I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 6 November 2023

5.00pm

Ōrākei Marae
59b Kitemoana Street
Orakei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Deputy Mayor Desley Simpson, JP

 

Members

Cr Angela Dalton

 

 

Member Alec Hawke

 

 

Member Wyllis Maihi

 

 

Member Scott Milne, JP

 

 

(Quorum 3 members)

 

 

 

Karen Ishikawa

Kaitohutohu Mana Whakahaere / Governance Advisor

 

1 November 2023

 

Contact Telephone: +64 21 346 670

Email: karen.ishikawa@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

HAWKE, Alec

Member

PUBLIC

SPARK ARENA COMMUNITY FUND COMMITTEE

2007

 

Member

PUBLIC

AUCKLAND MASTERS RUGBY LEAGUE INC.

2009

 

Member

PUBLIC

AKARANA MARINE SPORTS CHARITABLE TRUST

2019

MAIHI, Wyllis

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

Member

PUBLIC

AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL

2022

 

Mana Whenua Representative

PUBLIC

WAITEMATA HARBOUR CROSSING PROJECT ALLIANCE BOARD

2023

 

Mana Whenua Representative

PUBLIC

WAITEMATA HARBOUR CROSSING PROJECT STEERING GROUP

2023

 

 

 

 

 

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 


Ngāti Whātua Ōrākei Reserves Board

06 November 2023

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

Whakatau – Karakia/mihi

 

1          Ngā Tamōtanga | Apologies                                                                                         5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

4          Ngā Pakihi Autaia | Extraordinary Business                                                              5

5          Operations Report                                                                                                         7

6          Long-Term Plan - 2024-2034                                                                                       15

7          Ngāti Whātua Reserves Board 2024-2025 open meeting dates                             25

8          Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

Whakawātea

 


1          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 11 September 2023, as a true and correct record.

 

 

 

4          Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Ngāti Whātua Ōrākei Reserves Board

06 November 2023

 

 

Operations Report

File No.: CP2023/16930

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational work carried out on the whenua by Ngāti Whātua Ōrākei Whai Maiā. 

Whakarāpopototanga matua

Executive summary

2.       This summary provides an overview of the progress in various areas of Whenua Maintenance and Ecology, reflecting a strong and promising outlook.

The ongoing efforts in sustainable kai production through organic gardening and the apiary have been enhanced through valuable collaborations, aligning with our commitment to both cultural and ecological values.

As the seasons change, our turf maintenance has regained momentum, and our ecological restoration initiatives are back in full swing.

We are proud to report significant community engagement, with volunteers and visitors actively contributing to our mission.

A standout event on 15 September, coinciding with the Auckland Climate Change Festival, highlighted our continued leadership in ecological and cultural sustainability.

We are also prioritising the reinforcement of health and safety protocols to create a secure and productive environment for everyone involved.

Our current volunteer framework continues to exhibit strength and effectiveness, with high expectations of increased volunteer participation in the upcoming months of October and November.

Kaitiaki Services have been entrusted with monitoring Ōkahu Bay, with specific focus on informing the public about the rāhui and ensuring the respectful adherence to the designated rāhui areas. Emphasis is placed on avoiding swimming and other activities in the area to honour these restrictions.

The Community Liaison Officer recommends implementing a measure akin to the access restrictions in place on Maunga across Tāmaki Makaurau. This action aims to mitigate the persistent and progressively dangerous anti-social behavior displayed by the car club or boy racer community at Hapimana Street.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational updates as detailed in this report.

 


 

Operational Update

Whenua Maintenance & Ecology

3.       Horticulture/ Vegetation: During the months of September and October, we kicked off the Kumara planting season and successfully distributed a total of 570 kilograms of food across two harvest days and two tangihanga gatherings. This distribution included a variety of vegetables such as silver beet, lettuce, puha, broccoli, cauliflower, both red and green cabbages, mesclun mix, assorted herbs, and fruit.

