I hereby give notice that an extraordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 31 October 2023

4.00pm

Waitematā Local Board Office
Ground Floor
33 Federal Street
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Genevieve Sage

 

Deputy Chairperson

Greg Moyle, (JP, ED)

 

Members

Alexandra Bonham

 

 

Allan Matson

 

 

Richard Northey, (ONZM)

 

 

Sarah Trotman, (ONZM)

 

 

Anahera Rawiri

 

 

(Quorum 4 members)

 

 

 

Katherine Kang

Democracy Advisor

 

25 October 2023

 

Contact Telephone: (09) 353 9654

Email: katherine.kang@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Waitematā Local Board

31 October 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          He Tamōtanga Motuhake | Leave of Absence                                                            5

5          Te Mihi | Acknowledgements                                                                                       5

6          Ngā Pakihi Autaia | Extraordinary Business                                                              5

10        Adoption of the Waitematā Local Board Plan 2023                                                   7

11        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

Chair G Sage will welcome those present and open the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

5          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Waitematā Local Board

31 October 2023

 

 

Adoption of the Waitematā Local Board Plan 2023

File No.: CP2023/14552

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Waitematā Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2.       The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and use the special consultative procedure (SCP) to engage with their communities.

3.       A draft version of the Waitematā Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period for the SCP ran from 13 July to 14 August 2023.

4.       The local board has considered all submissions and feedback received from the consultation period. Minor changes and edits for clarification are proposed.

5.       The Waitematā Local Board Plan 2023, which includes the proposed changes, is attached to this report.

6.       The key sections of the Local Board Plan 2023 (Attachment A) are:

·    Māori outcomes

·    Climate action

·    Our people

·    Our environment

·    Our community

·    Our places

·    Our economy

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      adopt the Waitematā Local Board Plan 2023 as set out in Attachment A of the agenda report.

b)      delegate authority to the Chairperson of the Waitematā Local Board to approve any minor edits that may be necessary to the Waitematā Local Board Plan 2023 prior to publication.

 

Horopaki

Context

7.       The Local Government (Auckland Council) Act 2009 states that each local board must:

·    adopt their local board plan by 31 October of the year following an election

·    use the special consultative procedure (SCP) to engage with their communities.

8.       Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9.       The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Tātaritanga me ngā tohutohu

Analysis and advice

Key features of the Local Board Plan 2023

10.     Māori outcomes - Māori outcomes respond to Council’s legislative obligations and to extensive engagement with Auckland’s Māori communities. The plan includes opportunities to work with mana whenua and mataawaka in Waitematā to deliver Māori outcomes identified in the Kia Ora Tāmaki Makaurau. Initiatives to support these are spread across the plan.

11.     Climate action - The plan meets the challenge of taking climate action by including initiatives aimed at improving climate action knowledge and education, improving food security, increasing Waitematā’s urban tree canopy, improving transport choices and minimising climate impacts on the environment and people.

12.     Our people - All our people are thriving and have what they need to live a good life.

13.     Our environment - Our built and natural environment is resilient to natural hazards and the effects of climate change. Our natural environment is rich in biodiversity and provides clean waterways.

14.     Our community - Our community is resilient and have places and activities to connect and foster a sense of belonging.

15.     Our places - Waitematā is a great place to live, work, learn and play. Our neighbourhood are well designed to be sustainable, well-connected, and celebrate our heritage and unique identities.

16.     Our economy - Our city centre and fringe town centres are thriving and support a resilient diverse economy that embraces new opportunities and drives prosperity.

Consideration of submissions and feedback

17.     A draft version of the Waitematā Local Board Plan 2023 was prepared for consultation with the local communities. The consultation period ran from 13 July to 14 August 2023.

18.     The Waitematā Local Board has considered the submissions and feedback received.

19.     Public feedback on the draft plan was generally positive. The majority of submitters were supportive of the plan, its direction and themes covered.

20.     Across both individual and organisation submissions, identified themes of support include environmental action and restoration activity, supporting community-led initiatives, and maintaining the quality of parks, open spaces, and Council facilities to enhance public access, provide services, and connect communities.

