I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 16 November 2023

12.00pm

Howick Local Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga

 

Howick Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Damian Light

 

Deputy Chairperson

Bo Burns

 

Members

Katrina Bungard

 

 

David Collings

 

 

Bruce Kendall

 

 

John Spiller       

 

 

Mike Turinsky

 

 

Adele White

 

 

Peter Young, JP

 

 

(Quorum 5 members)

 

 

 

Matt Fletcher

Democracy Advisor

 

10 November 2023

 

Contact Telephone: 027 226 0530

Email: matt.fletcher@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Howick Local Board

16 November 2023

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Nau mai | Welcome                                                                  5

2          Ngā Tamōtanga | Apologies                                                   5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

5          He Tamōtanga Motuhake | Leave of Absence                      5

6          Te Mihi | Acknowledgements                              5

7          Ngā Petihana | Petitions                                       5

8          Ngā Tono Whakaaturanga | Deputations           5

8.1     Deputation - Preshenka Pillay and Ann Voykovich of Stand Children's Services  5

8.2     Deputation - Marion Skelton of the Friends of Mangemangeroa                       6

9          Te Matapaki Tūmatanui | Public Forum                                6

10        Ngā Pakihi Autaia | Extraordinary Business     6

11        Governing Body Members' Update                    9

12        Chairperson's Report                                         11

13        Howick Local Grant Round One and Multi-board Grant Round One 2023/2024 grant allocations                                                           13

14        Local board appointment for Play Leadership Group                                                                   25

15        Howick Local Board Transport Capital Fund – Gravel Paths Project                                          29

16        Auckland Council’s Performance Report: Howick Local Board for Quarter One 2023/2024                                                                              35

17        Howick Local Board Delegated Feedback       43

18        Howick Local Board Connecting With Communities                                                       45

19        Howick Local Board Workshop Records         47

20        Hōtaka Kaupapa | Governance Forward Work Calendar                                                               49

21        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 


1          Nau mai | Welcome

 

The Chair will open the meeting and welcome everyone present.

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Howick Local Board:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 19 October 2023, as a true and correct record.

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Te Mihi | Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Ngā Petihana | Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Preshenka Pillay and Ann Voykovich of Stand Children's Services

Te take mō te pūrongo

Purpose of the report

1.    Preshenka Pillay and Ann Voykovich of Stand Children's Services will present to the Board a deputation discussing the work that they do in the Howick rohe.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      thank Preshenka Pillay and Ann Voykovich for their deputation and attendance.

 

 

8.2       Deputation - Marion Skelton of the Friends of Mangemangeroa

Te take mō te pūrongo

Purpose of the report

1.    Marion Skelton of the Friends of Mangemangeroa will present to the Board a deputation discussing the Combined Future Vision for the Mangemangeroa Reserve.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      thank Marion Skelton for their deputation and attendance.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 


Howick Local Board

16 November 2023

 

 

Governing Body Members' Update

File No.: CP2023/17411

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Howick Ward Councillors to have an opportunity to update the local board on regional matters.

Whakarāpopototanga matua

Executive summary

2.       Providing the Howick Ward Councillors with an opportunity to update the local board on regional matters they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whiwhi / receive the written and verbal reports from Cr Sharon Stewart QSM and Cr Maurice Williamson.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Chairperson's Report

File No.: CP2023/17412

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item gives the local board chairperson an opportunity to update the local board on any announcements and note the chairperson’s written report.

Whakarāpopototanga matua

Executive summary

2.       The local board chairperson will update the local board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      whiwhi / receive the Chairperson’s verbal update and written report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 November 2023, Howick Local Board: Chairperson's Report - Chair Light's Written Report

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Howick Local Grant Round One and Multi-board Grant Round One 2023/2024 grant allocations

File No.: CP2023/15123

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Howick Local Board with information on applications in Howick Local Grant round one and Multi-board Grant round one 2023/2024; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       The Howick Local Board adopted the Howick Local Board Community Grants Programme 2023/2023 on 20 July 2023 (Attachment A). The document sets application guidelines for contestable grants.

3.       This report presents applications received in Howick Local Grant round one 2023/2024 (Attachment B) and Multi-board Grants round one 2023/2024 (Attachment C).

4.       The local board has set a total community grants budget of $387,220.00 for the 2023/2024 financial year.

5.       On the 10 October 2023 $48,000.00 was taking from the Howick Community Grants budget to put towards the Howick Youth Facility and Programmes. This leaves a total amount of $339,220.00.

6.       For the 2023/2024 financial year, there are a total of one Local Grant rounds, one Multi-board grant rounds and one Quick Response grant rounds.

