I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 15 November 2023

10.00am

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Erica Hannam

 

 

Melanie Kenrick

 

 

Tim Spring

 

 

Dr Janet Tupou

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Gweshe

Democracy Advisor

 

9 November 2023

 

Contact Telephone: (09) 484 6236

Email: Jacinda.Gweshe@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Kaipātiki Local Board

15 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      6

6          Te Mihi | Acknowledgements                              6

7          Ngā Petihana | Petitions                                       6

8          Ngā Tono Whakaaturanga | Deputations           6

8.1     Shepherds Park Squash Club                   6

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     7

11        Landowner approval and proposed new ground lease for Northcote & Birkenhead Tigers Rugby League and Sports Club Incorporated at Birkenhead War Memorial Park, Birkenhead                                                  9

12        Approval of concept design for temporary toilet and changing room facilities at Birkenhead War Memorial Park, Mahara Avenue, Birkenhead                                           19

13        Local Board Transport Capital Fund                27

14        Kaipātiki Community Facilities Trust quarter one report 2023/2024                                          37

15        Kaipātiki community places quarter one reports 2023/2024                                               39

16        Auckland Council’s Performance Report: Kaipātiki Local Board for quarter one 2023/2024                                                             41

17        Local board appointment for Play Leadership Group                                                                   51

18        Kaipātiki Local Grants Round One and Multiboard Grants Round One 2023/2024 grant allocations                                                           55

19        Northern Busway Bylaw review                        65

20        Kaipātiki Local Board feedback on the Inquiry into Climate Adaptation                                     69

21        Kaipātiki Local Board Chairperson's Report   71

22        Members' Reports                                              73

23        Governing Body and Independent Māori Statutory Board Members' Update                   75

24        Hōtaka Kaupapa – Policy Schedule                 77

25        Workshop Records - Kaipātiki Local Board - October 2023                                                       79

26        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

The meeting will be opened with a karakia.

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)           A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)          A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 18 October 2023 and the ordinary minutes of its meeting, held on Wednesday, 25 October 2023, as true and correct.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Shepherds Park Squash Club

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Shepherds Park Squash Club. 

Whakarāpopototanga matua

Executive summary

2.       Paul Cornish, Club President and Neil Tulloch, Committee Member, will be in attendance to address the board on this item.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Shepherds Park Squash Club and thank Paul Cornish and Neil Tulloch for their attendance and presentation.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.


 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Kaipātiki Local Board

15 November 2023

 

 

Landowner approval and proposed new ground lease for Northcote & Birkenhead Tigers Rugby League and Sports Club Incorporated at Birkenhead War Memorial Park, Birkenhead

File No.: CP2023/17198

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a landowner approval and a new community ground lease for a relocatable building for Northcote and Birkenhead Tigers Rugby League and Sports Club Incorporated at Birkenhead War Memorial Park located at 102 Birkenhead Avenue, Birkenhead.

Whakarāpopototanga matua

Executive summary

2.       Demolition of the grandstand at Birkenhead War Memorial Park was approved and delivered as part of the Kaipātiki Local Board 2018/2019 Community Facilities Work Programme (resolution number KT/2018/142) leaving limited public toilets and changing room facilities at the park.

3.       To fill this gap, the local board approved a project to install a temporary toilet and changing room facility at the park through their 2023/2024 Customer and Community Services Work Programme (resolution number KT/2023/130). The Kaipātiki Local Board allocated $150,000 from their ABS Capex Renewals budget for the project.

4.       The Northcote and Birkenhead Tigers Rugby League and Sports Club Incorporated have shown renewed interest in installing their own temporary club rooms building on the same site at Birkenhead War Memorial Park. Parks and Community Facilities staff have been looking at ways to efficiently incorporate both temporary buildings on the same site at the park.

5.       The Northcote and Birkenhead Tigers Rugby League and Sports Club Incorporated (the club) are seeking a new community ground lease for a relocatable building to commence occupation and operation from a portion of the council-owned land at Birkenhead War Memorial Park, 102 Birkenhead Avenue, Birkenhead.

6.       The group aims to operate from a relocatable building which will house the clubhouse social space, kitchen, and change rooms. This will enable the club to deliver their sport activities from an appropriate facility that caters to their needs. This will help support club members to enjoy a secure space and will also increase and enhance the sport and recreation of the local community.

7.       The new community ground lease was not identified in the original Parks and Community Facilities: Community Leases Work Programme. The proposed item was presented to the local board via a deputation from the club at the Kaipātiki Local Board meeting held on 15 February 2023 (as per Attachment C – Birkenhead War Memorial Park Relocatable building).

8.       This report for a new ground lease can be progressed before the adoption of the Kaipātiki Local Parks Management Plan as this proposed lease was also publicly notified in March 2023 and no submissions on the club being located at the park were received from this notification nor the Kaipātiki Local Parks Management Plan’s notification.

9.       These activities align with the local board plan 2020 Outcome 1: Belonging and wellbeing - Our people are involved in the community, socially connected to one another, and supported to be active, creative, resilient and healthy.

10.     Outcome 3: Places and Spaces - Our built environment is high quality, vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, and meets our people’s needs.

11.     The club has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance cover, including public liability insurance, in place.

12.     The proposed new community ground lease to Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated for the land at Birkenhead War Memorial Park has been publicly notified. The notification appeared in the North Shore Times on 16 March 2023 and the Auckland Council website with a submission deadline for 17 April 2023. No submissions or objections were received.

13.     Staff conducted a site visit on 9 February 2023. It was agreed that:

·       The club will fund the purchase, installation, improvements, alterations, additions and refurbishment of the building.

·       At the end of the ground lease whether by expiry, termination or otherwise; the club will remove the building, improvements, alterations, additions and reinstate any resulting damage to the Premises and/or the Land.

·       The building will be for the club and wider community groups, and provide a facility for after school activities, cultural groups, wellness drop-in centre, etc.

·       The club and the council’s project managers have been working together to ensure the best possible design solutions within the site area.

·       The local board has approved a project to install a temporary toilet and changing room facility at the park through their 2023/2024 Customer and Community Services Work Programme (resolution number KT/2023/130). The Kaipātiki Local Board allocated $150,000 from their ABS Capex Renewals budget for the project and are considering the concept design and installation of the proposed temporary toilet and changing room facilities adjacent to the club’s relocatable building at the 15 November 2023 business meeting. A disabled ramp will provide access to both changing rooms/toilets and club rooms. The council’s project manager will coordinate with the club the engineering, consulting works, etc. that are involved for both buildings to avoid unnecessary duplication of work.

·       Purchase of the building and installation/refurbishments can commence once approvals have been granted.

·       If approval of the proposed community ground lease is granted, specific amendments to the lease’s terms and conditions can be added to clarify any intention to terminate the lease whether by expiry, public recreation purposes or otherwise at sole discretion of the Landlord.

14.     Once the permanent multi-purpose sports centre is complete (estimated to be completed in 2028) as part of the master plan for the park and the One Local Initiative (OLI) for the local board, the club’s relocatable building can be removed and the temporary toilet and changing room facilities adjacent to the club’s relocatable building can be used elsewhere.

15.     Staff engaged with the twelve iwi groups identified as having an interest in the land in the Kaipātiki Local Board area.

16.     Iwi were informed about the intention to grant a community ground lease for a relocatable facility at the land described as Part Allotment 153 Parish of Takapuna, which is owned in fee simple by Auckland Council and classified as a recreation reserve subject to the Reserves Act 1977. No objections were received from any iwi groups.

17.     This report recommends that a new community ground lease for a relocatable facility be granted to the Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated for a term of five years commencing from 1 December 2023 with one five-year right of renewal, initially.

18.     If the local board decides to grant the community ground lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      whakaae / grant the landowner approval to Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated for

i)       the establishment and installation of the temporary club’s relocatable building and the temporary toilet and changing room facilities building with accessible ramps, decks, pergola,

ii)       minor re-levelling of the existing loose gravel carpark at the northeast corner,

iii)      new concrete paths and new impermeable surfaces,

iv)      new stormwater and wastewater pipes.

b)      whakaae / grant, under the Reserves Act 1977, a new community ground lease for a relocatable building facility to Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated for a 428 square meters (more or less) located at Birkenhead War Memorial Park, 102 Birkenhead Avenue, Birkenhead on a portion of the land legally described as Part Allotment 153 Parish of Takapuna (as per Attachment A – Site Plan Birkenhead War Memorial Park), subject to the following terms and conditions:

i)       term – five years, commencing 1 December 2023, with one five-year right of renewal, initially.

ii)       rent – $1,300.00 plus GST per annum

iii)      Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement

iv)      the community ground lease to be terminated if/when the permanent multi-purpose sports centre construction commences as part of the Birkenhead War Memorial Park Masterplan implementation and the One Local Initiative (OLI) for the local board.

c)       whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (updated in July 2023) and the Reserves Act 1977.

Horopaki

Context

19.     Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

20.     The Kaipātiki Local Board received a deputation (resolution number KT/2023/25) from the club and supported in principle a new community ground lease at Birkenhead War Memorial Park to support the club’s goal to relocate a building at the site for their clubrooms.

21.     The proposed new community ground lease for a relocatable building to the club at Birkenhead War Memorial Park, 102 Birkenhead Avenue, Birkenhead is part of the continuation and delivery of sport and recreation activities in this area. This report considers the new community ground lease as approved on the work programme.

Land, building/s and lease

22.     Birkenhead War Memorial Park is located at 102 Birkenhead Avenue, Birkenhead (refer to Attachment A – Site Plan Birkenhead War Memorial Park). The land is legally described as Part Allotment 153 Parish of Takapuna, which is owned in fee simple by Auckland Council and classified as a recreation reserve subject to the Reserves Act 1977.

23.     The club will fund the purchase, installation, improvements, alterations, additions and refurbishment of the building. The building will be for the club and wider community groups, and provide a facility for after school activities, cultural groups, wellness drop-in centre, etc. At the end of the ground lease whether by expiry, termination or otherwise; the club will remove the building, improvements, alterations, additions and reinstate any resulting damage to the Premises and/or the Land.

24.     The club and the council’s project managers have been working together to ensure the best possible design solutions within the site area. The Kaipātiki Local Board has already approved the facilities project through their 2023/2024 Customer and Community Services Work Programme (resolution number KT/2023/130). The Kaipātiki Local Board allocated $150,000 from their ABS Capex Renewals budget to install a temporary changing room/toilet block adjacent to the club’s relocatable building, and a disabled ramp will provide access to both the temporary changing rooms/toilets and club rooms.

25.     The concept design and installation of the proposed temporary toilet and changing room facilities adjacent to the club’s relocatable building is being presented as a separate report at the 15 November 2023 business meeting.

