Komiti mō te Moni Whiwhi, mō te Whakapaunga

me te Uara / Revenue, Expenditure and Value

Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Revenue, Expenditure and Value Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 14 November 2023 at 2.00pm.  A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Maurice Williamson

 

Deputy Chairperson

Cr Wayne Walker

 

Members

Cr Angela Dalton

Via electronic link

 

Cr Julie Fairey

From 2.07pm, Item 8

 

Cr Shane Henderson

 

 

IMSB Member Tony Kake, MNZM

Via electronic link
Until 4.50pm, Item C2

 

Cr Daniel Newman, JP

Until 4.56pm, Item C2

 

Cr Greg Sayers

From 2.15pm, Item 8
Until 4.33pm, Item C1

 

Cr Sharon Stewart, QSM

 

 

IMSB Chair David Taipari

Via electronic link

 

Cr Ken Turner

 

Ex-officio

Mayor Wayne Brown

From 2.19pm, Item 9

 

 

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

 

Cr Chris Darby

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

Cr C Fletcher

From 3.20pm, Item 10

 

 


Revenue, Expenditure and Value Committee

14 November 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number ECPCC/2023/43

MOVED by Deputy Chairperson W Walker, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 19 September 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Ngā Petihana | Petitions

 

There were no petitons.

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

8

Statement of Investment Policy and Objectives review for the Self Insurance Fund

 

Cr J Fairey entered the meeting at 2.07pm.
Cr G Sayers entered the meeting at 2.15pm.

 

Resolution number ECPCC/2023/44

MOVED by Chairperson M Williamson, seconded by Deputy Chairperson W Walker:  

That the Revenue, Expenditure and Value Committee:

a)      whakaae / approve the revised Statement of Investment Policy and Objectives for the Self-Insurance Fund provided as Attachment A to the agenda report.

CARRIED

 

 

 

9

Auckland Council savings progress for the quarter ended 30 September 2023

 

A presentation was provided.  A copy is attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Mayor W Brown entered the meeting at 2.19pm.
Cr D Newman left the meeting at 2.32pm.

 

Resolution number ECPCC/2023/45

MOVED by Chairperson M Williamson, seconded by Cr G Sayers:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the Auckland Council operating savings progress for the quarter ended 30 September 2023 with $38.1 million or 76 per cent of the annual target achieved.

CARRIED

 

Attachments

a     14 November 2023, Revenue, Expenditure and Value Committee, Item 9 - Auckland Council savings progress for the quarter ended 30 September 2023, presentation

 

 

10

Local Government Act 2002, Section 17A Reviews - Background and current reviews underway at Auckland Council

 

A presentation was provided.  A copy is attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr D Newman returned to the meeting at 2.50pm.

 

Resolution number ECPCC/2023/46

MOVED by Chairperson M Williamson, seconded by Deputy Chairperson W Walker:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the information provided on the Section 17A review process and current status of activity underway.

CARRIED

 

Attachments

a     14 November 2023, Revenue, Expenditure and Value Committee, Item 10 - Local Government Act 2002, Section 17A Reviews - Background and current reviews underway at Auckland Council, presentation

 

 

11

Service and financial performance review programme

 

Note:   changes were made to the original recommendation, adding new clause F), with the agreement of the meeting.

 

Resolution number ECPCC/2023/47

MOVED by Chairperson M Williamson, seconded by Cr K Turner:  

That the Revenue, Expenditure and Value Committee:

a)      whakaae / agree the approach for reviewing service and financial performance of individual council departments and council-controlled organisation (CCO) activity groups to identify potential value for money opportunities as set out in the committee’s Terms of Reference.

b)      whakaae / agree the initial priorities for the service and financial performance review programme as follows:

i)       Direct operating expenditure delivered by Auckland Transport, including in relation to the following service profiles:

A)     Auckland Transport Business Support, in particular corporate functions.

B)     Public Transport – Bus, Ferry and Other

C)     Parking & Enforcement, in relation to improving revenue

D)     Any other spending on marketing and consultation

E)      Any other spending on business cases, planning and design work for unfunded transport projects

F)      Temporary traffic management

ii)      Direct operating expenditure by Parks & Community Facilities

iii)     Unfunded policies and mandates.

CARRIED

 

 

 

12

Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) – 14 November 2023

 

Resolution number ECPCC/2023/48

MOVED by Deputy Chairperson W Walker, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary Revenue, Expenditure and Value Committee information memoranda and briefings – 14 November 2023.

CARRIED

 

 

 

13

Update on the Asset Recycling Programme

 

Resolution number ECPCC/2023/49

MOVED by Cr D Newman, seconded by Deputy Chairperson W Walker:   

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the status update on implementing the asset recycling budget in the Recovery Budget 2021-2031.

CARRIED

 

 

 

14        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

15        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number ECPCC/2023/50

MOVED by Chairperson M Williamson, seconded by Cr D Newman:  

That the Revenue, Expenditure and Value Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Update on the Asset Recycling Programme

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercial sensitivity and may prejudice council's commercial position and future negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: Variation to Healthy Waters central and Waiheke maintenance contract

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

4.32pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.58pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Update on the Asset Recycling Programme

 

Resolution number ECPCC/2023/51

MOVED by Chairperson M Williamson, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the status update on implementing the asset recycling budget in the Recovery Budget 2021-2031

Restatement

b)      whakaae / agree that the decisions be released in the open minutes, but the agenda report remain confidential.

 

 

C2

CONFIDENTIAL: Variation to Healthy Waters central and Waiheke maintenance contract

 

Resolution number ECPCC/2023/52

MOVED by Cr K Turner, seconded by Cr S Henderson:  

That the Revenue, Expenditure and Value Committee:

Restatement

d)      whakaū / confirm that the agenda report, attachments of the agenda report, and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

4.58pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Revenue, Expenditure and Value Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................