7.       Thirty three applications have been received for the Howick Local Grant round one, requesting a total of $324,944.62. Eight applications have been received in the Multi-board grant round one requesting a total of $535,551.20 and from the Howick Local Board $295,267.14.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      agree to fund, part-fund, or decline each application in Howick Local Grants round one 2023/2024 listed in the following table:

Table One: Howick Local Grant round one 2023/2024 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2407-106

Auckland Seniors Support And Caring Group Incorporated

Community

Towards venue hire, operating costs and tutor fees

$4,500.00

Eligible

LG2407-136

Bhartiya Samaj Charitable Trust

Community

Towards videography and photography costs

$3,000.00

Eligible

LG2407-129

Blue Light Ventures Incorporated

Community

Towards the costs of producing and printing 1026 Street Smart Handbooks

$3,591.00

Eligible

LG2407-148

Botany and Flat Bush Ethnic Association Incorporated

Community

Towards the cost of venue hire, and trainer fees

$2,460.00

Eligible

LG2407-143

Botany & Flat Bush Ethnic Association Incorporated

Community

Towards the cost of printing flyers

$2,260.00

Eligible

LG2407-111

Botany Chinese Association Incorporated

Arts and culture

Towards the cost of venue hire and various teachers

$3,000.00

Eligible

LG2407-119

Cockle Bay Residents and Ratepayers Association Incorporated

Environment

Towards phase two of the Cockle Bay Beach Reserve Planting and Restoration Project

$6,000.00

Eligible

LG2407-149

Cockle Bay Tennis Club Incorporated

Sport and recreation

Towards the salaries and wages of two junior tennis coaches

$10,000.00

Eligible

LG2407-101

Communicare CMA (Auckland) Incorporated

Community

Towards the cost of venue hire and transport

$6,695.60

Eligible

LG2407-121

Counties Manukau Touch Association

Sport and recreation

Towards the cost of venue hire and sports equipment for the Counties Manukau Touch, Community Growth Programme from November 2023 to March 2024

$17,006.66

Eligible

LG2407-103

Dance Therapy NZ

Arts and culture

Towards the costs of equipment, wages and salaries for project 'Dance 4 Us Howick & STARS Pakuranga'

$14,000.00

Eligible

LG2407-123

Harlequin Music Theatre Incorporated

Arts and culture

Towards the cost of additional sound equipment from Protel and a foldback system from Helix Audio

$48,208.00

Eligible

LG2407-141

Howick Brass Incorporated

Events

Towards stage and lighting hire for the Howick Brass, Christmas on Stockade hill

$4,000.00

Eligible

LG2407-151

Howick Gymnastic Club Incorporated

Sport and recreation

Towards the cost of a spotting platform for Howick Gymnastic Club

$3,665.00

Eligible

LG2407-140

Howick Pakuranga Netball Centre Incorporated

Sport and recreation

Towards the cost of security cameras and door repairs

$18,688.85

Eligible

LG2407-124

Howick Squash Club Incorporated

Sport and recreation

Towards replacing the vinyl and carpet at the Howick Squash Club

$44,654.00

Eligible

LG2407-110

Howick Village Association Incorporated

Arts and culture

Towards the cost of a Traffic Management Plan for the Howick Village Cultural Food Festival 2024

$5,820.00

Eligible

LG2407-114

Huntington Park Residents & Ratepayers Association Incorporated

Community

Towards the costs of the Huntington Park Christmas Lighting Competition and Neighbors Day

$3,000.00

Eligible

LG2407-125

Life Education Trust Counties Manukau

Community

Towards the delivery of the Life Education health and well-being programme covering running costs of the mobile classrooms including educational resources, insurances and professional development for teachers

$9,790.56

Eligible

LG2407-104

Mellons Bay School Board of Trustees

Arts and culture

Towards the cost of replacing the Mellons Bay School Kapa Haka uniforms

$3,816.25

Eligible

LG2407-112

New Zealand Multicultural Arts Association Incorporated

Community

Towards the cost of venue hire

$4,260.00

Eligible

LG2407-142

Pakuranga Athletic Club Incorporated

Sport and recreation

Towards the cost of a bbq, pit covers, bouncy castle hire, equipment hire, medals, ribbons, hot water zip, and other sports equipment

$8,000.00

Eligible

LG2407-135

Pakuranga-rahihi Playcentre

Community

Towards the cost of removing bark and new bark, play cube and shock pad and turf for the Pakuranga-rahihi Playcentre play area

$7,825.88

Eligible

LG2407-127

Rainbow Celebrating Life Trust

Community

Towards stage costs, dj and videography hire, security guard wages, insurance costs volunteer wages, portaloos and advertising

$12,000.00

Eligible

LG2407-130

Rainbow Celebrating Life Trust

Community

Towards the cost of venue hire, choreographer fees and insurance

$6,000.00

Eligible

LG2407-147

Sowers Trust

Community

Towards the cost of bus hire including insurance kilometers and petrol

$4,000.00

Eligible

LG2407-115

Special Olympics Howick-Pakuranga

Sport and recreation

Towards the cost of weekly taxis from 1 December 2023 to 30 November 2024

$6,900.00

Eligible

LG2407-107

Friends of Mangemangeroa Society Incorporated

Environment

Towards the cost of gardening items from Bunnings, Mitre10, The Warehouse, and the Stilh shop

$4,697.00

Eligible

LG2407-139

The Howick & Districts Historical Society Incorporated

Arts and culture

Towards the cost of replacing the electrical switchboard at the Howick Historical Village

$7,989.82

Eligible

LG2407-134

Titans Sports Group Incorporated

Sport and recreation

Towards the cost of 12 touch balls, two lots of cones, uniforms, a gazebo, three 12 pack of drink bottles, ten Nike rugby boots and player fees

$6,200.00

Ineligible

LG2407-150

Young Life New Zealand Trust

Community

Towards the cost of wages for four youth workers for the Rangatahi Hauora (Well-Being) and Development Program