26.     Staff met with the Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated to discuss the option of having both temporary buildings on the same site at the park and both parties were in support of this.

27.     Staff have offered to help assist the club with the consenting process for their temporary club rooms to ensure a smooth and cost-effective approach to the works on site.

28.     The club has indicated preference for the prime position for their club rooms building on the old grandstand site at the park. This will give them best access to the field. Staff have suggested that the clubrooms are slightly offset to allow for the temporary toilet and changing room facilities to sit perpendicular (as per Attachment D – Birkenhead War Memorial Park Temporary Toilet and Changing Room facilities project shown in Figure 2). This will enable passive surveillance with safe and clear access to all entrances.

29.     Purchase of the building and installation/refurbishments can commence once approvals have been granted.

30.     Landowner approval is required prior to these temporary buildings taking place.

31.     The club is proposing to establish a relocatable building with accessible ramps, decks, pergola and seating for the public. The building will be used as a clubhouse.  Adjacent to the clubhouse will be the council’s portacom that will house the temporary toilet and shower room facilities.

32.     The clubhouse will be positioned within the footprint of the now removed grandstand. The portacom building that is to be re-located from Freyberg Park has been set at the location agreed with Senior Project Manager, Parks and Community Facilities (as per Attachment G – Northcote Tigers Rugby League and Sports Club – Concept Proposed Improvement Works - design).

33.     General improvements include:

i)        minor re-levelling of the existing loose gravel carpark at the northeast corner

ii)       new concrete paths – access for around the building and adjacent to the field 

iii)      new impermeable surfaces – chip seal or hot mix to merge with existing sealed parking / vehicle accessway areas.

34.     The club is also proposing minor stormwater and wastewater works. The proposed pipes will be connected to the existing public pipes within the reserve.

35.     The club has applied for a community ground lease for a relocatable building facility for a portion of the council-owned land situated at Birkenhead War Memorial Park.

36.     The proposed lease area is 428 square meters (more or less) as outlined in Attachment A – Site Plan Birkenhead War Memorial Park, which will include the proposed clubhouse relocatable building, deck/seating area, concrete paths and access ramps.

37.     For a group owned building, all operational and maintenance costs are borne by the lessee.  These costs are funded from grants, sponsorship, membership fees, and fundraising events.

38.     The building will be primarily used by the club to provide a home base for all their activities and enable the club to promote and enjoy the game of rugby league football, and other sports and social activities.

Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated

39.     The Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated is a well-known rugby league football club (Tigers), established in 1910:

·        The club has both paid and volunteer staff along with 300 plus members. They aim to also make the space available for casual users and visiting teams from other clubs.

·        The club supports their activities through membership fees and fundraising.

·        Members are from a diverse range of ethnicities and come from all areas within the Kaipātiki area.

·        The club’s main services and activities are senior and junior rugby league, tag, netball, touch, after school and school holiday programmes, te reo and community health drop-in centre.

·        The club will also make their space available to hire for the community.

·        The club’s activities and initiatives support the outcomes such as belonging and participation, māori identity and wellbeing, homes and places, environment and cultural heritage, opportunity, and prosperity.

40.     The club as the lease holder will be responsible for all maintenance costs.

Tātaritanga me ngā tohutohu

Analysis and advice

41.     The Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated urgently need their own club rooms and changing facilities. The demolition of the grandstand at the park left the club without a home base, and since then, the club’s members and players have had to share public changing rooms and rent other club rooms for their league season.

42.     Without this lease and opportunity for new facilities, the club’s membership will decline and they will struggle to deliver their community services.

43.     This is a new ground lease to Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated, and under the Community Occupancy Guidelines 2012, ground leases are granted for a term of ten years, with one ten-year right of renewal.

44.     We advise granting the lease for a term of five years, with one five-year right of renewal initially, due to the previous proposal for the construction of a multi-purpose facility at Birkenhead War Memorial Park.

45.     Once the permanent multi-purpose sports centre is due to commence construction (estimated 2028) as part of the master plan for the park and the One Local Initiative (OLI) for the local board, the club’s relocatable building can be removed and the temporary toilet and changing room facilities adjacent to the club’s relocatable building can be used elsewhere.

46.     Under the Community Occupancy Guidelines 2012, a lease term ten years, with one ten-year right of renewal is recommended for groups that own their own buildings. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

47.     Although the club are mentioned in the 2003 Reserve Management Plan, it is only as a club that play at the park but not domiciled at the park. Therefore, public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

48.     The proposed new community ground lease to the Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated for the land at Birkenhead War Memorial Park was publicly notified. The notification appeared in the North Shore Times on 16 March 2023 and the Auckland Council website’s Have Your Say webpage with a submission deadline for 17 April 2023.

49.     The cost of the public notification was met by the Parks and Community Facilities department of the council.

50.     No submissions or objections to the notified proposal were received.

Assessment of the application

51.     The club has submitted a comprehensive application supporting the new community ground lease request and is able to demonstrate its ability to deliver this community service.

52.     The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

53.     The club has all necessary insurance cover, including public liability insurance in place.

54.     A site visit has been undertaken by staff and the facility is well managed and maintained.

55.     The club provides a valuable service to the local community by promoting sport and recreation activities for members of all ages and cultures of the community, having a common goal to connecting with people for the young and old to share skills and talents, having a healthy lifestyle and interests that will benefit everyone.

56.     Auckland Council’s Community Occupancy Guidelines 2012 (updated in July 2023) sets out the requirements for community occupancy agreements.

57.     Staff recommend that a new community ground lease for a relocatable building facility be granted to Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated for a term of five years commencing from 1 December 2023 with one five-year right of renewal, initially.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     It is anticipated that activation of the park will have “no or low impact” on greenhouse gas emissions. A shared community space will however decrease overall energy use, as users will not consume energy at individual workplaces. The shared space will provide opportunities to enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

59.     To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

a)      use sustainable waste, energy and water efficiency systems

b)      use eco labelled products and services

c)      seek opportunities to reduce greenhouse gas emissions from lease-related activities

60.     All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

61.     Climate change has a potential to low-impact the lease, as the leased area is in a nearby flood-sensitive zone (as per Attachment E – Birkenhead War Memorial Park Climate Impact location):

·        The leased area will be exposed to a near flood prone area (floodplains) at 156 meters (more or less) of distance.

·        Overland flow paths area between 2000m² to 4000m² and 4000m² to 8000m²

·        Not a coastal inundation area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

62.     Council staff from the Area Operations and Park Specialists teams from Parks & Community Facilities, as well as the Strategic Brokers staff from Connected Communities have been consulted. They are supportive of the proposed lease as it will benefit the local community in creating healthy lifestyle activities for all social, cultural development of all ages, cultures and skills. 

Table 1: Summary of specialists’ feedback

Parks and Places Specialist

Support the proposal.

Facilities Manager

Support the proposal.

Project Manager

Support the proposal.

Leasing Specialist

Support the proposal.

Sport and Recreation Lead

Support the proposal.

Senior Sports Parks Coordinator

Support the proposal.

Healthy Waters

Support the proposal.

Closed Landfills

Supports the proposal, conditional to obtaining an Asset Owner Approval due to the excavation in the foundation stage and Birkenhead War Memorial Park being a medium-risk site.

 

63.     The club’s contractors should cover any engineering issues. Park Specialists staff raised one concern on the exposed foundations that could become a magnet for litter and other undesirable outcomes. Enclosing a sub floor space with timber battens should really be included or cover with netting or similar material (as per Attachment F – Birkenhead War Memorial Park Concept Proposed Clubrooms - sketch).

64.     The club and council’s project managers have been working together to ensure the best possible design solutions within the site area. The council has already approved the facilities project and have renewal funding to install a temporary changing room/toilet block adjacent to the club’s relocatable building, and a disabled ramp will provide access to both changing rooms/toilets and club rooms.

65.     The club has indicated preference for the prime position for their club rooms building on the old grandstand site at the park. This will give them the best access to the field. Staff have suggested that the clubrooms are slightly offset to allow for the temporary toilet and changing room facilities to sit perpendicular (as per Attachment D – Birkenhead War Memorial Park Temporary Toilet and Changing Room facilities project shown in Figure 2). This will enable passive surveillance with safe and clear access to all entrances.

66.     The proposed new community lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

67.     The proposed ground lease will benefit the community by enabling initiatives that promote sport and recreation activities to people of all ages and cultures from the Birkenhead War Memorial Park, promote and encourage a healthy lifestyle and connecting and delivering for the needs and benefits for the Kaipātiki Local Board area and its surrounding communities.

68.     The proposed project for a relocatable building was presented by the club to the Kaipātiki Local Board at its meeting held on 15 February 2023. The local board indicated its in principle support of the community ground lease proposal.

69.     The delivered activities align with the Kaipātiki Local Board Plan 2020 outcomes and objectives:

Table 2: 2020 Kaipātiki Local Board Plan outcomes and objectives:

Outcome

Objective

Outcome 1: Belonging and wellbeing

Opportunities to participate in the arts and sport are available and accessible

Outcome 3: Places and Spaces

Our parks, playgrounds, and public spaces are SunSmart, high quality, accessible, and well maintained.

Our aquatic, recreational, art and community facilities are enhanced to meet the needs of our growing and changing population.

Tauākī whakaaweawe Māori

Māori impact statement

70.     Iwi engagement about the council’s intention to grant a new community ground lease for a relocatable building facility for Birkenhead War Memorial Park, 102 Birkenhead Avenue, Birkenhead was undertaken in March 2023 with the 12 iwi groups identified as having an interest in land in the Kaipātiki Local Board area. The engagement involved:

i)     an email to all iwi identified as having an interest in the area as captured in Attachment B, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

ii)    No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who responded.

iii)   Te Rūnanga o Ngāti Whātua provided their feedback to support the decision of mana whenua in the Birkenhead area.

71.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

72.     These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

73.     Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

74.     The Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated counts with 300 plus members formed by a mix of ethnicities, with Māori being a high 52% percentage.

75.     Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

76.     All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks & Community Facilities Department of Auckland Council.

77.     Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new community ground lease to the Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated for a relocatable building facility. 

78.     Ongoing maintenance of the asset will be covered by the lessee who has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately.