The engagement with our whānau was particularly remarkable, with an average of 40 to 45 participants present at each harvest day and throughout the tangihanga. Among these participants, 30 were returning visitors who have been with us before, while the remaining 10 to 15 individuals were new faces, showing the growing interest and support for our initiatives.

Land and Soil Management: A thorough soil health assessment report is currently under the care of Mr Small for further analysis and processing. His findings will be included as an attachment to the next report. It is worth noting that the soil's health is displaying positive signs of improvement following the introduction of fresh topsoil.

4.       Crop Planning and Status: Planting activities for this month encompassed a variety of crops, including 150 Kamo kamo and 30 Hue in tipu bags, 40 grey pumpkins within the compound zone, and 320 assorted lettuce varieties kickstarted in Garden beds 15, 1, 3, and 4. Additionally, 60 cucumber plants were initiated in garden bed 13, over 250 Kumara Tipu were carefully planted on the east-to-west hillside near the hub, and 200 corn plants were started using the 2 Sisters methodology.

In sum, an impressive total of 1,050 vegetable starts were planted during the course of this month, underscoring our commitment to sustainable food production and ecological well-being.

5.       Turf Report: Significant strides were made in our turf operations this month, with a commendable level of progress achieved. The team successfully tackled most of the planned areas and was steadily returning to their usual maintenance routine. Despite encountering challenges such as unfavorable weather conditions and equipment malfunctions, the team's resilience shone through, ensuring comprehensive maintenance in critical locations.

6.       Ecological Restoration – Weed, Plant and Pest Control: In the past month, the primary focus has been on various other activities, which has resulted in limited updates within the ecology sector. However, it's important to note that a thorough weed audit is presently in progress throughout the land. This audit aims to categorize the severity of specific weed species on a scale ranging from 1 to 5, providing valuable insights into our ecological management efforts.

7.       Ecological Restoration – Pest Animal Control: We continue to receive invaluable support from Eastern Songbird in the completion of trapping rounds across Pourewa and Whenua Rangatira. Our collaborative efforts are currently focused on gathering and presenting data to enhance our conservation endeavors.

8.       Parakore: The Comet Composting system is currently operating at full capacity, with both of its units fully occupied. Each maturation cycle takes approximately 4 weeks to complete. The system's temperature consistently reaches 50 degrees Celsius, resulting in the production of high-quality compost. The hot composting bays have also proven to be effective, generating worm-rich compost that has been introduced to the Māra.

However, there is a growing concern about the significant amount of rubbish being deposited in the green waste area, highlighting the need for improved waste management.

As part of the city-wide Auckland Climate Festival, which underscores the importance of climate action, an open day event was organized at the Māra. This year's theme, "Ngaa hua o Wai," promotes a deep connection with nature as a means to strengthen our collective response to climate change. Furthermore, staff from Puna Reo attended a recycling workshop held at Pourewa.

Regrettably, the Iron Māori ki Tamaki event had to be postponed due to sewage pollution issues in Te Waitemata. In terms of composting efforts, a total of 735kg of food waste was collected from various venues, which, in addition to organic matter, included unexpected items like peelers, cans, bottles, cling wrap, soft plastics, liquids, spoons, and serving utensils.

In output, the Comet composter produced 600kg of compost, which was utilized for the Maara kai this month. The hot composting system, with five active bays, generated 160kg of compost, primarily sourced from food and green waste from a previous event. However, the Carbon composter remains non-operational due to challenges such as adverse weather, staffing issues, and material shortages.

Regarding Parakore Events, the previously postponed Iron Māori ki Tamaki event, due to sewage contamination in Te Waitemata, is now rescheduled to take place on December 2, 2023.

9.       Apiary: Over the last month, the team responsible for apiary operations achieved significant progress. They successfully expanded the hive space and placed a strong emphasis on treating the prevalent varroa mite infestations. Notably, there was a commendable production of honey, and it was generously shared as pots given as koha (gifts).