$35,416.00

Eligible

LG2407-133

Youthline Auckland Charitable Trust

Community

Towards the cost of volunteer clinical supervision and support and training services

$7,500.00

Eligible

Total

 

 

 

$324,944.62

 

 

b)      agree to fund, part-fund, or decline each application in Multi-board Grants round one 2023/2024 listed in the following table:   

Table Two: Multi-board Grant round one 2023/2024 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2324-159

Anxiety NZ Trust

Community

Towards wages to employ part time specialist community educator to work across Auckland (December 2023 - November 2024)

$52,000.00

Eligible

MB2324-132

Asthma New Zealand Incorporated

Community

Towards Nurse Educator Expertise cost from 4 December 2023 to 31 March 2024

$43,973.20

Eligible

MB2324-164

Bravo Company Charitable Trust

Community

Towards tramping and tenting related cost to deliver Well-being for fathers project from 4 December 2023 to 31 July 2024

$33,906.00

Eligible

MB2324-122

CNSST Foundation

Community

Towards marketing cost, tutor fee, venue hire, Programme Coordination and Educational Support, operating and admin cost to run Chinese Cultural Competency Training Programme from 15 January 2024 to 30 November 2024

$21,000.00

Eligible

MB2324-141

John Walker Find Your Field of Dreams Foundation

Sport and recreation

Towards swimming instructor and bus driver cost to deliver Community Swim project in five swimming facilities in Auckland from 1 February 2024 to 13 December 2024

$60,000.00

Eligible

MB2324-111

Kila's Style Trust

Community

Towards venue hire of Nora Swann HQ in Burswood from (January 2024 - January 2025)

$50,000.00

Eligible

MB2324-158

Better Men Limited – Lee Clark

Community

Towards start up cost to deliver Defying Depression, Cool2Care project from 1 January 2024 to 31 December 2024

$250,000.00

Ineligible

MB2324-146

Rainbow Youth Incorporated

Community

Towards the cost of venue hire, marketing and promotion costs, food from countdown, tote bags, art supplies, koha for facilitators, Orange Sky annual subscription, and catering costs of meetings (November 2023 - December 2023)

$22,280.00

Eligible

Total

 

 

 

$535,551.20

 

 

Horopaki

Context https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Context.aspx

8.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9.       Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

·   local board priorities

·   higher priorities for funding

·   lower priorities for funding

·   exclusions

·   grant types, the number of grant rounds and when these will open and close

·   any additional accountability requirements.

10.     The Howick Local Board adopted the Howick Local Board Community Grants Programme 2023/2024 on 20 July 2023 (Attachment A). The document sets application guidelines for contestable grants.

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the Howick Local Board Plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Climate-impact-statement.aspx

13.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

14.     Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/CouncilGroupImpactsAndViews.aspx

15.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18.     The local board is requested to note that section 48 of the Community Grants Policy states; “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19.     A summary of each application received through the Howick Local Grants round one and the Multi-board round one is provided (refer Attachment B and C).

Tauākī whakaaweawe Māori

Māori impact statement

20.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21.     Fourteen applicants applying to the Howick Local Grant round one, have indicated that their project targets Māori or contribute to Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22.     The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

23.     The local board has set a total community grants budget of $387,220.00 for the 2023/2024 financial year.

24.     On the 10 October 2023 $48,000.00 was taking from the Howick Community Grants budget to put towards the Howick Youth Facility and Programmes. This leaves a total amount of $339,220.00.

25.     For the 2023/2024 financial year, there are a total of one Local Grant rounds, one Multi-board grant rounds and one Quick Response grant rounds.

26.     Thirty three applications have been received for the Howick Local Grant round one, requesting a total of $324,944.62. Eight applications have been received in the Multi-board grant round one requesting a total of $535,551.20 and from the Howick Local Board $295,267.14.

27.      Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/Risks.aspx

28.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29.     Following the Howick Local Board allocation of funding for the Local Grant round one and Multi-board Grant round one 2023/2024, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Howick Community Grant Programme 2023/2024

 

b

Howick Local Grant round one - application summary

 

c

Howick Multi-board Grant round one - application summary

 

     

Ngā kaihaina

Signatories

Author

Arna Casey - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Local board appointment for Play Leadership Group

File No.: CP2023/16300

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make appointments for participation in a Play Leadership Group for elected members.

Whakarāpopototanga matua

Executive summary

2.       Local boards have included play advocacy projects in their 2023/2024 work programmes and are seeking opportunities to increase play diversity within their parts of the region.

3.       The council’s play advocacy advisor has established a staff network of play champions to support the ongoing development and promotion of play opportunities. When the Play Advisory Group was promoted on the council’s Kotahi intranet in 2022, some elected members asked to participate.

4.       To further support local board play advocacy activities and to respond to the appetite for increased play participation from some elected members, a Play Leadership Group is proposed. This will be a version of the staff play network, except just for elected members.

5.       As the terms of reference in Attachment A confirm, the Play Leadership Group will have no decision-making role or budgetary responsibility. The vision of the group will be “elected members with an interest in play collectively work to support the goal of enabling play for all”.

6.       The Play Leadership Group will provide participants with opportunities to learn more about play in a collaborative environment, to increase their capacity to advocate for play within their local boards, and to provide informal guidance to relevant staff on play issues.