79.     There are no cost implications for the local board approving a new community ground lease to this club.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

80.     Should the local board resolve not to grant the proposed community ground lease for a relocatable building facility to Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated at Birkenhead War Memorial Park, 102 Birkenhead Avenue, Birkenhead, the club’s ability to undertake future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

81.     If the local board resolves to grant the proposed new community ground lease for a relocatable building facility, staff will work with the Northcote & Birkenhead Tigers Rugby League & Sports Club Incorporated to finalise the lease agreements in accordance with the local board decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - Site Plan - Birkenhead War Memorial Park 102 Birkenhead Avenue Birkenhead

 

b

15 November 2023 - Kaipātiki Local Board business meeting - Birkenhead War Memorial Park mana whenua interests

 

c

15 November 2023 - Kaipātiki Local Board business meeting - Relocatable building facility for club and changing rooms

 

d

15 November 2023 - Kaipātiki Local Board business meeting - Temporary Toilet and Changing Room facilities project

 

e

15 November 2023 - Kaipātiki Local Board business meeting - Birkenhead War Memorial Park Climate Impact location

 

f

15 November 2023 - Kaipātiki Local Board business meeting - Concept Proposed Clubrooms - sketch

 

g

15 November 2023 - Kaipātiki Local Board business meeting - Concept Proposed Improvement Works - design

 

      

Ngā kaihaina

Signatories

Authors

Jeimy Figueros – Community Lease Specialist  

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Approval of concept design for temporary toilet and changing room facilities at Birkenhead War Memorial Park, Mahara Avenue, Birkenhead

File No.: CP2023/17490

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of the concept design and installation of the proposed temporary toilet and changing room facilities at Birkenhead War Memorial Park, Mahara Avenue, Birkenhead and to progress the project to detailed design and construction.

Whakarāpopototanga matua

Executive summary

2.       Demolition of the grandstand at Birkenhead War Memorial Park was approved and delivered as part of the Kaipātiki Local Board 2018/2019 Community Facilities Work Programme (resolution number KT/2018/142) leaving limited public toilets and changing room facilities at the park.

3.       To fill this gap, the local board approved a project to install a temporary toilet and changing room facility at the park through their 2023/2024 Customer and Community Services Work Programme (resolution number KT/2023/130). The Kaipātiki Local Board allocated $150,000 from their ABS Capex Renewals budget for the project.

4.       Several options were presented to the local board at a workshop on 1 March 2023. The local board indicated support for option 2 - installation of temporary toilet and changing room facilities, as shown in table 1: options assessment for the development of the temporary facilities at Birkenhead War Memorial Park.

5.       To deliver this project, Parks and Community Facilities staff have proposed the use of the temporary toilets and changing room facilities that were previously used at Freyberg Park.

6.       Estimated costs for the installation of the proposed temporary facility are $150,000, which is within the allocated budget for the project.

7.       Northcote Tigers Rugby Club have indicated interest in installing their own temporary club room building on the same site at the Birkenhead War Memorial Park. Staff will collaborate with the club to ensure coordinated delivery of installation of both temporary buildings.

8.       Staff seek approval from the Kaipātiki Local Board to approve the concept design as shown in attachments A, B and C to this agenda report and installation of the temporary toilet and changing room facility at the park.

9.       Following the approval of the proposed concept design, the consent process will begin in parallel with the development of the detailed design. Physical works to undertake construction of the proposed design is expected to commence in the first quarter of financial year 2023/2024.

10.     Updates will be provided to the local board on progress of the project through Customer and Community Services quarterly reporting.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      whakaae / approve the concept design for the temporarry toilet and changing room facilities at Birkenhead War Memorial Park as per attachments A, B and C of the agenda report and request staff to progress the project to detailed design and construction.

Horopaki

Context

11.     Due to the unsafe nature of the grandstand at Birkenhead War Memorial Park, it was demolished in 2018 as part of the approved Kaipātiki Local Board 2018/2019 Community Facilities Work Programme, leaving limited public toilet and changing facilities at the park.

12.     In June 2022, the local board resolved to fund the installation of temporary facilities at the old grandstand site at the park (resolution number KT/2022/128). Funding of $150,000 was allocated from the ABS Capex Renewals budget for the project, with the aim of provision of adequate toilet and changing facilities for the public at the park (project ID 2279).

13.     Once the permanent multi-purpose sports centre is complete (estimated to be completed in 2028) as part of the master plan for the park through the delivery of the One Local Initiative (resolution number KT/2022/128), the temporary facilities can then be removed and used elsewhere.

14.     In November 2022, construction of the Freyberg Park sports field toilet and changing facilities building was completed as part of the Hibiscus and Bays local board work programme (HB/2022/80, project ID 2129) making the temporary facilities building that were being used at Freyberg Park now available for reuse elsewhere.

15.     If the local board agrees to relocate this building to Birkenhead War Memorial Park, the project cost will be reduced as only service connections and earthworks costs will be required to deliver the complete scope of the project. This is likely to save $70,000 - $100,000.

16.     The images below show the layout and exterior of the available temporary facility building.

Figure 1: Available temporary toilet and changing facilities building

 

17.     The Northcote Tigers Rugby Club currently do not have a dedicated clubroom building and have shown renewed interest in installing their own temporary club rooms building on the same site at Birkenhead War Memorial Park. This proposal was presented to the local board by the club at its 15 February 2023 local board meeting.

18.     The local board resolved to refer the club’s presentation and proposal to Parks and Community Facilities staff. Staff have been looking at ways to efficiently incorporate both temporary buildings on the same site at the park.

A drawing of a building

Description automatically generated

Figure 2: Proposed positioning of both temporary facilities at the Birkenhead War Memorial Park off the car park from John Court Street

Link to strategic documents

19.     This project aligns with the following Kaipātiki Local Board Plan 2020 outcomes:

·        Outcome 1: Te whai wāhitanga me te oranga | Belonging and wellbeing.

·        Outcome 3: Ngā wāhi me ngā takiwā | Places and spaces.

20.     The project supports the Birkenhead War Memorial Park Master Plan which was adopted by the local board in 2019.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     Birkenhead War Memorial Park is located at Mahara Avenue, Birkenhead. The proposed building site is levelled, and beside the sports field and cricket club building. The site was the previous location of the grandstand and is now a gravel space used for parking as shown in Figure 2.

22.     Several options were presented to the local board at its 1 March 2023 workshop including a purpose-built toilet and changing room building, the One Local Initiative (OLI) and masterplan design options, as well as the status quo. Options included: do nothing, provide temporary facilities, provide permanent facilities, and the One Local Initiative development.

23.     An assessment of each option considering constraints, risks and estimated cost was tabled and discussed.

24.     The local board supported the use of the Freyberg Park toilet and changing room block at the workshop in April 2022 and requested that this option was detailed further.

25.     Consultation with the Northcote Tigers Rugby Club took place in the 2022/2023 financial year. The club provided feedback indicating that:

·        They do not have enough toilets and changing room facilities on the site.

·        The club have a desire to put their own temporary club rooms on the same site.

·        The proposed temporary provision will help fill the gap for their use of the park.

Options assessment

26.     A summary of all options is outlined in table 1 below.

Table 1: Options assessment for the development of the temporary facilities at Birkenhead War Memorial Park

Options

Criteria

Finance/Budget

Comments

Local Board Plan outcome alignment/ Strategic alignment

Risk

Implementation

CAPEX

(preliminary estimate only)

 

Option 1 – Do nothing / maintain status quo

 

None

High

No action

$0

This option is not recommended as it will not provide the user groups of the park with the changing room provision that is required.

Option 2 – Installation of temporary toilet and changing room facilities

Outcome 1: Te whai wāhitanga me te oranga | Belonging and wellbeing

Outcome 3: Ngā wāhi me ngā takiwā | Places and spaces

Low

Begin detailed design and engage professional services

$150,000

This option is recommended as it will provide the additional changing room facilities that are required at the park. It will fill the gap whilst the One Local Initiative project is programmed in for delivery in future years.

Option 3 -

like for like renewal (to today’s standard)

Outcome 3: Ngā wāhi me ngā takiwā | Places and spaces

High

Begin detailed design and engage professional services

$1,000,000

This option is not recommended as the capital outlay is considerable for what is planned to be a temporary building until the One Local Initiative is developed.

Option 4 -Upgrade / enhancement as part of the One Local Initiative

Outcome 1: Te whai wāhitanga me te oranga | Belonging and wellbeing

Outcome 3: Ngā wāhi me ngā takiwā | Places and spaces

Outcome 5: Te āheinga me te taurikura | Opportunity and prosperity

Medium

Begin detailed design and engage professional services

$8,000,000

This option is not recommended at this time as the funding to deliver this option is not available in the near future and the LB have already approved temporary toilets.

 

Preferred option

27.     The design for option 2 includes cohesion with the Northcote Rugby Club temporary club rooms and provides a safe layout for other park users to access the toilets.

28.     It is recommended that the local board approve the design option as shown in figure 2, to allow the project to continue to detailed design, procurement and construction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

30.     It is anticipated that there will be an increase in carbon emissions from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project.

31.     Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact. The project has incorporated reuse of the temporary building from Freyberg Park which will assist in minimising the carbon emissions for this project.

32.     Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Council staff from within the Customer and Community Services (Parks and Community Facilities operational management and maintenance) have been consulted. They are supportive of the renewal as it will improve the quality of the park and their feedback was incorporated as part of the concept design development process.

34.     The project will deliver significant improvements to address the needs of the sporting clubs in the area as well as provide much needed additional toilet facilities for all users of the park.

35.     Collaboration with staff will be ongoing to ensure that the installation of the facility is appropriately integrated into the operational maintenance and asset management systems once completed.

36.     Staff are collaborating with the operational maintenance team to ensure there is appropriate access around the building and to improve truck access through the site for the maintenance operations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37.     The proposed building will be located at Birkenhead War Memorial Park where the grandstand building that previously held toilet and changing room facilities was removed in 2018. The project will deliver benefits to the community by providing additional toilets and changing rooms which will support the local sporting clubs’ use of the park.

38.     Several options were initially presented to the local board at its 1 March 2023 workshop, along with assessments of each option including constraints, risks and estimated costs. The local board indicated support in principle for option 2 as noted in table 1.

39.     The project aligns with the following Kaipātiki Local Board Plan 2020 outcomes and objectives:

Table 2: 2020 Kaipātiki Local Board Plan outcomes and objectives

Outcome

Objective

Outcome 1: Te whai wāhitanga me te oranga | Belonging and wellbeing

Our people are involved in the community, socially connected to one another, and supported to be active, creative, resilient and healthy.

Outcome 3: Ngā wāhi me ngā takiwā | Places and spaces

Our built environment is high quality, vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, and meets our people’s needs.

Tauākī whakaaweawe Māori

Māori impact statement

40.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

41.     The development discussed in this report will benefit Māori and the wider community through supporting the Northcote Tigers Rugby Club’s ability to facilitate their sporting and community programmes on site at Birkenhead War Memorial Park and will improve service provision in the park.

Ngā ritenga ā-pūtea

Financial implications

42.     A total budget of $150,000 has been approved by the local board in the 2023/2024 Customer and Community Services Work Programme (resolution number KT/2023/130) from their ABS Capex Renewals budget for the project.