21.     Across both individual and organisation submissions, identified themes of concern include the cost to Council to continue delivering services and facilities, the cost of prioritising climate change, the lack of perceived protection for heritage and character property, poor maintenance outcomes for open spaces, parks, and streetscapes, and protection of mature trees.

22.     The key feedback points, with staff analysis and subsequent proposed changes to the outcome chapters are outlined in Table 1 below.

Table 1: Substantive changes to the draft Waitematā Local Board Plan 2023

Key point of feedback

Analysis

Proposed change

Focus on improving safety, and expand from city centre focus

Improving perceptions of safety is dependent on many factors, many of which are out of local board control. 

Any text or initiative will need to be clear in what is within the board’s ability to deliver/ influence.

Add text in Our People Pg17: “Improving public safety and perceptions of safety is a key challenge for this term. Our approach supports a larger regional response...”

Add initiative in Our People Pg19: “Support local and regional initiatives that improve public safety and perceptions of safety in the city centre and fringe town centres”

Partnership with Sport Auckland

Feedback from Sport Auckland suggested a partnership approach to delivering active communities' outcomes in Waitemata.

Add initiative Pg 18: “Strengthen a relationship with Sport Auckland for support, and in particular working with the ActivAsian team at Sport Auckland”

Youth Deliberative Democracy Pilot has progressed

The 2-day youth deliberation was delivered and has resulted in several recommendations. Within the Our People outcome, recommendations were about youth-led and youth voice.

Amend initiative Pg19: “Progress the Waitematā Youth Deliberative Democracy Pilot and support youth voice and leadership”

Grey Lynn Library and Community Centre

Some feedback from the consultation as well as emails received to the local board voiced concerns of losing library services completely in Grey Lynn.

Text needs to be clear to indicate that the current project is for investigation only, and only one of the options is a potential multi-purpose facility.

Reword text Pg27: “Grey Lynn Library and hall require earthquake strengthening… to ensure we can continue to meet current and future needs…”

Amend initiative Pg28: “Work with the community to investigate options for Grey Lynn Library and Community Centre”

 Play opportunities

Potential to describe different opportunities for play outside of formal playgrounds.

Add text in Pg28: “There are opportunities to provide for diverse play …”

Youth Deliberative Democracy recommendations

The 2-day youth deliberation was delivered and has resulted in several recommendations. Within the Our Community, recommendations include safe spaces for youth, and activities delivered by youth for youth.

Amend initiative Pg28: “Utilise the feedback from the Youth Deliberative Democracy Pilot to investigate initiatives such as spaces, activations and pop-ups designed and delivered by youth”

Investigate creating a wetland at Western Park

Western Park Development Plan also identified options for ‘wetlanding’ areas, as an alternative to full daylighting.

Cost estimates in 2009 were over $400,000. In 2021, staff highlighted difficulties including depth of the current piped stream and contaminated land at the lower end of the park.

There is potential to investigate flood resilience options, including through advocacy within the Making Space for Water programme.

Amend initiative Pg23: “Advocate for daylighting projects for appropriate streams, waterways and wetlands in our area to improve overland flow and stormwater management outcomes”

Newmarket Business Association feedback advocates for Kent and York to be funded through the Local Board Transport Capital Fund (not targeted rates)

The draft plan stated to investigate funding options, including a potential targeted rate to deliver Kent and York. Recommend removing “targeted rate” from the initiative as not supported by the business association at this time.

Indicative costs for Kent Street $15M and York Street $4.4 million, is beyond the board's current term Transport Capital Fund budget. Further investigation and discussion are required.

Amend initiative Pg35: “Support the Newmarket Business Association to investigate funding options to deliver upgrades to Kent and York Streets from the Newmarket Laneways Plan”

Prioritise reducing crime

Any text or initiative will need to be clear in what is within the board’s ability to deliver/ influence.

Business Associations have been allocated funding from the central government Local Crime Fund, and there is opportunity for the local board to support BIDs crime prevention programmes through providing access to resources and expertise and enabling crime prevention practises.

Amend text Pg40: “…provide access to resources and expertise to build community capability. Together we will recover and grow our local economy, reduce retail crime and antisocial in our city and town centres.”