7.       After local boards make their appointments, an initial Play Leadership Group hui will be scheduled before the end of 2023.

8.       Staff recommend a quarterly meeting schedule for the Play Leadership Group. Local boards that choose not to appoint any members to the group will receive minutes from the meetings.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      kopou / appoint up to three members to participate in the Play Leadership Group.

 

Horopaki

Context

9.       Auckland Council employed its first play advocacy advisor in September 2022. The role leads advocacy work in the area of play at Auckland Council and advocates for and influences the consideration, empowerment, enablement and equitable promotion of play.

10.     Play advocacy is an initiative in 17 local board work programmes for the 2023/2024 financial year. Three local boards do not have capacity to include play advocacy in their work programmes for 2023/2024, but have asked for ad-hoc advocacy support and will consider including play advocacy in their 2024/2025 work programmes.

11.     The play advocacy advisor has a responsibility to establish a network of play champions within council, to increase knowledge and awareness of play across the council group. The advisor established a Play Advisory Group in 2022 which has grown to include 45 play champions from Auckland Council, Auckland Transport, Eke Panuku, and other organisations affiliated with the council, including Auckland Zoo, Auckland Art Gallery, New Zealand Maritime Museum, and Stardome Observatory and Planetarium.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local boards have embraced the play advocacy approach and indicated interest to explore how they can increase play diversity for their communities and achieve play outcomes through different projects.

13.     After several local board workshops, elected members showed a strong personal interest in play. There are high levels of enthusiasm for play discussions and a keen interest in understanding more about how to promote play.

14.     In November 2022 the council’s Kotahi intranet published a story about play advocacy and publicised the staff Play Advisory Group. Some elected members contacted the play advocacy advisor and asked if they could join the group. However, the group’s terms of reference restrict membership to staff only.

15.     During workshops with local boards in 2023, the play advocacy advisor sought guidance from elected members regarding their appetite for participating in an equivalent special interest group for elected members with a strong interest in play.

16.     In response to local boards’ interest, the play advocacy advisor has written terms of reference (Attachment A) to set out the parameters of a Play Leadership Group, intended to provide elected members with opportunities to:

·        learn more about play

·        share relevant knowledge with other elected members

·        improve connections between participants at a governance level

·        encourage collaboration between local boards to support play outcomes

·        increase knowledge and understanding of play equity issues

·        provide informal guidance to staff as the play advocacy work area grows

·        share relevant insights with other members of their local boards, as appropriate.

17.     The vision of the Play Leadership Group is “elected members with an interest in play collectively work to support the goal of enabling play for all”.

18.     Participation in the Play Leadership Group is at the discretion of local boards, with no obligation to appoint elected members. Local boards that choose not to appoint any members to the group will receive minutes of the group’s meetings.

19.     The group will have no decision-making role or budgetary oversight.

20.     The terms of reference set out details of meetings and communication for the Play Leadership Group and provides further information about the roles and responsibilities of participants. Staff advice is for the group to meet four times a year, but the meeting frequency and schedule will be confirmed by the participating elected members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     The formation and operation of the Play Leadership Group has no climate impact.

22.     The continued advocacy to support play as ‘an everywhere activity’ supports positive climate outcomes by encouraging the community to embrace local suburbs as sites for play. This approach will reduce the need to drive to reach playgrounds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The Play Leadership Group will be administered by staff from the council’s Active Communities team, with support from kaimahi in the Regional Services and Strategy and Parks and Community Facilities departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The play advocacy advisor has presented at 20 local boards between March and October 2023.

25.     Local boards have expressed interest in the formation of a governance-level group for elected members who are interested in play. One local board requested that the opportunity to participate was presented in a business report, to enable participation to be formally agreed by the board.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Play Leadership Group will provide play leaders with opportunities to learn more about Māori values relevant to play, Sport New Zealand’s bicultural play plan and its relevance to the development of play activities nationwide, and current and potential Māori play opportunities. This includes opportunities to develop and install māra hūpara in local parks and reserves, and the potential for projects such as Te Kete Rukuruku to generate play outcomes.

27.     The play leaders could also provide a mechanism for regional iwi engagement regarding play on a relatively informal basis, enabling mana whenua to share their views about play on an ongoing basis.

Ngā ritenga ā-pūtea

Financial implications

28.     The Play Leadership Group will be delivered internally and will generate no costs. The group will not manage a budget or have a financial mandate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     There is a risk that elected members could become members of the Play Leadership Group with expectations that they will be able to influence broader play investment or make decisions affecting play at a regional level.

30.     The terms of reference are intended to mitigate the risk of misunderstandings by making clear the scope of the Play Leadership Group. This will ensure participants become involved with a realistic expectation of what can be achieved through their membership.

Ngā koringa ā-muri

Next steps

31.     Local boards that wish to participate in the Play Leadership Group will confirm which elected members they wish to appoint to the group.

32.     An initial Play Leadership Group hui will be scheduled before the end of 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Terms of Reference for Play Leadership Group

 

     

Ngā kaihaina

Signatories

Author

Jacquelyn Collins - Activation Advisor - Young People

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Howick Local Board Transport Capital Fund – Gravel Paths Project

File No.: CP2023/16742

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Authorise expenditure of $375,000 from the Local Board Transport Capital Fund (LBTCF) to build gravel paths linking existing footpaths in a range of locations around Flatbush.