Budget source

FY23/24

Total ($)

Renewals

$150,000

$150,000

Maintenance estimate

 

$1,000 p/a

 

43.     High level indicative cost estimates for the design and construction of each concept design option are included in the options assessment. The estimated cost for the preferred option (Option 2) is $150,000, which is achievable within the currently allocated budget for the project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     Building consent is required for the proposed option and the preparation and processing of this consent may have an impact on the timeframe for construction.

45.     The following risks and mitigations have been considered:

Risks identified

Mitigation

Timeframe

 

Building consent

Preparation and processing of the consent may have an impact on the timeframe for construction. Staff will endeavour to meet the deadlines.

Health & Safety

 

Public are exposed to unsafe conditions during construction phase

Site Specific Safety plan will be in place with regular safety audits on site.

Construction

 

Poor weather during construction may hold up delivery

The construction programme will allow for wet weather over wintertime noting that very little earthworks will be required to deliver this option.

Damage to carpark during construction

Jakmats or similar will be used to minimise the impact of machinery on the path. If damage were to occur, this would have to be remedied at a cost to the project. A small contingency has been factored into the budget to account for this.

Dependencies on any other project / department

This project depends on a successful collaboration with the Northcote Rugby Club and installation of their temporary club rooms within the same footprint at Birkenhead War Memorial Park. Staff will continue to meet with the club on a regular basis to ensure there is a no surprise approach to the project timeline.

Ngā koringa ā-muri

Next steps

46.     Table 3 below summarises the anticipated next steps and estimated delivery timeframes for the proposed option for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a design and build partner or the building consent process have the potential to delay completion of the project beyond the identified timeframe. 

Table 3:  Project phasing and timelines

Project phase

Planned completion timeframe

Detailed design

Once the concept design option is approved by the local board, the development of the detailed design can be progressed.

October 2023

Building consent application

December 2023

Procure physical works contractor/build partner

The tender will be submitted to our full facilities contractor as per the procurement guidelines.

January 2024

Physical works

Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage.

February 2024 – April 2024

 

47.     Updates will be provided to the local board on progress of the project through Customer and Community Services quarterly reporting.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - Concept renders

 

b

15 November 2023 - Kaipātiki Local Board business meeting - Grounds plan

 

c

15 November 2023 - Kaipātiki Local Board business meeting - Temporary toilet and changing rooms portacom specification

 

     

Ngā kaihaina

Signatories

Authors

Steph Westmore - Senior Project Manager

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Local Board Transport Capital Fund

File No.: CP2023/17101

 

  

Te take mō te pūrongo

Purpose of the report

1.       To inform the Kaipātiki Local Board of the reduction to its local board transport capital fund (LBTCF) for the 2022-2025 political term.

2.       This report seeks confirmation of the projects the local board will have delivered with a reduced budget and requests a priority order for currently unfunded but authorised LBTCF projects, setting local board expectation should any further budget become available.

Whakarāpopototanga matua

Executive summary

3.       Auckland Transport (AT) manages the Local Board Transport Capital Fund on behalf of the Kaipātiki Local Board. AT provides quality advice to support local board decision-making. A decision relating to the allocation of the Local Board Transport Capital Fund is being sought.

4.       The confirmed budget for the Kaipātiki Local Board this political term is $1,722,295 which includes an additional approved budget of $177,513 to cover current contractual commitments. The additional budget is funds from AT over and above the board LBTCF allocation of $1,544,782, which was put in to cover costs already incurred on design of projects.

5.       The total budget of $1,722,295 differs from the indicative amount reported to the local board in June 2023.

6.       The reduction in the LBTCF reflects the pressure AT and its funding partners are under due to flood recovery work following the severe weather events in early 2023, inflation and the rising cost of doing business.

7.       In this report, Auckland Transport recommends that the Kaipātiki Local Board allocate $1,544,782 to complete:

·        Beach Haven Road Ped Xing and Beach Haven Road intersection $315,000

·        Beach Haven Road bus shelter (stop 4150) $210,000

·        Pupuke Road Ocean View Road Intersection $909,782

Leaving a balance of $110,000 to be allocated.

8.       These projects recommended by AT have already had partial investment during design processes.

9.       If the Board considered not to fund the Beach Haven Road Bus shelter (stop 4150), then $300,000 could be allocated to the Highbury globe lights project which can be undertaken with the AT upgrade of the street lighting.

10.     The balance of $20,000 could then be made available to undertake the Cresta Avenue parking proposal.

11.     The projects noted in this report may decrease in cost if during investigation a lesser intervention is considered desirable.

12.     At the time of workshop one, AT advised that full feasibility studies would be conducted on projects on the longlist. Since then, Auckland Transport (along with Auckland Council and other CCOs) has been directed to be more “fiscally responsible”. This led to an additional review of capital project expenditure and associated costs for new projects.

13.     AT is no longer in a financial position to commit to full feasibility studies on candidate projects therefore only Rough Order of Costs (ROC) are now provided to support the local board’s decision-making. Rough order of costs provided are based on similar projects and costs completed in the past. Projects that are shortlisted will undergo full investigation to enable quality outcomes.

14.     AT requests the Kaipātiki Local Board to make timely decisions so that the confirmed projects can be planned for as resources and budget are expected to be constrained in the current political term.

15.     If other budget becomes available in the 2022-2025 political term, the local board confirms its priorities.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      allocate the Local Board Transport Capital Fund of $1,544,782 for 2022-2025 as follows:

i)       approve $315,000 to the Beach Haven Road Pedestrian Crossing/Beach Haven Road intersection project.

ii)       approve $210,000 to Beach Haven Road bus shelter (stop 4150).

iii)      approve $909,782 to Pupuke Road/Ocean View Road Intersection upgrade.

b)      confirm priorities for further projects should funds become available.

c)       note that $177,513 of additional budget has been approved to cover current contractual commitments.

Horopaki

Context

16.     The LBTCF is an AT fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport.

17.     A prioritisation criteria for projects that can be funded from the LBTCF was established at that same time. The project must be technically deliverable and within the road corridor. Meets transport safety criteria. Does not compromise the transport network. Is not part of an assessment renewal programme. Projects outside the road corridor can be funded provided the projects support the connectivity for cycleways and footpaths within the transport network.

18.     In 2014, the LBTCF budget was set at $20 million spread across all local boards and distributed based on Auckland Council’s Local Board Funding Policy. Since 2020, when COVID 19 lockdowns impacted on Auckland Council’s revenue the LBTCF has been reduced. Specifically, to $15 million per annum across all local boards in the most recent Regional Land Transport Plan of which Kaipātiki share was $2,359,000.

19.     Due to further budget reductions, (as outlined above), Kaipātiki Local Board’s new allocation of LBTCF for the 2022–2025 political term is $1,544,782.

20.     Therefore, the local board must now review the programme of work that was planned and reduce it to match the new budget. The local board’s role is to review the work programme supported by AT’s quality advice, consider options, and then decide about re-prioritisation. This report confirms the new programme.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     Auckland Transport held three workshops with the Kaipātiki Local Board in 2023 to discuss the LBTCF and its allocation.

22.     Workshop One on 1 March 2023 gathered suggestions from board members for allocating the LBTCF in the new term as well as progress reports on projects from the last political term.

23.     Workshop Two on 7 June 2023 reported back on cost estimates for the proposed new projects along with the indicative budget for the new term. This was followed up by a decision report from AT in July 2023 (KT/2023/134) that established the projects that the local board wished to support based on the indicative budget for this political term of $2,358,595.

The Kaipātiki Local Board resolved to:

a)           allocate the Local Board Transport Capital Fund 2022-2025 in part as follows:

i)        approve the allocation of $1,000,000 for the Pupuke Road/Ocean View Road intersection upgrade.

ii)       approve the allocation of $300,000 for Highbury Globe Lights Project.

iii)      approve the allocation of $375,000 for raised zebra crossing at 84 Target Road, Wairau Valley (by Target Road entrance to Target Road School).

iv)      approve the allocation of $653,595 for the installation of two raised pedestrian crossings in Birkdale Road.

v)       approve the allocation of $20,000 for angle parking on Cresta Avenue, Beach Haven.

vi)      approve $10,000 to extend the street-to-street walkway project to include missed connections and upgrade older signs to the new consistent standard.

vii)     request investigation of new on-street parking and a loading zone at the north-eastern side of Seaview Ave, Northcote, to help mitigate the loss of parking on Onewa Road.

viii)    request investigation of safety improvements on Hinemoa Street, Birkenhead, in the vicinity of the Awanui Street and Hinemoa Terrace intersections, due to the number of vehicle crashes into private property in recent years.

ix)      note that funding isn’t required for the Jean Sampson Reserve vehicle crossing as this will be implemented as part of footpath maintenance and repairs.

24.     Workshop Three on 4 October 2023 confirmed that the budget for this political term is now $1,544,782, which was considerably less than the figure anticipated in Workshop Two and resolved on at the July 2023 business meeting. The reduction in budget reflects the pressures on AT and our funding partners following the devastating floods of early 2023 and the roading repair bill, the reduction in AT’s overall budget as required by Auckland Council plus inflation and the rising cost of doing business.

25.     At workshop three, AT’s advice to the local board was to continue to progress: Beach Haven Road Pedestrian Crossing/Beach Haven Road intersection ($315,000). Beach Haven Road bus shelter, stop 4150 ($210,000). Pupuke Road Ocean View Road Intersection Upgrade ($909,782).

26.     Local board members asked for examples of crossings recently completed as examples. Below are a set of images for raised crossings showing various raised pedestrian crossings that would cost anywhere in the range of $300K-$600K depending on whether signals are installed, kerb extensions installed, extent of lighting improvements, any drainage issues and locations.

A street with a crosswalk and a person standing on it

Description automatically generated

Figure 1: 36 Hill St Warkworth – Rodney LB Project Cost =$310,000

A traffic light on a road

Description automatically generated

Figure 2: 37 Puhinui Rd – Manukau VRU Programme – Total project cost =  $307,000

A yellow car on a street

Description automatically generated

Figure 3: 703 Swanson Rd Henderson – Total project cost = $413,000

 

A crosswalk in a street

Description automatically generated

Figure 4: Otara Papatoetoe Local Board – Bairds Mainfreight Primary School Raised Pedestrian Crossing – Project Cost = $217,797

27.     AT was also asked at the September workshop to provide up to date information on the progress to date of the Pupuke Road/Ocean View Road Intersection upgrade.

28.     Three Options were presented to the Local Board at a workshop on 3 May 2023. At that workshop the Board members indicated their preference for Option Two (The image below).