Add initiative Pg41: “Support BID crime prevention programmes including advocating to simplify regulatory processes to enable emerging crime prevention practises”

Managing graffiti

Graffiti impacts on Council's reputation and on perceptions of safety.

Council contracts reflect effective graffiti removal response times on council owned assets. There are challenges for addressing graffiti on private property and property owned by Waka Kotahi. There is an opportunity to investigate provision of the service to commercial property owners at similar contractor rates that the council receives.

Add initiative Pg41: “Work with BIDs to broker a collective agreement across commercial property owners and council providers to enable integrated graffiti management”

Regenerate town centres – playful elements

Playful and playable elements add to the attractiveness and vibrancy of urban spaces. This can make town centres more appealing for families and encourage longer and more frequent visits.

Add initiative Pg41: “Encourage playful and playable elements in town centres to add attractiveness and vibrancy of urban spaces”

Reducing the cost of Traffic Management Plans

Costs of traffic management plans have been identified as a barrier to community-led local events.

 

Add advocacy Pg42: “Advocate to find a practicable solution to reducing the cost of traffic management plans and consents for recurring local community or business events without compromising safety”

 

23.     The Waitematā Local Board Plan 2023 (Attachment A) incorporates the proposed substantive changes to the outcome chapters as described in Table 1 and other minor changes.

24.     Other minor changes to the plan which respond to submissions are outlined in Table 2 below.

Table 2: Minor changes

Key point of feedback

Analysis

Response

Provision for youth in Newmarket

The draft plan included an initiative to investigate creating a new facility.  Funding and programming for a new facility is difficult for the board to achieve.  Ongoing conversations with Newmarket stakeholders including Westfield have identified alternative options that are more achievable within the term. 

Amend initiative Pg29 to support provision of a youth space rather than creating a new facility.

Ensure accessibility in community facilities and infrastructure

New projects as well as renewals should consider accessibility. There is an accessibility assessment document that project managers are required to include as part of their project. 

Amend initiative Pg19 for accessible events to include projects and renewals.

 Pest free

Within the context, 'pest-free" could be misunderstood as literally no pests which is not possible in a mainland unfenced area.

Pest Free Auckland is a restoration initiative to build a movement that enables non-council led conservation action, recognising that protecting and restoring biodiversity cannot be solved by council, or any one agency, alone.

Amend text Pg22 to reduce pests and ensure an ecologically viable urban environment.

 E-waste, paper, textiles

There is potential for the local board funded waste programme to target the commercial sector.

Amend initiative Pg23 to include e-waste, paper, textiles

Better reflect city fringe townships in Our Places

Opportunity to include Grafton, Westmere and Arch Hill in description of the board area.

Eke Panuku’s Urban Regeneration programme includes city centre and near Central Rail Link stations. Auckland Transport has confirmed delivery of Great North Road project. There is opportunity to to include community vision for Great North Road, and urban regeneration and intensification for Uptown and Grey Lynn under Growth and development section.

Add text Pg 36:

Description to include Grafton, Westmere and Arch Hill.

Development and development section to include community vision for Great North Road and urban regeneration and intensification for Uptown and Grey Lynn.

People with disabilities

Feedback from People with disabilities group requested to consider their needs.  Parks and Community Facilities consider diversity in parks, as well as opportunities to increase accessibility through their renewals programme. 

Opportunity to include in text, all age groups and abilities.

Amend text Pg33: “These spaces are an extension of our homes and the way we live, and their design within our network must therefore be flexible to accommodate how people of all age groups and abilities will use them.”

Transport priority

Draft LBP included “Keeping Auckland moving…is a key priority...”

Keeping moving is an Auckland Transport role, rather than local board. Additionally, suggest that, improving road safety, reducing congestion and improving air quality are more reflective of the board priorities.

Amend text Pg33:”As Auckland continues to grow, improving road safety, reducing congestion and improving air quality are key priorities…”

 Street trees

The community and local board continue to advocate for more street trees.