Whakarāpopototanga matua

Executive summary

2.       This report discusses the specific impact on Howick Local Board; and requests a decision regarding allocation of the remaining LBTCF.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      authorise Auckland Transport to allocate a total of $ 375,000 from the Local Board Transport Capital Fund 2022-2025 to design and construct the Flatbush Gravel Paths project.

Horopaki

Context

3.       The LBTCF was established in 2012 and provides local boards with a budget to deliver small projects that are not on AT’s work programme. The original budget was $ 10 million spread across all 21 local boards using Council’s ‘Local Board Funding Policy.’

4.       In 2014, Council increased the LBTCF budget to $20 million spread across all local boards; and distributed as before.

5.       Since 2020, COVID 19 lockdowns impacted on Auckland Council’s revenue and the LBTCF had to be reduced from $20 to $15 million per annum.

6.       After this reduction Howick Local Board’s share was $3,775,745 for this electoral term.

7.       Later, in 2023 after two extreme weather incidents in Auckland, the Council needed to further reduce budgets so extra funds could be made available for recovery and the LBTCF was reduced again. The current LBTCF stands at $ 3,726,826, for this electoral term, which includes the additional approved budget of $1,253,871 from Auckland Transport.

8.       In September 2023, after this change Howick Local Board’s LBTCF programme was work shopped and a new programme set at the board’s October 2023 meeting.

9.       This project was not included in the programme at that meeting because AT needed to confirm that the fund could be used for a project building temporary (albeit probably long-term) infrastructure. This matter was addressed with AT’s Finance Division, that confirmed this project is an appropriate use of the LBTCF.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Howick Local Board area has been subject to extensive development in recent decades. Private developers are required to provide public infrastructure when they develop blocks of land. However, sometimes development is sporadic, often one block will be developed, and the public must wait for its neighbours to be completed before a continuous footpath is finished.

11.     Flat Bush has stretches of disconnected footpath separated by long gaps. This situation means that sometimes walkers, cyclists and people pushing prams do not have safe travel options so have to contend with either crossing muddy grass or using the road.

12.     The local board would like to close these gaps in several places. The places are listed below in a priority order with pictures for greater clarity:

Figure 1: Baverstock Road

 

Figure 2: Chapel Road

 

Figure 3: Flat Bush School Road

A map of a road with a road and a building

Description automatically generated with medium confidence

 

 

Figure 4: Murphys Road

A aerial view of a neighborhood

Description automatically generated

 

13.     The pictures show where the paths will be built, and AT’s advice is that these paths will not impact negatively on safety or trafficability on these roads. So, can be delivered using the LBTCF.

14.     However, it must be noted that the project is to provide temporary paths. Development of all local blocks may take many years or may happen quickly depending on a variety of factors. This could see paths replaced soon after they are built, but on the other hand the paths could provide a great deal of community benefit during that period. This is a risk that Howick Local Board must decide to accept, and AT provides no advice on managing political considerations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     Auckland Council has declared a climate emergency and has developed Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

16.     AT therefore urges the Howick Local Board to consider prioritisation of projects that help reduce carbon emissions.

17.     Most of the proposed projects above will encourage either safe walking or cycling and will contribute to reducing carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     Any engagement required with other parts of the council group will be carried out on an individual-project basis. In this case, when the project is confirmed AT will liaise with Auckland Council’s consent team, confirming details of the design.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     Howick Local Board discussed this programme of work at three workshops with AT in 2023.  This report reflects the views of the local board as expressed in the workshops.

Tauākī whakaaweawe Māori

Māori impact statement

20.     The actions being considered do not have specific impacts on Māori.  Both AT and council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Maori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the AT website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

21.     Any AT project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

22.     This report requires consideration of a financial commitment of up to $375,000 by the Howick Local Board.

23.     The costs calculated are based on estimates and it is possible that costs on some projects may be under or over the estimations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     This project involves an element of risk because these paths border areas that private developers have consent to develop.  When development occurs, the path will be removed and replaced.  The timeframes for development are unknown and outside the control of either the local board or AT.

25.     The local board must be willing to accept that if development happens suddenly then the use of LBTCF to deliver paths could be subject to public criticism.

26.     The mitigation for this risk is that Members are clear and transparent about the project’s temporary nature and the inherent risk. Additionally, as part of the design investigation AT project manager will liaise with both Auckland Council development consents team and local  the developers about the proposal.

Ngā koringa ā-muri

Next steps

27.     AT will complete the design process and deliver the project.

28.     Throughout the process, AT will keep the local board updated and when a decision is required, a report will be made to a public meeting so the members can consider it and decide on next steps.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Ben Stallworthy, Principal Advisor

Authoriser

John Gillespie, Head of Stakeholder and Elected Member Relationships

 

 


Howick Local Board

16 November 2023

 

 

Auckland Council’s Performance Report: Howick Local Board for Quarter One 2023/2024

File No.: CP2023/17643

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Howick Local Board with an integrated performance report for quarter one, 1 July – 30 September 2023.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2023/2024 work programme.

3.       The key activity updates from this period are:

·    Arts out East (ID 195)

·    Howick Ecological and Environmental programme FY24 (ID 23)

·    Construction Waste Enforcement and Leadership (ID 577)

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).There are no activities with a red status.