A map of a road junction

Description automatically generated

29.     This option included:

•       Two signalised crossings

•       Kerb extensions to create space for ped crossing on slip lane

•       Reduced risk of impact to tree root zone (to be confirmed by arborist)

•       Opportunity to improve turning into and out of Ocean View Road

•       Feasibility subject to traffic modelling outcomes.

30.     Currently this project is going through the internal AT stakeholder review process so some design changes will be expected.

31.     Members also asked if just a shelter could be installed at the Beach Haven bus stop to simply keep passengers sheltered from the rain, as an interim measure until such time as the bigger upgrade proposed by AT is funded.

32.    AT’s recommendation is that it is necessary to include some form of crossing point to support improved bus infrastructure and increased use. The issue for having a bus shelter only is that it will encourage pedestrian road crossings on the busy road with long crossing distances and visibility concerns. During dark and wet conditions, it will not be a safe place to cross, which goes against the purpose of the shelter for worst conditions.

In wet conditions it would be advised that pedestrians walk to the next stop near to Lancaster Road where there is a bus shelter and there are existing pedestrian pram ramps and crossing facilities.

 

Projects identified for LBTCF in 2022–2025 Political Term with approved budget in design only contractual commitment

 

Project

Description and Amount already invested. Additional Budget from Auckland Transport

Funding required to complete the projects

Beach Haven Road Ped Xing

+ Beach Haven Road intersection. Design options to be further investigated.

$60,269

$315,000

Beach Haven Road bus shelter stop 4150

$3,434

$210,000

Pupuke Road Ocean View Road Intersection

$113,810

$909,782

Unallocated

 

$110,000

 

$177,513

$1,544,782

 

32.     AT also requests the local board identify and prioritise projects it wishes to support should more funding become available.


 

Priority Order for Projects if further budget is identified

 

Project

Description

Estimates

Highbury Globe Lights

The scope is to upgrade the old street lighting and replace the poles and upgrade to LED street lighting.

This is a budget top up to enable AT Street Lighting Team to carry out replacement of the Globe lights at the same time as the Street Light Upgrade. Previously resolved but this project was put on hold due to budget cuts.

Street Light Team confirm their project is still proceeding. Globe lights will not be done if no funding allocated.

$300,000

Pavers in Highbury

First stage of upgrading pavers in Birkenhead Avenue.

$360,000

Kaipātiki Street to street Wayfinding Signage

Wayfinding signs to extend the street- to-street walkways to include missed connections not covered in the previous round of installation of wayfinding signs.

$10,000

(Board allocated in the previous resolution)

Raised zebra crossing at 84 Target Road, Wairau Valley (by entrance to Target Road School)

Upgrade the existing zebra crossing on Target Road.

Ministry of Education is working on new access to the school, the driveway of the school might be changing. Need to confirm the location of the driveway before deciding on the location of the crossing as part of the investigation.

$375,000

Birkdale Road Pedestrian Safety.

215 Birkdale Road (Birkdale North School). 153 Birkdale Road (Birkdale Intermediate). 123 Birkdale Road (Birkenhead college)

The scope is to upgrade the existing zebra crossing to raised table crossings to meet the current standards.

120 Birkdale Road, (Birkdale Primary) - this crossing is getting upgraded by AT

Cost estimates are based on three raised crossings

$1,000.000


 

Project

Description

Estimates

Cresta Ave Angle Parking

To provide angle parking on one side of Cresta Avenue due to high parking demand at the sport stadium.

Eastern side - 27 angel parking spaces instead of 19 parallel spaces a net gain of 8 spaces.

$20,000

Tiri Tiri Road Pedestrian Improvements

38 Tiri Tiri Road Raised crossing

$375,000

Seaview Road Raised pedestrian crossing

54 Seaview Road Raised pedestrian crossing

$375,000

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

33.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā- Tāwhiri: Auckland’s Climate Plan.

34.     AT therefore urges the Kaipātiki Local Board to consider prioritisation of projects that help reduce carbon emissions.

35.     Most of the proposed projects above will encourage either safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36.     Any engagement required with other parts of the council group will be carried out on an individual-project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37.     Kaipātiki Local Board discussed this programme of work at three workshops with AT in 2023.

Tauākī whakaaweawe Māori

Māori impact statement

38.     The actions being considered do not have specific impacts on Māori. Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website.

- https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

39.     Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

40.     This report requires consideration of a significant financial commitment of up to $1,544,782 million by the Kaipātiki Local Board.

41.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42.     There is a risk that some projects may cost more than is budgeted in this report, but equally some projects may reduce in scope after further investigation work is carried out.

43.     As resources and budgets are constrained, delaying decision making means that there is less time for planning for the investigation, design, and subsequent delivery of the projects that the local board wishes to progress. Timely decision making will provide the best opportunity for these projects to be delivered in the current political term.

44.     Finally, future budgets are not confirmed, meaning that there may be sudden changes to the programme next year after Auckland Council sets budgets through the Long-Term Plan process.

Ngā koringa ā-muri

Next steps

45.     AT will take note of the local board’s confirmed projects and continue to work towards public consultation and delivery.

46.     Throughout the process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Marilyn Nicholls – Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie, Head of Stakeholder and Elected Member Relationships

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Kaipātiki Community Facilities Trust quarter one report 2023/2024

File No.: CP2023/16532

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipātiki Community Facilities Trust (KCFT), aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership, for quarter one of 2023/2024.

Whakarāpopototanga matua

Executive summary

2.       The report as set out in Attachment A of the agenda report provides members with an oversight of Kaipātiki Local Board’s shared community development partnership with the Kaipātiki Community Facilities Trust (KCFT). The Kaipātiki Community Facilities Trust leads and supports collaborative responses to improve community wellbeing in the Kaipātiki Local Board area.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust quarter one report as set out in Attachment A of the agenda report.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - KCFT Work Schedule Y23/24 Q1 September 23

 

     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Kaipātiki community places quarter one reports 2023/2024

File No.: CP2023/16535

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to provide an update on the activities and achievements of the community places in Kaipātiki for quarter one 2023/2024.

Whakarāpopototanga matua

Executive summary

2.       The attached reports provide members with an oversight of the activities and achievements of the community places in the Kaipātiki Local Board area for quarter one 2023/2024. The reports contain updates on:

·        Bayview Community Centre;

·        Birkdale Beach Haven Community Project;

·        Glenfield Community Centre;

·        Hearts and Minds;

·        Highbury House; and

·        Kaipātiki Youth Development Trust.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki community places quarter one 2023/2024 reports as set out in Attachments A – G of this agenda report. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - Bayview Community Centre quarter one report 2023/2024

 

b

15 November 2023 - Kaipātiki Local Board business meeting - Birkdale Beach Haven Community Project quarter one report 2023/2024

 

c

15 November 2023 - Kaipātiki Local Board business meeting - Glenfield Community Centre quarter one report 2023/2024

 

d

15 November 2023 - Kaipātiki Local Board business meeting - Hearts and Minds quarter one report 2023/2024

 

e

15 November 2023 - Kaipātiki Local Board business meeting - Highbury House quarter one report 2023/2024

 

f

15 November 2023 - Kaipātiki Local Board business meeting - Kaipātiki Youth Development Trust quarter one report 2023/2024

 

g

15 November 2023 - Kaipātiki Local Board business meeting - Kaipātiki Youth Development Trust programming March 2023

 

     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Auckland Council’s Performance Report: Kaipātiki Local Board for quarter one 2023/2024

File No.: CP2023/17340

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period include:

·        Providing the Kaipātiki Secondary Schools Scholarships

·        Growing visitor numbers at both Birkenhead and Glenfield Pool and Leisure Centres

·        Delivering the Kaipātiki Local Board Arboriculture contracts

·        Progressing the Beach Haven coastal connection

·        Delivering renewed LED lighting at community facilities in Kaipātiki

·        Completing the Birkenhead War Memorial Park shared path

·        Planting 2,543 plants as part of the Kaipātiki Ecological volunteer and environmental programme

·        Adopting ten Te Reo Māori names through Te Kete Rukuruku (Māori naming of parks and places) programme, and

·        Progressing the Kaipātiki Local Parks Management Plan.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery (provided as Attachment A). Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status (behind delivery, significant risk).

5.       The financial performance report compared to budget 2023/2024 is attached. There are some points for the local board to note; Net operating performance overall for Kaipātiki Local Board area is 28 per cent above the year-to-date budget for the three-months ending 30 September 2023. Operating revenue is on budget and operating expenditure is 21 per cent above year-to-date budget. Capital expenditure is 33 per cent over budget for the quarter.

6.       The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.       Two changes to the work programme are sought through this report:

·        Reallocating $49,010 of LDI OPEX not required due to efficiencies found across the multiple local board areas extending Early Childhood Education (ECE) services in the 2023/2024 financial year.

·        Approving two work programme activities that have historically been delivered by Tātāki Auckland Unlimited but are being proposed to be led by Customer and Community services in the absence of a local Tātaki Auckland Unlimited work programme in 2023/2024.

8.       Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with Local Boards being disestablished. Future work with Local Boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the performance report for quarter one ending 30 September 2023.

b)      approve the reallocation of $49,010 from activity ID# 4049 to ID#236, for distribution through the contestable local grants programme 2023/2024.

c)       approve the following proposed activities to be added to the Kaipātiki Customer and Community Services work programme 2023/2024 as outlined in Attachment A to this report:

i)       ID# 1265 - Young Enterprise Scheme (KT), $1,000 LDI OPEX

ii)       ID# 3042 - Wairau Valley Business Engagement and Communications, $25,000 LDI OPEX

Horopaki

Context

9.       The Kaipātiki Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services (Resolution number KT/2023/130)

·        Infrastructure and Environmental Services (Resolution number KT/2023/128)

·        Local Governance (KT/2023/129)

10.     The local board work programmes were not adopted until a month into the financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved at the local boards’ 19 July 2023 business meeting.

11.     Graph 1 below shows how the work programme activities meet the Kaipātiki Local Board Plan 2020 outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.


 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

12.     AEM Resilience staff members have continued to attend community meetings to provide feedback, subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

Local Board Work Programme Snapshot

13.     Graph 2 below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

14.     Graph 3 below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

A graph with a bar graph

Description automatically generated

Key activity updates

15.     The key achievements from quarter one 2023/2024 are outlined in Table 1 below:

Table 1: Key activity updates from quarter one 2023/2024

Activity name

RAG status

Activity status

Quarter one 2023/2024 update

Kaipātiki Secondary Schools Scholarships

Green

In Progress

The board has set a total budget of $6,000. Three applicants received this grant for $2,000 each. Three applications were received from Glenfield College, Birkenhead College and Northcote College and funding has been processed. Scholarship has been completed in Q1, no further actions.

