Financial Officer Update

 

The monthly dashboard has been circulated prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr J Watson returned to the meeting at 2.39pm.

Cr M Lee returned to the meeting at 2.39pm.

Cr J Fairey returned to the meeting at 2.40pm.

Cr W Walker returned to the meeting at 2.40pm.

Cr C Darby returned to the meeting at 2.41pm.

Cr D Newman returned to the meeting at 2.41pm.

Cr S Henderson returned to the meeting at 2.41pm.

Cr R Hills returned to the meeting at 2.41pm.

Cr L Fuli returned to the meeting at 2.41pm.

 

Resolution number GB/2023/196

MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown:  

That the Governing Body:

a)      whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the verbal updates by the Interim Chief Executive and Group Chief Financial Officer.

CARRIED

 

Attachments

a     26 October 2023, Governing Body:  Item 8 - Acting Chief Executive and Group Chief Financial Officer Update, Monthly Dashboard

 

 

 


9

Long-term Plan 2024-2034 - Deliberative Engagement Options

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr A Dalton retired from the meeting at 3.36pm.
Cr A Filipaina retired from the meeting at 3.37pm.
Cr A Baker left the meeting at 3.37pm.
Cr J Bartley left the meeting at 3.38pm.
Cr L Fuli left the meeting at 3.49pm.

 

MOVED by Mayor W Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      kohuki / consider and agree to the deliberative democracy consultation Options A to F which will support:

i)       the Long-term Plan 2024-2034 process:

A)      Option A – an online participatory budgeting tool

B)      Option B - a physical participatory budgeting tool for use at events

C)      Option C - Participatory Forum (1) - general public

D)      Option D - Participatory Forum (2) – community leaders and Advisory Panel members,

E)      Option E - Auckland Conversation event about deliberative democracy

ii)       the Annual Budget 2025- 2026 process:

A)      Option F - Citizens Assembly – climate related topic

 

 

 

At 3.58pm, it was:

 

Extension of Meeting Time

 

Resolution number GB/2023/197

MOVED by Cr W Walker, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)          whakaae / agree under standing order 1.1.3 that an extension of time be granted, until the business of the agenda is complete.

CARRIED

 

Questions continued.

 

Cr L Fuli returned to the meeting at 3.59pm.
Cr J Bartley returned to the meeting at 4.00pm.
Cr A Baker returned to the meeting at 4.01pm.

 

Resolution number GB/2023/198

MOVED by Mayor W Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      kohuki / consider and agree to the deliberative democracy consultation Options A to F which will support:

i)       the Long-term Plan 2024-2034 process:

A)      Option A – an online participatory budgeting tool

B)      Option B - a physical participatory budgeting tool for use at events

C)      Option C - Participatory Forum (1) - general public

D)      Option D - Participatory Forum (2) – community leaders and Advisory Panel members,

E)      Option E - Auckland Conversation event about deliberative democracy

ii)      the Annual Budget 2025- 2026 process:

A)      Option F - Citizens Assembly – climate related topic

CARRIED

 

Attachments

a     26 October 2023, Governing Body:  Item 9 - Long-term Plan 2024-2034 - Deliberative Engagement Options, Presentation

 


 

 

 

10

Ratepayer Assistance Scheme

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr C Darby left the meeting at 4.05pm.
Cr M Lee retired from the meeting at 4.05pm.
Cr A Baker left the meeting at 4.05pm.

 

Resolution number GB/2023/199

MOVED by Mayor W Brown, seconded by Cr W Walker:  

That the Governing Body:

a)      whakaae / approve up to $600,000 development funding to support final development of the Ratepayer Assistance Scheme subject to:

i)       total development funding $3 million (including Auckland Council’s contribution) being committed from other local authorities and / or central government; and

ii)      central government indicating its support for final development of the Ratepayer Assistance Scheme (including acknowledging the need for enabling legislation).

b)      whakaae / approve $100,000 to be available out of Auckland Council’s contribution to final development funding not subject to clauses a) i) and a) ii) above to enable the steering group to facilitate those conditions being satisfied. 

c)      tuhi ā-taipitopito / note that total Ratepayer Assistance Scheme establishment capital is estimated at up to $25 million and that Auckland Council’s contribution of Ratepayer Assistance Scheme could be up to $5 million (20 per cent of total capital), subject to final approval by the Governing Body.

d)      tuhi ā-taipitopito / note that total Auckland Council’s funding contribution to date and any further final development funding will count as establishment capital in the event it chooses to participate in the establishment of the Ratepayer Assistance Scheme.

CARRIED

 

Attachments

a     26 October 2023, Governing Body:  Item 10 - Ratepayers Assistance Scheme, Presentation

 

 

 

11

Auckland International Airport Limited share sale post execution report

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr A Baker returned to the meeting at 4.09pm.
Cr C Darby returned to the meeting at 4.09pm.