5.       The financial performance report compared to budget 2023/2024 is attached. There are some points for the local board to note;

·    Revenue at $1.2 million was $47,000 below the budget. While there were increases  in visitor numbers to leisure centres compared to the same period last year, entrance fees and user charges from Lloyd Elsmore Aquatics and Howick Fitness centre were below budget.

·    Expenditure of $8.6 million was above the budget by $157,000. The main expenditure was for open space, facility parks and building repairs and maintenance. In locally driven initiatives, expenditure of $253,000 was $109,000 below budget.

·    Capital spends of $802,000 was mainly on the local asset renewals programme such as renewal of Marine Parade Esplanade, play space and active recreation renewal, carparks and roading.

6.       The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

7.       Auckland Emergency Management has undertaken a change proposal process which has resulted in the Resilience team that formerly engaged with Local Boards being disestablished. Future work with Local Boards and communities will be delivered through a new planning team, which will eventually have seven Senior Planners, each working with three local boards.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      receive the performance report for quarter one ending 30 September 2023.

Horopaki

Context

8.       The Howick Local Board has an approved 2023/2024 work programme for the following operating departments:

·        Customer and Community Services

·        Infrastructure and Environmental Services

·        External Partnerships

·        Plans and Places

·        Auckland Emergency Management

9.       The local board work programmes were not adopted until a month into the financial year due to uncertainty of local board funding in the development of the Annual Budget 2023/2024. Local board funding for 2023/2024 was agreed by the Governing Body at the end of May 2023 and required changes to planned work programmes, which were then approved in July and August 2023.

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph. [standard paragraph]

Graph 1: Work programme activities by outcome*

A graph with blue rectangles and black text

Description automatically generated

*Note: Due to administrative error, two activities that support the Outcome: A prosperous local economy supporting business growth and opportunity have not been recorded on the graph.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     AEM Resilience staff members have continued to attend community meetings to provide feedback, subject matter expertise where required this quarter. This has included supporting community activities that is attached to the work of Community Brokers that arose following the emergency events this year.

Local Board Work Programme Snapshot

12.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

13.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

A graph of a number of work programs

Description automatically generated with medium confidence

Key activity updates

14.     Arts out East (ID 195) - Arts Out East delivered 7 programmes with 75 sessions to 19962 active participants. Highlights included installation of a new artwork commemorating 130 years of women’s suffrage by artist Wendy Hannah in the Botany Town Centre, the Feed your EYES project aimed at supporting local businesses. Other highlights included the second iteration of Pacific Frequencies: Mahu, a collaborative project connecting the stories of home between the generations of East and South Auckland communities, which was presented in the Historical Village and moved to the Highland Park library.

15.     Howick Ecological and Environmental programme FY24 (ID 23):

•     1,628 hours volunteered despite the challenging weather conditions.

•     4,475 plants were planted by nine groups during the quarter.

•     The PB Tech partnership held a planting event which put an additional 1,500 plants into Murvale Reserve.

•     16 clean ups have been carried out by existing groups. They have collected 15 cubic meters and 41 bags of rubbish from our parks.

•     The Howick Environmental Education Project contract has been renewed with planning well underway for the upcoming year.

•     A ranger guided walk at Mangemangeroa Reserve was well attended despite the rain.

•     Pest plant and animal control continues across the area.

 

16.     Construction Waste Enforcement and Leadership (ID 577) – During quarter one, 193 site visits were completed, 31 illegal dumping reports were logged and 12 referrals were made to the compliance team. There were a number of heavy rain events this quarter which led to some major sediment issues on sites. One site received an abatement notice and another a fine. Generally, sites have been proactive in sorting out sediment control when approached. Illegal dumping has been significant this quarter with occurrences on both public and private land. The camera trial is progressing well with a contractor now selected and equipment being procured. Dumping awareness brochure designs have been completed and are awaiting signoff from Council comms team before printing.

Changes to the local board work programme

Activities with changes

17.     The following work programmes activities have changes which have been formally approved by the board.

Table 1: Work programmes change formally approved by the board

ID/Ref

Work Programme Name

Activity Name

Summary of Change

Resolution number

198

Customer and Community Services

Howick Youth Facility and Programmes

Increase $130,000

HW/2023/195

216

Customer and Community Services

Community Grants

Decrease $48,000

HW/2023/195

207

Customer and Community Services

Howick War Memorial Hall

Decrease $82,000

HW/2023/195

 

18.     The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref

Work Programme Name

Activity Name

Change

Reason for change

Budget Implications

36484

 

Customer and Community Services

Howick - renew signage - Te Kete Rukuruku - Māori naming of parks and places

 

Decrease $20,000

The names and sites are still being investigated and finalized. Therefore, delivery of the physical works portion of this project line will need to start from financial year 2025. Hence, this project line is advised to be put on hold, with the financial year 2024 ($20,000) budget to be redirected to #40322 Howick - remediate 2023 storm and cyclone damaged assets.

 

None

18661

 

Customer and Community Services

Howick - renew sport fields

 

Decrease $20,000

$20,000 of renewals funding is being proposed to be transferred to the following project line #40322 Howick - remediate 2023 storm and cyclone damaged assets. Delivery will still be achieved for the sports field renewal physical works completion with the reduced budget, as physical works have been committed.