Birkenhead Pool and Leisure Centre operations

Green

In Progress

Our Centre has witnessed an upturn in visitor numbers when compared to the same period last year (July – September 2022). Overall visits have increased by 7%.

Glenfield Pool and Leisure Centre and ActivZone operations

Green

In Progress

Glenfield Pool and Leisure Centre has continued to achieve steady growth in visits throughout the first quarter of FY24 compared to the same period in FY23 – an increase of 8 per cent. Membership numbers have improved by 7 per cent when measured against the same time last year.

Kaipātiki Local Board Arboriculture contracts

Green

In Progress

Scheduled Maintenance and Response works - As the back log of response works associated with January and February storms are finally being completed, the Arboriculture Maintenance Contract has switched focus back to scheduled maintenance of street and park trees.

Planting and Aftercare - This year's replacement planting programme has been delivered on time. All trees have been planted to a gold standard specification that should result in a much higher success rate for street tree plantings.

Beach Haven - renew coastal connections

Green

In Progress

Current status: Stage Two - Western Boardwalk, southern bridge and tracks between these two areas have been completed.

Kaipātiki - renew lighting at community facilities and parks 2023/2024

Green

In Progress

Glenfield and Northcote library installation completed. Highbury house instillation completed. Birkenhead library light fittings completed and connected to Building Management System.

Birkenhead War Memorial Park - shared path

Green

Completed

Project completed June 2023.

Kaipātiki Ecological volunteer and environmental programme FY24

Green

In Progress

A successful conclusion to the planting season with 2,453 plants across 15 reserves including increased focus and regular working bees at four new reserves. This has been facilitated with Pest Free Kaipātiki and generated 64 new volunteers.

Kaipātiki Local Board - Te Kete Rukuruku (Māori naming of parks and places)

Green

In Progress

Ten names adopted. An additional 4 names expected to be received in Q2.

Kaipātiki Local Parks Management Plan

Green

In Progress

Following the hearing on 15 June 2023, the hearings panel met to deliberate on 25 September 2023. Next steps include the hearings panel preparing a report with their recommendations. It is anticipated that the final plan will be recommended for adoption in Q2 FY 2023/2024.

 

Activities with significant issues

16.     No work programme activities have been identified by operating departments as having significant issues (Red status). There are 17 work programme activities that have been identified as having issues that are being managed.

Activities on hold

17.     Table 2 below includes information on work programme activities that have been identified by operating departments as on hold:

Table 2: Update of activities on hold in quarter one 2023/2024

Activity name

RAG status

Activity status

Quarter one 2023/2024 update

(OLI) Birkenhead War Memorial Park - deliver master plan One Local Initiative

Amber

On Hold

Project on hold - Part of a multiyear activity/project that was expected to continue into next year which has not progressed as expected for 20/21. Future funding from the One Local Initiative programme for design and construction of a new multi-use facility is uncertain. Options that are achievable within the renewal budget will be investigated. Proposed temporary toilets and changing room facilities were workshopped with the local board and a report is being presented to the local board in November 2023.

Birkdale Kauri Kids - renew community facility

Amber

On Hold

Current status: Project placed ON HOLD.
Next steps: Updated condition report of the facility to be reviewed. Project to remain on hold until local board prioritisation can be undertaken and there is a better understanding of future budget allocation. Pending review and decision of Early Childhood Education services.

Birkdale Community Hall - rebuild facility

Amber

On Hold

Current status: Project placed ON HOLD.
Next steps: Updated condition report of the facility to be reviewed. Project to remain on hold until local board prioritisation can be undertaken and there is a better understanding of future budget allocation. Pending review and decision of Early Childhood Education services.

Glenfield Hall Domain, Glenfield-Girl Guides Glenfield

Amber

On Hold

Staff are in communications with Girl Guides head office who are looking to optimize their property portfolio. Staff has requested Girl Guides to make contact once they have activated this site for optimization so staff can ensure a smooth transition to another community group.

Lindisfarne Hall - Northcote Preschool

Amber

On Hold

Staff recommended the local board to defer the item until the detailed new multi-purpose building, Northcote Central Community Hub, plans are finalised. This is led by Eke Panuku Development Auckland.

Little Shoal Bay: Birkenhead Sea Scouts

Green

On Hold

No new lease items in Little Shoal Bay will be progressed until the Kaipātiki Local Parks Management Plan is adopted. Once this has been completed staff will progress the groups request for a new lease.

Little Shoal Bay: Little Shoal Bay Boatyard Incorporated

Green

On Hold

Staff have sent the new licence application pack to the club. No decisions on new leases/licences will be taken until the Kaipātiki Local Parks Management Plan is adopted.

Tui Park, Beach Haven-Girl Guides

Amber

On Hold

Staff are in communications with Girl Guides head office who are looking to optimize their property portfolio. Staff has requested Girl Guides to make contact once they have activated this site for optimization so staff can ensure a smooth transition to another community group.

 

Changes to the local board work programme

Deferred, cancelled, or merged activities

18.     There are no activities identified by operating departments in quarter one 2023/2024 that are deferred, cancelled, or merged.

Work programme changes

19.     There are two changes to the work programme 2023/2024 that the local board will need to consider in quarter one 2023/2024:

·    As part of efficiencies found with multiple local board areas extending Early Childhood Education (ECE) services for different durations during the 2023/2024 financial year, the total budget requirement for ECE operation this financial year has been calculated as $110,990. As the Kaipātiki Local Board allocated a budget of up to $160,000 for this activity, a balance of $49,010 is available to the board for reallocation. To ensure this budget is expended in 2023/2024, it is recommended that the local board reallocate this budget to the Kaipātiki Community grants budget, for distribution through the contestable local grants programme. The local board may however consider other options for reallocation and are encouraged to seek staff advice on these options.

·    With Tātāki Auckland Unlimited (TAU) unable to deliver work programmes for local boards in 2023/2024, there was some previously LDI OPEX funded activities unable to be approved alongside all other work programme activities in July 2023. There is a proposal from Customer and Community Services to lead these activities, as outlined in Attachment A and summarised in Table 3 below. There is $26,000 of unallocated LDI OPEX remaining which is sufficient to fund the two proposed ex-TAU activities. Local Board approval of these proposed activities is sought through this report.

Table 3: Proposed activities to add to the work programme in quarter one 2023/2024

ID

Work Programme Name

Activity Name

Activity Description

Lead Dept/Unit

Budget

1265

Customer and Community Services

Young Enterprise Scheme (KT)

The Auckland Chamber of Commerce, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. Auckland Unlimited as the economic development agency is a strategic partner supporting the delivery of YES. YES is a practical, year-long programme for year 12 and 13 students. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss. The funding from the local board will support the delivery of the Young Enterprise Scheme Kick Start Days in February 2023. The Kick Start days are held in sub-regions (north, south, east, central/west) and are the first day students get to meet the Young Enterprise team, and find out about their 2023 year, what YES is all about, and what is in store for them.

CCS: Grants

$1,000
LDI OPEX

3042

Customer and Community Services

Wairau Valley Business Engagement and Comm-unications

In 2021/22 the local board undertook work with Businesses in the Wairau Valley to understand in better detail the issues they face and to understand how the board could establish and maintain better communication channels between the businesses and the local board. Following on from that initial piece of work this new project will continue the development of a communications channel with businesses with a view to ensuring businesses are aware of, and able to put forward their views, on parts of council activity that have an impact on them. The expectation is that this work will contribute to a more significant level of engagement with businesses in the consultation phase of the next Local Board Plan.

CCS: Grants

$25,000

LDI OPEX

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     This report informs the Kaipātiki Local Board of the performance for ending 30 September 2023.

Tauākī whakaaweawe Māori

Māori impact statement

24.     A number of the activities in the local board work programmes positively impact Māori. Table 4 below provides updates on the activities that have a direct Māori outcome focus.

Table 4: Update of activities with a direct impact on Māori in quarter one 2023/2024

Activity name

RAG status

Activity status

Quarter one 2023/2024 update

Manaakitanga Kaipātiki

Amber

Approved

The initiatives to be delivered as part of this work programme line were discussed at the local board workshop in Q1. However, the board has not agreed to all activities that were presented. Therefore, a follow-up workshop is scheduled in Q2 to finalise the initiatives.

Library services - Kaipātiki

Green

In Progress

School holiday themes were ‘Matariki’ and ‘Treasure Hunters‘ where staff delivered many well attended sessions.

Archival photos for Mahuru Māori are displayed.

During Matariki, whānau were invited to attend a hikoi, starting at Northcote Library to Te Kamaka Marae. Te Wiki o Te Reo Māori saw Aru Waihiirere Kapa Haka perform. Rhyme times are delivered with Te Reo waiata incorporated into the programming. Tikanga Māori workshops delivered for Korean community.

Kaipātiki - Te Kete Rukuruku - Māori naming of parks and places

Amber

In Progress

Current status: Waiting for gifted Māori name for Shepherds Park. The design of the new interpretive sign is underway and a first version has been shared with stakeholders for feedback.

Kaipātiki Local Board - Te Kete Rukuruku (Māori naming of parks and places)

Green

In Progress

Ten names adopted. An additional four names expected to be received in Q2.

 

Ngā ritenga ā-pūtea

Financial implications

25.     This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

26.     The following points are outlined for the local board to note:

·    The operating expenditure of $7.3 million is $1.2 million above budget for the first quarter. The Asset Based Services (ABS) is $1.1 million above budget and the Locally Driven Initiatives (LDI) is $135,000 above budget.

·    A film revenue of $5,400 was added into this financial year, there are no carry forwards of LDI Opex from prior year and te kete ruku ruku is expected to overspend by $3,000 if projects are delivered on time this financial year.

·    The operating revenue of $1.5 million is per budget.

·    Capital expenditure of $2.1 million is over budget by $1.4 million this quarter mainly focussed on asset renewal programme and network plan connections.

27.     The financial report for the first quarter ended 30 September 2023 for Kaipātiki Local Board is provided as Attachment B to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

29.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

30.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

31.     The local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board Work Programme 2023/2024 Q1 Update

 

b

15 November 2023 - Financial Summary of the Kaipātiki Local Board Work Programme 2023/2024 Q1

 

     

Ngā kaihaina

Signatories

Authors

Paul Edwards - Senior Local Board Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16514

 

  

Te take mō te pūrongo

Purpose of the report

1.       To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022, the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (refer to Attachment A of the agenda report) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will have no decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor has presented at 20 local boards between March and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - Terms of Reference for Play Leadership Group

 

     

Ngā kaihaina

Signatories

Authors

Jacquelyn Collins – Play Advocacy Advisor

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Kaipātiki Local Grants Round One and Multiboard Grants Round One 2023/2024 grant allocations

File No.: CP2023/16312

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board with information on applications in Kaipātiki Local Grants Round One and Multiboard Grants Round One 2023/2024; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Kaipātiki Local Grants Round One 2023/2024 (refer to Attachment A of the agenda report) and Multiboard Grants Round One 2023/2024 (refer to Attachment B of the agenda report).