Add text Pg34: “Street trees and plantings are attractive, provide shade and help mitigate urban heating whilst community play streets and other playful and engaging opportunities for neighbours to spend time together can support community resilience and cohesion”

 

25.     Other key feedback points which did not materially result in changes to the Waitematā Local Board Plan with staff analysis and responses are outlined in Table 3 below.

Table 3: Other feedback points and responses

Feedback

Analysis

Response

Maintenance of stormwater infrastructure

Draft plan includes road upgrades is an opportunity to ensure infrastructure for stormwater, wastewater etc is fit for purpose.

 No change

Street cleaning and footpath maintenance

This is operational and should be referred through the Report a Problem tool.

No change

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The Waitematā Local Board Plan 2023 contains a specific Climate Action section, focusing on the scope of challenges posted by climate change. It considers such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

27.     The plan includes specific objectives and initiatives including:

Local Board Plan objective 

Local Board Plan key initiatives

Our People: All our people are thriving and have what they need to live a good life.

Develop local emergency response plans to improve community resilience to extreme weather events, ongoing climate change hazards, and other emergencies

Our Environment: Our built and natural environment is resilient to natural hazards and the effects of climate change. Our natural environment is rich in biodiversity and provides clean waterways.

Promote Waiōrea Community Recycling Centre, local waste minimisation and resource recovery initiatives

Support the programming and activation for Te Wharekura in the Auckland Downtown Ferry Basin that would provide interactive environmental and cultural storytelling

Continue to deliver the Urban Ngahere Strategy and increase Waitematā’s canopy cover

Support community education and behaviour change projects that aim to mitigate climate change and increase community resilience such as:

·    Empower our communities, schools, and businesses to reduce their carbon emissions and be energy efficient

·    Local composting and community gardens network

·    Bike hub Sustainable food projects

Our Community: Our community is resilient and have places and activities to connect and foster a sense of belonging.

Prioritise our renewals programme to ensure our most used assets are sustainable and resilient to the impacts of climate change

Identify areas within parks, reserves and open spaces that may benefit from ‘no mow’ or ‘low mow’ regimes to enable increased biodiversity and native plant regeneration

Support a network of community gardens, food sovereignty and other food resilience initiatives

Our Places: Waitematā is a great place to live, work, learn and play.  Our neighbourhoods are well designed to be sustainable, well-connected and celebrate our heritage and unique identities. 

Work with the council group, mana whenua and key stakeholders to deliver the next phase of the Waterfront Programme including upgrading the Westhaven Seawall to provide wave dissipation and protection from coastal flooding, and ensuring the design of a new city centre park guided by the Te Ara Tukutuku Plan is sustainable and resilient

Work with the wider council family such as Watercare to upgrade and deliver key infrastructure to adapt to climate impacts including Herne Bay wastewater connections and Pt Erin extension to the Central Interceptor

Work with Resilient Land and Coast department to develop the Waitematā Harbour Shoreline Adaptation Plan to consider the impacts of sea level rise

Implement the 2013 Waitematā Greenways Plan and work with Parks and Community Facilities and Auckland Transport to deliver key walking and cycling connections

Continue to work with Auckland Transport and Waka Kotahi to improve travel choices and prioritise active transport modes that keep pedestrians and cyclists safe such as The Strand Optimisation project and Waitematā Safe Routes

Our Economy: Our city centre and fringe town centres are thriving and support a resilient diverse economy that embraces new opportunities and drives prosperity.

Work with Business Improvement Districts (BIDs) to promote the prosperity of the rohe, achieve climate outcomes and address safety and anti-social behaviour

Promote the Sustainable Procurement Framework to support supplier diversity, quality employment and reductions in waste and carbon emissions

Support sectors to transition to a resilient, low carbon, sustainable and regenerative economy through innovation

Work with CCOs and City Rail Link Limited to transform the connectedness of our City Centre and City Fringe business districts

 

28.     The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies. 

29.     The climate impact of any initiatives the Waitematā Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     The adoption of the Waitematā Local Board Plan 2023 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

31.     Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     The local board’s views have informed the development of the final Waitematā Local Board Plan 2023. A workshop was held on 5 September 2023 to discuss and consider feedback and agree any changes.

