Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Performance and Appointments Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 14 November 2023 at 10.00am. A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Daniel Newman, JP

 

Members

Mayor Wayne Brown

 

 

Cr Christine Fletcher, QSO

Via electronic link

 

Cr Richard Hills

From 10.08am, Item C2

 

Cr John Watson

Via electronic link

From 10.08am, Item C2

 

Cr Maurice Williamson

 

Ex-officio

IMSB Chair David Taipari

Via electronic link

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Deputy Chairperson

Cr Mike Lee

 

 

Members

Cr Lotu Fuli

 

 

 

Cr Greg Sayers

 

 

 

 


Performance and Appointments Committee

14 November 2023

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number PACCC/2023/83

MOVED by Chairperson D Newman, seconded by Mayor W Brown:  

That the Performance and Appointments Committee:

a)           whakaae / accept the apologies from:

Latness

Cr G Sayers

Cr M Lee

Absence

Cr L Fuli – Council Business

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PACCC/2023/84

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)           whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 17 October 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

8

Process to make appointments to the boards of council-controlled organisations and other entities

 

Resolution number PACCC/2023/85

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)      tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding:

i)       a short-list of candidates for the Auckland Transport board

ii)      criteria for selecting new directors for Auckland Transport

b)      tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain.

CARRIED

 

9          Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

10        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2023/86

MOVED by Chairperson D Newman, seconded by Cr M Williamson:  

That the Performance and Appointments Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Criteria for appointing Auckland Transport directors

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about incumbent Auckland Transport board members

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2       CONFIDENTIAL - Approval of short-list of candidates for Auckland Transport Chair

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding potential applicants.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Criteria for appointing directors to Watercare Services Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information regarding directors of Watercare Services Limited

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

10.05am          The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

10.44pm          The public was re-admitted.

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL: Criteria for appointing Auckland Transport directors

 

Resolution number PACCC/2023/83

MOVED by Chairperson D Newman, seconded by Mayor W Brown:  

That the Performance and Appointments Committee:

Restatement

d)      whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

e)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

C2

CONFIDENTIAL - Approval of short-list of candidates for Auckland Transport Chair

 

Resolution number PACCC/2023/84

MOVED by Mayor W Brown, seconded by Chairperson D Newman:  

That the Performance and Appointments Committee:

Restatement

c)      whakaae / agree that the report will always remain confidential due to the private information relating to individuals contained in the report

d)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C3

CONFIDENTIAL: Criteria for appointing directors to Watercare Services Limited

 

Resolution number PACCC/2023/85

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:  

That the Performance and Appointments Committee:

Restatement

f)       whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

g)      tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 


 

 

10.44 pm                                            The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................