3.       The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2023/2024 on 19 July 2023. The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment C of the agenda report).

4.       The local board has set a total of $63,476 for Community Grants from its Local Driven Initiatives Operational budget (LDI Opex) for the 2023/2024 financial year which covers two local grant rounds and two multi-board grant rounds and Transitional Rates Grants.

5.       Thirty applications were received for Kaipātiki Local Grants Round One, requesting a total of $139,406.68. Nine applications were received for Kaipātiki Multi-Board Grants Round One, requesting a total of 38,590.20.

6.       The total amount requested, for the two grant rounds, is 177,996.88.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round One 2023/2024 listed in the following table: 

Table One: Kaipātiki Local Grants Round One 2023/2024 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2408-101

Al-Hoda Islamic School

Arts and culture

Towards cost to run Get Together project at Meadowood Community House from 3 December 2023 to 1 December 2024

$6,300.00

Eligible

LG2408-103

Grief Support and Education Charitable Trust

Community

Towards Grief Support and Education Charitable Trust wages and administration costs at 92 Hinemoa Street from 4 December 2023 to 31 May 2024

$5,650.00

Eligible

LG2408-104

The Birkenhead City Cricket and Sports Club INC

Sport and recreation

Towards to purchase a Cricket pitch cover Trolley and a second-hand Shipping container at Birkenhead War Memorial Park from 1 December 2023 to 24 March 2024

$5,815.34

Eligible

LG2408-105

60's Up Movement of New Zealand (Inc) Glenfield Branch

Community

Towards bus hire cost for local seniors monthly trips from 21 February 2024 to 19 February 2025

$3,000.00

Eligible

LG2408-107

Beach Haven Tennis Club

Sport and recreation

Towards a contribution to replace booking system and access system installation at Beach Haven Sports Centre from 4 December 2023 to 30 March 2024

$7,000.00

Eligible

LG2408-108

Judokwai NZ (1948) Incorporated

Community

Towards Transitional Rates Support for 2023/2024

$4,245.52

Eligible

LG2408-110

Northcote Point Senior Citizens Association

Community

Towards 2023/2024 Northcote Point Senior Citizens Association Inc Rates Support

$2,206.56

Eligible

LG2408-112

Babylon Charitable Trust

Community

Towards venue hire and transportation cost to run Seniors Program at St Thomas More Hall from 3 January 2024 to 31 December 2024

$7,000.00

Eligible

LG2408-113

All Saints Birkenhead Scout Group

Community

Towards cost covers eight leaders fee to attend 23rd Aotearoa New Zealand Scout Jamboree at Mystery Creek from 30 December 2023 to 7 January 2024

$6,360.00

Eligible

LG2408-114

The Birkenhead Bowling Club Incorporated

Community

Towards beatification of side path located in Birkenhead Bowling Club from 15 January 2024 to 31 January 2024

$1,495.00

Eligible

LG2408-115

Beach Haven Birkdale Residents Association Incorporated

Community

Towards 2023/2024 Beach Haven Birkdale Residents Association Incorporated Rates Support

$2,614.09

Eligible

LG2408-116

Beneficiaries Advocacy and Information Services Incorporated

Community

Towards mileage costs for two advocates to deliver community support projects in North Shore, Rodney and Hibiscus Coast from 1 December 2023 to 30 November 2024

$4,680.00

Eligible

LG2408-117

Cedar Community Trust

Community

Towards community garden development cost on 56a Tramway Road from 11 December 2023 to 14 January 2024

$2,506.87

Eligible

LG2408-118

Chinese Association of North Shore City

Community

Towards cost of decorations, performances and entertainment, food and beverages, photos and promotions, venue hire to run Chinese Lantern Festival Celebration at Northcote Center on 17 February 2024

$2,500.00

Eligible

LG2408-119

Shepherds Park Squash Club Inc

Sport and recreation

Towards a contribution to replace booking system and access system installation at Beach Haven Sports Centre from 4 December 2023 to 30 March 2024

$7,000.00

Eligible

LG2408-121

IMAgEN8 Limited

Environment

Towards teacher and project coordinator wage to deliver ten photography workshops in Kaipātiki Local Board area from 1 December 2023 to 30 June 2025

$7,000.00

Eligible

LG2408-122

North Shore Women's Centre

Community

Towards North Shore Women's Centre social worker wages from 8 December 2023 to 9 December 2024

$7,000.00

Eligible

LG2408-124

North Shore Music Theatre Inc

Arts and culture

Towards upgrade clubroom electrical switchboard at North Shore Music Theatre from 8 January 2024 to 29 February 2024

$7,000.00

Eligible

LG2408-125

New Zealand Taiji and Martial Arts Society

Community

Towards venue hire cost at Northcote Community Hall from 1 December 2023 to 30 November 2024

$1,000.00

Eligible

LG2408-127

Willow Christian Trust

Community

Towards purchasing new trestle tables and whiteboards at Rawene Centre from 1 December 2024 to 39 April 2024

$2,984.00

Eligible

LG2408-128

Blue Light Ventures Incorporated

Community

Towards Street Smart handbooks print cost to support high school students in Kaipātiki area from 04 December 2023 to 29 March 2024

$1,568.00

Eligible

LG2408-130

Youthline Auckland Charitable Trust

Community

Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Milford from 1 December 2023 to 30 September 2024

$5,000.00

Eligible

LG2408-131

The Birkenhead Bowling Club Incorporated

Community

Towards Transitional Rates Support for 2023/2024

$6,460.78

Eligible

LG2408-132

North Shore Islamic Association

Events

Towards cost to hire activity equipment, marquee, generator, port-a-loo, sound device and cleaning cost to run Family Fun Day on 26 January 2024

$7,000.00

Eligible

LG2408-133

Action Education Incorporated

Arts and culture

Towards cost to deliver twenty Spoken Word Poetry workshops at Northcote College and Birkenhead College from 22 January 2024 to 28 June 2024

$5,000.00

Eligible

LG2408-134

The UpsideDowns Education Trust

Community

Towards speech and language session cost for five kids with Down syndrome in Kaipātiki area from 2 December 2023 to 2 December 2024

$3,500.00

Eligible

LG2408-135

Glenfield Tennis Club

Sport and recreation

Towards coach cost for Junior coaching programme at Glenfield Tennis Club from 3 December 2023 to 13 April 2024

$1,000.00

Eligible

LG2408-136

Auckland Bonsai/Penjing Art Centre Trust

Arts and culture

Towards cost of trays, plants, Bonsai Art tutor, fuel, promotion and printing to run Dragon bonsai workshops at Kaipātiki libraries from 1 April 2024 to 30 September 2024

$4,044.00

Eligible

LG2408-137

Northshore Therawada Buddist Temple (NTBT)

Arts and culture

Towards food groceries, waste management, gifts, venue hire and marquee hire cost to run Sri Lankan New Year celebration traditional sport day at Manuka Road Primary School grounds on 13 April 2024

$6,000.00

Eligible

LG2408-138

Mountains to Sea Conservation Trust EMR

Community

Towards subcontractor costs of kayak hire, the Poi Workshop and other operational cost to hold Kaipātiki Paddle and Spotlighting event at Manuka Reserve and Eskdale Reserve from 13 December 2023 to 31 May 2024

$6,476.52

Eligible

Total

 

 

 

$139,406.68

 

 

b)      agree to fund, part-fund or decline each application received in Multiboard Grants Round One 2023/2024, listed in Table Two:

Table Two: Multiboard Grants Round One 2023/2024 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2324-104

North Shore Centres of Mutual Aid Inc

Community

Towards overall operating expenses for service delivery from 1 January 2024 to 31 December 2024

$7,000.00

Eligible

MB2324-120

Harbour Sport Trust

Events

Towards transportation, waste management, potable loo, security and temporary fencing cost to run Shore to Shore Fun Run event on 7 April 2024

$3,921.00

Eligible

MB2324-132

Asthma New Zealand Incorporated

Community

Towards Nurse Educator Expertise cost from 4 December 2023 to 31 March 2024

$1,000.00

Eligible

MB2324-133

North Harbour Community Patrol

Community

Towards fuel and vehicle related cost to continue community patrol in North Shore area from 1 December 2023 to 29 November 2024

$1,489.20

Eligible

MB2324-139

Shine School of Confidence

Arts and culture

Towards speech and drama lessons including tuition fees, venue hire, and teaching resources at various community centres or local schools from January 2024 to December 2024

$7,000.00

Eligible

MB2324-142

Bellyful New Zealand Trust

Community

Towards meal production, service delivery costs, sustaining volunteer support and engagement, attracting and onboarding new volunteers in North Shore from November 2023 to November 2024

$3,480.00

Eligible

MB2324-143

Big Brothers Big Sisters Auckland

Community

Towards mentor development program in The Parenting Place from December 2023 to May 2024

$2,500.00

Eligible

MB2324-151

Yoga Limited T/A Hot Yoga Works

Sport and recreation

Towards support due to hardship during COVID and Auckland rains at Auckland CBD from August 2023 to December 2023

$7,000.00

Eligible

MB2324-159

Anxiety NZ Trust

Community

Towards wages to employ part time specialist community educator to work across Auckland from December 2023 to November 2024

$5,200.00

Eligible

Total

 

 

 

$38,590.20

 

 

 

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

10.     The Kaipātiki Local Board adopted its grants programme for 2023/2024 on 19 July 2023 (refer to Attachment C of the agenda report). The document sets application guidelines for contestable grants.

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

14.     Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Kaipātiki Local Board Community Grant Programme 2023/2024.

18.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19.     A summary of each application received through Kaipātiki Local Grants Round One 2023/2024 (refer to Attachment A of the agenda report) and Multiboard Grants Round One 2023/2024 (refer to Attachment B of the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

22.     The local board has set a total of $63,476 for Community Grants from its Local Driven Initiatives Operational budget (LDI Opex) for the 2023/2024 financial year which covers two local grant rounds and two multi-board grant rounds and Transitional Rates Grants.

23.     Thirty applications were received for Kaipātiki Local Grants Round One, requesting a total of $139,406.68. Nine applications were received for Kaipātiki Multi-Board Grants Round One, requesting a total of $38,590.20.