 

None

40322

 

Customer and Community Services

Howick - remediate 2023 storm and cyclone damaged assets.

 

Increase $40,000

A further increase in budget by $40,000 is proposed (from the above project lines) due to physical works cost required to complete the remediation of the piling and allow us to open Hattaway Bridge. Engineers’ drawings are complete and the contractor has priced the work. If this variation is approved we will move to procure the contract and begin work

None

43447

 

Customer and Community Services

Barry Curtis Park -renewal of the Wetlands Building

 

Decrease $24,279.14

A decrease of $24,279.14 of FY24 renewal capex is proposed to be transferred to the following project line: #15592 Marine Parade Esp -renew structure and furniture. Project manager has indicated that full FY24 budget is not required for delivery of this project as it is still in the planning and design phase, therefore the balance is to be transferred as a budget addition to Marine Parade Esplanade renewal.

 

None

26473

 

Customer and Community Services

Nixon Centennial Park -renew carparks

 

Decrease $55,726.14

A decrease of $55,726.14 of FY24 renewal capex is proposed to be transferred to the following project line: #15592 Marine Parade Esp -renew structure and furniture. This is proposed as a deferment of budget in FY24, where the project’s FY25 budget will need to be increased again to the same amount to ensure full delivery of project line. The decrease of budget is required to be transferred to Marine Parade Esplanade to complete the renewal.

 

None

15592

 

Customer and Community Services

Marine Parade Esp -renew structure and furniture

 

Increase $80,000

This project line requires an additional $80,000 of renewals capex funding for completion of delivery.

 

None

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20.     Work programmes were approved in June 2023 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

21.     The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

·        Howick Schools Waste Minimisation Programme (ID 575)

·        Pest Free Howick (ID 574)

·        Industrial Pollution Prevention Programme (ID 576)

·        Howick Stream Improvement Programme (ID 578)

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     This report informs the Howick Local Board of the performance for ending 30 September 2023.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Māori Engagement: Improving responsiveness to local Maori Howick (Customer and Community Services work programme ID 199). Staff are working with the Te Tahawai Marae and the Owairoa Marae to build their capacity to deliver activities and lead to sustainability.

25.     HW: Te Kete Rukuruku (Māori naming of parks and places) Tranche One (Customer and Community Services, ID 3497). Two workshops to look at a selection of sites were completed. Information has been provided for the local board's consideration. Potential sites list expected in Q2.

Ngā ritenga ā-pūtea

Financial implications

26.     This report is provided to enable the Howick Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

27.     Revenue at $1.2 million was $47,000 below the budget. While there were increases  in visitor numbers to leisure centres compared to the same period last year, entrance fees and user charges from Lloyd Elsmore Aquatics and Howick Fitness centre were below budget.

28.     Expenditure of $8.6 million was above the budget by $157,000. The main expenditure was for open space, facility parks and building repairs and maintenance. In locally driven initiatives, expenditure of $253,000 was $109,000 below budget.

29.     Capital spends of $802,000 was mainly on the local asset renewals programme such as renewal of Marine Parade Esplanade, play space and active recreation renewal, carparks and roading.

30.     The Howick Local Board Financial Performance report is in Appendix C.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

32.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

33.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

34.     The local board will receive the next performance update following the end of quarter two, December 2023.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Howick Local Board - 1 July to 30 September 2023 Work Programme Update

 

b

Howick Local Board - Operating Performance Financial Summary

 

     

Ngā kaihaina

Signatories

Author

Blair Morrow - Local Board Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Howick Local Board Delegated Feedback

File No.: CP2023/17404

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To notify Howick Local Board of six pieces of delegated feedback that were submitted between 8 April 2022 and 6 October 2022.

Whakarāpopototanga matua

Executive summary

2.       At its 21 March 2022 business meeting, the Howick Local Board delegated authority to then-Member (now Deputy Chairperson) Bo Burns and Member Mike Turinsky to provide formal feedback on the AT Interim Speed Management Plan (Resolution HW/2022/37).

3.       At its 16 May 2022 business meeting, the Howick Local Board delegated authority to then-Chairperson (now Member) Adele White and then-Deputy Chairperson (now Member) John Spiller to provide formal feedback on speed limit changes proposed as part of Phase Three of Auckland Transport’s Safe Speeds Programme (HW/2022/72).

4.       At its 15 August 2022 business meeting, the Howick Local Board delegated authority to then-Chairperson (now Member) Adele White and then-Deputy Chairperson (now Member) John Spiller to to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils (HW/2022/121).

5.       At its 15 August 2022 meeting, the Howick Local Board delegated authority to then-Chairperson (now Member) Adele White to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils as it relates to the Auckland Climate Grant 2022/23. (Resolution HW/2022/126).

6.       At its 19 September 2022 meeting, the Howick Local Board delegated authority to then-Deputy Chairperson (now Member) John Spiller and Members Bruce Kendall and Mike Turinsky to provide the local board’s feedback on the National Policy Statement - Freshwater Management 2020 (HW/2022/147).

7.       At its 19 September 2022 meeting, the Howick Local Board delegated authority to then-Chairperson (now Member) Adele White and then-Deputy Chairperson (now Member) John Spiller to provide formal feedback on the Tūpuna Maunga Authority -Integrated Management Plan (IMP). (Resolution HW/2022/150).