While there was a slight decrease in the number of active hives, with the arrival of spring, there was a sense of optimism for rejuvenation. It's worth mentioning that all hives exhibited the presence of varroa mites, although no other diseases were detected. the past month, the team overseeing the apiary operations made significant strides. They expanded hive space and focused on treating prevalent varroa mites. Honey production and distribution were notable, with pots being generously given as koha. The number of active hives had seen a slight decline, but with the onset of spring, there was optimism for rejuvenation. All hives showed the presence of varroa mites, although no other diseases were detected.

Volunteers and Visiting Groups

10.     Volunteers: 313 Volunteers recorded

11.     Visitors: Have recorded 85 visitors hosted onsite by staff

Biodiversity

12.     Bio-diversity monitoring: The team is consistently reevaluating this objective, seeking to ascertain its alignment with the goals and values of Ngāti Whātua Ōrākei and to clarify its intended purpose

13.     Water monitoring: Water testing efforts have been concentrated on the Parnell Sinkhole operation in the broader Waitemata area. The team has been in close collaboration with WaterCare personnel to spearhead the remediation process following the recent unfortunate incident.

Health and Safety

14.     Summary of the Quad Bike Incident Report at Pourewa on 3 October 2023:
On October 3, 2023, an accident involving a quad bike and trailer transpired at the Pourewa site, resulting in injuries to a kaimahi but fortunately causing no damage to the equipment. The primary causes of the incident were as follows:

-      The quad bike was deemed unsuitable for the task on that particular day due to the recent wet weather and challenging terrain.

-      The soil inside the trailer was unevenly distributed, causing a weight imbalance.

-      It is imperative for kaimahi to maintain a thorough understanding of the safety guidelines for towing a trailer with a quad bike, as outlined by WorkSafe NZ.

The report includes a set of recommendations to prevent similar accidents in the future, some of which have already been put into practice. These recommendations include:

1.    Conducting a 'Toolbox Talk' to discuss the job and emphasize safety precautions.

2.    Ensuring that kaimahi are well-versed in the WorkSafe NZ guidelines pertaining to quad bike operations and establishing regular training sessions.

3.    Prior to commencing tasks, always checking weather and ground conditions for safety.

These measures, when implemented and followed rigorously, will contribute to a safer working environment and minimize the risk of similar accidents in the future.

Indeed, incorporating approved equipment and adding the quad to the Hazard Register are crucial steps to enhance safety measures. The lessons learned from this incident underscore the significance of:

1. Grasping safety principles and adhering to them.

2. Evaluating the appropriateness of equipment for particular tasks.

3. Guaranteeing an even distribution of loads when towing.

Furthermore, the report suggests that kaimahi read and diligently follow the WorkSafe NZ guidelines to further bolster safety awareness and practices. These recommendations serve as valuable reminders for maintaining a safe and secure working environment.

Maintenance Work Outside of Scope

15.     There is no maintenance work outside of scope to report.

Kaitiaki Services

16.     The rāhui and blanket public health advice not to swim in the Waitematā Harbour is starting to lift, however this does not include Ōkahu Bay west to Masefield Beach.

17.     There have been reports of the public swimming at Ōkahu Bay. The Kaitiaki Services have been notified and tasked with monitoring Ōkahu Bay. Their role is to inform the public about the rāhui and ensure that the rāhui areas are respected, emphasizing that swimming in the area should be avoided.

18.     In anticipation of a busy summer season, the Boards consideration and support in addressing the escalating risk and threat posed to users for the Michael Joseph Savage Memorial is requested. Specifically, the recurring and increasingly hazardous anti-social behaviour exhibited by the car club or boy racer community when they assemble in large numbers at Hapimana Street.

19.     Our collective efforts to mitigate this activity have thus far proven unsuccessful, and historical data makes it evident that this issue will persist and intensify. It is imperative that proactive measures are taken to address this ongoing risk and threat to the public.