24.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.     Following the Kaipātiki Local Board allocation of funding for Local Grants Round One 2023/2024 and Multiboard Grants Round One 2023/2024, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - 2023/2024 Kaipātiki Local Grant Round One Application Summary (Under Separate Cover)

 

b

15 November 2023 - Kaipātiki Local Board business meeting - 2023/2024 Kaipātiki Multiboard Grant Round One Application Summary (Under Separate Cover)

 

c

15 November 2023 - Kaipātiki Local Board business meeting - 2023/2024 Kaipātiki Community Grant Programme

 

     

Ngā kaihaina

Signatories

Authors

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Northern Busway Bylaw review

File No.: CP2023/17275

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide views on the proposed changes and any additional factors for consideration on the Northern Busway Bylaw review.

Whakarāpopototanga matua

Executive summary

2.       The Northern Busway corridor runs along State Highway 1 from the Auckland Harbour Bridge to Albany.

3.       The Northern Busway significantly increases the capacity of State Highway 1 by reducing private vehicle use, making it possible for more people to travel, and supporting the growth of northern Auckland.

4.       The forecasted passenger transport demand is likely to exceed the functional capacity of core North Shore to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.

5.       Access to and activities on the busway are regulated under the Northern Busway Bylaw. Auckland Transport manages the busway’s daily operations with support from the Auckland Transport Operation Centre.

6.       Waka Kotahi have proposed the following key changes are made through a replacement bylaw:

v Proposal 1: extending the bylaw to cover the new section of the Northern Busway from Constellation Station to Albany Station.

v Proposal 2: updating vehicles eligible to apply for Northern Busway access. 

v Proposal 3: improving operational and decision-making processes on the Northern Busway.

7.       Consultation on the proposed changes to the Northern Busway Bylaw runs from 6 November to 1 December 2023.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      provide views on the proposed changes to the Northern Busway Bylaw

b)      provide any additional factors that Waka Kotahi should consider for the bylaw review.

Horopaki

Context

8.       The Northern Busway is a rapid transit corridor that runs along State Highway 1 from the Auckland Harbour Bridge to Albany. It forms the backbone of public transport services on the North Shore and is a critical component of the wider Auckland Rapid Transit Network.

9.       The corridor includes a dedicated dual busway and bus lanes, and provides fast, reliable, frequent, and high-capacity bus services, free from congestion to Auckland’s city centre.  

10.     The first section of the Northern Busway between Onewa and Constellation Station opened in 2008. In May 2022, an additional 5km stretch from Constellation Station to Albany Station opened as part of the Northern Corridor Improvements project. A map of the route is provided in Attachment A of the agenda report.

11.     Passenger growth on the Northern Busway has exceeded that of both the rail network and the rest of the bus network. The forecasted passenger transport demand is likely to exceed the functional capacity of core North Shore to Auckland city centre public transport corridors by the 2030s. This exceptional growth will further increase pressure on the Northern Busway.  

Bylaw Review

12.     Access to and activities on the Northern Busway are regulated under the Northern Busway Bylaw (NZTA 2008/01 Prescribing Use of the Northern Busway in Auckland). 

13.     To ensure the bylaw supports the Northern Busway’s rapid transit function now and into the future, Waka Kotahi and Auckland Transport are working together to review the bylaw to make sure it:  

·        helps to optimise/manage the capacity of the busway and its stations  

·        has a clear authorisation process for vehicles accessing the busway  

·        has clear penalties and enforcement mechanisms  

·        provides for a safe journey  

·        promotes equitable travel choices for customers, including those with accessibility needs.  

14.      Waka Kotahi is consulting on the following proposed changes: 

v Proposal 1: Extending the bylaw to cover the new section of the busway from Constellation Station to Albany Station.  

v Proposal 2: Updating vehicles eligible to apply for busway access. 

Waka Kotahi is proposing that the following operators should be eligible to apply for access:

First priority – scheduled bus services (including inter-regional buses and special event buses that are scheduled)

Second priority – Specialised School Transport Assistance, National Travel Assistance and Total Mobility buses.

v Proposal 3: Improving operational and decision-making processes on the busway.  

Waka Kotahi is proposing changes to the following:

key criteria for deciding whether to authorise operator access to the busway

access conditions

enforcement powers under the bylaw

emergency vehicle access

emergency and breakdown procedures for operators

transitional provisions.

15.     Additional information on the proposed changes is provided in Attachment B of the agenda report.

16.     Consultation on the proposed changes to the bylaw runs from 6 November to 1 December 2023. This report enables the local board to provide their formal views.

17.     Additional consultation material is available online at https://nzta.govt.nz/about-us/consultations/northern-busway-consultation

18.     Waka Kotahi presented the bylaw review to impacted local boards at a briefing on 6 November 2023. A copy of the presentation is provided in Attachment C of the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - Northern Busway route map

 

b

15 November 2023 - Kaipātiki Local Board business meeting - Northern Busway Bylaw review proposals

 

c

15 November 2023 - Kaipātiki Local Board business meeting - 06112023 Local Board Briefing presentation

 

     

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Kaipātiki Local Board feedback on the Inquiry into Climate Adaptation

File No.: CP2023/16738

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide Kaipātiki Local Board’s feedback on the Inquiry into Climate Adaptation.

Whakarāpopototanga matua

Executive summary

2.       On 25 August 2023, the Environment Committee opened its Inquiry into Climate Adaptation. The inquiry was open for public submissions until 1 November 2023.

3.       The inquiry will consider what new powers, roles and responsibilities will be needed to support community-led retreat and how the costs of adaptation will be met.

4.       For the purposes of its inquiry, the Environment Committee is particularly interested in:

·        The current approach to community-led retreat and adaptation funding, its strengths, risks and costs

·        Lessons learned from severe weather events and natural disasters in Aotearoa New Zealand for community-led retreat and funding climate adaptation

·        Effective mechanisms for community-led decision making

·        The role of the private sector in managing climate risk

·        Potential institutional arrangements, including roles and responsibilities of central and local government agencies, iwi and hapū

·        Māori participation, Crown obligations, and how to best give effect to the principles of te Tiriti o Waitangi, and integrate matauranga Māori and te ao Māori across the adaptation system

·        Alignment and integration with existing legislation and regulatory framework, including the reformed resource management system and any changes needed to regulatory powers and potential economic or other incentives needed to support adaptation actions (both before and after extreme events)

·        Funding sources, access to them and principles and criteria for cost sharing

·        Targets or indicators for assessing progress to more resilient communities and infrastructure.

5.       The inquiry is expected to report back in 2024, and its findings are expected to inform development of a Climate Change Adaptation Bill. This bill would be the third piece of legislation in the resource management reforms, following the Spatial Planning Act and the Natural and Built Environments Act.

6.       At its business meeting on 18 October 2023, the Kaipātiki Local Board received a report on Auckland Council submission on the Inquiry into Climate Adaptation. At this meeting Member Paula Gillon and Member Adrian Tyler were delegated the authority for preparing local board feedback on the Inquiry into Climate Adaptation (resolution number KT/2023/191), noting that:

i)       the draft Auckland Council submission is due to be circulated with local board members on Friday 20 October;

ii)       feedback received by Friday 27 October will be appended to council’s submission;

iii)      proposed board feedback will be circulated to all members via email for comment and indicative approval prior to it being submitted; and

iv)      finalised board feedback will be placed on the next available business meeting agenda for noting purposes.

7.       The feedback submitted on behalf of the Kaipātiki Local Board is provided in Attachment A of this agenda report.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the feedback on the Inquiry into Climate Adaptation as provided in Attachment A to this agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - Climate Adaptation Plan - Kaipātiki Local Board Feedback

 

     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2023/00042

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Members' Reports

File No.: CP2023/00052

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note any verbal reports of members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Governing Body and Independent Māori Statutory Board Members' Update

File No.: CP2023/00065

 

 

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Māori Statutory Board members to update the board on Governing Body or Independent Māori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Māori Statutory Board members’ verbal updates.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Hōtaka Kaupapa – Policy Schedule

File No.: CP2023/16673

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the Board for 2023 and an overview of workshops scheduled for the month ahead.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa – Policy Schedule (previously named Governance Forward Work Calendar) was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local board’s governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities;

·        clarifying what advice is expected and when; and

·        clarifying the rationale for reports.

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The November - December 2023 Hōtaka Kaupapa – Policy Schedule for the Kaipātiki Local Board is provided as Attachment A to the agenda report.

5.       The November - December 2023 workshop forward work programme for the Kaipātiki Local Board is provided as Attachment B to the agenda report. Scheduled items may change at short notice depending on the urgency of matters presented to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board November - December 2023 Hōtaka Kaupapa – Policy Schedule and November - December 2023 workshop forward work programme.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - November - December 2023 Hōtaka Kaupapa - Policy Schedule

 

b

15 November 2023 - Kaipātiki Local Board business meeting - November - December 2023 workshop forward work programme

 

     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Paul Edwards - Senior Local Board Advisor

Trina Thompson - Local Area Manager

 

 


Kaipātiki Local Board

15 November 2023

 

 

Workshop Records - Kaipātiki Local Board - October 2023

File No.: CP2023/16674

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to record the Kaipātiki Local Board workshop held on Wednesday 4 October 2023, Wednesday 11 October 2023 and Wednesday 25 October 2023, 

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on Wednesday 4 October 2023, the workshop session was on:

·        Parks and Community Services – Parks and Community Facilities

-     Low mow areas

-     Storm recovery

-     LDI capex projects

·        Auckland Transport

-     Kaipātiki Local Board Transport Capital Fund 2023-2026

·        Infrastructure and Environmental Services

-     Climate Activation Plan

3.       At the workshop held on Wednesday 11 October 2023, the workshop session was on:

·        Eke Panuku Development

·        Kāinga Ora – Wider Shore area update and Department of Corrections – PUBLIC EXCLUDED

·        Customer and Community Services – Connected Communities

-     Review the Partnering Agreement between the Kaipātiki Local Board and Kaipātiki Community Facilities Trust

·        Finalise Kaipātiki Local Board Plan

·        Fees and Charges

·        Northcote Chatswood Wastewater Upgrades

4.       At the workshop held on Wednesday 25 October 2023, the workshop session was on:

·        Infrastructure and Environmental Services

-     Kaipātiki Local Climate Activation Programme

·        Local Board Annual Planning workshop 2 – LBWP and LBA consultation direction setting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the record for the Kaipātiki Local Board workshop held on Wednesday 4 October 2023, Wednesday 11 October 2023 and Wednesday 25 October 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

15 November 2023 - Kaipātiki Local Board business meeting - 4 October 2023 workshop record

 

b

15 November 2023 - Kaipātiki Local Board business meeting - 11 October 2023 workshop record

 

c

15 November 2023 - Kaipātiki Local Board business meeting - 25 October 2023 workshop record

 

     

Ngā kaihaina

Signatories

Authors

Jacinda Gweshe - Democracy Advisor

Authorisers

Paul Edwards - Senior Local Board Advisor

Trina Thompson - Local Area Manager