8.       In all six cases, feedback was submitted to the relevant parties at the time, and is now being formally noted via a resolution of the Board.

9.       The feedback memos, containing the formal resolutions of the delegated Members, are attached to this report.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the delegated feedback on the AT Interim Speed Management Plan submitted on 8 April 2022.

b)      note the delegated feedback on speed limit changes proposed as part of Phase Three of Auckland Transport’s Safe Speeds Programme submitted on 23 May 2022.

c)       note the delegated feedback on Auckland Council’s submission on the Smokefree Environments and Regulated Products (Smoked Tobacco) Amendment Bill (the Bill) submitted on 16 August 2022.

d)      note the delegated feedback on the Auckland Climate Grant 2022/23 submitted on 22 August 2022.

e)      note the delegated feedback on the National Policy Statement - Freshwater Management 2020 submitted on 3 October 2022.

f)       note the delegated feedback on the Tūpuna Maunga Authority - Integrated Management Plan (IMP) submitted on 6 October 2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 November 2023, Howick Local Board - Delegated Howick Local Board Feedback - Interim Speed Management Plan Feedback Memo

 

b

16 November 2023, Howick Local Board - Delegated Howick Local Board Feedback - Safe Speeds Programme Feedback Memo

 

c

16 November 2023, Howick Local Board - Delegated Howick Local Board Feedback - Smoked Tobacco Amendment Bill Feedback Memo

 

d

16 November 2023, Howick Local Board - Delegated Howick Local Board Feedback - Auckland Climate Grant Feedback Memo

 

e

16 November 2023, Howick Local Board - Delegated Howick Local Board Feedback - NPS Freshwater Management 2020 Feedback Memo

 

f

16 November 2023, Howick Local Board - Delegated Howick Local Board Feedback - Tūpuna Maunga Authority Integrated Management Plan Feedback Memo

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Howick Local Board Connecting With Communities

File No.: CP2023/17051

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the report on Howick Local Board’s second community forum for the term.

Whakarāpopototanga matua

Executive summary

2.       Howick Local Board wants to engage with their community in many different ways. Community forums is one way in which the local board has connected with their community.

3.       On Thursday, 19 October 2023, Howick Local Board held its second community forum for the term where the forum was focussed on ethnic communities.

4.       There were three panellists along with the Chair and Deputy Chair where a panel discussion took place, followed by Q&A from the attendees.

5.       There were 5 questions put to the panel:

a)      How do you feel about being identified as a Howick Local Board resident? What does that identity mean for you?

b)      We hear words like, diversity, equity, social cohesion everywhere, do you see diversity reflected in the area that you live in? What could we do to increase that?

c)      What would the Howick Local Board area look like in 20 years if it was a place where your children, nephews, nieces grew up in with a strong sense of belonging?

d)      Have you participated in any local board consultation, business meetings?  What made you participate?  What stops you from participating?

e)      How can Howick Local Board stay connected to your point of view in their decision making?

6.       The key themes that came out of the korero was:

·        Having a sense of belonging and feeling safe within the community

·        There are many opportunities around that people can participate, interact and engage with others

·        The Howick Local Board community is very giving and supportive of each other

·        There is opportunity to improve when engaging with ethnic communities

Equity, diversity and social cohesion

7.       Howick Local Board will consider possible outcomes in their future work programmes.

 

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Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      Receive the report on the 19 October 2023 Community Forum.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Tracey Freeman – Local Board Engagement Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Howick Local Board Workshop Records

File No.: CP2023/16513

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       This item attaches the workshop records taken for the period stated below.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1 workshop records shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.  No resolutions are passed, or decisions reached but are solely for the provision of information and discussion.

3.       This report attaches the workshop records for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a)      note the workshop records for the workshops held on 26 October and 2, 9 November.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 November 2023, Howick Local Board - Howick Local Board Workshop Records - 26 October 2023 Record of Workshop

 

b

16 November 2023, Howick Local Board - Howick Local Board Workshop Records - 2 November 2023 Record of Workshop

 

c

16 November 2023, Howick Local Board - Howick Local Board Workshop Records - 9 November 2023 Record of Workshop

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager

 

 


Howick Local Board

16 November 2023

 

 

Hōtaka Kaupapa | Governance Forward Work Calendar

File No.: CP2023/16521

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Howick Local Board with its updated Hōtaka Kaupapa.

Whakarāpopototanga matua

Executive summary

2.       The Hōtaka Kaupapa for the Howick Local Board is in Attachment A. The calendar is updated monthly, reported to meetings and distributed to council staff.

3.       The Hōtaka Kaupapa / governance forward work calendars was introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·   ensuring advice on meeting agendas is driven by local board priorities

·   clarifying what advice is expected and when

·   clarifying the rationale for reports.

 

Ngā tūtohunga                                                                        

Recommendation/s

That the Howick Local Board:

a)      note the Hōtaka Kaupapa included as Attachment A of the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 November 2023, Howick Local Board - Hōtaka Kaupapa | Governance Forward Work Calendar - Copy of the Hōtaka Kaupapa

 

     

Ngā kaihaina

Signatories

Author

Matt Fletcher - Democracy Advisor

Authoriser

Victoria Villaraza - Local Area Manager