33.     In developing the plan, the Waitematā Local Board considered:

·    advice from mana whenua and mataawaka

·    what is already known about our communities and what is important to them

·    submissions received via online forms, hardcopy forms, emails and post

·    feedback provided at engagement events

·    regional strategies and policies

·    staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

34.     The draft Waitematā Local Board Plan 2023 was developed with consideration given to existing feedback from mana whenua and mataawaka.

35.     Two online information sessions for mana whenua were held on 8th and 13th June 2023. 

36.     Mana whenua organisations were asked which (of the 21) draft local board plans they wanted to review, and those requested were shared, along with tailored feedback forms.  The Waitematā draft Local Board Plan was shared with Rūnanga o Ngāti Whātua, Ngāti Whātua Ōrākei, Te Kawerau ā Maki, Ngāi Tai ki Tāmaki, and Ngāti Te Ata Waiohua. No formal submissions were received from mana whenua or mataawaka entities.

37.     The Waitematā Local Board Plan 2023 promotes outcomes or issues of importance to Māori by:

Alignment to Kia Ora Tāmaki Makaurau Outcomes

Initiatives

Kia ora te Ahurea – Māori Identity and Culture

 

Reflect Māori heritage and whakapapa in our public spaces and facilities incorporating Māori design principles and artwork

Partner with Mana Whenua and iwi, and mataawaka to celebrate Māori culture and identity, such as through events, placemaking, or narrative wayfinding

Support the programming and activation for Te Wharekura in the Auckland Downtown Ferry Basin that would provide interactive environmental and cultural storytelling

Engage with Ngāti Whātua Ōrākei in the development of Heard Park

Engage with Ngāti Whātua Ōrākei and Ngāti Te Ata Waiohua in creating the new civic space at 254 Ponsonby Road

 

Work with Eke Panuku, mana whenua and key stakeholders to deliver the next phase of the Waterfront Programme including the design of a new city centre park guided by the Te Ara Tukutuku Plan

Kia ora te Whānau – Whānau and Tamariki Wellbeing

 

Engage with our vulnerable and diverse communities, such as people experiencing homelessness, seniors, and ethnic communities to better involve them in the planning and programming decisions that affect them

 

Support local composting and grow a local low-carbon, resilient food production system through community gardens and food sovereignty initiatives

Kia ora te Rangatahi – Realising Rangatahi Potential

Progress the Waitematā Youth Deliberative Democracy Pilot and support youth voice and leadership

Kia ora te Taiao – Kaitiakitanga

 

Advocate for daylighting projects for appropriate streams, waterways and wetlands in our parks and reserves to improve overland flow and stormwater management outcomes

 

Support local water quality improvements at Newmarket, Waitītiko, Waipāruru, Waipapa streams and Te Wai Ōrea lake and wetland

 

Continue to advocate for the expedited delivery of the Central Isthmus and Eastern Isthmus water quality improvements that impact our waterways, catchments, beaches, and harbours

Kia ora te Hononga – Effective Māori Participation

Utilise the feedback from the Youth Deliberative Democracy Pilot to investigate initiatives such as spaces, activations and pop-ups designed and delivered by youth

Develop a Local Parks Management Plan that will set high-level management intentions across the parks and reserves network in the Waitematā Local Board area

Kia ora te Umanga – Māori Business, Tourism and Employment

 

 

Promote the Sustainable Procurement Framework to support supplier diversity, quality employment and reductions in waste and carbon

Encourage programmes that accelerate the growth and development of Māori and Pacific entrepreneurship

 

 

Ngā ritenga ā-pūtea

Financial implications

38.     Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     There are no risks identified in adopting the Waitematā Local Board Plan 2023.

Ngā koringa ā-muri

Next steps

40.     Staff recommend that responsibility for approving any minor edits following adoption be delegated to the Chairperson of the Waitematā Local Board.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Waitemata Local Board Plan 2023

19

      

Ngā kaihaina

Signatories

Authors

Caroline Teh - Local Board Advisor

Authorisers

Glenn Boyd - Local Area Manager

 

 


Waitematā Local Board

31 October 2023

 

 

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