 

 

 

Resolution number GB/2023/200

MOVED by Cr M Williamson, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the process followed by the council for the partial sale of council’s shares in Auckland International Airport Limited and the outcome achieved.

CARRIED

 

Attachments

a     26 October 2023, Governing Body:  Item 11 - Auckland International Airport Limited share sale post execution report, Presentation

 

 

 

12

Recovery Office Update

 

Resolution number GB/2023/201

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      tuhi-ā-taipitopito / note progress with the Tāmaki Makaurau recovery efforts.

b)      tuhi-ā-taipitopito / note progress on the development of the Tāmaki Makaurau Recovery Plan based on the structure Attachment C of the agenda report.

c)      whakaae / approve the outcomes, objectives and principles of the Tāmaki Makaurau Recovery Plan.

d)      tuhi-ā-taipitopito / note that the Tāmaki Makaurau Recovery Plan includes both regional and local considerations for recovery and that detailed plans for local areas that have been severely impacted will follow.

CARRIED

 

13

Recovery Office budget for the 2023/2024 financial year

 

Cr J Bartley retired from the meeting at 4.27pm.
Cr L Fuli retired from the meeting at 4.27pm.

 

Note:   changes were made to the original motion, adding new clause g), with the agreement of the meeting.

 

Resolution number GB/2023/202

MOVED by Mayor W Brown, seconded by Cr W Walker:  

That the Governing Body:

a)      whakaae / approve an operational budget increase of $9 million for the Recovery Office, to be funded by additional debt in the 2023/2024 financial year.

b)      tuhi ā-taipitopito / note that additional council debt of $9 million would incur an estimated $495,000 of interest expense per annum which would need to be funded through future operational revenue or reduced costs.

c)      whakaae / approve in principle an operational budget allocation of up to $7.5 million for demolition / deconstruction of Category 3 properties that are purchased in the 2023/2024 financial year, subject to more detailed reporting once volumes and timeframes are better understood.

 

 

d)      whakaae / approve in principle additional debt of up to $7.5 million to fund the cost of demolition and deconstruction of Category 3 purchased properties in the 2023/2024 financial year.

e)      tuhi ā-taipitopito / note that if the additional debt of $7.5 million for deconstruction of Category 3 purchased properties is required, the ongoing interest costs associated would be around $412,500 per annum which would require additional operating funding in subsequent financial years.

f)       tuhi ā-taipitopito / note that the demolition and deconstruction of Category 3 purchased properties may incur unfunded consequential costs which will need to be considered in future budgets.

g)      tono / request staff to identify opportunities for cost savings from a number of areas including land and housing recycling and resource recovery.

CARRIED

 

 

14

Making Space for Water

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Note:   changes were made to the original motion, adding new clause c), with the agreement of the meeting.

 

Resolution number GB/2023/203

MOVED by Mayor W Brown, seconded by Cr W Walker:  

That the Governing Body:

a)      whakaae / approve, in principle, the Making Space for Water programme (Option 3) for delivery, subject to Long-term Plan 2024-2034 decisions.

b)      tuhi ā-taipitopito / note that there will be consultation on funding impacts according to legislative requirements.

c)      tono / request management to consider a targeted rate regime for properties that benefit directly and indirectly from this work.

CARRIED

 

Attachments

a     26 October 2023, Governing Body:  Item 14 - Making Space for Water, Presentation

 

 

15

Forward Work Programmes of Committees of the Governing Body

 

Resolution number GB/2023/204

MOVED by Mayor W Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the approved forward work programmes for all committees of the Governing Body.

CARRIED

 

 

 

 

16

Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 26 October 2023

 

Resolution number GB/2023/205

MOVED by Mayor W Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      whiwhi / receive the Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) – 26 October 2023.

CARRIED

 

 

 

17

Summary of Confidential Decisions and related information released into Open

 

Resolution number GB/2023/206

MOVED by Mayor W Brown, seconded by Cr C Darby:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the confidential decision and related information that is now publicly available:

i)       Governing Body decision on Category 3

CARRIED

 

 

 

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

19        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number GB/2023/207

MOVED by Cr W Walker, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

C1       CONFIDENTIAL:  Category 2P - Assessing feasibility and council role in recovery

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains advice regarding negotiations with the Crown.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

5.00pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.18pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL:  Category 2P - Assessing feasibility and council role in recovery

 

Resolution number GB/2023/208

MOVED by Cr C Fletcher, seconded by Cr M Williamson:  

That the Governing Body:

g)      whakaae / agree that the decisions, report and any attachment remain confidential until the need for confidentiality no longer exists. 

 

 

 


 

 

 

 

5.18pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................