20.     Restricting access to Hapimana Street in a similar way that it has been done on Maunga across Tāmaki Makaurau is the action recommended by the Community Liaison Officer.

Conclusion

21.     Over the past year, our kaupapa has made remarkable strides in various sectors, reflecting our commitment to growth, community engagement, and environmental stewardship. This year has been a testament to our dedication, adaptability, and commitment to serving both the environment and our community. We look forward to building on these achievements and setting even loftier benchmarks in the coming year.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

231026_L-Re_PoliceSupportHapimana_NWORB_Ops_Report_A

13

      

Ngā kaihaina

Signatories

Author

Kīngi Makoare – Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Lisa Davis – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua

 

 


Ngāti Whātua Ōrākei Reserves Board

06 November 2023

 

 

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Ngāti Whātua Ōrākei Reserves Board

06 November 2023

 

 

Long-Term Plan - 2024-2034

File No.: CP2023/16931

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Long-Term Plan (LTP) for approval by the Ngāti Whātua Ōrākei Reserves Board (Reserves Board). 

Whakarāpopototanga matua

Executive summary

2.       In accordance with the Funding MOU signed in August 2019, completion of the 10-year LTP is a core reporting expectation of the Reserves Board. For the current reporting cycle this must be approved by the Reserves Board by 30 November 2023.

3.       The LTP document and supporting information is attached. The theme for the LTP is MANA MOTUHAKE, and reflects the ambition and strategy of Ngāti Whātua Ōrākei and the important role of the Reserves Board in supporting this ambition.

4.       Key elements of the plan include: 1) increased capacity for Ngāti Whātua Ōrākei to manage the administration and whenua facilities; 2) focus on preserving the unique parts of the whenua and future proofing the vision; 3) connection to nature, access ways and mahi toi throughout the period of the long-term plan; 3) a small number of big ticket capex items including development of a new playground, whare waka, manaaki manuhiri facility and environmental improvements.

5.       Overall projected funding requirements for the 10-year period covered by the LTP are $41.045m (excluding inflation adjustments).

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the Long-Term Plan including priorities and financial projections.

b)      agree that the Long-Term Plan now be submitted to Auckland Council for inclusion in the Council planning process.

 

Horopaki

Context

6.       Refer LTP attached.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       Refer LTP attached.

Ngā ritenga ā-pūtea

Financial implications

8.       Refer LTP attached.

Ngā koringa ā-muri

Next steps

9.       Refer LTP attached.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2024-34 Reserves Board LTP Final

17

     

Ngā kaihaina

Signatories

Author

Kīngi Makoare – Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Lisa Davis – Chief Executive Ngāti Whātua Ōrākei Trust

Nicolas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 

 


Ngāti Whātua Ōrākei Reserves Board

06 November 2023

 

 

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Ngāti Whātua Ōrākei Reserves Board

06 November 2023

 

 

Ngāti Whātua Reserves Board 2024-2025 open meeting dates

File No.: CP2023/16805

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Provide options for future meeting dates for the Ngāti Whātua Ōrākei Reserves Board (Reserves Board).

Whakarāpopototanga matua

Executive summary

2.       Reserves Board meetings should be set well in advance to ensure we are able to plan around decision making and reporting.

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the following Ngāti Whātua Ōrākei Reserves Board 2024 and 2025 open meeting dates:

i)        Monday, 11 March 2024, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

ii)       Monday, 27 May 2024, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

iii)      Monday, 5 August 2024, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

iv)      Monday, 7 October 2024, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

v)      Monday, 9 December 2024, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

vi)      Monday, 3 March 2025, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

vii)     Monday, 12 May 2025, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

viii)    Monday, 7 July 2025, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

ix)      Monday, 8 September 2025, 5.00pm, Te Puru o Tāmaki Wharekai at Ōrākei Marae

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Teri Davis  – Mana Tukutuku, Ngāti Whātua Ōrākei Trust

Authorisers

Lisa Davis – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa - Kaiwhakahaere Te Waka Tai-ranga-whenua